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KANYASHREEPRAKALPA2013 IMPLEMENTATIONGUIDELINES

DepartmentofWomenDevelopmentandSocialWelfare GovernmentofWestBengal August2013


TABLEOFCONTENTS
1 1.1 1.2 1.3 1.4 2 2.1 2.2 2.3 2.4 2.5 2.6 2.7 3 3.1 3.2 3.3 3.4 4 4.1 4.2 4.3 4.4 4.5 4.6 4.7 4.8 5 5.1 5.2 5.3 5.4 5.5 5.6 5.7 5.8 Introduction.................................................................................................................................................... 3 Background ........................................................................................................................................................ 3 AboutKanyashreePrakalpa ............................................................................................................................... 4 ExpectedBenefitsoftheScheme ...................................................................................................................... 4 PurposeoftheImplementationGuidelines ....................................................................................................... 4 KeyProvisionsoftheScheme ......................................................................................................................... 5 Definitions.......................................................................................................................................................... 5 AimsandObjectives........................................................................................................................................... 5 ScopeoftheScheme.......................................................................................................................................... 5 SchemeBenefitsandEligibilityCriteria ............................................................................................................. 6 SpecialNotesonEligibilityCriteriaandMeansofVerification .......................................................................... 9 AppropriateCertifyingAuthorities..................................................................................................................... 9 PaymentMode................................................................................................................................................... 9 ManagementofScheme ............................................................................................................................... 10 ManagementStructures .................................................................................................................................. 10 Fundmanagement ........................................................................................................................................... 11 Interdepartmentalconvergence ...................................................................................................................... 12 GrievanceMechanisms .................................................................................................................................... 12 SchemeImplementationMechanisms .......................................................................................................... 13 PublicityoftheScheme&IdentificationofBeneficiaries ................................................................................ 13 CapacityBuildingofconcernedofficialsandfunctionaries ............................................................................. 13 Availabilityofapplicationsforms..................................................................................................................... 13 Submissionofapplications............................................................................................................................... 13 ScrutinyandVerificationofapplications ......................................................................................................... 14 Sanctioningofapplications .............................................................................................................................. 14 Informingbeneficiaries/rejectedapplicants .................................................................................................. 14 ApplicationsforRenewalofScholarships ........................................................................................................ 14 Recordkeeping,MISandreportingmechanisms .......................................................................................... 15 Overview .......................................................................................................................................................... 15 Registers........................................................................................................................................................... 15 ReportingandMonitoring ............................................................................................................................... 16 StateLevelSteering&MonitoringCommittee ................................................................................................ 17 KolkataDistrictSteering&MonitoringCommittee ......................................................................................... 17 DistrictSteering&MonitoringCommittee(apartfromKolkata)includingnonGTADarjeeling..................... 19 GorkhalandTerritorialAuthority(GTA)Steering&MonitoringCommittee.................................................... 19 BlockSteering&MonitoringCommittee ......................................................................................................... 20

Appendix1:CompositionofSteering&MonitoringCommittees........................................................................... 17

Appendix2:ManagementOrganogram ................................................................................................................. 21 Appendix3:ApplicationProcessFlow.................................................................................................................... 22

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1 Introduction
1.1
1.1.1

Background
Childmarriage aconcernfor WestBengal
1.

UndertheProhibitionofChildMarriageAct,2006,thelegalageofbetrothalandmarriageforgirlsis18years, andforboysis21years.InspiteofseveralyearsofthisActbeinginexistence,theearlybetrothalandmarriage ofchildrencontinuestobeanormintheWestBengal.AccordingtotheDistrictLevelHealthSurvey3,2007 08(DLHS3,200708),thestateranksfifthhighestinthecountrywhenitcomestotheprevalenceofchild marriage.Itisvitaltonotethat: a. WhileallIndiatrendsshowthatfamiliesareslowlydelayingthebetrothalandmarriageoftheirgirls, inWestBengal,almosteverysecondgirlisachildbrideover54.7%ofthestatescurrentlymarried womenaged2024weremarriedbeforetheyreachedtheageof18(ascomparedtoallIndiafigures of43%).Someofthestatesthathavemadesignificantprogressinpreventingchildmarriageare Maharashtra(40.4%),Odisha(37.5%),Gujarat(35.4%)andTamilNadu(24.4%).Somestatesthatlag behindareBihar(68.2%)andJharkhand(55.7%). ThedistrictsofMurshidabad,Malda,Birbhum,Purulia,Bankura,DakshinDinajpur,South24Parganas, NadiaandCoochBeharareareaswiththehighestincidenceofchildmarriageinthestate. Whilethefiguresshowthatchildmarriageismoreprevalentinruralareas,statisticsforKolkatareveal thaneveninnonslumareasintheheartofthecity,wherefamiliesarewealthierandgirlsarelikelyto bebettereducated,morethanaquarterofgirlsaremarriedbeforetheyreachadulthood.

b.

c.

2.

Significantly,childbetrothalandmarriageiscompletelygenderedpracticeandanoverwhelminglylarge percentageofgirlsaremarriedatbeforereachingadulthoodandonlyaminisculepercentageofboysare subjectedtothesamefate.

1.1.2

NegativeImpactofchildmarriage
1.

