MICROSOFT EXCEL

Ms-Excel is a spread sheet application. It can easily perform as ell as complex mathematical operations. Each file in Excel is termed as a or!"oo!. Each or!"oo! consists of sheets. Spread sheet is a simple or! sheet consistin# of ro s and col$mns.

Cell% Each intersection point of ro s and col$mn is termed as a cell. Cells

are $sed for storin# data. There are &'( col$mns and ('')( ro s. In Ms-Excel $ser can mana#e the data in a more effecti*e manner. +ser can apply the follo in# actions on data in Ms-Excel. +ser can arran#e the data in re,$ired manner li!e ascendin# -or. descendin# order. +ser can retrie*e s$" totals dependin# $pon #ro$p. +ser can apply *alidity to a partic$lar cell ran#e dependin# $pon condition only. /e can store *alid information. +ser can s$mmari0e the data dependin# $pon his re,$irement "y $sin# pi*ot ta"le option. +ser can arran#e ro headin#s and col$mns headin#s. CO1TE1TS OF 2 /OR3 S4EET% /or!sheets are $sed to list and analy0e data. 5o$ can enter and edit data on se*eral or!sheets sim$ltaneo$sly and perform calc$lations "ased on data from m$ltiple or!sheets. Ro s6 col$mns and cells% In a or!sheet ro s are n$m"ered from top to "ottom. The col$mns are la"eled ith letters from left to ri#ht. 2 cell6 hich is the intersection6 i.e.6 first cell is referred to as 278col$mn 26 ro 79. Men$s and Tool"ars% men$s contain the *ario$s options or tas!s one can $se to perform ith excel. Tool"ars are $s$ally shortc$ts for men$ items. Standard and formattin# tool"ars are displayed "y defa$lt. Sheets% Excel has m$ltiple pa#es la"eled as sheet76 sheet& and so on. These are the or!sheets here a $ser performs the operations. One can "ro se thro$#h the or!sheets in a or!"oo! "y clic!in# the ta"s at "ottom of the sheets. The arro s at lo er-left corner of the screen can "e $sed to mo*e to the first sheet6 one sheet "ac! ard6 and one sheet for ard or to the last in a or!"oo!.

 Form$la "ar% :elo the toll "ars there is a form$la "ar. /hene*er a form$la is entered in a cell6 it #ets displayed on to the form$la "ar. Cell 2ddress% The cell address identifies the location of each cell. 2 partic$lar cell is addresses "y com"inin# the col$mn letter ; ro n$m"er. EX% 27 is the address of the cell hich is intersection of col$mn 2 ; ro 7. ST2RTI1< MICROSOSFT EXCEL% 7. &. ). =. Clic! start "$tton. It ill display p$sh-$p men$. 1o clic! pro#rams option. Immediately it ill display a men$. Clic! Ms-office then it ill display one more men$. 1o clic! Microsoft Excel. 5o$ ill #et a "lan! or! "oo! opens on yo$r screen.
Workbook name Formula bar Column name

Name box

Row name

Enterin# Sheetdata tab %

7. First clic! on the cell address 27. &. Type data after that mo*e to cell address 2& "y pressin# enter !ey enter the data. Similarly fill the data into cells as sho n in fi#.

Cell address F2

Calc$late the /or!"oo! >ata %

To calc$late the total mar!s of 2:C6 yo$ may $nderta!e the follo in# steps%

7. Mo*e the mo$se-pointer o*er the cell here the total mar!s ha*e to "e displayed in yo$r case i.e.6 clic! the cell address F& see a"o*e fi#. &. 1o a form$la has to "e typed for addin# 2:C mar!s in IT6C6>S. So type the form$la ?C&@>&@E&. ). 2s yo$ type this form$la6 it #ets ritten in the cell address F&6 as ell as #ets displayed in the form$la "ar. =. 1o press Enter 3ey from yo$r !ey"oard. Immediately the form$la adds the contents of the cells C&6>& and E& and the res$lt #ets displayed in the cell address F&.

Similarly calc$late all the filed.

Chart /i0ard%
/e can dra #raphs $sin# Chart /i0ard. There are 7= types of charts are a*aila"le in Ms-Excel. 2 <raph has t o axes A the X axis and 5 axis. :efore act$ally ma!in# the #raph of data in the #i*en data ta"le. So yo$ ha*e to follo the steps% 7. First enter the data in to or! sheet. &. Select the data hat e*er yo$ entered. Then clic! Chart /i0ard "$tton present on the standard tool "ar -or. clic! Insert men$ then is display men$ then clic! Chart /i0ard. ). Then yo$ ill #et Chart /i0ard "ox appears on the screen.

