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Setting Up Your

Windows Network
June 2001
9515576
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Copyright 2001 Gateway, Inc.
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Contents i
Contents
Overview - Setting up a Windows network . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1
Setting up the hardware . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2
Setting up a peer-to-peer network . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3
Setting up a network using a hub . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3
Setting up a network using a hub and a router . . . . . . . . . . . . . . . . . . . . . . . . . 5
Setting up the software . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7
Networking protocols . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7
Configuring the router . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9
Enabling File and Print Sharing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10
Naming the computer and the workgroup . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11
Sharing files . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 14
Accessing shared files . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15
Sharing a printer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 16
Accessing a shared printer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18
Connecting a computer to an existing network . . . . . . . . . . . . . . . . . . . . . . . . . . . 19
Connecting the hardware . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 19
Setting up the software . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 19
Networking help . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 21
Windows Help . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 21
The Windows Network Troubleshooter . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 21
HelpSpot . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 21
Getting technical assistance . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 23
Before contacting technical support . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 23
ii
Overview - Setting up a Windows network 1
Overview - Setting up a Windows
network
This guide is intended to help you set up a Windows network in which your
computers are linked together so that you can share files and printers.
There are two main tasks required to set up a network;
I Connecting the hardware - In the hardware setup you have several
options:
I You can connect two computers in a peer-to-peer network.
I You can network more than two computers using a network hub.
I You can network more than two computers and connect to the
Internet with a hub and router.
I Setting up the software - In the software setup you will establish or change
networking protocols (if necessary) and make minor changes to your
Windows operating system that enable file and print sharing and identify
each computer on your network.
The following pages guide you through this hardware and software setup for
a new network and explain how to add a new computer to an existing
network. The instructions also explain how to share a computers files and
printers and how to access another computers shared files or printers.
2
Setting up the hardware
If you are setting up a peer-to-peer (cable direct) network using two computers,
refer to Setting up a peer-to-peer network on page 3. If you are setting up
a network using a hub, refer to Setting up a network using a hub on page 3.
If you are setting up a network using a hub and a router, refer to Setting up
a network using a hub and a router on page 5.
In this guide, we recommend, and describe, the use of category 5, unshielded,
twisted-pair cable (approximately 1/4 in diameter with a thin outer-jacket,
containing eight color-coded wires), and equipment compatible with this type
of cable. This type of cable is equipped with RJ-45 connectors (like a large
telephone jack connector, but with eight pins) on each end.
Important This guide assumes that a network adapter is already
installed and configured on each computer. To verify this,
click Start, then select Settings, then Control Panel.
Double-click the Network icon. The Network window
opens. In Windows 98, Windows 2000, or Windows Me,
click the Configuration tab, or in Windows NT click the
Adapters tab. Your network adapter should be shown on
this list. If not, you must install and configure it.
Important Category 5 cables are available in two different types;
straight-through cables, used to connect computers to a
hub, and crossover cables, used to connect two computers
or two hubs.
To determine which type of cable you have, hold both ends
of the cable with the connectors facing away from you and
with the spring clip on the bottom. For straight-through
cable, the wires are attached to copper pins in the same
order (same colors, left to right) on both connectors. For
crossover cable, the wires are attached to the copper pins
in a different order (different colors, left to right) on each
connector.
Setting up the hardware 3
Setting up a peer-to-peer network
Setting up a peer-to-peer network requires only two computers, with network
interface cards (NICs) installed in each computer, and a single crossover cable.
Computers with integrated NICs do not require additional network cards.
To set up a peer-to-peer network:
1 Connect the ends of a network crossover cable to the network ports on
both of the computers.
2 Proceed to setting up the software, on page 19.
Setting up a network using a hub
If you are setting up a network for more than two computers, you need a hub.
A hub has ports that allow four, eight, or more computers to be connected
to the same network. It functions by detecting and negotiating the
connections between the computers on your network, allowing them to
communicate. In addition to a hub, you need a straight-through cable for each
computer to be connected to the network.
Important If you are setting up a portable computer on the network,
refer to the documentation that shipped with it for network
connection information.
Crossover cable
4
To set up a network with a hub:
1 Plug one end of the power adapter into the AC connector on the hub
and the other end into a grounded, 110V electrical outlet.
2 Turn on your computer.
3 Plug one end of a straight-through network cable into any numbered port
on the hub (not the uplink port, which is used to connect the hub to a
router or another hub, and is identified by a label or a switch), then plug
the other end into the network connector on the computer. As each
computer is connected to the hub, green indicator LEDs on the NIC and
on the front of the hub should light, indicating a good connection.
