Speed Post Cash On Delivery

Contractual Service This is a contractual service that provides the facility of collecting the sum of money specified at the time of posting by the sender and the amount shall be remitted to the sender through ePayment. The Bulk Customer has to first enter into an agreement with the Department for booking of Speed Post articles, which will result into the customer being allotted an account number. Subsequently, the bulk customer will enter into another agreement for booking of Speed Post on Delivery articles, which will involve creation of e-Biller ID Implementation SP COD articles will be identified based on the barcode prefix allotted to specific COD Customers; Booking & Dispatch of COD articles will be in Speednet; COD articles will be received for delivery in Speednet and transferred to Meghdoot Postman module Receipt of information from data center is mandatory Option to place request to data center to resend information is available; Payments related to COD articles delivered will be made in Treasury module through ePayment data and Billing will be done in Speednet. Speednet Customer Master and Agreement Cash

Creation of COD Bulk customer is similar to any other Bulk Customer except for the mandatory entry of eBiller ID and Barcode prefix allotted to the COD customer.

Speednet Booking Options SP COD related options are available under BNPL. Options are available for booking of individual articles as well as bulk booking using Excel File upload. A new communication module has been developed to cater to the needs of processing XML files. Installation of new communication module is mandatory for the Speednet offices.

Speednet Individual Articles booking Booking options are similar to the existing options and there is not much change.

Speednet Closing of Bags Segregate the COD articles and scan them after completion of other Speed Post articles. Then the entries relating to COD articles are printed at the end of the SpeedPost manifest.

Speednet Bags Receipt and Opening

SP COD articles will be received in Speed Post bags like ordinary SP Articles.

Speednet Transfer to Meghdoot Postman

Received SP COD articles will be transferred to Meghdoot Postman for delivery through Menu Delivery SP COD Transfer to Postman (New menu option created.)

Note: Redirection facility is not provided for SP COD articles in Meghdoot Postman and if the articles are transferred to Meghdoot Postman, they cannot be redirected.Hence, article for redirection should be done by Speed Post PA in respect of missent articles.At the request of addressee also, the SPCOD cannot be redirected.

Transfer of SP COD articles to Meghdoot Postman is subject to availability of electronic data in local SpeedNet Database.

If electronic data is not available, a resend data request will be sent to Central Server. Data center will resend information in about an hour.

If electronic data is available, SP COD articles will be transferred to Meghdoot Postman

Speednet Reports for COD

Upon transfer of SP COD articles to Meghdoot Postman, a report should be generated through Menu Reports Delivery Speed Post Articles To Meghdoot Postman Module and hand over the SP COD articles physically along with this report to Postman Delivery Branch.

Speednet COD Articles booking data Request option for Supervisor

Transfer of SP COD articles to Meghdoot Postman is subject to availability of electronic data in local SpeedNet Database. Hence, an option for resend data request to Central Server is also made available to Supervisor under Tools Request Resend COD Booking Data, which can be used if electronic data is not available for SP COD article.

Meghdoot Postman COD Options Redirection facility is not provided for COD articles in Postman application.

SP COD article delivery is done through postman application. Meghdoot Postman COD Articles Invoicing Only articles with amount <=Rs 10000 can be given to postman for delivery. Once the articles are available in postman , they will appear in COD Post Sorting form for invoicing. Meghdoot Postman COD Articles for BOs

Articles can be invoiced to attached BOs also

Meghdoot Postman COD Articles Returns Returns of the invoiced articles can be taken through Returns menu option. Provision for taking late returns also available.

Meghdoot Postman COD Articles BO Returns BO Articles returns can be taken through BO Remarks menu option. Postman Supervisor has to verify returns of BO COD articles by using the menu option Postman Supervisor -> Treasury -> BO COD Verification.

Meghdoot Postman COD Articles Submit ePayment Transmission & Receipt of COD Treasury Payment to COD Customer Treasury supervisor has to assign the work of SPCOD Payment to the Treasurer concerned through MastersWork Distribution Option to get the Payment Menu option to the Treasurer. For making payment to the SPCOD Biller Treasurer has to Select the Option PaymentsSPCOD Payments as like Epayments. Select the data received for payment to the SPCOD biller through fetch option and make payment to the biller through Cheque mode only as prescribed in SOP. This is similar to any other epayment billers SPCOD Payment Report option has been provided under Reports Menu. Select the details of Designation, Biller Name etc., as like Epayment Report. Details of the SPCOD articles for which payment has been made for the day will be displayed in SP COD Payment Repot. Amount to the biller will be paid deducting the SPCOD fee and Taxes as prescribed from the Total amount Received. e-Payment Client needs to call for transmitting SPCOD Articles delivery data to Data center at the office of delivery and for receiving SPCOD payment data at the office of payment. This can be scheduled. Note: Speednet Communication updates the delivery information from Meghdoot server to Speednet server and also transmits the information to Speednet Central server. Submit accounts is must for COD articles like for any other articles. Submit accounts should be done for all beats and window also. Article disposal information will be transmitted to data center only if submit accounts is done. After submit accounts, run Speednet communication to update the delivered and undelivered articles information to central server

In HO Summary the amount paid to the biller will be adjusted against Drawn from Bank amount and the Remaining amount will be adjusted against SPCOD Fee and Taxes as like other E Bill payments, Ebill Collection. In respect of SOs. these details will be available in the SO daily account.

Return to Sender: Delivery of RTS Articles will be as in the case of normal COD articles. The COD Value appear as zero (0) for articles received for delivery as undelivered and returned to sender. However, for RTS Articles double the rate of Speed post tariff will be collected at the time of monthly billing.

Monthly Billing : Monthly billing will be similar to the existing options. However, RTS articles count and second tariff for the RTS articles will be included for the COD customers in the Monthly Billing.