Childmarriageandfemaleschooldropout:Childmarriageleadstogirlsdroppingoutofschool,whichfurther limittheirscopeoffuturedevelopment.InWestBengal,attendanceofgirlsinschooldropsfrom85%inthe agegroup610yearstoamere33%intheagegroup1517years.(NFHSIII,200506)Aftertheimplementation SarvaShikshaAbhiyantowardsuniversalizationofelementaryeducation,significantprogresshasbeennoticed amonggirls,bothintermsofenrolmentandcompletionrateattheelementarylevel.However,thetransition fromelementarytosecondaryschoollevelsremainsaconcern.Whilegirlsareoftentakenoutofschooltoget married,inothercases,whengirlsdonotdowellinstudiesorarenotacademicallyinclined,marriageisseenas theonlyviablealternativeforthem.Infact,manygirlswhodropoutofschoolaresentawaybyparentstoearn theirdowriesbyworkingaschildlabour,leavingthemvulnerabletotraffickers. AccordingtoastudyentitledFinalStudyReportonRestructuringofSchoolEducationSysteminWestBengal byIIMCalcutta,thepercentageofgirlsenrolmentgraduallyfallsatthesecondaryandhighersecondarylevel. Whileattheelementarylevelthegirlsenrolmentismorecomparedtoboysatthesecondarylevelitisalmost thesameasthatoftheboys.ButatthehighersecondaryleveltheGenderParityIndexisonly0.75.Itisatthis juncture,whenchildrenarebetweentheageof17and18thatmostofthegirlsarecompelledtoleaveschool andparentsstartnegotiatingfortheirmarriage.

2.

Childandmaternalillhealthandmortality:Childmarriageisoneofthedeterrentfactorswhichislimitingthe progressofmaternalandchildhealthandimprovementsinthenutritionalstatusofchildreninWestBengal. Childmarriagesresultinearlypregnancies,whichinturnleadtohighmaternalandinfantdeaths,andarealsoa leadingcauseformalnutritionamongchildren.

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Childmarriagesresultingirlsbecomingmothersatanagewhentheyarenotoutofchildhoodthemselvesof allteenagegirlsaged1519inWestBengal,onefourthhavealreadybegunchildbearing,apercentagethatis muchhigherthanthenationalaverage(16%)andalsohigherthanallotherIndianstatesexceptJharkhand.


3.

Childmarriageandtrafficking:Childmarriageisoneoftheluresusedbyhumanexploitationracketstoentice poorparentstopartwithyounggirls.Althoughitisnotpossibletodisaggregatedataonchildrenwhohave gonemissingbecauseofchildmarriagesarrangedbyfraudulentmeans,itissignificanttonotethatthedistricts whichrankthehighestamongstalldistrictsforchildmarriages,namely,MurshidabadandMalda,arealso consideredthemostvulnerabletotrafficking.

1.2

AboutKanyashreePrakalpa
1.

Inviewoftheabove,theDepartmentofWomenDevelopmentandSocialWelfare,WestBengal(DWSW) formulatedtheKanyashreePrakalpaaconditionalcashtransferschemewiththeaimofimprovingthestatus andwellbeingofthegirlchildinWestBengalbyincentivizingschoolingofallteenagegirlsanddelayingtheir marriagesuntiltheageof18,thelegalageofmarriage.KanyashreePrakalpaisaWestBengalGovernment sponsoredschemewhichwillbeimplementedhenceforthinalldistrictsofthestate.

1.3

ExpectedBenefitsoftheScheme
1.

Whileanumberoffactorscontributetowardsgirlsdroppingoutofschool,humanrightsresearchshowsthat thegreatestobstaclestogirlseducationarechildmarriage,pregnancyanddomesticchores,andthatensuring thatgirlsstayinschoolisoneofmosteffectiveprotectivemeasuresagainstchildmarriage.Giventhatchild marriagehasagrosslynegativeimpactonthelivesofchildren,adolescentsandyoungwomen,thisschemeis expectedtobringaboutmeasurableimprovedoutcomesfortheeducation,health(especiallyinfantand maternalmortality)andempowermentofthestatesgirls,theirchildrenandimmeasurablebenefitsforlarger society.

1.4

PurposeoftheImplementationGuidelines
1.

ThedocumentlaysdownthekeyprovisionsofKanyashreePrakalpa,andprovidesasetoftoplevelguidelines toensurethattheSchemeisimplementedconsistentlyandefficientlythroughoutthestate.

TheprovisionslaiddownintheseGuidelinesandelsewheremaybesubjecttochangebytheGovernmentof WestBengalatanytime.

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2 KeyProvisionsoftheScheme
2.1 Definitions
InthischapteroftheImplementationGuidelines,unlessthecontextotherwiserequires, 1. EnrolledinanInstitutionofEducationorTrainingmeans a. b. EnrolledinClassesVIIItoXIIinaschoolwhichisrecognizedbythegovernment EnrolledinSecondaryand/orHigherSecondaryCoursesinanopenschoolwhichisaffiliated/ accredited/recognizedbythegovernment EnrolledinClassesVIIItoXIIinaMadrassahwhichisaffiliated/accredited/recognizedbythe government EnrolledinacourseinaVocationalTrainingCenteroraTechnicalTrainingInstitutewhichisaffiliated/ accredited/recognizedbygovernment EnrolledaSportstrainingInstitutewhichisaffiliated/accredited/recognizedbythegovernment.

c.

d.

e. 2.