4 Repeat Step 2 for each computer on the network.
Hub
Power adapter
Hub
AC outlet
Power
adapter
Use only straight-
through cables.
Setting up the hardware 5
Setting up a network using a hub and a router
If you are setting up a network for more than two computers, and you will
be connecting your network to a high-speed Broadband Internet connection
(cable or DSL modem) through an Internet service provider (ISP), we
recommend the use of a router. A router lets you connect all of your networked
computers to the Internet with a single purchased IP address. The router can
act as a DHCP server and can provide firewall protection for your network as
well.
In addition to a router, you need a hub, a straight-through cable for each
computer to be connected to the network, and a straight-through cable to
connect the hub to the router.
To set up a network using a hub and a router:
1 Plug one end of the power adapter into the AC connector on the hub
and the other end into a grounded, 110V electrical outlet.
WAN 1 2 3 UPLINK
Router
WAN port - connect to
DSL or cable modem for
Internet connection
Power
adapters
AC
outlet
Uplink
port
Use only straight-
through cables.
Hub
6
2 Plug one end of the power adapter into the AC connector on the router
and the other end into a grounded, 110V electrical outlet.
3 Turn on your computer.
4 Plug one end of a straight-through network cable into the uplink port
on the hub (identified by a label or a switch), then plug the other end
into the uplink port on the router. If the router has only a single port,
use the LAN port and set the switch on the back of the router to crossover
(X).
5 Plug one end of a straight-through network cable into any numbered port
on the hub (not the uplink port, which is used to connect the hub to
the router, and is identified by a label or a switch), then plug the other
end into the network connector on the computer. As each computer is
connected to the hub, the corresponding green indicator LED should
light on the front of the hub, indicating a good connection.
6 Repeat Step 4 for each computer on the network.
7 For an Internet connection, use a straight-through cable from the WAN
port on the router to the DSL or cable modem.
After all the connections are made, set up the TCP/IP protocol on your
computers (see Networking protocols on page 7). After TCP/IP is set up,
configure the router (see Configuring the router on page 9).
Setting up the software 7
Setting up the software
Setting up the software includes the following procedures:
I Setting up the TCP/IP networking protocol (Windows NT only) on each
computer
I Entering the IP Address and Subnet Mask on each computer
I Configuring the router (if you are using a router)
I Enabling File and Print Sharing (not required for Windows NT) on each
computer
I Naming each computer and naming the workgroup
Networking protocols
A networking protocol is a language computers use to talk to each other. One
of several available protocols must be set up on each computer you plan to
use on your network. We recommend you use the Transmission Control
Protocol/Internet Protocol (TCP/IP), which is widely accepted and compatible
for local area networks (LANs), as well as for Internet communications.
When networking is set up on the Windows 98, Windows 2000, or
Windows Me, TCP/IP is automatically installed as the default protocol.
However, TCP/IP must be set up manually on Windows NT. Refer to the
following procedure to do this.
To set up the TCP/IP protocol on Windows NT:
1 Click Start, then select Settings, then Control Panel. The Control Panel
window opens.
2 Double-click the Network icon. The Network dialog box opens.
Important If your computers use the Windows NT operating system,
make note of which Windows NT Service Pack is installed
before proceeding with the setup. To do this, click Start,
then select Settings, then Control Panel. The Control
Panel Window opens. From the Help menu, select About
Windows NT. Jot down the Service Pack number.
After installing networking services for the first time on
Windows NT computers, you must reinstall the Windows
NT Service Pack that was previously installed.
8
3 Click the Protocols tab, then click Add. The Select Network Protocol
dialog box opens.
4 Select the TCP/IP protocol from the list, then click OK. You will be
prompted for the Windows NT CD.
5 Insert the Windows setup disk and type the path to the location of the
setup files. For Windows NT, the files are on the Windows NT CD and
the path is D:\i386 (where D: is the drive letter of the CD drive).
6 Click Continue. The files will be copied from the CD.
7 Click Close. You will be prompted to restart the computer.
8 Click Yes to restart.
Entering the IP Address and Subnet Mask on each computer
In order to use the TCP/IP protocol on each computer, you must either set
it to Obtain an IP address from a DHCP server, or make the IP address
settings manually. If you use a router or server that can act as the Dynamic
Host Configuration Protocol (DHCP) server, you can select Obtain an IP
address from a DHCP server. If you dont, or if you require a static IP address
(one that does not change), you must set the IP address manually. This means
that you need to enter an IP address, a subnet mask, and possibly a default
gateway. Refer to the following procedure to do this.
