Janalent SharePoint

Optimization and Extension (Part 3)

Our Name: Jăn’ə-lĕnt

JANA: (Sanskrit prefix ) LENT: (Latin suffix)

Sanskrit– oldest language in the Latin – oldest language in the
eastern world western world

“Knowing, understanding, knowledge,

“Full of”
especially higher knowledge, science,
wisdom; conscience, organ of “One Who Does”
intelligence or sense”. “One who performs”

“Knowledge in this context is not belief

or collected data: it is comprehension
as a result of discernment and
experience. It is true wisdom and Janalent
understanding“.
Knowledge . Wisdom . Performance
Recognition
•Microsoft Global Partner of the Year Winner 2009/10
•Microsoft Global Partner of the Year Finalist 2008/09
•Microsoft Regional Partner Award Winner FY 2009 Q1, 2, 3 and 4
•Awarded 7 Advanced Competencies, 12 specializations
• Advanced Infrastructure Solutions
• Network Infrastructure Solutions
• Information Worker Solutions
• Unified Communication Solutions
• Security Solutions
• Mobility Solutions
• Small Business Solutions
•Over 4 Million Exchange mailboxes deployed/migrated
•Award winning Global Directory Design & Implementation
•Quest Software Platinum partner, globally-managed
•NetApp Platinum Sponsor & CDP partner, globally-managed
•Go-To partner for Microsoft, MCS, Quest, NetApp, & others
Customer Success

Broad Sector & Industry Success

 Over 4 Million Users / Mailboxes to date
 Over 400 customers across all industries
 Deployments on five continents
 Global award recognition
Wrapping it up
Key Take Aways…
• Specialized, Industry experts
• Strategic, nimble, and creative
• Experience with over 400 similar
engagements
• Competitive value / pricing
• Proven approach / methodology
• Unparalleled experience
Assessment & Key Subject matter
Readiness evaluation experts
• Multi-phase solution approach
• Combining Hardware, Software,
& Services
• Collaboration Portal & Practicum
based knowledge transfer
• Increase capability breadth
• Demonstrate ROI sooner
Effective & efficient Global project Transfer knowledge &
delivery experience & success drive next opportunity
What we learned so far:

Knowledge Management is:

The right information

at the right time,
for the right person
at the right place
What we learned so far …

Business and Technology Drivers

• Application landscape reduction
• Fewer support and maintenance
• Tighter integration into desktop application
• Less resources
• Reduce loss of knowledge
• Ability to stay competitive
• Increased revenues
• Accelerated “time to market”
What is needed at the core …
• Single company driven program
• Leadership support
• Governance Body
What is needed to get ready …
• Current State Analysis
• Business alignment
What we learned so far …

Design and Deploy

• Governance
• User involvement
• KISS
• User policies and SLA
•Technology infrastructure
•Topology
•Database sizing and configuration
•Back-up and restore
•Release to production

Webinar 3 was a special case of

Design and Deploy because it looked at
Design and Deploy in the context of
Public Folders
What’s needed to successfully optimize
and extend a SharePoint environment?

• Capacity Management / Understanding and manage

demand requirements
• Backup and Recovery
• High Availability vs. Mission Critical
• Centralization vs. Decentralization
• Separate “custom” from generic environments
• Functional extensions to the standard
functionality
What’s needed to successfully optimize
and extend a SharePoint environment?

• Tools to enable administrators/users to see and monitor

their usage
• Better training/administration of Info Lifecycle
Management
• Process for submission/approval of custom web parts
where of generic value – with QA/Certification program –
and publish the criteria which such webparts must meet
• Remember there will always be MS upgrades
– how will your “enhancements” impact
applying those upgrades!
What’s needed to successfully optimize
and extend a SharePoint environment?

Solid Infrastructure:
Development

Testing

Quality Assurance

Staging

Production
What’s needed to successfully optimize
and extend a SharePoint environment ?

Solid processes:
Build Management
Testing and Back-out Plans
Change, Configuration, and Release Management

Communication
Develop, Test
& training

Request, Roll-out Distribution &

Planning planning Installation
What’s needed to successfully optimize
SharePoint from a Business point of view?