EnrolledinanInstitutionofHigherEducationmeansenrolledinanyformofeducationorlearningafterClass XII. J.J.HomemeansanyhomethatisregisteredundertheJuvenileJustice(Care&ProtectionofChildren)Act, 2000.

3.

2.2

AimsandObjectives
1.

Throughconditionalbenefits,KanyashreePrakalpa(hereinafterreferredtoasTheScheme)aimstoreducethe prevalenceofchildmarriageinWestBengalbyincreasingtheenrollmentofgirlsinsecondaryeducationor vocational/sportstraining,andsimultaneouslyencouragingthedelayofmarriagesofgirlsuntiltheyreachthe ageof18.ThespecificobjectivesoftheSchemeareto: a. Incentivizethroughscholarships,thecontinuationofeducationofthegirlchildinSecondaryand HigherSecondaryclasses,vocationaltrainingorsportstraining.Toreducedropouts,especially amongstgirlsfrompoorfamilies,whoarenotcoveredbyanyotherscholarship Disincentivisechildmarriageofgirlstoensurecompliancewiththelegalprovisionspertainingtothe minimumageatmarriage.

b.

2.3

ScopeoftheScheme
TheSchemewillbeapplicabletotheStateofWestBengalonly,andwillbeimplementedintheentirestate.

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2.4
2.4.1

SchemeBenefitsandEligibilityCriteria
AnnualScholarships
1.

TheSchemeassuresanannualscholarshipofRs.500/togirlsbasedonthefollowingeligibilitycriteria: MeansofVerification Between13and18years ofage CopyofBirthCertificateissuedbyMunicipalor Panchayatauthoritiesandattestedbythe AppropriateCertifyingAuthorities OR CertificateofageissuedbytheHeadof InstitutionofEducationorTrainingwherethegirl isenrolled

EligibilityCriteria 1. Age

2.

Marital Status Education

Unmarried

Declarationbyapplicantsparent/guardianand attestedbytheAppropriateCertifying Authorities

3.

EnrolledinclassesVIIIXII CertificateofenrolmentandattendancebyHead ingovernmentrecognised ofInstitutionofEducationorTraining regularorequivalent openschoolorequivalent vocational/technical trainingcourse

4.

Family Income

IslessthanorequaltoRs. 1,20,000/perannum Familyincome conditionalitytobe waivedifoneormoreof thefollowingistrue: a)girlisphysically handicapped

ForSelfemployedparents/guardians:A declarationbytheparents/guardianstating definiteincomefromallsources,attestedbythe AppropriateCertifyingAuthorities ForEmployedparents/guardians:copyof Incomecertificatefurnishedbyemployer, attestedbytheAppropriateCertifying Authorities Forwaiverincasethegirlisphysically handicapped:CopyofCertificateofDisability furnishedbyappropriateauthorityandattested bytheAppropriateCertifyingAuthorities Forwaiverincasebothparentsofthegirlare deceased:Declarationbyguardianandattested bytheAppropriateCertifyingAuthorities Forwaiverincaseofrenewal:Declarationby parent/guardianandattestedbythe AppropriateCertifyingAuthorities

b)bothparentsare deceased c)Theapplicants daughter/wardis alreadyarecipientofthe scholarship,andis applyingforarenewalof thebenefit.


2.

NotesoneligibilitycriteriaforScholarship: 1. 2. Allgirlsaged13butnotyetturned18ason1stApril2013 Applicationstoforscholarshipsaretobesignedbyaneligiblecandidatesparentsorguardian.

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3.

Afreshapplicationformalongwithproofofeligibility(subjecttothewaiversmentionedabove)istobe madeforeachyearofscholarship.

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2.4.2

OneTimeGrant
1.

TheSchemeassuresaOneTimeGrantofRs.25,000/togirlsbasedonthefollowingeligibilitycriteria: MeansofVerification Thegirlhasreachedthe ageof18 CopyofBirthCertificateissuedbyMunicipalor Panchayatauthoritiesandattestedbythe AppropriateCertifyingAuthorities OR CertificateofageissuedbytheHeadof InstitutionofEducationorTrainingorInstitution ofHigherEducationwherethegirlisenrolled

EligibilityCriteria 1. Age

2.

Marital Status Occupation

Thegirlwasunmarried onattainingtheageof 18 Isenrolledinand regularlyattendingan InstitutionofEducation orTrainingora InstitutionofHigher Education Or isaninmateinaJ.J. Home

Declarationbyapplicantandattestedbythe AppropriateCertifyingAuthorities CertificateofenrolmentandattendancebyHead ofInstitution

3.

4.

Family Income

Islessthanorequalto Rs.1,20,000/per annum Familyincome conditionalitytobe waivedifoneormoreof thefollowingistrue: a)girlisphysically handicapped

ForSelfemployedparents/guardians:A declarationbytheparents/guardianstating definiteincomefromallsources,attestedbythe AppropriateCertifyingAuthorities ForEmployedparents/guardians:CopyofIncome certificatefurnishedbyemployer,attestedbythe AppropriateCertifyingAuthorities

Forwaiverincasethegirlisphysically handicapped:CopyofCertificateofDisability furnishedbyappropriateauthorityandattested bytheAppropriateCertifyingAuthorities Forwaiverincasebothparentsofthegirlare deceased:Declarationbyguardianandattested bytheAppropriateCertifyingAuthorities Forwaiverincasetheapplicantisaninmateina J.J.Home:StatementbySuperintendentofthe Home

b)bothparentsare deceased c)Theapplicantisan inmateinaJ.J.Home


2.