To enter the IP Address, the Subnet Mask and the Default Gateway:
1 Click Start, then select Settings, then Control Panel. The Control Panel
window opens.
2 Double-click the Network icon. The Network dialog box opens.
3 Click the Protocols tab in Windows NT, or the Configuration tab in
Windows 98, Windows 2000, or Windows Me.
4 Select the TCP/IP protocol from the list, then click Properties. You will
be prompted for the Windows setup disk.
5 On the IP Address tab, do the following:
I If you are not using a router on your network, select Specify an
IP address and proceed to Step 7.
I If you are using a router on your network, select Obtain an IP
address automatically and proceed to Step 8.
Setting up the software 9
6 Enter the following information if you selected Specify an IP address:
I IP Address - 192.168.0.1 - The last number can be any number
between 1 and 254. We suggest 1 for the first computer on your
network, 2 for the next, and so on. The number must be unique
on your network.
I Subnet Mask - 255.255.255.0
I Default Gateway (Windows NT only) - normally leave this blank,
unless you have an Internet connection requiring this setting.
7 Click Apply, then click OK.
Configuring the router
Once the TCP/IP protocol has been set up on your computers, you can
configure your router, using your Web browser. It is assumed that you will
be using the router to connect your network to a high-speed Broadband
Internet connection through an Internet service provider (ISP) and that you
will be configuring it as a DHCP server.
The following configuration information applies to Linksys

EtherFast
Cable/DSL routers. For any other brand/model of router, refer to the
manufacturers documentation, which may accompany the router, or be
available from the manufacturers Web site.
To configure the router:
1 From one of the computers connected to the network, open your Web
browser, then type the following router address in the browsers Address
box: http://192.168.1.1
2 Press Enter.
3 When prompted for a username and password, leave the username box
empty and type admin in the password box, then click OK. The router
setup page opens.
4 Enter the following values in the appropriate fields:
I Router Name and Domain Name - Check with your ISP to see if
entries are required in these fields and, if so, what entries are
required. Normally, leaving the fields blank will work.
I LAN IP Address - We recommend that you accept the defaults.
I WAN IP Address - If your ISP assigns you a different IP address each
time you log on, select Obtain an IP Address Automatically. If your
10
ISP requires a fixed IP address, select Specify an IP Address, and
enter the values provided by your ISP.
5 When you are finished configuring the Setup page, click Apply.
6 Select the DHCP tab on the top of the screen.
7 Select the Enable checkbox, unless you already have a DHCP server on
your internal network, then click Apply.
8 Press the reset button on your cable or DSL modem, then restart the
computer.
Enabling File and Print Sharing
File and Printer sharing must be enabled on Windows 98, Windows 2000, and
Windows Me. This is not required in Windows NT.
To enable File and Printer Sharing:
1 Click Start, then select Settings, then Control Panel. The Control Panel
window opens.
2 Double-click the Network icon. The Network dialog box opens.
3 Click File and Print Sharing. The File and Print Sharing dialog box opens.
Setting up the software 11
4 Select the appropriate file and print sharing options:
I To let this computer share its files, click the box
I want to be able to give others access to my files.
I To let this computer share its printer, click the box
I want to be able to allow others to print to my printer(s).
5 Click OK. The Network dialog box returns.
If you go directly to the next procedure to name each computer and name
the workgroup, you can start on Step 3, otherwise start with Step 1.
Naming the computer and the workgroup
Each computer on your network must have a unique name and be
identified as part of a workgroup. This must be done individually, on each
computer.
How to name the computer and the workgroup:
1 Click Start, then select Settings, then Control Panel. The Control Panel
window opens.
2 Double-click the Network icon. The Network dialog box opens.
3 Click the Identification tab.
4 Type the Computer Name, Workgroup, and Computer Description (not
required for Windows NT) for this computer in the appropriate boxes.
I Computer name identifies the computer to other users on the
network. Use a computer name of up to 15 characters with no
blank spaces. In our example, we use Pat, the name of the person
12
using the computer. Each computer name must be unique on your
network. For Windows 2000, all-numeric computer names are not
allowed, so names must contain some letters.
I Workgroup identifies the group on the network in which this
computer belongs. Use a workgroup name of up to 15 characters
with no blank spaces. In this example we used workgroup. The
workgroup name must be the same for all computers in your
network workgroup, and must be different than any computer
name on your network. A network may have several workgroups.
