RENDEZVOUS13ACCOMMODATIONPOLICY Accommodationfacilitieswillbeprovidedfrom18thOctober,2013to21stOctober,2013.Thesefacilities canalsobeavailedon16thand17thOctoberfortheteamsparticipatingintheprelims PROCEDURE Fillthedetailsathttp://www.rendezvousiitd.com/accommodation.php Fillthedetailsby13thOctober,2013.Requestsreceivedafterthisdatewillnotbeconsidered. TeamswhoserequestsareacceptedbytheHospitalityTeam,Rendezvouswillbeinformedaboutthe accommodationdetailsby14thOct2013,byanemailsenttotheteamleader. ACCOMMODATIONCHARGES AccommodationChargesapplicableperpersonareasfollows: oRs.700for2daysorless oRs.1000for34days oRs.

.1400for56days(16th21stOctober,2013) Pleasecalculatethenumberofdaysonthebasisofthefollowing: CheckOuttime:before12:00hrsandCheckinTime:after12:00hrs Theparticipantshavetopayinadvanceatthehospitalitydeskonarrival NomealswillbeprovidedbyIIT Forextendingyourstay,accommodationwillbeprovidedsubjecttoavailability.Youmayneedto changeyourplaceofaccommodationifitisalreadybookedforfutureuse.Thepaymentfortheextra daysshouldbemadeattheAccommodationDesk IMPORTANTGUIDELINES Pleaseindicateyourexactdateandtentativetimeofarrivalintheform Pleaseensurethatyouhavereceivedaconfirmationmailbeforesettingout Bynomeanswillmorepeoplethanapprovedearlierwillbeaccommodatedinthecampus.Pleasedonot makeanysuchrequestatthelastmoment Anychangesinyourscheduleofarrival/departuremustbereportedwellinadvancetotheRendezvous hospitality Participantsformorethanoneeventshouldregisterforaccommodationonceonly.Registrationshould bedonealongwiththeteamtheywanttostaywith. TheTeamLeadershouldcompletealltheformalitiesonbehalfofthewholegroup.TheTeamLeader mustreportattheAccommodationDeskwiththeconfirmationmailandCollegeIDsofallmembersof theteamandcollecttheirAccommodationIDs Bringatleasttwopassportsizephotographsforeachoftheregistree.

 Nolastminuteaccommodationrequestswillbeentertained. Thefacultyarrivingwiththeteamwouldbeprovidedthesamefacilitiesastheteamitself.Special facilityforaccommodationforfacultyisnotprovided DuetospaceconstraintinIITCampus,accommodationavailabilityislimited.Hence,accommodationis providedonfirstcomefirstservebasis.Evenafterreceivingconfirmation,youraccommodationwillbe heldbookedonlyfor1dayincaseofdelayinarrival Theparticipantsareadvisedtostaystrictlyforthesamenumberofdaysforwhichtheyhave paid.AnyTeam/participantnotabidingbythisrulewouldbeliabletosecurityactionandafine ofRs1000forextradaywouldbecharged(perpersonincaseofteam) ParticipantsareadvisedtocarrytheircollegeaswellasIDsissuedtothembyRDV Hospitalityatalltimesastheycanbeaskedbyguardstoproducethemandanydefaulter standstheriskofbeingfrisked. GENERALINFORMATION Theparticipantswillbeaccommodatedinguesthousesandwellconstructedhostelcommonroomsof 13hostels.Thelodgingwillbeshared&noprivateroomsshallbeprovided.Thedecisionabout thekindofaccommodationprovidedtotheteamswouldbemadebythehospitalityteamonfirstcome firstservebasis Firstprioritywillbegiventotheeventparticipantsvisitorswillgetaccommodationifspacepermits AccommodationIDshouldbecarriedatalltimesandshownwheneverdemandedbyanymemberof HospitalityorSecurity Paymentsaretobemadefortheentireteam,whentheyarriveatcampus,upfrontbeforethe accommodationisapproved.Participantsarerequestedtobringtheexactchange.Debitcards andcreditcardswillnotbeentertained Participantsareadvisedtocarryasmalllockandchainforsafetyoftheirluggageasthereisno guaranteeofanylockerprovisionorotherstoragefacilityfromourside.Lossofanyluggageis

notresponsibilityofRendezvousTeam
InCaseofanydisputes,thedecisionofHospitalityCoordinatorswouldbebinding HospitalityTeam Rendezvous,2013