Notesononetimegranteligibilitycriteria 1. AstheSchemewillcommencefromOctober2013,onlygirlswhoturns18onorafter01April2013willbe consideredaseligibletoapplyfortheOneTimeGrant. Applicationstoforscholarshipsaretobesignedbyaneligiblecandidate. Eligibleapplicantsmustapplyforonetimegrantsaftertheir18thbirthdayandbeforetheyturn19.

2. 3.

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2.5
2.5.1

SpecialNotesonEligibilityCriteriaandMeansofVerification
SelfDeclarationsof Eligibility
1.

Anyundertakingsordeclarationsgivenbytheapplicant/applicantsparent/guardiancanbeonordinarypaper countersignedbytheappropriatecertifyingauthority

2.5.2

Calculationof FamilyIncome
1.

Solongaseitheroftheparentsisalive,onlyincomeoftheparentswillbetakenintoaccountandofnoother familymemberseventhoughtheymaybeearning. HouseRentallowancereceivedbytheparentsofastudentshallbeexemptedfromthecomputationof'income' ifthesamehasbeenpermittedtobeexemptedforpurposeofIncomeTax.

2.

2.6

AppropriateCertifyingAuthorities
1.

Undertakingsordeclarationsmadebytheapplicantorapplicantsparents/guardiansmaybecertifiedbyanyof thefollowing: a. GroupAOfficerofStateGovernmentorGovernmentofIndiawhoiseitherpostedinthearea,orisa residentoftheareaofresidenceoftheapplicant MemberofParliament,MemberofLegislatureoftheareaofresidenceoftheapplicant Counsellorofwardofmunicipalareas,GramPanchayatPradhanoftheareaofresidenceofthe applicant

b. c.

2.7

PaymentMode
1.

TheScholarshiporOneTimegrantwillbepaidtothebeneficiariesbywayoffundtransferthroughabank accountonly. Havingabankaccountintheapplicantsnameisnotaprerequisiteatthetimeofapplyingforeitherofthe Schemesbenefits.Onceanapplicationisapproved,theapplicantwillbehelpedinopeningandoperatinga bankaccountbythebankingpartner). ItisproposedthatanyScheduledBankaspertheSecondScheduleofReservebankofIndiaActmaybethe bankingpartner(tobedecidedbyDepartmentofFinance).

2.

3.

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3 ManagementofScheme
3.1
3.1.1

ManagementStructures
State,District, Blockand KolkataMunicipallevelSteeringandMonitoringCommittees
1.

State,district,KolkatamunicipalityandblocklevelSteeringandMonitoringCommitteesshallbeestablishedto stewardtheSchemeintheirrespectiveareas.FortheDistrictofDarjeeling,therewillbetwoDistrictSteering andMonitoringCommittees,oneforGorkhalandTerritorialAuthorityandtheotherfornonGTAareas.(See Appendix1forcompositionofSteeringandMonitoringCommittees) Thesecommitteesshall,attheirrespectivelevels: a. Review,monitorandadviseonallmattersrelatingtotheimplementationoftheScheme,including reviewingprogress,andstrengtheningcoordinationandconvergencebetweenandwithinconcerned departments. WillconsiderthebottlenecksfacedduringtheimplementationoftheSchemeandsuggest modificationsrequiredforimprovingimplementation. Willmeetperiodically(quarterlyatstatelevelandmonthlyatdistrictandblocklevel)orearlier,if needed,atthediscretionoftheChairpersonoftheCommittee.Ifrequired,technicalexperts,NGOsor civilsocietygroupsmaybeinvitedtoattendtomeetings.

2.

b.

c.

3.1.2

Project ManagementUnits
1.

TheSchemewillbeimplementedbyProjectManagementUnits,withoneunitattheStatelevel,andonein eachdistrictinWestBengal.TheDistrictlevelProjectManagementteamswillfunctionunderthesupervisionof theStateProjectManagementUnit. StateProjectManagementUnit(SPMU) a. TheSPMUwillbeestablishedundertheDepartmentofWomenDevelopmentandSocialWelfare,and beheadedbyaStateProjectManager(Kanyashree)assistedbyaDeputyProjectManager (Kanyashree)andanAccountsofficerrecruitedondeputationorcontractualbasis. Tomanagetheprojectatthestatelevel,aProgrammeManagementConsultant(amanagement agency)wouldbehiredfortheinitialperiodof1year.UndertheguidanceofSecretary,Child DevelopmentandWomenDevelopment&SocialWelfare,theagencywouldberesponsibleforoverall managementoftheITcomponent(maintenanceoftheWebportalandMIS)aswellas implementationofcommunicationandcapacitybuildingstrategyforthescheme.Theagencywould alsosupporttheSPMUinhiringimplementingagencies. b. Theywillbeassistedbytwoaccountantscumdatamanagersemployedonacontractualbasis,and whomustbeproficientincommonofficeapplications,especiallywordprocessing,spreadsheets, presentationandaccountingsoftware. Allnewappointmentswillbemadefor3yearsonprobationbasis. TheSPMUshallberesponsiblefor: i. Coordinationandmanagementoftheschemeatstatelevel ii. OverseeingtheperformanceoftheDPMU iii. Maintainingallrecords,MISandreportingmechanismsatstatelevel iv. PeriodicreportingtotheStateSteeringCommittee

2.

c. d.

