KGN OLK 89 2013 Tender For Supply of Logging Truck and Accessories For Olkaria Geothermal Project.

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KENYA ELECTRICITY GENERATING COMPANY LIMITED
KGN-OLK-89-2013
TENDER FOR SUPPLY OF LOGGING TRUCK AND ACCESSORIES FOR OLKARIA GEOTHERMAL PROJECT.
[Borehole televiewer, caliper log, casing collar locater (Multifinger Imaging Tool) and cement bond log] {Manufacturers only}
Kenya Electricity Generating Company Ltd Stima Plaza, Kolobot Road, Parklands P.O. Box 47936, 00100 NAIROBI Website: www.kengen.co.ke
November, 2013
Tender for Supply of Logging Truck and Accessories for Olkaria Geothermal Project
TABLE OF CONTENTS
KENYA ELECTRICITY GENERATING COMPANY LIMITED .....................................................1
SECTION Section A: Section B: Section C: Section D: Section E: Section F: Section G: Section H: Section I: Section J:
PAGE Invitation to Tender ............................................................................................................ 3 General information ............................................................................................................ 4 General Conditions of Contract ........................................................................................ 14 Special Conditions of Contract ....................................................................................... 149 Schedule of Requirements and Technical Specifications .............................................. 1422 Tender Form .................................................................................................................. 34
Tender Security Form ......................................................................................................... 35 Contract Form .................................................................................................................. 36
Performance Security Form .............................................................................................. 38 Mandatory Confidential Business Questionaire ................................................................ 39
SECTION A INVITATION TO TENDER

The Company (KenGen) invites sealed tenders from the suppliers of logging truck and accessories whose specifications are detailed in the Tender Document. Interested firms may obtain further information from, and purchase the Tender Document at the office of: Supply Chain Manager Tel: (254) (020) 3666000 Fax: (254) (020) 3666200 Email: pkimemia@kengen.co.ke c.c: gogwang@kengen.co.ke umbithi@kengen.co.ke jtheuri@kengen.co.ke Where the tender document may be collected upon payment of a non-refundable fee of KShs.1, 000.00 paid in cash or through a bankers cheque at any KenGen finance office. The document can also be viewed and downloaded from the website www.kengen.co.ke, and the Bidders who download the tender document from the website must forward their particulars immediately for records and any further tender clarifications and addenda. Downloaded copies are FREE Tenders MUST be accompanied by a security bond in the form and amount specified in the tender document and must be submitted in a plain sealed envelope and marked TENDER FOR SUPPLY OF LOGGING TRUCK AND ACCESSORIES FOR OLKARIA GEOTHERMAL PROJECT and addressed to: Company Secretary, Legal & Corporate Affairs Director 7th Floor, Stima Plaza Phase III Kolobot Road, Parklands P.O. Box 47936, 00100 NAIROBI On or before: 28th November 2013 at 10.00 a.m. Tenders shall be opened on 28th November 2013 at 10.30 a.m. in the presence of the tenderers' representatives who choose to attend at Stima Plaza Phase III, Executive committee room 7th floor.
SUPPLYCHAIN MANAGER
SECTION B GENERAL INFORMATION

Introduction 1.Eligible Tenderers 1.1 Only manufacturers of logging truck or accessories are eligible to participate in this tender. 1.2 Tenderers shall not be under a declaration of ineligibility for corrupt and fraudulent practices. 2.Eligible logging truck and accessories 2.1 The logging truck and accessories to be supplied under the contract shall have its origin in eligible source countries. 2.2 For purposes of this clause, origin means the place where the logging truck and accessories are produced. 2.3 The origin of logging truck and accessories is distinct from the nationality of the tenderer. 3.Cost of Tendering 3.1 The Tenderer shall bear all costs associated with the preparation and submission of its tender, and Procuring Entity, will in no case be responsible or liable for those costs, regardless of the conduct or outcome of the tendering process. The Tender Document 4 4.1 Contents The tender document comprises the documents listed below and addenda issued in accordance with clause 6 of the Instructions to Tenderers. (i) Invitation to Tenders (ii) General information (iii) General Conditions of Contract (iv) Special Conditions of Contract (v) Technical specifications and Price schedules (vi) Tender Form (vii) Tender Security Form (viii) Contract Form (ix) Performance Security Form The Tenderer is expected to examine all instructions, forms, terms, and specifications in the tender document. Failure to furnish all information required by the tender document or to submit a tender not substantially responsive to the tender document in every respect will be at the tenderers risk and may result in the rejection of its tender.
