ADDL: DIRECTOR GENERAL OF POLICE(PRISONS) PUNJAB S.C.O. NO.8-9,RATTAN BUILDING,NEAR K.C.THEATER, SECTOR 17-A, CHD.

DNIT -T !" # N$%&' N$. ( ) (*1+-1, Punjab Prisons Department invites e-tenders for the purchase and installation of following items for C !%#-. /-&., L0"1&-!- 2$# the year 2013-14 to be supplied at the above jails in the tate of Punjab! "enders will be received online and the technical# financial bid will be opened in the office of ADDL: DIRECTOR GENERAL OF POLICE (PRISONS) PUNJAB CHD. as per schedule below$S# N-3 $2 %1 &% 3 40-!%&%5 &) E-#! 6% 7$! 5 (&! I39$#%-!% D-% 6)T&3 . R6) &) S-. $2 B&" D$'03 !%6 F#$3 N$ &&)P#$' 66&!8 F (&! &&)S-. $2 B&" D$'03 !%6 U9%$ R6) &&&) L-6% "-% S0:3&66&$! $2 B&" &&&) F$#3 F (&! R6.) &;)T '1!&'-. B&" O9 !&!8 ;) F&!-!'&-. B&" O9 !&!8 11:** A7 1 A.. 7-'1&! #5 %s per i) E-#! 6% 3$! 5 *s one lac i) (>-,-1+ $2 7&!& A0%$3-%&' given in the in the shape of +D*#,D*! 11:** A7 ii) B-< #5 0!&% description of ii) Processing +ee as (1-?-1+ 3 !%&$! " &! wor& mentioned on website *?:** P7 iii) (1-?-1+ %1 .&6% $2 attached with iii) +orm +ee *s! -00#-online " 6'#&9%&$! $2 this 11:** A7 iv) ((-?-1+ =$#< '-"ender (7-?-1+ 11:** A7 v) (otice +or participating in the above e-tendering process. the ,ontractors shall have to get themselves registered with -% !" #.90!/-:8$;%.8$;.&! and get user /D Password! ,lass-3 Digital ignature is mandatory to participate in the e-tendering process! +or any clarification#difficulty regarding e-tendering process flows please contact us on 02-1200340# 20-4322221#0112-3034331! CONDITIONS: 1. (. +. 4! -! /nterested bidders can purchase the tender documents online from website! E-#! 6% 3$! 5 R6 1,**,***)-( R6 $! .-') 61$0." : 9-&" %1#$081 (FDR)CDR) &! 2-;$0# $2 ADDL: DIRECTOR GENERAL OF POLICE(PRISONS) PUNJAB CHD. T !" # F$#3 F 6 $2 R6. ?**)- 61$0." : 9-&" %1#$081 $!.&! 3$" (IPG) N % B-!<&!8) OTC) NEFT)RTGS C1-..-!) "ender processing fee to /"/ shall be strictly paid through online mode 4IPG) N % B-!<&!8)! 5ther mode of payment will not be considered! +or '6D original +D*#,D* will have to be deposited in the office of the ADDL: DIRECTOR GENERAL OF POLICE(PRISONS) PUNJAB CHD, S.C.O. NO 89,RATTAN BUILDING,NEAR K.C.THEATER, SECTOR 17-A, C1-!"&8-#1 on or before 11$00 %6 5n 22---13 failing which the tenders will be rejected! 7idders# ,ontractors. who wish to submit online tenders can access tender documents on the website. fill them and submit the completed tender document into 'lectronic "ender on the website itself! 7idders # ,ontractors shall attach scanned copies of all the paper. i!e! 'arnest 6oney. "ender +orm ,ost. Processing +ee 8 the certificates as re9uired in 'ligibility criteria! ,orrigendum # %ddendum # ,orrections. if any will be published in the website! /f the date of opening of tenders happens to be a holiday then the tenders will be opened on the ne:t wor&ing day! "he "enders shall be valid for 00 days from date of opening of "enders! ,ontractors should have a valid ;%"#"/( (o! %D<P Prisons reserves the right to accept#reject any or all tenders without assigning any reasons!