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v. MembersofStateProjectManagementUnitwillconducta5%sampleverificationofall sanctionedscholarship/Onetimegrantapplicationsfromalldistricts
3.

ItisproposedthattheSPMUcanbesubsequentlyregisteredunderWestBengalSocietiesActtoensure resourcemobilizationfromcorporatedonorsunderSocialCorporateResponsibilityandthecontributorswillbe grantedexemptionunderSection80GofI.T.Act.

4.

DistrictProjectManagementUnit(DPMU) a. Inalldistricts,withtheexceptionofKolkata,theDPMUshallbeestablishedundertheofficeofthe DistrictMagistrate.InKolkata,theDPMUwillbeestablishedundertheofficeofCommissioner,Social Welfare.ForthedistrictofDarjeeling,therewillbetwodistrictprojectmanagementunits,onefor GTAandtheotherfornonGTAareas.TheformerwillbeestablishundertheofficeofPrincipal SecretaryGTAandthelatterundertheofficeofDistrictMagistrate,Darjeeling. TherewillbeoneProjectManagerondeputationorcontractualbasisandoneAccountantemployed onacontractualbasisforeachsuchProjectManagementUnit,inadditiontoatleasttwoaccounts cumdatamanagersoncontractualbasis. Allnewappointmentswillbemadefor3yearsonprobationbasis. TheProjectManagementUnitsshall,intheirdistrict,beresponsiblefor: i. Coordinationandmanagementoftheschemeinthedistrict ii. Maintainingallrecords,MISandreportingmechanismsatdistrictlevel iii. PeriodicreportingtotheStateLevelProjectManagementUnitsandtotheDistrictlevel steeringcommittees

b.

c. d.

3.1.3

PartnerBank
1.

ApartnerbankwillbeselectedtomanagethefundsoftheScheme.ThebankmaybeanyScheduledBankas pertheSecondScheduleofReservebankofIndiaAct,andwillberesponsibleformanagingthefundsofthe scheme,includingdisbursementstobeneficiaries,maintainingthefinancialaccountingsystems,FMISofthe SchemeandregularlysubmitthestatementsandreportingonaregularbasistoDPMUandSPMU. Thebankwillalsoassistbeneficiariesinopening/operatingbankaccountstoreceivetheirentitlements. Theimplementationwillbethroughleadbanksystematstate,districtandblocklevel.

2. 3.

3.2

Fundmanagement
1.

ThefundsfortheSchemewillbemetfromtheBudgetprovisionfortheDepartmentofWomenDevelopment andSocialWelfare. 3%offundbudgetedfortheSchemewillbereservedforProjectManagementandPublicitycosts.Ofthis,one thirdwillbeallocatedattheStateProjectManagementUnitlevel,andthebalancetwothirdswillbeallocated atthedistrictlevel. Thebudgetprovisionforscholarshipswillbemadeonthebasisofexpectednumberofbeneficiariesbetween theagesof13and18andenrolledinInstitutionsofEducationorTrainingasdefinedinChapter2ofthis document Thebudgetprovisionforonetimegrantwillbemadeonthebasisofexpectednumberofbeneficiarieswho haveturned18andareenrolledinInstitutionsofEducationorTraining,InstitutionsofHigherEducationorJ.J. HomesdefinedinChapter2ofthisdocument

2.

3.

4.

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3.3

Interdepartmentalconvergence
TheimplementationoftheSchemerequirescoordinationcloseconvergencewiththefollowingdepartments: Department a. TheDepartmentofWomen DevelopmentandSocialWelfare b. DepartmentofSchoolEducation Convergence Nodaldepartmentformanagementandimplementationof Scheme TopromotetheSchemeanddistributeapplicationforms thoughitsofficesandthroughschools,jointlydevelopingIEC materialsandstrategyandusingownIECfunds TopromotetheSchemeanddistributeapplicationforms thoughitsofficesandMSKS TopromotetheSchemeanddistributeapplicationforms thoughitsoffices TopromotetheSchemeanddistributeapplicationforms thoughitsoffices TopromotetheSchemeanddistributeapplicationforms thoughitsoffices,jointlydevelopingIECmaterialsand strategyandusingownIECfunds Toensurepublicitythroughmassmediaandcampaigns

c. DepartmentofPanchayatandRural Development d. DepartmentofMunicipalAffairs

e. DepartmentofTechnicalEducation andTraining f. DepartmentofHealthandfamily Welfare

g. DepartmentofInformationand CulturalAffairs h. DepartmentofFinance

Toprovidefinancialgovernanceguidanceandsupport, ensurebankaccountsforminorgirlsundertheguardianship ofmothers/femaleguardians Tofacilitateopeningofnofrillaccountswithzerobalance forminorgirlsbetweentheagesof13and19whowantto applyfortheschemesbenefits Toensurethatthetrainingcurriculumincludestrainingon theScheme Todevelopacommonportalofalldataonscholarshipsand tosupportSMSbasedmechanismforgrievanceredressal Tocreateacommononlinescholarshiphubandsharing informationonenrollmentandnumberofbeneficiaries receivingscholarships/financialassistanceunderany central/stategovernmentscheme TosupplyInformationaboutrecognized/affiliatedsports organisations

i. LeadStateandDistrictBanks

j. AdministrativeTrainingInstitutes

k. DepartmentofInformation Technology l. DepartmentsofBackwardClasses Welfare,Panchayat&Rural development,MinorityWelfareand MassEducation m. DepartmentofSportsandYouth Services