4.2
5.Clarification of Tender Documents 5.1 A prospective tenderer requiring any clarification of the tender document may notify Procuring Entity in writing or facsimile at our address indicated in the Invitation to tenders. Procuring Entity will respond in writing to any request for clarification of the tender documents, which it receives no later than seven (7) days prior to the deadline for submission of tenders. Written copies of Procuring Entity's response (including an explanation of the query but without identifying the source of inquiry) will be sent to all prospective tenderers that have received the tender document.
6. Amendment of Tender Documents 6.1 At any time prior to the deadline for submission of tenders, Procuring Entity, for any reason, whether at its own initiative or in response to a clarification requested by a prospective tenderer, may modify the tender documents by amendment. All prospective candidates that have received the tender documents will be notified of the amendment in writing or by cable, and will be binding on them. In order to allow prospective tenderers reasonable time in which to take the amendment into account in preparing their tenders, Procuring Entity, at its discretion, may extend the deadline for the submission of tenders. Preparation of Tenders 7. Language of Tender 7.1 The tender prepared by the tenderer, as well as all correspondence and documents relating to the tender exchanged by the tenderer and Procuring Entity, shall be written in English language, provided that any printed literature furnished by the tenderer may be written in another language provided they are accompanied by an accurate English translation of the relevant passages in which case, for purposes of interpretation of the tender, the English translation shall govern. 8. Documents Comprising the Tender 8.1 The tender prepared by the tenderer shall comprise the following components: (a) (b) (c) Tender form and a price schedules completed in accordance with paragraph 9, 10 and 11 below. documentary evidence established in accordance with paragraph 12 that the tenderer is eligible to tender and is qualified to perform the contract if its tender is accepted; documentary evidence established in accordance with paragraph 13 that the Logging truck and accessories to be supplied by the tenderer are eligible Logging truck and accessories and conform to the tender documents; and tender security furnished in accordance with paragraph 14
6.2
6.3
(d)
9. Tender Form 9.1 The tenderer shall complete the Tender Form and the appropriate Price Schedules furnished in the tender documents, indicating the logging truck and accessories to be supplied, a brief description of the logging truck and accessories, country of origin, and prices.
10. Tender Prices 10.1 The tenderer shall indicate on the appropriate Price Schedule the unit price and total tender price of the logging truck and accessories it proposes to supply under the contract. 10.2 Prices indicated on the Price Schedule shall be entered separately in the following manner: (i) the price of spare parts quoted EXW (ex works, ex factory, ex warehouse, ex showroom, or off-the-shelf, as applicable), including all customs duties and sales and other taxes already paid or payable: charges for inland transportation and other local costs incidental to delivery of the logging truck and accessories to the final destination; and
(ii)
10.3 Prices quoted by the tenderer shall be fixed during the Tenders performance of the contract and not subject to variation on any account. A tender submitted with an adjustable price quotation will be treated as non-responsive and will be rejected, pursuant to paragraph 22. 11. Tender Currencies 11.1 Prices shall be quoted in US Dollars or in any other freely convertible currency. 12. Tenderers Eligibility and Qualifications. 12.1 Pursuant to paragraph 1 of section C, the tenderer shall furnish, as part of its tender, documents establishing the tenderers eligibility to tender and its qualifications to perform the contract if its tender is accepted. 12.2 The documentary evidence of the tenderers eligibility to tender shall establish to Procuring Entitys satisfaction that the tenderer, at the time of submission of its tender, is from an eligible source country as defined under paragraph 2 of section C. 12.3 The documentary evidence of the tenderers qualifications to perform the contract if its tender is accepted shall establish to Procuring Entitys satisfaction: (a) (b) that the tenderer has the financial, technical, and production capability necessary to perform the contract; that, in the case of a tenderer not doing business within Kenya, the tenderer is or will be (if awarded the contract) represented by an Agent in Kenya equipped, and able to supply the Tenderers logging truck and accessories stocking obligations prescribed in the Conditions of Contract and/or Technical Specifications.