'. Choose a #raph and clic! next "$tton. Then yo$ ill #et another "ox.

(. this "ox sho s the ran#e of cell address containin# data hich as selected "y yo$. Then clic! on next "$tton. B. 1o yo$ ill #et another "ox. This "ox is $sed to #i*e names to #raph and X and 5 axes. <i*e name to each of these then clic! next "$tton.

C. 1o another "ox ill appear. 4ere choose hether yo$ ish to display the ne ly created #raph as a ne sheet or in the c$rrent sheet itself. Clic! on yo$r choice and then clic! on finish "$tton.

D. 1o a #raph ill appeared on yo$r screen. Similarly yo$ can dra different type of #raphs li!e "ar6 line6 #raph etcE..

F$nctions%
F$nction is nothin# "$t specific tas!. In Ms-Excel the f$nctions play *ery important role. The f$nctions can red$ce the or!. The f$nctions can perform either arithmetic or lo#ical operations. F$nction is a specific ord6 hich can perform one partic$lar Fo". In Ms-Excel the f$nction implementation starts ith G?H sym"ol. E*ery f$nction contains left and ri#ht parenthesis. 2 f$nction is typed in the follo in# format%

? f$nction name8ran#e of cell address9 Ex% ?s$m82&%:&9 S$m89 % It is $sed to find o$t addin# res$lt of partic$lar cell *al$es. Syntax% ?s$m8ran#eI*al$e9 Ex% ?s$m 82&%>&9 Res$lt ?7J. -Or. ?s$m 876&6)6=9 To do addition follo the steps% 7. First enter the data in to or! sheet. &. select the any ro or col$mn then clic! 2$toS$m "$tton8 4ere "y defa$lt s$m f$nction is a*aila"le for a$to s$m9 on the standard tool "ar -or.clic! Insert men$ then it ill display drop do n men$ 6 then select f$nction option. Then it ill display a dialo#$e "ox. There #i*e the ran#e of the cell address as sho n the "elo .

Krod$ct % It is $sed for m$ltiplication of partic$lar cell *al$es.

Syntax% ?prod$ct 8ran#eI*al$e9 Ex% ?prod$ct 82&%>&9 -Or. ?prod$ct 876&6)6=9 To do prod$ct follo the steps% 7. First enter the data in to or! sheet.

&. Select the any ro or col$mn then clic! Insert men$ yo$ ill #et drop do n men$. Then select f$nction option. Then it ill display a men$. There select the prod$ct f$nction. Then it ill display one dialo#$e "ox. There #i*e the cell ran#e. -Or. clic! 2$to s$m "$tton on the standard tool "ar.

Co$nt 89% It is $sed to co$nt the no of n$merical *al$es in #i*en ran#e. Syntax% ?co$nt 8ran#e9 Ex% ?co$nt 82&%>&9 To do co$nt follo s the steps% 7. First enter the data in to or! sheet. &. Select the any ro or col$mn then clic! Insert men$ yo$ ill #et drop do n men$. Then select f$nction option. Then it ill display a men$. There select the co$nt f$nction. Then it ill display one dialo#$e "ox. There #i*e the cell ran#e. -Or. clic! 2$to s$m "$tton on the standard tool "ar.

Max 89% It $sed to find o$t maxim$m *al$e of a #i*en ran#e or #i*en *al$es. Syntax % ?max8ran#eI*al$es9 Ex% ?max 82&%>&9 Res$lt ?&J. -Or. ?max8=6&J6(6B9 To do Max follo s the steps% 7. First enter the data in to or! sheet. &. Select the any ro or col$mn then clic! Insert men$ yo$ ill #et drop do n men$. Then select f$nction option. Then it ill display a men$. There select the max f$nction. Then it ill display one dialo#$e "ox. There #i*e the cell ran#e. -Or. clic! 2$to s$m "$tton on the standard tool "ar.

