ASSIGNMENT MANAGEMENT IN ORGANIZATION

SUBJECT CODE: PGPM 11

SUBMITTED BY SUNIL SHETTIGAR Reg. No.212-12-31-11194-2142

CONTENTS
Description Scope of work Project Organization Chart Roles & Responsibilities Communication Flow Recommendations Bibliography

SCOPE OF WORK
Contractor is responsible for carrying out all the works mentioned in the contract agreement between himself & the employer with proper planning, quality & highest standards of health and safety. Contractor need to coordinate with all other stake holders of the project in order to complete the works on time. Contractor to arrange all adequate man, material & machinery as required.

Contractor carries out duties by supervising employees and planning how the project is to be carried out. Completion of the project should be coinciding with all rules & regulations which may be in existence and correlate with construction.

PROJECT ORGANIZATION CHART

Project Director

Finance Manager

Plant Machiner y Vehicle

Senior Manager MEP

Personn el Manager

QA/QC Manager

Senior Manager Civil

Safety Officer

Senior Manager Planning

Manager Shopping Complex

Manager Dwellings & Bungalows/Apartme nt JE-PHE Supr. Bungalow JEElectrical Supr. Bungalow

QC Eng MEP

QC Eng. Civil

Sr. Quantity surveyor Surveyor

Documen t Controller

Procuremen t Officer

Manager Shopping Mall

Manager Dwelling, Apartments & Bungalows

Supr. Apartments Supr. Dwelling

Supr. Bungalow Supr. Dwelling Senior Engineer-Civil Senior EngineerInteriors Senior Engineer

Sr Eng. Electrica l

Sr Eng. PHE

Sr Eng. HVAC SP 1

JE

JE

JE 1

JE 2

SP 2

SP 1

SP 2

SP 1

SP 1

SP 1

SP 1

JEElectrica l SP 1 SP 2

JE-PHE

JEHVAC

SP 1 SP 2

SP 1 SP 2

ROLES AND RESPONSIBILITIES

PROJECT DIRECTOR
Act as organization representative for client communication, liaison authorities and consultants. Lead multiple departments to achieve project objective. Establish work plan, budget, staffing for each phase of project with assistance of project planning. Review project proposal and determine time frame, financial objectives and procedures for accomplishing work and prepare prestart estimation. Head site coordination meeting and motivate the work force and team. Ensure site health and safety requirements are met. Subcontractor negotiation, vendor finalization, issuing work order. Asset planning department for allocation of manpower, machinery and procurement. Review project status report and estimate cost projections. Identify and prepare change order and claims. Responsible for all work method statements and quality procedures.

PLANNING MANAGER
Prepare job cost report and work method statement. Issue work method statement for project director approval. Procurement planning and supplier interaction. Prepare project master plan with project schedule. Prepare periodical budget reports. Propose necessary modifications as per project status report. Act as company representative in absence of project lead.

SENIOR MANAGER ENGINEEERING (MEP/CIVIL)

Resource allocation Mobilization of manpower, materials and machinery. Preparation of technical submittal. Ensure safe work practices are adopted. Development of work method statement. Prepare look-ahead plans. Review daily progress report. Review and interpret drawings, standards and specifications. Provide details of work completion to quantity surveyor for client billing.

 Oversee work in progress and its conformance with QA/QC. Monitor and review subcontract or billing and claims. Internal department co-ordination and procurement follow up.

SAFETY OFFICER
To provide health and safety awareness to all levels of site workforce. To conduct safety inspection before commitment of work. To develop, review and update safety procedure manual. Site representative for fire and safety, police departments, environmental department communication. Preparation of necessary safety related documentations and accident reports. Responsible for proper functioning of First Aid Centre.

QA/QC MANAGER
Serve as contractors quality representative. Prepare project quality control plan. Performance reporting of sub-contractor. Sub-contractor qualification review and vendor selection. Administer and monitor quality control compliance. Co-ordinate resolution of conflicts.

 Administer and monitor QC inspection, sampling testing and reporting. Review and rectify work method statement. Documentation of test certification and warrantee items. Necessary co-ordination for third party certifications.

ADMINISTRATION/ PERSONNEL EXECUTIVE

Liaise with government authorities for approvals and work permits. Responsible for all transport co-ordination of material, manpower and machinery movements. Responsible for labour and staff accommodations and welfare facilities.