13. Logging truck and Accessories Eligibility and Conformity to Tender Document. 13.1 Pursuant paragraph 2 of this section, the tenderer shall furnish, as part of its tender, documents
establishing the eligibility and conformity to the tender documents of logging truck and accessories that the tenderer proposes to supply under the contract. 13.2 The documentary evidence of the eligibility of the logging truck and accessories shall consist of a statement in the Price Schedule of the country of origin of the logging truck and accessories offered with a certificate of origin issued at the time of shipment shall confirm. 13.3 The documentary evidence of conformity of the logging truck and accessories to the Tender Documents may be in the form of literature, drawings, and data, and shall consist of: (a) a detailed description of the essential technical and performance characteristics of the logging truck and accessories; (b) a clause-by-clause commentary on Kenya Electricity Generating Company Limiteds Technical Specifications demonstrating substantial responsiveness of the logging truck to those specifications, or a statement of deviations and exceptions to the provisions of the Technical Specifications. 14. Tender Security 14.1 The tenderer shall furnish, as part of its tender, a tender security in amount of Kenya Shillings Two Million (Kshs.2,000,000.00) 14.2 The tender security is required to protect Procuring Entity against the risk of Tenderers conduct which would warrant the securitys forfeiture, pursuant to paragraph 14.7 14.2 The tender security shall be denominated in Kenya Shillings or in another freely convertible currency, and shall be in the form of a bank guarantee, bank draft issued by a reputable bank located in Kenya or abroad or an insurance company approved by the Public Procurement Oversight Authority (PPOA), in the form provided in the tender document or another form acceptable to KenGen and valid to 27th May 2014 14.4 Any tender not secured in accordance with paragraph 14.1 and 14.3 will be rejected by Procuring Entity as non responsive, pursuant to paragraph 22. 14.5 Unsuccessful Tenderers tender security will be discharged or returned as promptly as possible , but not later than thirty (30) days after the expiration of the period of tender validity prescribed by Procuring Entity. 14.6 The successful Tenderers tender security will be discharged upon the tenderer signing the contract, pursuant to paragraph 30, and furnishing the performance security, pursuant to paragraph 31. 14.7 The tender security may be forfeited: (a) (b) if a tenderer withdraws its tender during the period of tender validity specified by Kenya Electricity Generating Company; or in the case of a successful tenderer, if the tenderer fails: (i) (ii) to sign the contract in accordance with paragraph 29 Or to furnish performance security in accordance with paragraph 30.
15. Validity of Tenders 15.1 Tenders shall remain valid for 150 days or as specified in the tender documents after date of tender opening prescribed by Procuring Entity, pursuant to paragraph 18. A tender valid for a shorter period shall be rejected by Procuring Entity as non-responsive. 15.2 In exceptional circumstances, Procuring Entity may solicit the Tenderers consent to an extension of the period of validity. The request and the responses thereto shall be made in writing. The tender security provided under paragraph 14 shall also be suitably extended. A tenderer may refuse the request without forfeiting its tender security. A tenderer granting the request will not be required nor permitted to modify its tender. 16. Format and Signing of Tender 16.1 The supplier shall prepare two copies of the tender, clearly marking each ORIGINAL TENDER and COPY OF TENDER, as appropriate. In the event of any discrepancy between them, the original shall govern. 16.2 The original and all copies of the tender shall be typed or written in indelible ink and shall be signed by the tenderer or a person or persons duly authorized to bind the tenderer to the contract. Written power-of-attorney accompanying the tender shall indicate the latter of authorization. The person or persons signing the tender shall initial all pages of the tender, except for un-amended printed literature. 16.3 The tender shall have no interlineations, erasures, or overwriting except as necessary to correct errors made by the tenderer, in which case such corrections shall be initialed by the person or persons signing the tender. Submission of Tenders 17. Sealing and Marking of Tenders 17.1 The tenderer shall seal the original and each copy of the tender in separate envelopes, duly marking the envelopes as ORIGINAL and COPY. The envelopes shall then be sealed in an outer envelope. 17.2 The inner and outer envelopes shall: (a) Be addressed to Kenya Electricity Generating Company Ltd at the following address: Company Secretary, Legal and Corporate Affairs Director Kenya Electricity Generating Company Ltd 7th Floor, Stima Plaza Phase III Kolobot Road, Parklands P.O. Box 47936,00100 NAIROBI (b) Bear the words, TENDER FOR SUPPLY OF LOGGING TRUCK AND ACCESSORIES FOR OLKARIA GEOTHERMAL PROJECT and: DO NOT OPEN BEFORE 28TH NOVEMBER 2013 AT 10.30 A.M. 17.3 The inner envelopes shall also indicate the name and address of the tenderer to enable the tender