Min 89% It is $sed to find o$t minim$m *al$e of a #i*en ran#e -or. #i*en *al$es. Syntax % ?min8ran#eI*al$es9 Ex% ?min 82&%>&9 Res$lt ?7. -Or. ?min 876&6)6=9 To do min follo s the steps% 7. First enter the data in to or! sheet. &. Select the any ro or col$mn then clic! Insert men$ yo$ ill #et drop do n men$. Then select f$nction option. Then it ill display a men$. There select the min f$nction. Then it ill display one dialo#$e "ox. There #i*e the cell ran#e. -Or. clic! 2$to s$m "$tton on the standard tool "ar.

2*era#e 89% It is $sed to find o$t a*era#e *al$e of a #i*en ran#e -or. #i*en *al$es. Syntax% ?a*era#e8ran#eI*al$e9 Ex % ?a*era#e82&%>&9 -or. ?a*era#e876&6)6=9 To do min follo s the steps% 7. First enter the data in to or! sheet. &. Select the any ro or col$mn then clic! Insert men$ yo$ ill #et drop do n men$. Then select f$nction option. Then it ill display a men$. There select the a*era#e f$nction. Then it ill display one dialo#$e "ox. There #i*e the cell ran#e. -Or. clic! 2$to s$m "$tton on the standard tool "ar.

S$m if 89% It is $sed to find o$t addin# res$lt of partic$lar *al$es dependin# $pon conditions. Syntax% ?s$m if 8ran#e6 condition6 s$m ran#e9 Ex% ?s$m if 8a&%aB6HRI1H6 "&%"B9 Res$lt ?DJJ. To do S+M IF follo s the steps% 7. First enter the data in to or! sheet. &. Select the any ro or col$mn then clic! Insert men$ yo$ ill #et drop do n men$. Then select f$nction option. Then it ill display a men$. There select the S+M IF f$nction. Then it ill display one dialo#$e "ox. There #i*e the cell ran#e and condition and s$m Lran#e.

2nd 89% It is a lo#ical f$nction it is $sed to Foin more than one condition. If all the #i*en conditions are tr$e then only the and f$nction can ret$rn tr$e *al$e other ise it can ret$rn false *al$e.

To do 21> follo s the steps% 7. First enter the data in to or! sheet. &. Select the any ro or col$mn then clic! Insert men$ yo$ ill #et drop do n men$. Then select f$nction option. Then it ill display a men$. There select the 21> f$nction. Then it ill display one dialo#$e "ox. There #i*e the cell ran#e.

OR 89% It is a lo#ical f$nction it is $sed to Foin more than one condition. If all the #i*en conditions are false then only the and f$nction can ret$rn false *al$e other ise it can ret$rn false *al$e

2$to format% 2pplies a "$ilt-in com"ination of formats6 called an a$to format6 to a cell ran#e or a pi*ot ta"le. If a sin#le cell is selected6 Microsoft Excel a$tomatically selects the ran#e s$rro$nded "y "lan! cell applies the a$to format to that ran#e. If the selection part of a pi*ot ta"le6 entire ta"le6 except for the pa#e fields6 is selected and formatted. This command is not a*aila"le if the sheet is protected.

Conditional format% 2pplies format to selected cells that meet specific

criteria "ased on *al$es or form$las yo$ specify. Ex% e can apply red color to fail candidates.

Krotect doc$ment% :y $sin# this option e can apply protection to opened doc$ment. 4ere e see the file content "$t e canMt apply modification. Sort% +ser can arran#e the data re,$ired manner either ascendin# or descendin# order dependin# $pon partic$lar col$mn. Nalidation% e can apply *alidity a partic$lar cell ran#e $ser can enter only *alid data. This option can eliminate $n anted information. 4ere $ser can set inp$t messa#e as ell as error messa#e. :y $sin# settin# ta" $ser can #i*e *alid data ran#e. If e ha*e #i*en any in*alid data a$tomatically error messa#e ill alert. The error messa#e in display ith different styles they are% 7. stop &. arnin# ). Information.

Filter% In Excel6 yo$ can filter yo$r data6 to see only the records yo$ need. Select the cells6 hich need to "e filtered. 1o clic! data men$ in that select ; clic! filter Then clic! a$to filter Filterin# arro "$ttons appear next to yo$r col$mn la"els Clic! the filter arro on the cell6 here filterin# is re,$ired 2 list of criteria drops do n6 sho in# the options that yo$ can choose from Select an item in the criteria list6 all of the other data is filtered o$t of yo$r or!sheet.