Sample Business Letter about Shipment

Company, Inc. 123 Alphabet Drive Los Angeles, California 90002 15 October 2012 Mr. John Doe Customer Service Representative Widgets Galore, Inc. 987 Widget Street Miami, Florida 33111 Dear Mr. Doe: I am writing you concerning a recent purchase of widgets. Approximately two weeks ago, on October 1, I ordered a total of 50 widgets for Company, Inc. via the Widgets Galore client webpage. I received an email notification two days later confirming the receipt of payment and the shipment of the widgets. According to your website, shipments should reach their destination within 3-5 business days of being sent, but I have yet to receive the widgets. Do you have any information on what may have happened to delay the shipment or where the shipment is currently? I have worked with Widgets Galore, Inc. in the past and have the greatest confidence in your products and customer service. We need the shipment of widgets soon, however, and I hoped you might be able to provide me with an idea of when I can expect them. Thank you in advance for any help you might be able to offer. Sincerely, Sam Brown Vice President of Company, Inc. 555-555-5555 s.brown@companyinc.com

Sample Business Letter about Meeting

Company, Inc. 123 Alphabet Drive Los Angeles, California 90002 15 November 2012 Ms. Susan Smith Supervisor of Product Development Pet Supply Provider, Inc. 472 Canine Road Los ngeles, California 90002 Dear Ms. Smith: It was a pleasure meeting you at the conference last week. As we discussed, I sincerely believe that the widget gizmo produced by Company, Inc. can greatly streamline your production process. If you are still willing, I would like to bring some of the key members of my team along with me to meet with you at Pet Supply Provider, Inc. We would like to give you an overview of our services and discuss with you the best plan to suit your needs. Meeting in person would allow us to fully evaluate your wants and needs. Our team is available to meet any time this week or next. Please let me know, at your earliest convenience, when you would be available. Cordially, Sam Brown Vice President of Company, Inc. 555-555-5555 s.brown@companyinc.com

Sample Business Letter about Dissolving Partnership

Company, Inc. 123 Alphabet Drive Los Angeles, California 90002 15 December 2012 Dr. Kris Johnson Marketing Representative Creativity Plus, Inc. 824 Imagination Lane Miami, Florida 33111 Dear Kris, Working with Creativity Plus, Inc. for the past four months has been a wonderful experience. Regrettably, Company, Inc. no longer has need of your services. We have decided to move our company in a different direction, and that decision requires that we make a number of changes to our infrastructure. To that end, we have decided to keep all of our current marketing efforts in-house, so we can no longer make use of your marketing consultation services. Thank you for the excellent work you have done for us. I hope to remain on good terms with you and Creativity Plus, Inc., and if we require services similar to what you have provided for us in the past, we would certainly like to consider you again. Warm regards, Sam Brown Vice President of Company, Inc. 555-555-5555 s.brown@companyinc.com

Parts of a commercial letter

Letterhead. Include the sender's company and the company address; if you're self-employed or an independent contractor; add your name either in place of the company name or on top of it. If your company has pre-designed letterhead, use this; otherwise, simply typing the information at the top of a blank sheet will suffice. Date. Writing out the full date is the more professional choice - either "April 1, 2012" or "1 April 2012." Recipient. Write out the recipient's full name, title (if applicable), company name, and address in that order. If necessary, include a reference number. Salutation. The salutation is an important indicator of respect, and which one you use will depend on whether you know who you are writing to, how well you know them and the level of formality in your relationship. Employ "To Whom It May Concern" only if you don't know whom, specifically, you're addressing. If you're writing to a single-gender group, use "Dear Sirs/Madams"; if the group is mixed-gender, use "Dear Sir(s) and Madam(s)," keeping or discarding the "s" based on the number of sirs or madams. If you do not know the recipient well, "Dear Sir/Madam" is a safe choice; you may also use the recipient's title and last name, e.g. "Dear Dr. Smith." If you know the recipient well and enjoy an informal relationship with him or her, you may consider a first-name address, e.g. "Dear Susan." If you are unsure of the recipient's gender, simply type the whole name, e.g. "Dear Kris Smith." Don't forget a comma after a salutation or a colon after To Whom It May Concern.

Body paragraphs. These will be discussed further in later steps. Closing. The closing, like the salutation, is an indicator of respect and formality. "Yours sincerely" or "Sincerely" is generally a safe bet; also consider "Cordially," "Respectfully," "Regards" and "Yours Truly." Slightly less formal but still professional closings include "All the best, Best wishes," "Warm regards," and "Thank you." Use a comma after your closing. Signature. Leave about four lines empty for your signature. Sign the letter after you've printed it or, if you're sending it via email, scan an image of your signature and affix it to this part of the letter. Blue or black ink is preferred Name and contact information. Beneath your signature, type your name, phone number, email address and any other applicable means of contact. Give each piece of information its own line. Enclosures. If you've enclosed additional documents for the recipients review, note this a few lines beneath your contact info by noting the number and type of documents, e.g. "Enclosures (2): resume, brochure."