• Focus on the most critical development

• Monitor usage
• Conduct surveys and get feedback
• End-user training and communication
Involve the users during design,
implementation, and operation

• Obtain and maintain user support

• Mirror how the employees do their jobs
• Discourage customization of the default environments
and templates
Communication and
Management Of Change (MOC)

• Understand culture of the organization

• Break out of the mind-set of single data stores, private
data stores, and hording knowledge
• Communicate the benefits for the individual and the
company
• Communicate success stories
What we discussed so far…

• Optimizing SharePoint
– Understand capacity requirements
– Business continuity
– Availability requirements
– Release to production infrastructure and processes
• Extending SharePoint
– Increasing available functionality
– Training and communication
– Enabling business processes
Tips and Tricks – lessons learned from a large
scale deployment

• … delete, delete, delete

• I need more space….
• It’s a small world, but …
• Development, Quality Control, and Staging environments
• Extending SharePoint features
• Proactive user communication
 Tips and Tricks - Lessons learned from
large scale deployments

A 250 MB team site 10% of 10.000 team sites

consumes ~1 GB of storage request on upgrade to 1GB

An upgrade to 1 GB results 10% of all team sites

in 5 times the amount of consume 50% of total
storage. 1 GB will consume storage
5 GB of storage
Storage Storage Storage
Space Space Space

Storage 10.000 1.000

Space sites sites

1 Site
Team Site 250 MB Team Site 250 MB Team Site
1 GB 1 GB
 Tips and Tricks - Lessons learned from
large scale deployments
Content DB
overflow Content
Content Content DB
DB DB
Team Site
Team Site Team Site Team Site
Team Site Team Site
Team Site
Team Site Team Site Team Site
Team Site
Team Site Team Site

Team Site Team Site

Team Site Team Site

Team Site Team Site

Team Site
Team Site 250 MB Team Site Team Site 250 MB
Mixed 1GB
Tips and Tricks – lessons learned from a large
scale deployment

• … delete, delete, delete

• I need more space….
• It’s a small world, but …
• Development, Quality Control, and Staging environments
• Extending SharePoint features
• Proactive user communication
Centralized environment optimized via
Acceleration devices

Factors that affect the response times that users

experience
• File size
• Latency
• Topology
• Number of users

Acceleration Results
• 70-80% performance increase
• Second and subsequent downloads 90%+ reduction in
bandwidth
More tips and tricks…

• Effective Document Management

– Leverage the integration
– Automate tasks where possible
– Create a site structure that maps to how people work
– Create templates
– Include all of the resources
– Processes provide value
– Train individuals
– Monitor the solution’s effectiveness
– Make incremental changes where appropriate
More tips and tricks…

• Effective project management

– Incorporate change management
– Provide managers and stakeholders with visibility
– Ensure remote access is available
More tips and tricks…

• Designing a SharePoint environment

– 10 Web application per application pool
– 20 Web applications on a single physical server
– 4 GB of RAM
– Application pools
 Quest LiteSpeed for SQL Server

• SQL LiteSpeed Key Features

– Compression, up to 95% smaller
– Speed, up to 70% faster
– Security, up to 256 bit encryption
– Microsoft certified and
standardized
– Familiar interface: VDI, SQL-DMO,
ODS
 Janalent KM & SharePoint
KM Solutions by ADE2 Phase

Analysis and Alignment (Phase 1 and 2) Design and Deploy (Phase 3 and 4)
• Opportunity Analysis & Readiness Assessment • KM Program Design
• KM and Business Strategy Alignment • Business KM Process Flow Creation
• KM system design
• Business Case preparation • Taxonomy and controlled
• Knowledge Capture and utilization analysis vocabulary design
• Knowledge Mapping/Knowledge audit • Infrastructure architecture and
• Process Analysis, Design and Documentation topology
• Functional Requirements Analysis • Security
• Capacity planning
• KM Supporting Technology and Tools Analysis • Storage Optimization
• Business continuity/Disaster
Educate and Evolve (Phase 5 and 6) recovery
• Administrator and end-user training • Implementation and migration
• Knowledge and IP capture training • Datacenter Operations Consulting
• Performance and Utilization Metrics
• Datacenter Operations consulting
• Performance and Utilization Metrics
• After action review