Академический Документы
Профессиональный Документы
Культура Документы
2. Hands-On Exercises a. Download a template 1. Run MS Access 2007 2. From the left categories menu, click the Education category, and in the middle of the page click Faculty. 3. In the pane on the right side, go to the File Name box and type Faculty Demo and click Download. 4. If you see the Genuine Advantage dialog box, click Continue. Note: If you click Download and nothing seems to happen, close the Access Help window and click Continue in the Genuine Advantage dialog box. 5. After the template finishes loading, it displays a form named Faculty List. Typically, the form is designed to let you enter the most pertinent data quickly, or view that data easily. 6. Below the Ribbon there is a Security Warning message. Click the Options button; a new window opens. Select the option Enable this Content and press Ok. Make sure that the database you are opening is secure, virus-free and from an HBU trusted source; otherwise, do not enable the content. 7. Take a look at the left Navigation Pane. It is closed; to open this navigation pane click the double arrows (>>) at the top of the navigation pane. 8. Right-click the Faculty List Tab and select Close.
b. Enter data using a Form 1. Look the top of the navigation pane, where it says Faculty Navigation. Click the down arrow () in a circle from this section. 2. A drop-down menu displays some options, select Object Type. 3. The navigation pane now shows categories like Tables, Queries, Forms and Reports. 4. Double-click the form Faculty Details. A new window is opened and it is a form. You use forms to enter data or display information. 5. Enter this data only (enter friends or colleagues): First Name Last Name Email Address Business Phone 6. When youre done, click the Save and New button from the top of the form. 7. The form clears the previous information and the fields are now available for another record. Enter 3 more names with their emails and phones. Remember to click Save and New after the 4th name entered. 8. From the top of the form click Close. Note: You don't have to fill out all fields. Some forms may require you to fill out some fields before you can complete a record, but not here. c. Creating a Simple Query 1. First click on the Create Tab. From the Others group select Query Wizard. A dialog box is displayed. 2. Select Simple Query Wizard and click Ok. 3. Make sure that the Tables/Queries box shows Table: Faculty. 4. In the Available Fields box select Last Name and click the right single arrow (>). The field is copied to the Selected Fields box. Repeat this with First Name, E-mail Address and Business Phone. 5. Click Next. In the next screen select Modify the Query Design option and click Finish. 6. From the Design Tab, Results group click Run ! 7. The query runs and displays the output or results. 8. Right-click the Faculty Query tab and select Close. d. Using a simple Report 1. In the Navigation Pane, under Reports, double-click the Faculty Phone List report to open it. 2. A tab showing the report is displayed. 3. Simply click the Office button, click Print and click Ok. 4. Sign and submit report before leaving training session. Note: In a database environment you dont need to save the data that youre entering. The Access 2007 engine saves the entered information automatically. You only need to save queries, forms and reports that you create.
Microsoft
SharethisAccessCheatSheetwith othersorpostitonyourWebsite!
Keyboard Shortcuts
General
Open a Database Close a Database Print Current View Delete
Open an existing database.
<Ctrl> + <O> <Ctrl> + <W> <Ctrl> + <P> <Delete> <Ctrl> + <Z> <F1> <Ctrl> + < - > <Esc> <Ctrl> + < ; > <Shift> + <Ctrl> + <Ctrl> + < > (Apostrophe) <F7> <Alt> + <Tab>
To Open an Existing
Database: Click a database in the Open Recent Database list or click More and browse for it.
Undo Help Delete Record Cancel Changes Insert Date Insert Time <:> Insert Value from Same Field in Previous Record Check Spelling Switch Applications
Title bar
Close button
Object tabs
Navigation
Next Field Previous Field Next Screen <Tab> <Shift> + <Tab> <Page Down> <Page Up> <Ctrl> + < > <Ctrl> + < >
Status bar
Database Objects
Tables store related data in rows (records) and columns (fields). Queries view, filter, calculate, change, sort, and examine the data stored in tables. Forms are custom screens that provide an easy way to enter and view data in a table. Reports present data from a table or query in a printed format. Macros automate common tasks and can be run by clicking a button or pressing a shortcut key. Modules are groups of procedures written in Visual Basic and used to automate tasks. Page objects have been replaced by Windows Sharepoint Services. Pages in old databases can still be viewedbut not editedin Internet Explorer.
