State Chancellery Aid Coordination - NCU/PAO - Republic of Moldova

Project identification
as crucially important phase of (Twinning) Project Development
(Dr Janos Zakonyi, Team Leader, TTSIB)
This project is funded by the EU This project is implemented by Human Dynamics Consortium

State Chancellery Aid Coordination - NCU/PAO - Republic of Moldova

WITHOUT A PROPERLY AND PROFESSIONALLY ORGANISED AND IMPLEMENTED PROJECT IDENTIFICATION PHASE THERE WILL NOT BE A SUCCESSFUL PROJECT!!!
This project is funded by the EU This project is implemented by Human Dynamics Consortium

State Chancellery Aid Coordination - NCU/PAO - Republic of Moldova

What is a project?
Definition: A project is a series of activities aimed at bringing about clearly specified objectives within a defined time-period and with a defined budget.

A project should also have: Clearly identified stakeholders, including the primary target group and the final beneficiaries; Clearly defined coordination, management and financing arrangements; A monitoring and evaluation system (to support performance management); and An appropriate level of financial and economic analysis, which indicates that the projects benefits will exceed its costs.
This project is funded by the EU This project is implemented by Human Dynamics Consortium

State Chancellery Aid Coordination - NCU/PAO - Republic of Moldova

MAIN PHASES FOR EVERY PROJECT 1. Programming (basic EU Mold. Documents Strategies, Indicative plans, Action plans etc) 2. Identification (Stage 1) 3. Formulation (Stage of ToR prep. and TWGF prep., and partly Work Plan prep.) 4. Implementation (with monitoring!) 5. Evaluation & Audit

This project is funded by the EU

This project is implemented by Human Dynamics Consortium

State Chancellery Aid Coordination - NCU/PAO - Republic of Moldova

PCM helps to ensure that:

projects are supportive of overarching policy objectives of the EC and of development partners; projects are relevant to an agreed strategy and to the real problems of target groups/beneficiaries; projects are feasible, meaning that objectives can be realistically achieved within the constraints of the operating environment and capabilities of the implementing agencies; and benefits generated by projects are likely to be sustainable.

This project is funded by the EU

This project is implemented by Human Dynamics Consortium

State Chancellery Aid Coordination - NCU/PAO - Republic of Moldova

The Logical Framework Approach is an

analytical and management tool which is now used (in one form or another) by most multi-lateral and bi-lateral aid agencies, international NGOs and by many partner governments.
The LFA is a very effective analytical and management tool when understood and intelligently applied. However, it is not a substitute for experience and professional judgment and must also be complemented by the application of other specific tools (such asEconomic and Financial Analysis and Environmental Impact Assessment) and through the application of working techniques which promote the effective participation of stakeholders.
This project is funded by the EU This project is implemented by Human Dynamics Consortium

State Chancellery Aid Coordination - NCU/PAO - Republic of Moldova

The purpose of the identification stage is to:

identify project ideas that are consistent with partner and EU development priorities (with governmental and ministry aims); assess the relevance and likely feasibility of these project ideas; under the Identification stage approach, prepare a Project Concept (Proposal) for individual projects for initial acceptance and financial programming; The decision on it should determine the scope of further work required during the formulation stage or give ahead to next stages and decide about financing.
This project is funded by the EU This project is implemented by Human Dynamics Consortium

State Chancellery Aid Coordination - NCU/PAO - Republic of Moldova

The principle of GRADUAL ENRICHMENT: 5 Implementation 4 Work Plan-Contract 3 Project Fiche 2 ToR preparation 1 Identification

The project description is gradually getting bigger and more detailed and fit for implementation
This project is funded by the EU This project is implemented by Human Dynamics Consortium

State Chancellery Aid Coordination - NCU/PAO - Republic of Moldova

MAIN TASKS IN IDENTIFICATION STAGE 1. General Awareness Raising 2. Letter of Interest 3. Organise and participate in consultations with key stakeholders throughout the phase (e.g. government institutions, other donors, etc), and ensure their active involvement in decision making. Start with specific awareness raising so that every participant UNDERSTANDS what twinning is about and what not . 4. Undertake preparatory work (consultation) to identify project ideas collect basic douments/information; assess general situation; assess key partners; assess institutional/organisational set-up. 5. Discuss initial project idea and prepare draft project Concept based on partner proposals (VERIFY WHETHER PLANNED SET UP IS LOGICAL). 6. Reach initial internal agreement between Ministry PAO EUD on the relevance of the proposed project. 7. Confirm and finalise Project Concept with partners (prepare initial LogFrame). 8. Prepare Project Request and submit Concept with it to SC. 9. Decide about Request/Concept (Decision: to put the project from Pipeline to AWP or not).
This project is funded by the EU This project is implemented by Human Dynamics Consortium