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%ddl!Director <eneral of Police4Prisons) Punjab.,handigarh ,=%P"'* > 1

INSTRUCTIONS TO BIDDERS FOR PURCHASE) INSTALLATION OF 7INI AUTO7ATIC BAKER@ UNIT IN CENTRAL JAIL LUDHIANA . 1. G ! #-. 1!1 7ids are invited in two bid system i!e! "echnical bid and +inancial bid from reputed firms for the purchase and installation of 6ini %utomatic 7a&ery unit in the central jail ?udhiana! @uantity of the items can be increased or decreased ! /t will be imperative on each bidder to fully ac9uaint himself with all the local conditions and factors. which would have any effect on the performance of the contract and cost of the goods! "he Purchase committee reserves the right to rela: any terms 8 conditions in the Public interest! (o conditional#optional bid shall be accepted ! S'1 "0. $2 T !" #: "he "echnical bids will be opened at 11$00 %6 dated 22---13 at Punjab Prison =ead9uarter! "he bidders or their authoriAed representatives may be present. if they so desire with authority letter! "he decision of the committee on technical suitability of the offer shall be final and shall not be open for discussion Purchase committee can as& the short listed vendors to arrange live demonstration of the instruments for setting up of mini automatic ba&ery unit in ,entral Bail ?udhiana in order to identify that whether the e9uipment 9uoted by the vendor is as per the specifications !! B&"" # 40-.&2&'-%&$!: "he 7idder may be either the manufacturer of the tores for which prices are 9uoted on the Price chedule 45nline) or his duly authoriAed distributors# dealers . in which case he shall submit a certificate of authority in original with ,ompany ,atalog 8 specification manufacturer product with / 5#" %#%'*7,' #,7 should be attached along with the tech! bid! 7idder last 42) "wo years turn over should not be less than *s!2- ?ac&s with proof of /ncome "a: *eturn for the years 2011-2012and 2012-13! , 4!1 a) b) c) -! B&" S '0#&%5 (E-#! 6% 7$! 5)$ "he 7id ecurity 4'arnest 6oney) of *s 1.00.000 4one lac) in the shape of +D*#,*D may be forfeited $ /f a 7idder withdraws his bid during the period of bid validityC or in the case of the finally selected 7idder fails$- to supply the goods within a time! /f at any stage any of the information# declaration is found false! P #&$" $2 A-.&"&%5 $2 B&"6$ 7ids shall remain valid for 03 4"hree) calendar months from the date of 7id opening! % bid valid for a shorter period may be rejected by the Purchaser as non-responsive! 3! R 8&6%#-%&$! =&%1 S-. 6 T-B)AAT D 9-#%3 !%: "he bidders should have their firm registered with the ales "a:#;%" Department. with respect to ales "a:# ;%" and shall furnish scaned copies of the same with their "echnical 7id along with their latest ales "a:# ;%"
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,learance ,ertificates on the enclosed Performa or latest ales "a:#;%" deposit receipt from the concerned department! 1! 1!1 1!2 1!3 1!4 T #36 -!" '$!"&%&$!6 $2 -T !" #&!8 F&#36$ ,onditional bids. "ele:#+a: bids and incomplete bids will be summarily rejected! "enders will not be accepted through 6ail. ,ourier or by post! "he applicant shall submit the "ender on the prescribed format through online! "he rates should be +!5!*! destination ,entral Bail ?udhiana! "he sales "a:#;at# ervices "a:. if applicable. should be indicated clearly in the tender as applicable against each and every item failing which it will be treated that the rates 9uoted by the tenders are inclusive of sales "a: #;at# ervices "a:! "he inspection of the material will be carried out by the departmental committee at ,entral Bail ?udhiana after installation of mini automatic 7a&ery Dnit ! "he successful tender shall have to supply the ordered 9uantity of material strictly according to the approved specifications! 7idder must submit a list of their owners. partner etc! and a certificate to the effect that the firm is neither blac&listed by any <overnment Department nor any ,riminal case is registered against the firm or its owner or partner s or directors anywhere in /ndia! "he firms blac&listed by any <overnment Department shall not be considered by this tender! "he 6odels proposed#mar&ed for withdrawal the mar&et in ne:t 3-2 months and the models under 9uality testing should not be offered! "he department shall reserved the right to as& for P*55+ 5+ ,5(,'P" on wor&ing of the newly introduced models in the mar&et. if offered on the agreed terms 8 conditions! "he technical documentation involving detailed instruction for operation and maintenance. users manual etc!. is to be delivered with every unit of the e9uipment supplied! "he language of the documentation should be 'nglish! Prices offered through bid must remain firm and must not be subject to escalation during the performance of the contract due to fluctuation in foreign currency. change in the duty # ta: structure . changes in costs related to the materials and labour or other components or for any other reason! "he upplier shall be responsible for ac9uiring insurance for all components 8 e9uipment till the +inal %cceptance of goods 8 systems by the Purchaser! /n case of any loss or damage occur during the above insurance period. the upplier shall initiate and pursue claim till settlement and promptly ma&e arrangements for repair and # or replacement of any damaged item#s irrespective of settlement of claim by the underwriters! BID PRICES: "he 7idder shall indicate on the Price chedule attached with these documents the Dnit Prices and total Prices of the <oods it proposes to supply under this tender in the following manner! Eherever 9uantum of accessories has not been assessed. the Dnit Price of the same is indicated! "he rates 9uoted to be specified without drawing any inference to fi:ed rates of other departments!
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/t should be noted that payment by the Purchaser towards other <ovt! levies would be made at actual against documentary proof submitted by the ,ontractor # upplier! "he Purchaser would provide appropriate ales "a:#;%" forms applicable to the purchases made on behalf of <overnment of /ndia! "he price should be 9uoted strictly in line with the price schedule leaving no column blan& whatsoever to avoid any ambiguity! PERFOR7ANCE FDR)CDR "he successful bidder will deposit +D*#,D* e9uivalent to 10 F of the ,ontract ;alue for the warrantee period!