3.4

GrievanceMechanisms
1.

WomensGrievanceCelloperatingundertheDepartmentofWomenDevelopment&SocialWelfareatDistrict levelwillalsoserveasgrievancecellforKanyashreePrakalpa. Ahelplinewillbesetupfortheschemeunderthecell.

2.

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4 SchemeImplementationMechanisms
4.1 PublicityoftheScheme&IdentificationofBeneficiaries
1.

PublicityoftheSchemewillbearrangedbytheDepartmentofInformation&Culturethroughvariousmass medialikeprintandelectronicmedia,streetplays,folktheatreandothers. Publicitywillalsobedonebyharnessingplatformsofexistingselfhelpgroupsthroughinterpersonal communication.TheAWW,ANM,ASHAworkersandschoolteacherswillalsopublicizetheSchemethrough theirdailywork. Publicityoftheschememayalsobelinkedtoanygovernmentrecognizedchildmarriageprevention interventionsinthestate.Inaddition,localbodies(PanchayatsandMunicipalities)willconducttargeted interventionstoidentifyandenrolleligiblebeneficiariesintheirrespectiveareas.

2.

3.

4.2

CapacityBuildingofconcernedofficialsandfunctionaries
1.

TheAdministrativeTrainingInstitutesandStateInstituteofPanchayat&RuralDevelopmentwillincludethe schemeintheirtrainingcurriculum. Inaddition,theinformationregardingtheschemeanditsimplementationwillbemadeapartofregulartraining programmesofASHAsandANMs(underNRHM),AWWs(underICDS)andteachers(underSSA).

2.

4.3

Availabilityofapplicationsforms
a. ApplicationformsfortheSchemeandformsforopeningupofthebankaccountswillbeavailablefreeof costprimarilyatthesecondary/highersecondaryschoolstoavoidmisuse.Howevertheywillalsobe availableonlineinadownloadableformatandfromfollowinginstitutionsondemand: Localgovernmentofficesgrampanchayat, municipalitiesandboroughoffices,head officeofKMC OfficesofCommissionerofSocialWelfare andDistrictSocialWelfareOfficer d. e. f. SubdivisionalOffices BlockDevelopmentOffices OfficeofBlockMedicalOfficerofHealth /PrimaryHealthCenters WithANMs/AWCs/ASHAs

b.

c.

g.

4.4

Submissionofapplications
1.

AllInstitutionsofEducationandTrainingdefinedunderChapter2ofthisdocumentinanyareawillbedeemed asApplicationOffices. Inaddition:thefollowingofficeswillalsoreceivecompletedapplicationsalongwithdocumentscertifying eligibility: Residentsof: i. ii. iii. RuralareasundertheWestBengalPanchayat Act,1973 Urbanareas/notifiedareascoveredunderthe WestBengalMunicipalAct,1993 UrbanareascoveredundertheKolkata MunicipalCorporationAct,1980 ApplicationOffices BlockDevelopmentOfficesoftheconcernedblock/ OfficeofDistrictSocialWelfareofficer Municipality/SubdivisionalOffices/OfficeofDistrict SocialWelfareofficer BoroughOfficesandheadofficeofKolkataMunicipal Corporation/OfficeofCommissioner,SocialWelfare

2.

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3.

SubmissionofapplicationsfortheScholarshipbenefitandtheonetimegrantareopenthroughtheyear. Provisionswillbemadeforfillingupapplicationsonlinealso.Thehardcopyofthedigitalizedformmaybe submittedalongwithdocumentscertifyingeligibilitytoanyoneofthefollowingApplicationOffices:

4.5

Scrutiny andVerificationofapplications
1.

TheschoolsandallotherApplicationOfficesmentionedabovewillforwardallapplicationstoofficesofBDOs (ruralareas),SDOs(urban/municipalareas)andCommissioner,SocialWelfare(KolkataMunicipalCorporation). Eachscrutinyofficeatblockandsubdivisionlevelwillbesupportedbytwodataassistantsrecruitedon contractualbasis.Therecruitmentwillbefor3yearsonprobationbasis. TheofficesofBDOs(ruralareas),SDOs(urban/municipalareas)andDirector,SocialWelfare(Kolkata)willeach appointanofficertoundertakescrutinyoftheapplications.Theofficerswillcarryoutscrutinyofdocuments andwillrecommendforapprovalorrejectapplicationbasedoneligibilitycriteriawithinonemonthofreceiving theapplications. ListofrecommendedandrejectedapplicationswithcommentswillbeforwardedtoSanctioningOfficer RandomphysicalverificationmaybeundertakenbyDistrictProgrammeOfficerICDS,CDPOsoranyother officerappointedbytheDistrictMagistrate,PrincipalSecretaryGTAorDirectorSocialWelfare,Governmentof WestBengal.