To Delete an Object: Select the object and press <Delete>. Click Yes. To Rename an Object: Right-click the object,
select Rename from the contextual menu, enter the new name, and press <Enter>.
Editing
Cut Copy Paste Find Replace Select All <Ctrl> + <X> <Ctrl> + <C> <Ctrl> + <V> <Ctrl> + <F> <Ctrl> + <H> <Ctrl> + <A>
To Repair/Compress a Database: Click the Office Button and select Manage Compact and Repair Database. To Import Data: Click the External Data tab
on the Ribbon and click the type of file you want to import from in the Import group. Follow the onscreen instructions.
Design View
Properties Open object in Design View Save Object <Alt> + <Enter> <Ctrl> + <Enter> <Ctrl> + <S>
To Export Data: Click the External Data tab on the Ribbon and click the type of file you want to export to in the Export group. Follow the onscreen instructions.
AccessQuickReference2008CustomGuide www.customguide.com|Phone888.903.2432
Attachment
To Select a Record: Click the Record selector to the left of the record. To Delete a Record: Select the record, click the Home tab on the Ribbon and click the Delete button in the Records group. Click Yes. To Spell Check: Click the Home tab on the Ribbon and click the Spelling button in the Records group. To Find Information: Place the cursor in the field that contains the value you want to search for, click the Home tab on the Ribbon and click the Find button in the Find group or press <Ctrl> + <F>. Type the value you want to search for in the Find What box and click Find Next.
Criteria rows
Design grid
the value you want to replace, click the Home tab on the Ribbon and click the Replace button in the Find group or press <Ctrl> + <H>. Type the value you want to search for in the Find What box and the new value in the Replace With box. Click Find Next until youve found what youre looking for, then click Replace or Replace All to replace every instance of the value.
To Create a Select Query: Click the Create tab on the Ribbon and click the Query Wizard button in the Other group. Click Simple Query Wizard and click OK. Follow the onscreen instructions to select the fields you want to use from the desired tables and create the query. If you want to filter records, view the query in Design view and enter the criteria in the Criteria row. To Switch Views: Click the Home tab on the Ribbon and click the View button in the Views group. To Summarize Values: Open the Query in Datasheet View, click the Home tab on the Ribbon and click the Totals button in the Records group. Click the list arrow in a column in the Total row in the query select a calculation type (Sum, Average, etc.). Criteria Example London Between 1/1/00 and 12/31/00 NOT "USA" or <> "" Like S* IS NULL IS NOT NULL >100 Description Displays records where the field equals London.
Displays records where the date is between 1/1/00 and
12/31/00.
Displays records where the field does not contain the
text "USA" and is not blank.
Displays records where the field text starts with an S.
Displays records where the field is blank.
Displays records where the field is not blank.
Displays records whose field value is greater than 100.
AccessQuickReference2008CustomGuide www.customguide.com|Phone888.903.2432
To Sort Information: Place the cursor in the field that you want to sort by, click the Home tab and click either the Ascending or Descending button in the Sort & Filter group. To Filter Information: Place the cursor in the field that contains the values you want to filter by, click the Home tab on the Ribbon and click the Filter button in the Sort & Filter group. Check the boxes for the values you want to filter for.
To Remove a Filter: Click the Toggle Filter button in the Sort &
Filter group.
change, click the Datasheet tab on the Ribbon, and click the Data Type list arrow in the Data Type & Formatting group. Select a data type. CustomizableComputerTraining 9Courseware
9OnlineLearning 9SkillsAssessments