%dditional Director <eneral of Police4Prisons). Punjab. ,handigarh!

,=%P"'* > 2 CONDITIONS OF CONTRACT 1! 1!1 A=-#" $2 C$!%#-'% Prior to the e:piry of the period of bid validity. the Purchaser will notify the finally selected 7idder and place the supply order within 10 days thereafter! /f a need for e:tension of the bid validity period arises by it will constitute the formation of the ,ontract .it should be e:tended mutual agreement! "he notification of award# placement of supply order will constitute the formation of the ,ontract! PERFOR7ANCE FDR)CDR "he ,D*#+D* will be in the name of the %ddl! Director <eneral of Police .4Prisons). Punjab. ,5 2-0 ector 11% .,handigarh! "he +D*#,D* should be valid for a period of 3 4three) years from the date of delivery of the e9uipment ! "his will be released after the successful completion of warranty period! /n the event of delay in acceptance of the goods. the upplier shall. at the re9uest of the Purchaser. ':tend the validity of the +D*#,D* so as to cover the warranty period!
P-53 !% S'1 "0. $-"he payment will be made after receipt#+inal %cceptance inspection of the goods and receipt of upplierGs bill complete in all respect in /ndian ,urrency only! (o advance payment shall be made!
Delivery of <oods $ "he supplier shall notify the purchaser about the delivery of the goods to the Delivery ite one wee& in advance of the e:pected date of partial or complete delivery !

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D .&; #5, I!6%-..-%&$! -!" C$33&66&$!&!8 Delivery and installation of the <oods at locations to be finaliAed by %uthority shall be completed by the upplier in accordance with the terms specified by the Purchaser within 2 4eight) wee&s from the date of %ward of ,ontract! ,ompleted entire project with in a period of 0 4nine) wee&s from the date of award of contract!

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I!69 '%&$! $2 T 6%6 "he Purchaser shall have the right to inspect and#or test the goods for conformity to the ,ontract pecification! /f any inspected or tested goods fail to conform to the specification. the Purchaser may reject them and the upplier shall either replace the rejected goods or ma&e all alterations necessary to meet pecification re9uirements free of cost to the Purchaser! "he upplier shall provide installation and standard test procedures for the individual e9uipment and for the complete ystem offered "he upplier shall test individual e9uipment and the complete ystem after installation at site! "he upplier shall submit complete documentation of all the measurements conducted during installation period for future reference of the Purchaser! % document comprising of the technical problems faced during installation. testing and commissioning period and their solutions shall be submitted by the upplier at the time of handing over the completed wor&s to the respective Bail uperintendent! +or the purpose of ta&ing over the goods#system supplied. an %cceptance "est shall be carried out at the Purchaser destination # respective Bails ! "he e9uipment that meets the acceptance test shall only be accepted by the Purchaser!

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"he installation or commissioning shall not be deemed to have been completed unless all the goods and ystem are accepted by the Purchaser! G0-#-!% )C-##-!% "he upplier shall provide comprehensive on-site <uarantee# Earranty for all goods#e9uipment supplied under the ,ontract at least for a period of 02 4two) years 8 one year free maintenance from the date of final acceptance of the ystem! "he upplier must have a maintenance base in all major city of Punjab maintenance service of the ystem being offered. efficiently and promptly! provide

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/f the performance of any individual e9uipment or ystem fails to meet the contract specifications then the same shall be replaced by the upplier free of cost during the term of the warranty#guarantee period! "he supplier shall provide necessary the Earranty#<uarantee period! oftware pare parts updating free of cost during