to be returned unopened in case it is declared late. 17.4 If the outer envelope is not sealed and marked as required by paragraph 17.2, Procuring Entity will assume no responsibility for the tenders misplacement or premature opening. 18. Deadline for Submission of Tenders 18.1 Tenders must be received by Procuring Entity at the address specified under paragraph 17.2 no later than 28th November 2013 at 10.00 a.m. 18.2 Procuring Entity may, at its discretion, extend this deadline for the submission of tenders by amending the tender documents in accordance with paragraph 6, in which case all rights and obligations of Kenya Electricity Generating Company Ltd and candidates previously subject to the deadline will thereafter be subject to the deadline as extended. 19. Modification and Withdrawal of Tenders 19.1 The tenderer may modify or withdraw its tender after the tenders submission, provided that written notice of the modification, including substitution or withdrawal of the tenders, is received by Procuring Entity prior to the deadline prescribed for submission of tenders. 19.2 The Tenderers modification or withdrawal notice shall be prepared, sealed, marked, and dispatched in accordance with the provisions of paragraph 17. A withdrawal notice may also be sent by cable, but followed by a signed confirmation copy, postmarked not later than the deadline for submission of tenders. 19.3 No tender may be modified after the deadline for submission of tenders. 19.4 No tender may be withdrawn in the interval between the deadline for submission of tenders and the expiration of the period of tender validity specified by the tenderer on the Tender Form. Withdrawal of a tender during this interval may result in the Tenderers forfeiture of its tender security, pursuant to paragraph 14.7. Opening and Evaluation of Tenders 20. Opening of Tenders 20.1 Procuring Entity will open all tenders in the presence of tenderers representatives who cho ose to attend, 28th November 2013 at 10.30 a.m.on the 7th Floor, Executive Room, Stima Plaza, Phase 111, Kolobot Road, Parklands. The tenderers representatives who are present shall sign a register evidencing their attendance. 20.2 The tenderers names, tender modifications or withdrawals, tender prices, discounts, and the presence or absence of requisite tender security and such other details as Procuring Entity, at its discretion, may consider appropriate, will be announced at the opening. 20.3 Procuring Entity will prepare minutes of the tender opening. 21. Clarification of Tenders 21.1 To assist in the examination, evaluation and comparison of tenders Procuring Entity may, at its discretion, ask the tenderer for a clarification of its tender. The request for clarification and the response shall be in writing, (email in PDF format or by facsimile) and no change in the prices
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or substance of the tender shall be sought, offered, or permitted. 21.2 Any effort by the tenderer to influence Procuring Entitys tender evaluation, tender comparison or contract award decisions may result in the rejection of the tenderers tender. 22. Preliminary Examination 22.1 Procuring Entity will examine the tenders to determine whether they are complete, whether any computational errors have been made, whether required sureties have been furnished, whether the documents have been properly signed, and whether the tenders are generally in order. 22.2 Arithmetical errors will be rectified on the following basis. If there is a discrepancy between the unit price and the total price that is obtained by multiplying the unit price and quantity, the unit price shall prevail, and the total price shall be corrected. If the candidate does not accept the correction of the errors, its tender will be rejected, and its tender security may be forfeited. If there is a discrepancy between words and figures, the amount in words will prevail. 22.3 Procuring Entity may waive any minor informality or non-conformity or irregularity in a tender which does not constitute a material deviation, provided such waiver does not prejudice or affect the relative ranking of any tenderer. 22.4 Prior to the detailed evaluation, pursuant to paragraph 23, Procuring Entity will determine the substantial responsiveness of each tender to the tender documents. For purposes of these paragraphs, a substantially responsive tender is one, which conforms to all the terms and conditions of the tender documents without material deviations. Procuring Entitys determination of a tenders responsiveness is to be based on the contents of the tender itself without recourse to extrinsic evidence. 22.5 If a tender is not substantially responsive, it will be rejected by Procuring Entity and may not subsequently be made responsive by the tenderer by correction of the nonconformity. 22.6 Mandatory Preliminary Evaluation Criteria Manufacturers authorization, guarantee and warranty Duly completed Tender Form Duly completed Price Schedule Duly completed Confidential Business Questionnaire Audited financial statements for the past two (2) years Evidence of incorporation in the country of domicile i.e. Certificate of Incorporation/ Registration Tender Security in the amount of Kshs 2,000,000. Price quoted shall be Delivery Duty Paid to Olkaria. The Tender validity period shall be 150 days. Tender Security has to be valid to 27th May 2014 Valid Tax Compliance Certificate issued by Kenya Revenue Authority. (for local suppliers) Manufactures literature/brochures MUST be attached Current price list of selected consumable spare parts likely to be used during the initial 2 years period of operation.
