Вы находитесь на странице: 1из 18
User Guide For Faculty Portal Nucleus ERP NIIT 2/16/2013 This document explicit the various features

User Guide For Faculty Portal

Nucleus ERP

NIIT

2/16/2013

This document explicit the various features & functionalities of the faculty portal of Campus Management ERP in the form of workflows.

User Guide For Faculty Portal

Table of Contents

February 16, 2013

1) Logging into the System

3

1.) Understanding various components of the Landing Page

4

2) Selecting a course for which actions needs to be performed

5

3) Viewing Profile of students enrolled in the selected course

7

4) Adding Student attendance for the selected course

9

5) Defining course evaluation for the course selected

11

6) Recording marks of the student for the selected course & exam type

13

7) Generating histogram & defining grade range for selected course

15

8) Allocating grades for the selected course

17

2
2

User Guide For Faculty Portal

1) Logging into the System

1) Log in to the Moodle using your credentials.

February 16, 2013

2) A link “NUcleus ERP” is available in the Moodle from where the user can directly login into the ERP System.

Click on this link to login directly into the ERP.
Click on this link
to login directly
into the ERP.

NOTE

The browser being used shall be Internet Explorer 8.0/ Mozilla Firefox 8.0.1. In addition, the cookies & java script on your browser shall be enabled to login successfully in the system. In case, the faculty has any other browser than those specified, please contact TCO department to install IE 8 on your systems.

3
3

User Guide For Faculty Portal

February 16, 2013

1.) Understanding various components of the Landing Page

NAVIGATION MENU User can select the actions to be performed from this menu. COURSE SELECTION:
NAVIGATION MENU
User can select the
actions to be
performed from this
menu.
COURSE SELECTION: User can select
the academic session, sub ‐ session &
course for which actions needs to be
performed. Then click on Switch to
continue.
TIME TABLE
User can view their
timetable for all the
courses on the
Landing Page.

NOTE

The time table displayed is based on the program for which the course has been selected example If the faculty has selected the course which belongs to B.Tech then the timetable displayed shall be for all the B.Tech courses faculty is allocated in that particular session & sub session.

4
4

User Guide For Faculty Portal

February 16, 2013

2) Selecting a course for which actions needs to be performed

COURSE SELECTION User can select the academic session, sub ‐ session & course for which
COURSE SELECTION User can select
the academic session, sub ‐ session &
course for which actions needs to be
performed. Then click on Switch to
continue.

1) User can select Academic session, sub session & course. Then click on Switch to continue.

1) User can select Academic session, sub ‐ session & course. Then click on Switch to
5
5

User Guide For Faculty Portal

February 16, 2013

2) An alert shall be displayed on clicking switch as shown in the above figure. Click on OK button to complete the course selection process.

NOTE

Sub session represents the academic sub session of the university. The academic year of NIIT University starts in July.

In addition, please remember to click on the switch button after selection of academic session, sub session & course. In case no course has been selected, the Window displays Access Denied to the user.

6
6

User Guide For Faculty Portal

February 16, 2013

3) Viewing Profile of students enrolled in the selected course

Selected Academic session, Sub ‐session & course are always displayed here. In case no course
Selected Academic
session, Sub ‐session &
course are always
displayed here. In case
no course has been
selected, a message
“Access Denied” is
displayed.

1) Click on Student Profile in the navigation menu after the selection of course has been done. A list of all students enrolled in the selected course shall be displayed.

of course has been done. A list of all students enrolled in the selected course shall
7
7

User Guide For Faculty Portal

February 16, 2013

2) Click on any row in the grid being displayed to view the student profile. Please refer to the below screenshot.

NOTE

By default 10 students are always displayed. User can scroll down on the list page to change the size of the page or to view the next set of results.

8
8

User Guide For Faculty Portal

February 16, 2013

4) Adding Student attendance for the selected course

Selected Academic session, Sub ‐session & course are always displayed here. In case no course
Selected Academic
session, Sub ‐session &
course are always
displayed here. In case
no course has been
selected, a message
“Access Denied” is
displayed.
The dates & sections
of the course can be
changed from here.

1) Click on Student Attendance in the navigation menu after the selection of course has been done. The current week is displayed by default with dates being displayed on top & periods on left. The date & period for which attendance has been entered is displayed in red with edit & delete buttons while rest all are displayed in green with add buttons.

2) Click on the date & period for which the attendance needs to be captured. A list of students shall be displayed with attendance marked as Present for all the students by default.

Multiple periods can be selected by the user from this period.
Multiple periods can
be selected by the
user from this period.
9
9

User Guide For Faculty Portal

3) Mark the attendance of students & then click on Save.

February 16, 2013

NOTE

After marking the attendance user shall make sure to Save the records by clicking the save Button. If the user marks the attendance but forgets to click the Save button the attendance won’t get recorded in the system.