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"he maintenance services. including spares shall be free of cost during the warranty # guarantee period! +irm should have its local office manpower so that any complaint by wor&ing hours period! at ,handigarh or Punjab with technical the user can be attended within 24

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During the term of warranty#guarantee the service#repair calls will have to be attended by the upplier within 24 wor&ing hours from the time of such calls! "he defective #item#e9uipments and other =ardware should be repaired on the same day at respective Bails ! /n case of major defects re9uiring the defective /tem# e9uipment to be ta&en to the upplierGs wor&shop. it should be returned within a wee& duly repaired and an immediate substitute card#item#e9uipment will be provided by the the responsibility of upplier! upplier for the smooth operation of the ystem! "he to and fro transportation of the card#item#e9uipment will be

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%part from the service#repair calls. the service engineer deputed by the upplier will visit the site once every fortnight to assess the serviceability of the ystem and once in every 03 months to carry out the Preventive 6aintenance and diagnostics of the system during the Earranty Period! Delays in attending the calls and or repairing the defective item#e9uipment beyonds time limit specified in this ,lause. without providing the substitute. will attract penalties! P$6%-C-##-!%5 S #;&' 6 -!" 7-&!% !-!' "he upplier shall be responsible for the comprehensive on-site maintenance of the ystem guarantee #warranty and maintenance period of 34three) years!

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/t shall be noted by all the bidders that the successful bidder will deposit in the shape of +D*#,D* e9uivalent to 10 F of the ,ontract ;alue for the warrantee period!
Delays in attending the calls and or repairing the defective e9uipment beyond time limit given in this ,lause. without providing the substitute. will attract penalties! /f the upplier fails to repair or replace the defective item. the Purchaser will be free to get the same repaired#replaced from the mar&et and its cost will be adjusted from the pending bills# ecurity deposit of the upplier! "he Purchaser shall also have the right to decide whether or not to enter into the maintenance agreement with the upplier! 3

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T#-&!&!8 "he scope of wor& envisages that the 7idder shall underta&e to train the staff nominated by the respective Bail uperintendent . in different aspects of e9uipment design. +unctioning. testing. operation 8 administration. maintenance and troubleshooting. handling of system and to over come sudden failures! "he supplier shall at every stage of installationC testing and commissioning provide all facilities for ade9uate training of %ddl! Director <eneral of Police 4Prisons) Punjab ,5 (o-2-0. ec-11% .,handigarh personnel who may be deputed to wor& on the project! "he system %dministration and 6aintenance "raining program. at the userGs location. will be structured so as to train 3 4three) officials of the respective Bails personnel deputed for the purpose! 7idder will provide complete details on the training programs to be offered including$ 4a) 6aterial to be covered! 4b) (umber of hours of training per technician! 4c) upporting documentation to be provided 4d) Precautions to be ta&en while operating the e9uipment installed or supplied to the respective jails! S9-# P-#%6 "he 7idder will underta&e that supplies of necessary maintenance e9uipment and spare parts will be made available for all the '9uipment and the complete ystem for a period of - 4five) years on continuing ! "he 7idder shall include in his tender. the brea&-up of essential spares re9uired for efficient maintenance of the supplied at ,entral Bail ?udhiana! S&% P# 9-#-%&$! "he site for installation of the system shall be provided by the respective uperintendent Bails as per the re9uired environmental conditions before the installation of the system! "he upplier shall provide site plan and e9uipment layout plan for the ystem wherever re9uired! "he complete installation of the ystem at the ,entral Bail ?udhiana shall be the responsibility of the supplier to the satisfaction of uperintendents Bail! R 69$!6&:&.&%5 $2 C$39. %&$! D S$2%=-# O9%&3&E-%&$!: %ny fitting or items which may not be specially mentioned in the specifications but which are necessary are to be provided by the upplier without any e:tra charge for completeness of the wor& under this "ender!

