ACTS OF THE 7th EUROPEAN ASSEMBLY OF LAY DOMINICAN FRATERNITIES

ANNEX Ib

TREASURER’S REPORT1

Dear members of the European Assembly of Lay Dominican Fraternities,

I would like to give you a report about the finances of the ECLDF and also about my
activity as a member of the ECLDF. (…)

Copies will be available and at the end of my talk you will have an opportunity
to put forward questions.

HISTORY

I was re-elected to the ECLDF in Walberberg in 2004. From 2004 to 2005 my

task was only to keep our website updated. Then in the autumn of 2005 we re-
elected our officers within the ECLDF and I became treasurer as well. After Robert
Kopfmüller-Knabe resigned and we invited Gabriel Silva to join the ECLDF, there was
a 3rd election of offices. I remained in my offices.

The first thing I did was to look for a helping hand at home in Hungary. I found
the appropriate trustworthy person in our fraternity. Mrs. Gitta Zillich Csutorane is an
expert in finances. She helped me a lot and she audited the figures three times: at
the end of the year 2006 and 2007 and now, before the Assembly started. The
documents are available here.

When I took over this job we did not have access to the bank account that had
been used by the treasurer of the previous ECLDF. At that time, only that person had
access to the bank account since it was a private bank account in Italy.

In November 2005 Robert Kopfmüller-Knabe (ECLDF President at the time)

and myself managed to set up an official bank account for the ECLDF as an
organization – as is required by our Statutes. It means that 2 signatures are required
for every payment: both the president and the treasurer must sign the payment order.
Our bank is the German Pax Bank. It is not expensive and works properly. They have
offices in Berlin, Cologne and Rome. Movements of funds can be seen via the
internet for the treasurer. Up to now Gabriel and I have been signing the financial
documents together.

1
For the sake of clarity, Nikolett Murányi’s financial report was split from her activity report (see Annex Ic).
 Giovanna Cella Gava (the Treasurer of the previous ECLDF) finally closed the
old bank account at the Italian bank (she had 2 bank accounts) in 2005 and
transferred our money to this new account at Pax Bank in January 2006. Her work
done between 2002-2004 was audited in March 2005 by Gitta and found to be in
order. The Audit is available here.

PRESENT

Before I started this work, procedures had not been set up. Gitta and I have
made the following progress:

• A cash-book is set up where all the incomes and expenditures are numbered
and tracked both for cash and bank transfers.
• Figures are audited yearly.
• Each slip, invoice, bill and bank statement is registered.
• All the payments and the bank correspondence are documented and done
based on the common decisions written in the ECLDF meeting minutes.
• Several types of ECLDF financial forms are made and we use them in order to
be able to carry out clear, transparent work. These forms are helpful to
recognize who pays what.
• The forms are:
− personal expense forms – used by ECLDF members when their
expenses related to their ECLDF activities are reimbursed;
− donation forms;
− Receipt forms.

In 2007 two applications were prepared, asking for financial support for
making this Assembly happen. One of them was sent to the Council of European
Bishops’ Conferences, but they could not support us. The other application was
accepted by Renovabis – a German foundation – and they gave us EUR 4,000
(3,200 has been paid and 800 will be paid after closing this Assembly.) Another EUR
1,000 was given by an anonymous sponsor.

The 3 main types of income:

− yearly contribution from the provinces,
− donations,
− bank interest.

Expenses:
for ECLDF meetings, including travelling and correspondence, etc.:

Year 2006: see separately.

Year 2007: see separately.

For 2008 there are additional expenses:

Participation fee paid.
Support for participation fee paid.
Assembly expenses paid.
FIGURES

See Excel sheet.

Nikolett Murányi, May 2008

ECLDF Treasurer & webmaster