To view the shared resources in other workgroups on your network,
click on Entire Network from the Network Neighborhood window.
Windows NT allows you the option of specifying a Domain instead
of a workgroup. Domains are larger administrative units, may
contain several workgroups, and are used in networks run by a
server using Windows NT Server. If you need to change from
domain to workgroup, click the Change button and select
Workgroup, then enter the workgroup name as indicated above.
I Computer Description is an optional comment that other users
will see when they look at your computer on the network, for
example, Pats computer. This is not required for Windows NT.
5 Click OK. A Systems Settings Change dialog box asks whether you want
to restart the computer for the changes to take effect.
Setting up the software 13
6 Click Yes to restart the computer. The computer restarts. The network
setup for this computer is complete.
7 Repeat Steps 1-6 on each of the other computers to complete the
network setup.
14
Sharing files
After the network setup is complete on each computer, drives, folders, or files
can be shared with other computers on the network. Follow the steps below
to share computer files.
To share files:
1 Double-click My Computer on the desktop. The My Computer window
opens.
2 Locate the drive, folder, or file you want to share, and then click to
highlight it.
3 Select File, then select Sharing. (If sharing is not on the menu, you need
to turn on file sharing. See To enable File and Printer Sharing: on
page 10.) The Sharing page of the properties dialog box opens.
4 On the Sharing page, click Shared As, then type the appropriate
information and modify the settings, if necessary.
I Share Name is the name that others see when they view the shared
folder or drive over the network. You can either keep the suggested
name or change it.
I Comment is an optional field that you can use to add more
information about the shared folder. This information will remain
in the Comment field on the Sharing tab of the Properties window.
Setting up the software 15
I Access type lets you specify the type of access others have to the
folder (use the Permissions button in Windows NT). To let others
open or copy files, click Read-Only. To let them also change, add,
or remove files, click Full. To enable different types of access based
on a password, click Depends on Password.
I Passwords lets you specify the passwords that others need to use
to access the shared folder . If you do not want to use a password,
leave the password box blank.
5 Click OK to accept the settings. The folder icon now has a hand under
it to show that it is shared.
Accessing shared files
Follow the steps below to access shared files on another computer on your
network.
To access a shared file:
1 Double-click the Network Neighborhood or My Networking Places icon
on the desktop. The Network Neighborhood window opens.
Important To access the shared items on another computer, that
computer must have Windows running.
16
2 Double-click the computer (for example, Pat) that is sharing the files. To
view computers on other workgroups, double-click Entire Network. A
window opens containing any items shared by that computer.
3 Double-click the drive, folder, or file you want to use. A window opens
containing the contents of the shared item.
Sharing a printer
Follow the steps below to share a printer with others on the network. You
only need to do this procedure on the computer that has the printer directly
attached to it. The printer must first be connected and installed on the
computer.
To share a printer:
1 Install the printer hardware and software on the computer, according to
the instructions that came with the printer. Make sure that the printer
is working properly before continuing.
2 Click Start, then select Settings, then Printers. The Printer window
opens.
3 In the Printers window, click the printer that you want to share.
Setting up the software 17
4 Select File, then select Sharing. (If sharing is not on the menu, you need
to turn on print sharing. See To enable File and Printer Sharing: on
page 10.) The Sharing page of the printers properties dialog box opens.
5 On the Sharing page, click Shared As, then type in the appropriate
information.
I Share Name is the name that others see when they view the shared
printer over the network. Keep the suggested name or change it.
I Comment is an optional field that you can use to add more
information about your shared printer.
I Password lets you specify a password that others need to access
your shared printer (in Windows NT, use the Permissions button
on the Security tab). If you do not want to use a password, leave
the password box blank.
6 Click OK to accept the settings. The printer icon now has a hand under
it to show that it is shared.
18
Accessing a shared printer
Repeat the following procedure on each computer to set it up to use another
computers shared printer. Do not perform this procedure on the computer
that has the printer directly attached to it.
To access a shared printer:
1 Click Start, then select Settings, then Printers. The Printer window
opens.
2 Double-click the Add Printer icon.
3 When the Add Printer Wizard opens, click Next.
4 Select Network Printer, then click Next.
5 Click Browse and search your network to find the computer to which
the printer is attached.
6 Double-click on the computer, highlight the printer you want to share,
then click OK. The network path to the printer will appear.