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D .-5 &! %1 S099.& #6 9 #2$#3-!' Delivery of the <oods and performance of ervices including Earranty#<uarantee and ervices shall be made by the upplier in accordance with the time schedule specified by the Purchaser! Delay by the upplier in the performance of its Delivery or ervice obligations shall render the upplier liable to imposition of ?i9uidated Damages in accordance with clause-13 below and thereafter. upon reaching the ma:imum deduction set out there into termination for default in accordance with ,lause-21 below accompanied by forfeiture of ecurity Deposit!
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/f the bidder fails to supply the e9uipments within the stipulated period. the Purchaser reserves the right to purchase the e9uipments from open mar&et and difference of bill. if any. will be recovered from the bills of the bidder! L&F0&"-% " D-3-8 6 : /f the upplier fails to deliver any or all the of the <oods or perform the ervices within the time period specified in the ,ontract. the Purchaser shall. without prejudice to its other remedies under the ,ontract. deduct from the ,ontract Price. as li9uidated damages. 4not by way of penalty) a sum e9uivalent to 14one) percent of the price of the delayed goods or unperformed service for each 8 every wee& 4part of a wee& being treated as a full wee&) of delay until actual delivery or performance. up to a ma:imum deduction of 10F 4"en Percent) of the undelivered '9uipment# ervices! F$#' 7-/ 0# $ "he ,ontractor shall not be liable for forfeiture of its performance security. li9uidated damages or termination for default. if the delay in performance or other failure to perform its obligations under the contract is a result of an event of +orce 6ajeure! +or purposes of the clause. H+orce 6ajeureI means an event beyond the control of the ,ontractor and not involving the ,ontractorGs fault or negligence and not foreseeable! uch events may include wars or revolutions. fires. floods. epidemics. 9uarantine restrictions. freight embargoes etc! Pa tent /ndemnification$ "he upplier shall indemnify the Purchaser against all third party claims of infringement of patent. copyright. trademar&. license or industrial design rights. software piracy if any arising from use of the goods or any part thereof in the PurchaserGs country! Eaiver$ +ailure or delay on the part of the upplier or the Purchaser "o e:ercise right or power hereunder shall not operate as a waiver thereof! S ; #-:&.&%5$ /f any portion of this ,ontract or any of the ,ontract Documents hereto is held to be invalid. such provision shall be considered severable. and the remainder of this ,ontract hereof shall not be affected! G$; #!&!8 L-=$ "his ,ontract including the ,ontract Documents shall be governed by and construed in accordance with the laws of /ndia and the ,handigarh ,ourts shall have jurisdiction in this regard! T #3&!-%&$! 2$# D 2-0.% "he Purchaser may without prejudice to any other remedy for breach of ,ontract. by "hirty 430) days written notice of default sent to the upplier and upon the upplierGs failure and neglect to propose and#or e:ecute any corrective action to cure the default. terminate this ,ontract in whole or in part! /f the upplier fails to deliver any or all of the goods within the time Period 4s) specified in the ,ontractC or /f the upplier fails to perform any other obligation4s) under the ,ontract! 5n termination of the ,ontract for default. the security deposit of the upplier will be forfeited! 5n termination of the ,ontract for default. action will be ta&en to blac& list the upplier! T #3&!-%&$! 2$# C$!; !& !' "he Purchaser shall have the right to terminate the ,ontract in whole or in part at any time for its convenience! "he notice of termination shall specify! "hat termination is for the PurchaserGs convenience. the e:tent to which performance of wor& under the contract is terminated and the date upon which such termination becomes effective!
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"he <oods those are complete and ready for shipment within 24eight) wee&s after the upplierGs receipt of notice of termination shall be purchased by the Purchaser at the ,ontract terms and prices! +or the remaining <oods the Purchaser may elect$ to have any portion completed and delivered at the ,ontract terms of and#or! prices.

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to cancel the remainder and pay to the upplier an agreed amount for partially completed <oods and for material and parts previously procured by the upplier! R 6$.0%&$! $2 D&690% 6: /n the case of dispute or difference arising between the Purchaser and the upplier relating to any matter connected with this contract. the same shall be settled through amicable negotiations between a ma:imum of "wo 42) officers nominated by the competent authority of Punjab Prisons Department and "wo 42) employees nominated by the upplier. failing which. the dispute shall be submitted to arbitration in accordance with the provisions of the %rbitration and ,onciliation %ct. and the %rbitratorGs decision shall be final 8 binding! "he language of arbitration shall be Punjabi or 'nglish! "he venue of the conciliation and#or arbitration proceedings shall be in ,handigarh. /ndia!
Addl. Police Chandigarh. Director General of (Prisons)Punjab,

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OFFICE OF THE SALES TAG OFFICER, CARD-SALES TAG DEPART7ENT

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Dated JJJJJJJJJJJJJJJJJJJ

SALES TAG CLEARANCE CERTIFICATE

,ertified that 6#sJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJ JJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJ a registered manufacturer#dealer of this ward having *egistration (o!JJJJJJJJJJJJJ "he manufacturer#dealer is assessed up to JJJJJJJJJJJJJ and there are no dues pending against the said manufacturer#dealer as on date! "his certificate is issued on the written re9uest of the manufacturer#dealer. Dated JJJJJJJJJJ for submission <ovt!# emi <ovt! for tender purpose only! "his ,ertificate is valid up to JJJJJJJJJJJJJJ!

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