Академический Документы
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Agenda
Quote to Cash Flows Customers/Parties Shared Setups Orders to Receivables Oracle Receivables Processes
Transactions Payments Adjustments Accounting
Copyright 2011 Cathy Cakebread
Questions??
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Introduction
Independent Consultant Since 1990 One of the Original Designers of Oracle Receivables and Revenue Accounting Worked With Over 70 Companies in:
Implementing Upgrading (Managed 6 Upgrades) Optimizing Utilization of Oracle Receivables
Basic Premise
The Oracle E-Business Suite is comprised of many different applications performing various business functions. A key aspect of this is that most of these applications share setups with other applications and data is often passed from one application to others. What this means is that what you do in your application may have an impact on many other applications, in ways that you may not be aware of. The purpose of session is to provide attendees with the details of how the data flows in and out of Oracle Receivables, how certain setups are shared across multiple applications and to see how Oracle Receivables fits in the Big Picture.
Copyright 2011 Cathy Cakebread 4
Target Audience
Folks Who Use Oracle Receivables To Learn More About Where Their Data Comes From And, to Learn About Shared Setups Folks Who Use Applications That Pass Data to Oracle Receivables To Learn More About Where Their Data Goes To Learn The Impact of Their Activities And, to Learn About Shared Setups e.g., CRM, Order Management, Contracts and Projects Folks
Copyright 2011 Cathy Cakebread 6
Create a Customer
OM/AR
Create a Quote OM
Pick and Stage Sales Order Shipping Remove product qty & value from Inventory INV
Invoice Customer AR
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Shared Setups
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Items
Tip: Have an Items Team to control item information Copyright 2011 Cathy Cakebread 12
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Banks and AR
Oracle Customers
Trading Community Architecture
Three Levels: Party, Customer Account, Site Can Be:
Customer, Suppliers, Employees, Anyone/Business That Interacts With Your Company
Customer Account
Made Up of One or More Legal Entities Made Up of One or More Addresses /Sites Entity for Orders and Invoices
Customer Site
Address and How You Interact With the Address Specific to an Operating Unit
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Customer Components
Party
Account
Site
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Customer Examples
Customer (Party) Customer Relationship Customer Account 1 Site Address 1 Bill To Site Address2 Ship To Site Address3 Ship To Customer Account 2 Site Address201 Bill To Site Address303 Ship To Customer Account 3 Site Address304 Bill To Ship To Customer (Party) Customer Account Site Address 1 Bill To
Marketing
Bill To
Ship To
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Add New Customer (Credit and Collections / Salesrep / Order Entry / Accounts Receivable)
Add New Relationships (as Needed) (Credit and Collections / Accounts Receivable)
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Order To Receivables
(Invoices and Credit Memos)
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Projects to Receivables
Projects Passes Invoices and Credit Memos to Receivables Based on Completion of Project Tasks and Activities
Note: The Accounting For Items Passed From Projects To AR Is Not Like The Standard Accounting. In Projects: Debit Credit Unbilled Receivables Revenue In AR: Debit AR
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Contracts to Receivables
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Receivables Transactions
Invoices Credit Memos Debit Memos Deposits Guarantees
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Transaction Header
Who and Where?
Source: Orders Contracts Projects Manual Entry
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Transaction Lines
What?
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Transaction Distributions
Accounting Details
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Transactions Setup
Payment Terms (Shared Defines When Payment is Due) **Transaction Types (Business and Accounting Grouping and Default GL Accounts, Reporting) Sources (Where Transactions Come From & Numbering Rules) Items (Shared Parts) Memo Lines (Used for Debit Memos) Accounting Rules (Derive How Revenue and Receivables Are Accounted For, Revenue Recognition) **AutoAccounting (Derive Accounting Values) AutoInvoice
Line Ordering Rules (Rules for Sequencing Transaction Lines) Grouping Rules (Rules for What Goes on the Same Transaction)
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Receipts (Payments)
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Receipts
Payments for Non-Accounts Receivable Activity Miscellaneous Receipts
Payments for Company Events, T-Shirts, COBRA Payments, Utility Refunds...
Payments from Customers For Accounts Receivable Activity (Paying for Open Transactions) Forms of Payment:
Checks Cash Credit Card Payments Letters of Credit ACH/Wires Bills of Exchange
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Receipt Sources
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Receipt
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Receipt Applications
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Receipt Statuses
Applied Unapplied On-Account Unidentified
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Receipts Setup
**Receivable Activities (Base Activity and Miscellaneous Cash Definitions) AutoCash Rule Sets (Rules for How to Apply Cash Through Lockbox) Application Rule Sets (Rules for Partial Payments) Distribution Sets (For Miscellaneous Cash with Multiple Accounts) Receipt Sources (Where Receipts Came From and Rules) **Receipt Classes (Key Accounting Setup) Bank Charges (Rules for Bank Charges) Lockboxes
Lockboxes (Bank and Processing Rules) Transmission Formats (Layouts of Data From Bank)
Adjustments
Credit Memo Terminology: 1) Credit Memo - Tied to an Invoice When Created or 2) On-Account Credit Not Tied to an Invoice When Created
Copyright 2011 Cathy Cakebread
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Accounting (Basics)
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Conclusion
Oracle Receivables Does Not Stand Alone, Data Is Passed From Other Applications To Receivables And Accounting Entries Are Passed From Receivables To General Ledger. Many Of The Key Setups Are Shared With Other Applications and Thus Should Be Handled in a Coordinated Manner. It Is Critical To Work Together With Folks from Other Applications and to Understand How Each Applications Pieces Fits Into The Big Picture.
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