The 10 Commandments of Excel

1 2 3 4 5 6 7 8 9 10 Thou shalt not hard code any numbers in a formula Thou shall always reference the source in a formula Thou shalt never hide columns/rows, rather group them Thou shall use the mouse as little as possible Thou shall make all worksheets presentable and easy to understand Thou shall be consistent in formatting and coloring Thou shall use relative and absolute references appropriately Thou shall utilize the Help function for it is the Lord and Savior Thou shalt never claim to be an expert user less they desire to be smitten Thou shalt have no program before Excel

Excel Workshop 10/20/04

Commonly Used Shortcut Keys

Action
Anchoring cells Auditing toolbar Auto sum Borders - outside area Borders - remove all Comment - inserting Comment - deleting Copy / Cut Paste Paste Special formats Paste Special formulas Edit cell Fill right / Fill down Font - change size Font - change font Function - inserting Go to Go to end (contiguous range) Highlight Contiguous range Go to precendent cell(s) / Return Group rows or columns Row Height

Keystroke
F4 (in edit cell mode ) Alt T U Alt + = Ctrl + Shift + 7 Ctrl + Underscore (Ctrl + Shift + -) Shift + F2 (or Alt I M) Alt E A M Ctrl + C / Ctrl + X Ctrl + V (or enter) Alt E S T Alt E S F F2 Ctrl + R / Ctrl + D Ctrl + Shift + P Ctrl + Shift + F Shift + F3 (or Alt I F) F5 Ctrl + Arrow Keys Ctrl + Shift + Arrow Keys Ctrl + [ (or F5, Enter) Alt D G G (or Shift + Alt + ) Alt O R E

Action
Ungroup rows or columns Edit Cell Mode / Show dependents Highlight entire column Highlight entire row Insert / Delete Move a sheet / Copy a sheet Move between toolbars Move between worksheets Name a cell Name a worksheet Page setup Print Print preview Redo Repeat Find Replace Set print area Undo Workbooks - toggle Zoom - sizing Column Width

Keystroke
Alt D G (or Shift + Alt + ) F2 (or Alt T U D) Ctrl + Spacebar Shift + Spacebar Ctrl + + / Ctrl + Alt E M / Alt E M, Alt + C Alt, Ctrl + Tab Ctrl + Page Up / Ctrl + Page Down Alt I N D (or Ctrl + F3) Alt O H R Alt F U Ctrl + P Alt F V Ctrl + Y F4 Ctrl + F Ctrl + H Alt F T S Ctrl + Z Ctrl + Tab Alt V Z Alt O C W

Excel Workshop 10/20/04

Commonly Used Function

Type of Function Absolute function And function Choose function Columns function Comp. annual growth rate Count function Hlookup function If statement Net present value Offset function Or function Sum-of-years digits depreciation Text function Vlookup function
(1) Compound annual growth rate formula: (2) Net present value formula:
1

Common Use Parity check If statement logic Scenarios To count N periods (e.g., rate function) IRR and growth over a period (1) Data Mining Used to reference inputs on an output page Error handling and switches Discounted cash flow analysis (2) Scenarios If statement logic Modeling depreciation Footnotes, titles, and subtitles Used to reference inputs on an output page
[(FV/PV)^(1/N)] - 1
2 N

Formula =ABS(number) =AND(logical argument 1, logical argument 2) =CHOOSE(index number, value 1, value 2.) =COLUMNS(reference range) =RATE(periods, payment, -PV, FV, type) =COUNT(value 1, value 2, value 3) =HLOOKUP(lookup, array, row, index, range lookup) =IF(logical test, value if true, value if false) =NPV(rate, vlaue 1, value 2, value 3) =OFFSET(reference, rows, columns, height, width) =OR(logical argument 1, logical argument 2) =SYD(cost, salvage, life, period) =TEXT(value, "format of text") =VLOOKUP(lookup, array, column index, range lookup)

CF1/(1+r) + CF2/(1+r) + CFN/(1+r)

Excel Workshop 10/20/04

Data Types
Examples Data Type Text Number Currency Date Jeff 10.0 $10.00 10/18/2004 =function() 10.000 ($10.00) Monday, October 18, 2004 150 10.0000 ($10.00) 10/18 55.0% 10.00 18-Oct 10.0x 10.00 18-Oct-04 10 10.00 z 10/18/04 12:00 AM

Static 1 2 3 4 5 6 7 8 9 10

10 10

2004 Sales COGS SGA Operating Income Margins COGS/Sales SGA/Sales Operating Income/Sales 23.3% 50.0% 26.7% 1500 350 750 400

2003 1450 305 620 525

2002 1400 260 490 650

2001 1350 215 360 775

2000 1300 170 230 900

1999 1250 125 100 1025

21.0% 42.8% 36.2%

18.6% 35.0% 46.4%

15.9% 26.7% 57.4%

13.1% 17.7% 69.2%

10.0% 8.0% 82.0%

Sum = Average Median Mode Count CountIf Max Min

150 730 5,143 725 5,412 150 1,354 13,664 1,952 730 150 7 2 5,412 150

Running Total 150 880 6,023 6,748 12,160 12,310 13,664

% of Total 1.1% 5.3% 37.6% 5.3% 39.6% 1.1% 9.9% 100.0%

6,000 5,000 4,000 3,000 2,000 1,000 0 1 2 3 4 5 6 7 Series1

*Counts the number of times the Mode appears

=RAND()

0.6526502

The number generated will always be between 0 and 1. This can be altered by multiplying/dividing, adding/subtracting, etc the random number by a constant.

1) Create a set of 100 randomly chosen numbers between 1 and 1,000 2) Define which random numbers are associated with the different coin selections (penny, nickle, dime, quarter) 3) Create a set of 100 coins based on the previous instructions 4) Determine how many of each coin were selected 5) Determine the total value of pennies, nickles, dimes, and quarters 6) Determine the total value of the most frequently selected coin 7) Determine the total value of the least selected coin 8) Make data look presentable 9) Create a bar chart to show the number of each type of coin selected