10
10

User Guide For Faculty Portal

February 16, 2013

5) Defining course evaluation for the course selected

Selected Academic session, Sub ‐session & course are always displayed here. In case no course
Selected Academic
session, Sub ‐session
& course are always
displayed here. In
case no course has
been selected, a
message “Access
Denied” is displayed.

1) Click on Evaluation Scheme in the navigation menu after the selection of course has been done. The user can click on Add button. A row shall be added in the grid.

2) Select the exam type by clicking in the grid column added & then enter max marks of the exam type, weighted marks/ weight age(In %) & LTP(whether the exam is Lecture type, tutorial type, Practical type). Then click on the Save button to save the evaluation scheme.

is Lecture type, tutorial type, Practical type). Then click on the Save button to save the
11
11

User Guide For Faculty Portal

February 16, 2013

NOTE User needs to enter either the weight age or the weighted marks. In case of LTP, user needs to clarify the type of exam i.e. whether the exam is of lecture type, practical type or tutorial type.

After defining the evaluation scheme user shall make sure to Save the records by clicking the save Button.

If marks entry, grade scheme or course result has been recorded in the system, user will not be able edit or delete the evaluation scheme.

In case, the user is not able to view any certain type of the exam type in the dropdown. Please write a mail to Academics office for the same.

12
12

User Guide For Faculty Portal

February 16, 2013

6) Recording marks of the student for the selected course & exam type

Selected Academic session, Sub ‐session & course are always displayed here. In case no course
Selected Academic
session, Sub ‐session
& course are always
displayed here. In
case no course has
been selected, a
message “Access
Denied” is displayed.

1) Click on Marks Entry in the navigation menu after the selection of course has been done. The evaluation scheme defined for the selected course shall be displayed by default with the status of the exam type as Recorded (Marks entered in the system)/ Not Recorded (Marks not entered in the system).

2) Click on any of the exam type to enter the marks for the students.

the exam type to enter the marks for the students. By checking this “Publish” checkbox, the

By checking this “Publish” checkbox, the marks entered by the faculty shall be visible to students in the student portal. Unless this checkbox has been checked, students will not be able to view the marks.

13
13

User Guide For Faculty Portal

February 16, 2013

3) Enter the marks scored corresponding to each student. In case the student is absent, check the check box in the absent column & then click on Save to continue. Clicking on Save will change the status of Exam Type from Not Recorded to Recorded.

NOTE

After entering the marks user shall make sure to Save the records by clicking the save Button.

If grade scheme or course result has been recorded in the system, user will not be able edit or delete the evaluation scheme corresponding to which course result/grade scheme has been created.

14
14

User Guide For Faculty Portal

February 16, 2013

7) Generating histogram & defining grade range for selected course

Selected Academic session, Sub ‐session & course are always displayed here. In case no course
Selected Academic
session, Sub ‐session
& course are always
displayed here. In
case no course has
been selected, a
message “Access
Denied” is displayed.

1) Click on Grade Scheme in the navigation menu after the selection of course has been done.

2) Select the exam types for which the marks have been entered in the system. Then click on Generate histogram.

3) Histogram shall be displayed on the basis of weight age defined in the system.

4) Click on Generate Grade Entries.

5) Based on the grades defined in the system, grade scheme shall be displayed on a statistical basis. User can edit the grade range & then click on Save.

NOTE

After entering the records user shall make sure to Save the records by clicking the save Button.

If course result has been generated with a Consider Final checkbox then the Grade scheme will not be editable.

The Grades allocated to the students shall be on the basis of the grade range defined here. Based on the exam

types selected here the grade allocation would occur. Hence the histogram generation & grade range definition shall be updated every time the user wants to allocate grades & enters marks for a new exam type.

15
15

User Guide For Faculty Portal

February 16, 2013

16
16

User Guide For Faculty Portal

February 16, 2013

8) Allocating grades for the selected course

Selected Academic session, Sub ‐session & course are always displayed here. In case no course
Selected Academic
session, Sub ‐session
& course are always
displayed here. In
case no course has
been selected, a
message “Access
Denied” is displayed.

1) Click on Course Result in the navigation menu after the selection of course has been done.

2) Click on Add button to add a new course result or the result being displayed in the grid to edit an already saved record.

Check “Publish” to make this result visible in Student’s login.
Check “Publish” to
make this result
visible in Student’s
login.
Selected Academic session, Sub ‐session & course are always displayed here. In case no course
Selected Academic
session, Sub ‐session
& course are always
displayed here. In
case no course has
been selected, a
message “Access
Denied” is displayed.

Check “Consider final” checkbox to submit this result to Academics office.

17
17

User Guide For Faculty Portal

February 16, 2013

3) Click on Show button to view the list of students, their marks entry & grade allocation. In case of any grade updation, update the grade displayed in allotted grade. Click on Save to save the allocated grades.

NOTE

After entering the records user shall make sure to Save the records by clicking the save Button.

If course result has been generated with a Consider Final checkbox then the result has been submitted to Academics office for preparation of final result.

18
18