State Chancellery Aid Coordination - NCU/PAO - Republic of Moldova

During the identification phase the key assessments required to help ensure the relevance and feasibility of a project idea are:
(i) (ii) (iii) assessment of policy and programming framework; stakeholder analysis, including institutional capacity assessment; problem analysis, including scoping of cross-cutting issues (e.g. gender, governance, environment); (iv) assessment of other ongoing and planned initiatives, and assessment of lessons learned; (v) preliminary objectives and strategy analysis; (vi) preliminary assessment of resource and cost parameters; (vii) preliminary assessment of project management, coordination and financing arrangements; and (viii) preliminary assessment of economic/financial, environmental, technical and social sustainability issues.
This project is funded by the EU This project is implemented by Human Dynamics Consortium

10

State Chancellery Aid Coordination - NCU/PAO - Republic of Moldova

Information requirements about a project at end of

Identification

1. 2. 3. 4.

5.
6. 7.

8.
9.

Policy and programme context (Partner and EUD) Stakeholder analysis Problem analysis, including scope of cross-cutting issues Lessons learned and review of other ongoing or planned initiatives Preliminary project description indicative objective hierarchy Indicative resource and cost implications Indicative coordination, management (including financial management/control) and financing arrangements Preliminary assessment of economic/ financial, environmental, technical and social sustainability Follow-up work plan for the Formulation stage
This project is funded by the EU This project is implemented by Human Dynamics Consortium

11

State Chancellery Aid Coordination - NCU/PAO - Republic of Moldova

The Project Concept template that has been sent out:

Explanation DEADLINE: 18 May 2012

This project is funded by the EU

This project is implemented by Human Dynamics Consortium

12

State Chancellery Aid Coordination - NCU/PAO - Republic of Moldova

Structure of the Template :

I. Basic Information II. Justification of the project (WHY?)

III. Description of the proposed project
This project is funded by the EU This project is implemented by Human Dynamics Consortium

13

State Chancellery Aid Coordination - NCU/PAO - Republic of Moldova

Title of the Project

Short, simple and succinct, but be sufficient to give an indication of the change that the project will bring about, ie., to be as near to the Purpose of the project as possible + e.g. Strengthening Public Financial Management in Moldova !!! Use the gerund form or nouns to start the title
This project is funded by the EU This project is implemented by Human Dynamics Consortium

14

State Chancellery Aid Coordination - NCU/PAO - Republic of Moldova

Overall Objective of the Project

specify in one sentence the broader development impact, main large scale and long term target/goal of the sectorial/national effort, to which your specific planned project will be contributing:

+ e.g. A Public Procurement System in the Republic of Moldova that is functioning in harmony with the EU requirements . - e.g. To produce an Action Plan for the implementation of the SDP in the Ministry x.
This project is funded by the EU This project is implemented by Human Dynamics Consortium

15

State Chancellery Aid Coordination - NCU/PAO - Republic of Moldova

Purpose of the Project

The project purpose usually is the single central objective of your project in terms of sustainable benefits to be delivered to the project's beneficiaries. The project purpose can be derived from the core problem that the project is trying to address

+ e.g. Organise and implement the Police Reform in Moldova.

- e.g. To add 2 new Guidance Notes to the existing package of notes on issues of prison reform dealing with foreign prisoners and high security prisoners in a human rights context.
This project is funded by the EU This project is implemented by Human Dynamics Consortium

16

State Chancellery Aid Coordination - NCU/PAO - Republic of Moldova

Expected results
The direct/tangible results (goods and services) that the project must deliver and which are largely under the project management control. They must be directed to the achievement of the project purpose. Use bullet points to identify 3-4 planned results.. + e.g. A legislative framework for sector X (secondary laws, soft
laws, instructions) approximated to the EU best practices. + e.g.: Internal organisational structure and working procedures of the Ministry/Agency X are optimized. - e.g. Organisation of roundtable conferences to discuss and identify the existing problems (not a result, but an activity!!)

This project is funded by the EU

This project is implemented by Human Dynamics Consortium

17

State Chancellery Aid Coordination - NCU/PAO - Republic of Moldova

WITHOUT A PROPERLY AND PROFESSIONALLY ORGANISED AND IMPLEMENTED IDENTIFICATION PHASE THERE WILL NOT BE A SUCCESSFUL PROJECT!!!
This project is funded by the EU This project is implemented by Human Dynamics Consortium

18