FINANCE MANAGER
Monitor cash balance and requirements. Prepare cash flow forecast. Co-ordinate internal reporting and development of management reporting and analysis of companys financial and operating performance. Implement financial forecast to predict operating result and improve planning results.

 Account reconciliation. Lead financial audit process. Oversee accounts payable and purchase and manage risk insurance policy renewals. Administrating all payroll processes and documentation of the same.

QUANTITY SURVEYOR
Preparing tender and contract documents, bill of quantities. Cost control analysis. Subcontract work allocation. Evaluate work in progress, completed in conjunction with material/manpower/machinery utilized and prepare client billing and produce cash flow. Risk and value management.

PROCUREMENT OFFICER
Issue purchase order for procurement and expedition of materials and equipment for jobs. Research market for best suppliers and cost savings. Manage material inventory.

 Ensure timely delivery of ordered products with all relevant certificates. Co-ordinate with administration department for site logistics. Maintain material tracker and corresponding payment details.

SENIOR ENGINEER (PLUMMING/FF, HVAC, ELECTRICAL)/ CIVIL

Prepare sequence of activities based on project schedules. Resource allocation. Manpower and material mobilization. Responsible for preparation of work-method statement, technical submittal. Raise material indent for procurement. Technical administration coordination to subordinate staff and departments. Monitor daily progress reports and advise for corrective action. Address all quality issues raised by QC department. Verify subcontractor billing and cost analysis.

JUNIOR ENGINEER (MEP/CIVIL/FINISHES)

Ensure work done as per work method statement, approved drawings, project quality plan and incorporating approved materials.

 Prepare daily work progress report. Prepare subcontractor billing. Approve material issue slip for site work to be carried. Prepare material indent sheet. Verification of materials received on site.

DOCUMENT CONTROLLER
Authorized personnel for issuing all approved shop drawing, technical submittals and test certificates. Proper documentation of all project related correspondence letters and documents. Responsible for all front office correspondence.

STORES IN-CHARGE
Responsible for proper stacking of all project materials. Authorized to issue material for construction based on material issue slip. Keep a track of all issued, balance and yet to receive material list. Ensure First in First out concept. Quantification of materials received.

COMMINICATION FLOW CHART

SITE CO-ORDINATION

PROJECT DIRECTOR

SR. MANAGER CIVIL

SR. MANAGER MEP

PLANT MACHINE AND VEHICLE

DEPARMENT CO-ORDINATION
Project Director Requirement Planning Department Instruction Senior Manager Solution Requirement

Senior Engineer

Solution

Requirement

Junior Engineer

Instruction Supervisor

ACCOUNTS AND FINANCE

Budget Report

Project Director Planning Department

Billing Report Accounts Manager QS Department

Cash Flow Report

SAFETY COMMUNICATION
PROJECT DIRECTOR

Safety Report

Senior Manager

SAFETY OFFICER Respond To Situation

Information Site Engineer

Incident Report

Safety Advice

Information Information SITE SUPERVISOR

PROCUREMENT FLOWCHART
Junior Engineer Prepares MIS Issue Materials

Stores

Senior Engineer

Co-ordination & Delivery

Checks

Procurement Department

Senior Manager

Delivery Schedule

Raise PO Project Director Approves

Planning Department

RECCOMENDATIONS
The project consists of executive bungalows, apartments, and supervisor dwellings, labour dwellings with market and entertainment complex. In this exercise we have selected optimum manpower for the project as the projects like dwellings and bungalows are similar in nature and the designs would be identical. In the initial stages of the project a senior engineer would assist a junior engineer to handle all these segments of the project. Once a dwelling or a bungalow gets completed the junior engineer would be able to handle dwelling and bungalow project independently. This would help the contractor to retain same manpower for other areas of project. A senior engineer in all departments would be required in apartment & entertainment complex projects due complexity in design & planning, material and specialized skill labour management would be required to execute the works. A junior engineer who was working for the dwellings can also be utilized for entertainment complex project once the 25% of dwelling project gets completed. A supervisor who was working in the dwelling project can take charge of junior engineers position and can monitor till its completion.

BIBILOGRAPHY
NICMAR- Management in Organisation