2.

3.

4. 5.

4.6

Sanctioningofapplications
1.

ThefollowingofficialswillbedesignatedSanctioningOfficers: a. b. c. InalldistrictsbarringKolkata,theDistrictMagistratewillbetheSanctioningOfficer; InKolkata,theCommissioner,SocialWelfareDepartmentshallbetheSanctioningOfficer. ForGTA,thePrincipalSecretary,GTAwillbethesanctioningofficer.

2.

TheabovementionedSanctioningOfficersmayauthorizeanyothercompetentOfficertodischargethefunction ofSanctioningOfficeroftheSchemeintheirrespectivedistricts. Withinonemonthofreceivingthescrutinisedapplications,theSanctioningOfficerissuesanctionsordersthat authorizethepartnerbanktotransferthesanctionedamounttothebankaccountoftheapproved beneficiaries.Thepartnerbankshallperformthenecessaryfundtransferstobeneficiarieswithinaweekof receivingthesanctionorders.

3.

4.7

Informingbeneficiaries/rejectedapplicants
1.

AlistofsanctionedandrejectedapplicationswillbedisplayedupatAnganwariCenters,schools,Institutions, Panchayats,OfficesofBDO,SDO,Municipality,BoroughOffices,KMCheadoffice,Commissioner,SocialWelfare andwillalsobeavailableonlineinadownloadableformat.

4.8

ApplicationsforRenewalofScholarships
Theproceduresforapplicationsofrenewalscholarshipswillbethesameasfornewapplications;barringsubmission ofincomecertificate.Allothercertificationsforeligibilitywillhavetobeprovidedbytheapplicantandscrutinized andverifiedasdirectedabove.

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5 Recordkeeping,MISandreportingmechanisms
5.1 Overview
1. Allregistersandotherrecordkeepingformatswillbemaintainedelectronically,andbedesignedtoensurethatkey

monitoringindicatorsofschemecoverage,financialdisbursementsandmanagement/implementation performancecanbeeasilyelicitedonaregularbasis.
2. Allprimarydataentry(ofapplicationsreceived,sanctionedandrejected)willbeundertakenatthelevelofBDOs

(RuralAreas),SDOs(UrbanAreas)andDirector,SocialWelfare(Kolkata).Thedatafromruralandurbanareaswill becompiledatdistrictlevelbythedatamanageratDPMU.Subsequently,alldistrictsdatawillbeconsolidatedand compiledatSPMU.


3. AllsanctionedandrejectedapplicationformswillberetainedforsampleverificationsinofficesofBDOs(ruralareas),

SDOs(urbanareas)andDirector,SocialWelfare(Kolkata)foratleastonefinancialyear.
4. ThePartnerBankwillmaintainaccountofallfinancialstatementsandFMIS.

BDOs

DataFlowChart
SPMU

ForConsolidation,CompilationandReport Generation DPMU

FinancialManagement InformationSystem

ForConsolidationandReportGeneration

PartnerBank

SDOs

CommissionerSW

ForDataEntry(Received,Sanctioned,Rejected) Applications Rural Applications Urban Applications Kolkata

5.2

Registers
1. OfficesofBDOs,SDOsandCommissioner,SocialWelfarewillmaintainaregistersofapplicationsreceived, scrutinised,approvedorrejected EachofficeofSanctioningOfficerwillmaintainaregistersofreceived,verifiedandapprovedorrejected applications

2.

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3.

Periodically,eachDPMUwillcollatetheregistersofapplicationofficesandSanctioningOfficesintoadistrictwise registerofapplicants/beneficiaries. Periodically,theSPMUwillcollatetheregistersofeachDPMUintoastatewiseregisterof applicants/beneficiaries. Thepartnerbankwillmaintainregistersofsanctionedapplicationsanddisbursementsmade.

4.

5.

5.3

ReportingandMonitoring
1. Thepartnerbankwillprovidemonthlystatementsofdisbursementsundertheschemeandconsolidated reportsfromfinancialMIStotheDPMUandSPMU EachDPMUwillprovideamonthlystatementsrelatingtoSchemecoverage,expenditureandother administrativematterstotheDistrictSteeringandMonitoringCommitteesandtotheSPMU. TheDPMUandSPMUswillperiodicallypreparemonitoringreportsonkeyperformanceindicators. TheSPMUwillcollateallmonthlystatementsandreportsfromallsourcesintoacomprehensivestatementfor theStateSteeringandMonitoringCommittees. Continuous Concurrent Evaluation of the scheme is proposed by involvement of external independent agencies toensurethatthedesiredoutcomesarebeingachieved.

2.

3. 4.

5.

