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About keyboard shortcuts

You can quickly perform tasks by using keyboard shortcuts one or more keys that you press on the keyboard to complete a task. For example, when you press + P the Print dialog box opens.
NOTES

Keyboard shortcut descriptions refer to the U.S. keyboard layout. Keys on other keyboard layouts might not correspond to the keys on a U.S. keyboard. Keyboard shortcuts for laptop computers might also differ. The settings in some versions of the Macintosh operating system and some utility applications might conflict with keyboard shortcuts and function key operations in Office. For information about changing the key assignment of a keyboard shortcut, see Mac Help for your version of the Macintosh operating system or see your utility application. The following list includes keyboard shortcuts for only the most common tasks. To list all Word commands and keyboard shortcuts, on the Tools menu, point to Macro, and then click Macros. On the Macros in pop-up menu, click Word commands, and then in the Macro name box, type ListCommands, click Run, and then select the options that you want. Function keys
NOTE If you are using a MacBook, to use a function key, you must press the fn key (the lower left key on the keyboard) at

the same time. TO Undo the last action Cut text or graphics Copy text or graphics Paste the Clipboard contents Choose the Go To command (Edit menu) Go to the next pane or frame PRESS F1 F2 F3 F4 F5 F6

Choose the Spelling and Grammar command (Tools menu) Extend a selection This keyboard shortcut conflicts with a default Mac OS X key assignment. To use this Office keyboard shortcut, you must first turn off the Mac OS X keyboard shortcut for this key. On the Apple menu, click System Preferences. Under Hardware, click Keyboard. Click the Keyboard Shortcuts tab, and then clear the On check box for the key assignment that you want to turn off. Update selected fields. This keyboard shortcut conflicts with a default Expos key assignment in Mac OS X version 10.3 or later. To use this Office keyboard shortcut, you must first turn off the Expos keyboard shortcut for this key. On the Apple menu, click System Preferences. Under Personal, click Expos & Spaces. Under Keyboard and Mouse Shortcuts, on the pop-up menu for the shortcut that you want to turn off, click . Go to the next field. This keyboard shortcut conflicts with a default Expos key assignment in Mac OS X version 10.3 or later. To use this Office keyboard shortcut, you must first turn off the Expos keyboard shortcut for this key. On the Apple menu, click System Preferences. Under Personal, click Expos & Spaces. Under Keyboard and Mouse Shortcuts, on the pop-up menu for the shortcut that you want to turn off, click . Choose the Save As command (File menu). Copy text Change letters to upper, lower, or mixed case Repeat a Find or Go To action Move to the previous insertion point Go to the previous pane or frame Choose the Thesaurus command (Tools menu) Shrink a selection This keyboard shortcut conflicts with a default Expos key assignment in Mac OS X version 10.3 or later. To use this Office keyboard shortcut, you must first turn off the Expos keyboard shortcut for this key. On the Apple menu, click System Preferences. Under Personal, click Expos & Spaces. Under Keyboard and Mouse Shortcuts, on the pop-up menu for the shortcut that you want to

F7 F8

F9

F11

+ SHIFT + S SHIFT + F2 SHIFT + F3 SHIFT + F4 SHIFT + F5 SHIFT + F6 SHIFT + F7 SHIFT + F8

turn off, click . Switch between a field code and its result. This keyboard shortcut conflicts with a default Expos key assignment in Mac OS X version 10.3 or later. To use this Office keyboard shortcut, you must first turn off the Expos keyboard shortcut for this key. On the Apple menu, click System Preferences. Under Personal, click Expos & Spaces. Under Keyboard and Mouse Shortcuts, on the pop-up menu for the shortcut that you want to turn off, click . Display a shortcut menu. This keyboard shortcut conflicts with a default Expos key assignment in Mac OS X version 10.3 or later. To use this Office keyboard shortcut, you must first turn off the Expos keyboard shortcut for this key. On the Apple menu, click System Preferences. Under Personal, click Expos & Spaces. Under Keyboard and Mouse Shortcuts, on the pop-up menu for the shortcut that you want to turn off, click . Go to the previous field. This keyboard shortcut conflicts with a default Expos key assignment in Mac OS X version 10.3 or later. To use this Office keyboard shortcut, you must first turn off the Expos keyboard shortcut for this key. On the Apple menu, click System Preferences. Under Personal, click Expos & Spaces. Under Keyboard and Mouse Shortcuts, on the pop-up menu for the shortcut that you want to turn off, click . Cut to the Spike Close the window Go to the next window Expand or minimize the ribbon Insert an empty field Lock a field Insert the contents of the Spike Repeat a Find or Go To action Edit a bookmark Go to the previous window

SHIFT + F9

SHIFT + F10

SHIFT + F11

+ F3 + F4 + F6 OPTION + + R + F9 + F11 + SHIFT + F3 + SHIFT + F4 + SHIFT + F5 + SHIFT + F6

Update linked information in a Word source document Extend a selection or block (then press an arrow key) Unlink a field Unlock a field Create an AutoText entry Go to the next window Find the next misspelling or grammatical error. The Check spelling as you type check box must be selected (Word menu, Preferences command, Spelling and Grammar). Run a macro Switch between all field codes and their results Go to the previous window Open the Dictionary Run GOTOBUTTON or MACROBUTTON from the field that displays the field results

+ SHIFT + F7 + SHIFT + F8 + SHIFT + F9 + SHIFT + F11 OPTION + F3 OPTION + F6 OPTION + F7 OPTION + F8 OPTION + F9 OPTION + SHIFT + F6 OPTION + SHIFT + F7 OPTION + SHIFT + F9

TO Copy text or graphics Copy a style Paste a style Copy text or graphics to the Scrapbook Move text or graphics Insert graphics using the Media Browser Create AutoText Insert AutoText Paste the Clipboard contents

PRESS + C or F3 + SHIFT + C + SHIFT + V CONTROL + OPTION + C + X or F2 (then move the cursor and press F4 ) + CONTROL + M OPTION + F3 + OPTION + SHIFT + V + V or F4

+ V or

Paste the selected clipping from the Scrapbook Paste special Paste and match the formatting of the surrounding text Paste to the Scrapbook Paste the Spike contents Delete one character to the left Delete one word to the left Delete one character to the right Delete one word to the right Cut selected text to the Clipboard Undo the last action Cut to the Spike TO INSERT A footnote An endnote

CONTROL + OPTION + V + CONTROL + C + OPTION + SHIFT + V CONTROL + OPTION + V + SHIFT + F3 DELETE + DELETE or CLEAR + + X or F2 +Z + F3

PRESS + OPTION + F + OPTION + E