7 Click Next to continue.
8 Select the printer manufacturer and model from the lists, then click Next.
9 Type the printer name, or accept the default, then click Next.
10 Indicate whether you want to print a test page, then click Finish. The
printer is added to your Printer page.
11 Repeat Steps 1-10 on each computer to set it up to access the
shared printer.
Important To access the shared items on another computer, that
computer must have Windows running.
Connecting a computer to an existing network 19
Connecting a computer to an existing
network
Connecting an additional computer to an existing network is a combination
of hardware and software setup. It is assumed that your existing network has
a hub, with open ports available. If you are upgrading from a peer-to-peer
network, refer to Setting up a network using a hub on page 3.
Connecting the hardware
To connect the hardware:
1 Plug one end of a network cable (straight-through) into any open
numbered port on the existing hub (not the uplink port), then plug the
other end into the network connector on the new computer.
If no open port is available on the hub, you need to purchase an
additional hub and connect the two (using the uplink ports).
2 Repeat Step 1 for each new computer you are adding to the network.
Setting up the software
Setting up the software on the new computer to allow it to function on your
existing network is much the same as setting up each of your networked
computers initially.
You must first verify that the TCP/IP protocol has been set up, then configure
the IP address on the new system (see Networking protocols on page 7).
Important This guide assumes that a network adapter is already
installed and configured on each computer. To verify this,
click Start, then select Settings, then Control Panel.
Double-click the Network icon. The Network window
opens. In Windows 98, Windows 2000, or Windows Me,
click the Configuration tab, or in Windows NT click the
Adapters tab. Your network adapter should be shown on
this list. If not, you must install and configure it.
20
Next, you must give the computer a unique name and enter the identical
workgroup name used by the other computers in your group on the network
(see How to name the computer and the workgroup: on page 11).
Finally, if you are using Windows 98, Windows 2000, or Windows Me, you
must enable file and print sharing (see To enable File and Printer Sharing:
on page 10).
Networking help 21
Networking help
If you are using Windows 98, Windows 2000, or Windows NT, you can refer
to Windows Help for more information about using and troubleshooting your
network. If you are using Windows Me, HelpSpot is available instead of
Windows Help.
Windows Help
To access Windows Help topics about using a network:
1 Click Start, then select Help. The Windows Help dialog box opens.
2 Go to the Index tab and type connecting, then double-click the sub-topic
to networks (or another topic, as required). A list of sub-categories and
topics appears.
3 Find the appropriate topic and click to view it. The Help topic opens.
The Windows Network Troubleshooter
The Network Troubleshooter is an interactive help system, available on
Windows 98, Windows 2000, and Windows NT, which can assist you in
finding and solving network problems. By answering a series of questions, and
following the resulting instructions, you can get suggestions that may help
you fix the problem.
To run the Windows network troubleshooter:
1 Click Start, then select Help. The Windows Help dialog box opens.
2 Go to the Index tab and type troubleshooting, then double-click the
network connections sub-topic. The Network Troubleshooter opens.
3 Follow the on-screen instructions.
HelpSpot
HelpSpot replaces Windows Help on computers with the Windows Me
operating system. It also provides the access point to launch Windows
maintenance and diagnostic tools, such as the Troubleshooter.
22
To access HelpSpot for information about Windows networking:
1 Click Start, then select Help.
- OR -
Double-click the HelpSpot Help & Support icon from the desktop.
HelpSpot starts.
2 In the Microsoft area on the left side of the window, type connecting
to networks in the Search box, then click Go.
3 Find the appropriate topic under Help & Information and click to view
it. The Help topic opens.
To access the Networking (TCP/IP) Troubleshooter:
1 Click Start, then select Help.
- OR -
Double-click the HelpSpot Help & Support icon from the desktop.
HelpSpot starts.
2 In the Microsoft area on the left side of the window, type Networking
Troubleshooter in the Search box, then click Go.
3 Select Network (TCP/IP) Troubleshooter from the list.
4 Select the appropriate problem, then click Next and follow the prompts
and answer the questions.
Getting technical assistance 23
Getting technical assistance
Specially trained technical support professionals are available to provide you
with technical assistance for your networking product 24 hours a day, seven
days a week. Call the number you received with your computer.
Before contacting technical support
Use the Windows online help and, if available, your hub or router
documentation these resources should answer most of your questions. You
can also go to www.gateway.com and click on Tech Support. Youll find a
variety of assistance options there, based on the type of computer you
purchased from Gateway.
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