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Appendix1:CompositionofSteering&MonitoringCommittees
5.4 StateLevelSteering&MonitoringCommittee
Official FinanceMinister,GovernmentofWestBengal ChiefSecretary,GovernmentofWestBengal Secretary,DepartmentofWomenDevelopment&SocialWelfare Secretary,DepartmentofSchoolEducation Secretary,DepartmentofHealthandFamilyWelfare Secretary,DepartmentPanchayatandRuralDevelopment Secretary,DepartmentofMinorityAffairsandMadarsaEducation Secretary,DepartmentofMassEducation Secretary,SportsandYouthServices Secretary,DepartmentofFinance Secretary,DepartmentofTechnicalEducation&Training Secretary,DepartmentofInformation&CulturalAffairs Secretary,DepartmentofMunicipalAffairs Secretary,DepartmentofBackwardClassWelfare StateProjectDirector,SarvaShikshaAbhiyan ChiefofFieldOffice,UnicefOfficeforWestBengal
RepresentativesofprominentNongovernmentorganisations(tobe

Position Chairperson Member Convener,Member Member Member Member Member Member Member Member Member Member Member
Member Member Member

decidedbyStateGovernment)

5.5

KolkataDistrictSteering &MonitoringCommittee
Official
Mayor,KolkataMunicipalCorporation

Position
Chairperson

Commissioner,SocialWelfare Convener,Member Commissioner,KolkataMunicipalCorporation CommissionerforthePersonswithDisabilities StateProjectOfficerSarvaShikshaAbhiyan CommissionerofSchoolEducation DistrictCollector,Kolkata DistrictInspectorofSchools(Secondary) DistrictProgrammeOfficer,ICDS NodalOfficer(AsstDirector)MinorityAffairs RepresentativesofprominentNongovernment organisations (tobedecidedbyStateGovernment) Member Member Member Member Member Member Member Member Member

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KanyashreeImplementationGuidelines(Draft19thAugust2013)

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5.6 DistrictSteering &MonitoringCommittee (apartfromKolkata)includingnonGTADarjeeling


Official
DistrictMagistrate DistrictSocialWelfareOfficer AllSubDivisionalOfficers DistrictProjectOfficer,SarvaShikshaMission DistrictInspectorofSchools(Secondary) DistrictOfficerforMinorityWelfaresorOfficerinchargeofMinorityAffairs DistrictProgrammeOfficer,ICDS DistrictPanchayatandRuralDevelopmentOfficer ChiefMedicalOfficerofHealth Chairperson,Municipality DistrictOfficerforInformation&CulturalAffairs RepresentativesofprominentNongovernmentorganisations(tobedecided byStateGovernment)

Position
Chairperson Convener,Member Member Member Member Member Member Member Member Member Member Members

5.7

GorkhalandTerritorialAuthority(GTA)Steering&MonitoringCommittee
PrincipalSecretary,GTA ADMinchargeofSocialWelfareOfficer,Darjeeling AllSubDivisionalOfficers DistrictProjectOfficer,SarvaShikshaMission DistrictInspectorofSchools(Secondary) DistrictProgrammeOfficer,ICDS DistrictPanchayatandRuralDevelopmentOfficer ChiefMedicalOfficerofHealth Chairperson,Municipality Representatives of prominent Nongovernment organisations(tobedecidedbyStateGovernment) Chairperson Convener,Member Member Member Member Member Member Member Member Members

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5.8 BlockSteering&MonitoringCommittee
BlockDevelopmentOfficer BlockWelfareOfficer SubInspectorofSchool BlockMedicalOfficerofHealth CDPO(ICDS) Asst.InspectorofSchools(Secondary)/SubinspectorofSchools Chairperson Convener,Member Member Member Member Member

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Appendix2:ManagementOrganogram

GovernmentofWestBengal

NodalDepartment DepartmentOfWomenDevelopmentand SocialWelfare

Steering&MonitoringCommittees StateLevelchairedby MICFinanceandExcise, Govt.WestBengal

ProjectManagement StateProject ManagementUnit

FinancialManagement PartnerBank

DistrictLevelchairedby District Levelunder Chairmanshi District Magistrate /Commissioner, Level under of District District Magistrate /Director Kolkata Municipal District Magistrate /Director of Social Welfare (Kolkata) Corporation/Principal Secretary, SocialWelfare(Kolkata) GTAforGTA Convergencewith Dept.ofSchoolEducation

DistrictProject DistrictLevel under Management Units District Level under Chairmanship of Chairmanship of of DistrictMagistrate /Direct District Magistrate / Directo SocialWelfare(Kolkata) ofSocialWelfare(Kolkata)

Dept.ofPanchayatandRuralDevelopment Dept.ofMassEducation Dept.ofMinorityAffairs Dept.ofBackwardClassesWelfare Dept.ofMunicipalAffairs DeptofSports&YouthServices Dept.ofHealthandFamilyWelfare Dept.ofInformationandCulturalAffairs Dept.ofIT Dept.ofFinance LeadStateandDistrictBanks

FIGURE1:KANYASHREEMANAGEMENTSTRUCTURES

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Appendix3:ApplicationProcessFlow

Beneficiarys BankAccount

Applicationand supportingdocuments

ApplicationOffice(School)

OfficeofBDO/SDO/Commissioner,SocialWelfare D/E Conductscrutiny RecommendorReject

Recommended

DistrictSanctioningOfficer (DM/Commissioner,SocialWelfare/PrincipalSecretaryGTA)

Sanctioned

SanctionOrderto PartnerBank

Bank

FundTransfer

FIGURE2:KANYASHREEAPPLICATIONPROCESSFLOW

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