Running head: HARDWARE REPLACEMENT PROJECT

Hardware Replacement Project Nichol James IT/205 June 9, 2013 Xiaohui Wang

HARDWARE REPLACEMENT PROJECT

Hardware Replacement Project

Our information technologies department is working on integrating a new solution for CRM. They are working on the hardware replacement project which will include five major variables. These variable are time, cost, scope, quality, and risk. The department would have to decide if they want it done right or not done at all. It is very important to have the most worthwhile result for the business. When implementing a new project for the company you want to make sure you have the right information this is needed. There are risks that can affect the project that need to be addressed, and I can present a way to carry out this project as less risk as possible. Altogether, I will develop an outline that will illustrate the best way to prepare for and supervise the HRP. Project management refers to the application of knowledge, skills, tools, and techniques to achieve specific targets within specified budget and time constraints. Project management activities include planning the work, assessing risk, estimating resources required to accomplish the work, organizing the work, acquiring human and material resources, assigning tasks, directing activities, controlling project execution, reporting progress, and analyzing the results. As in other areas of business, project management for information systems must deal with five major variables: time, scope, cost, quality, and risk. (Lauden and Luaden 2011) Time is determined by how long the project will take and how much it will cost for it to be finished successfully. The managers need to know how time the overall project needs to complete that is most important. These significant parts are then divided into smaller parts called task and activities. Project management tries to determine the time required to complete each task and establish schedule for completing the work.

HARDWARE REPLACEMENT PROJECT Scope is what the project is or isnt included in the project. The hardware replacement

project needs to include the scope of fresh networking and computer tools to help implement and carry out the new CRM application. Project management ensures that all the work that needs to be done is done properly for the success of the project, and make sure the scope of the project does not at any point expand beyond what was originally intended. Cost is based on the time to complete a project and the cost of the hours required to complete the project. The overall project cost includes work space, software and cost of hardware. The project managers needs to make sure there invest will pay for itself. It will be useless to invest in a project greater then there needs. Quality is the result after the project has been completed. If the final results help improve performance and decision making it will be understood that the information system project is a success. Quality also considers the accuracy and timeless of information produced by the new system and ease of use. (Laudon & Laudon, 2011) Risk is anything that would be a hindrance to the overall success and completion of the project. These hindrances might interfere with the project achieving the goal for the Hardware Replacement Project. The larger the project, the higher the risk, the cost, time spent would be affected. There is also a risk if the information required for the project is not completely accurate. When it comes to selection a project the will bring them the most value, they need to consider cost benefits, and what relation they have to the companys information systems. Making the best financial decision can be estimated into costs those that cannot be, but they will have to give the business more financial success. The company should make sure they are purchasing a system will deliver the right results. If the benefits exceed their cost of

HARDWARE REPLACEMENT PROJECT

implementation they should be analyzed using capital budgeting to figure out if they will lead to a good profit compared to the capital that they company must invest initially. If the company purchased a high-maintenance system, it may not be cost efficient, depending on the size of the company. There are several factors that could influence the project risk. According to Lauden and Launden (2012) Very large-scale systems projects have a failure rate that is 50 to 75 percent higher than that for other projects because such projects are complex and difficult to control. The first risk would be inadequate implantation methodologies, approaches and processes, to make unsuccessful solution less of a problem. I feel the best to lower risk for HRP is to make sure that the managers who are employed in related areas are already trained for their administrative and technical knowledge, especially if the new system that is installed is a difficult one to use. Pert or Gantt charts are useful tools for keeping tabs on and documents the process of conducing a large project. Another factor to consider is that slow performance could result in user frustrations. When making preparation to manage the product in the most effective way, the company should prepare to implement ideas and manage the modification of the company. In a new system that makes up the project, it is important to include devices that manage the project risk. The size and structure of the project, along with the intensity of the level of training that the company's require to become comfortable with the new information system, all affect the project's risk level. It is a good idea to keep up with formal planning and to use Pert and Gantt charts to track the project's tasks and its resources distribution. It is a good idea for the employees who will use the system to be involved in its development, along with the ongoing installation and training for this system.

HARDWARE REPLACEMENT PROJECT

As I have stated in the beginning I have explained how the hardware replacement project cost relate to the HRP management. I explained the connection between the project and the five major variables- quality, costs, time, scope, and risk. I have outlined some things that a business needs to consider when they are trying to choose the most effective project for their company, as well as the factors that can influence a project's risk level and ways to control the risk. I also went over how to supervise the HRP. Reference: Essentials of MIS, Ninth Edition, by Kenneth C. Laudon and Jane P. Laudon. 2011 www.scrid.com