23. Evaluation and Comparison of Tenders
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23.1 Procuring Entity will evaluate and compare the tenders which have been determined to be substantially responsive, pursuant to paragraph 22. 23.2 Procuring Entitys evaluation of a tender will exclude and not take into account: (a) in the case of logging truck and accessories manufactured in Kenya or logging truck and accessories of foreign origin already located in Kenya, taxes, which will be payable on the logging truck and accessories if a contract is awarded to the tenderer; and Any allowance for price adjustment during the period of execution of the contract, if provided in the tender.
(b)
23.3 The comparison shall be of the ex-factory/ex-warehouse/off-the-shelf price of the logging truck and such price to include all costs, as well as duties and taxes paid or payable on components and raw material incorporated or to be incorporated in the logging truck. 23.4 Procuring Entitys evaluation of a tender will take into account, in addition to the tender price and the price of incidental services, the following factors: a) Manufacturing Certification b) Compliance to the tender requirements pursuant to Clauses 11, 12 and 13; c) Qualification information provided in the Mandatory Confidential Business Questionnaire; d) Delivery period offered in the tender. The delivery period should not exceed 6 months after the date of signing the Contract; e) Deviation in payment schedule from that specified in the Special Conditions of Contract; f) Compliance to the technical specifications. Documentary evidence to prove that the equipment offered comply with the Technical Specifications must be provided; g) After sales support: - Tenderers shall submit the name and address of the local agent in Kenya for the unit offered. The agent must be well established and capable of giving full after sales service, acceptable stock of spare parts and back-up technical services; h) Life cycle cost: - Tenderers shall state the average fuel consumption rate in Litres per Hour and provide a priced list of spare parts for two years operation of the equipment offered. The list shall include quantities and unit prices of the spare parts. The list shall include engine oil filters, fuel filters, air filters, hydraulic oil filters, vbelts and other consumable parts in sufficient quantities for two years operation; the evaluation will consider the whole life cycle cost of the equipment. i) The spare part list should be quoted separately from the equipment. j) Technical performance. Tenderers shall indicate the number of units manufactured by the bidder, location they are currently operating and the contacts; k) Warranty for the equipment offered. The terms of warranty are specified in the Special Conditions of Contract; and specified in the schedule of requirements. l) Compliance with Section E notes 1 to 12. Failure to submit the above mandatory information will render the tender nonresponsive. 23.5 Deviation in payment schedule.
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Tenderers shall state their tender price for the payment of schedule outlined in the special conditions of contract. Tenders will be evaluated on the basis of this price. Tenderers are, however, permitted to state an alternative payment schedule and indicate the reduction in tender price they wish to offer for such alternative payment schedule. Procuring Entity may consider the alternative payment schedule offered by the selected tenderer. 24. Contacting Procuring Entity 24.1 Subject to paragraph 21, no tenderer shall contact Procuring Entity on any matter relating to its tender, from the time of the tender opening to the time the contract is awarded. 24.2 Any effort by a tenderer to influence Procuring Entity in its decisions on tender evaluation, tender comparison, or contract award may result in the rejection of the Tenderers tender. Award of Contract 25. Post-qualification 25.1 In the absence of pre-qualification, Procuring Entity will determine to its satisfaction whether the tenderer that is selected as having submitted the lowest evaluated responsive tender is qualified to perform the contract satisfactorily. 25.2 The determination will take into account the tenderer technical and production capabilities. It will be based upon an examination of the documentary evidence of the tenderers qualifications submitted by the tenderer, pursuant to paragraph 12.3, as well as such other information as Procuring Entity deems necessary and appropriate. 25.3 An affirmative determination will be a prerequisite for award of the contract to the tenderer. A negative determination will result in rejection of the Tenderers tender, in which event Procuring Entity will proceed to the next lowest evaluated tender to make a similar determination of that Tenderers capabilities to perform satisfactorily. 26. Award Criteria 26.1 Subject to paragraph 10,23 and 28 Procuring Entity will award the contract to the successful tenderer(s) whose tender has been determined to be substantially responsive and has been determined to be the lowest evaluated tender, provided further that the tenderer is determined to be qualified to perform the contract satisfactorily. 27. Procuring Entitys Right to Accept or Reject Any or All Tenders 27.1 Procuring Entity reserves the right to accept or reject any tender, and to annul the tendering process and reject all tenders at any time prior to contract award, without thereby incurring any liability to the affected tenderer or tenderers or any obligation to inform the affected tenderer or tenderers of the grounds for Procuring Entitys action. 28. Notification of Award 28.1 Prior to the expiration of the period of tender validity, Procuring Entity will notify the successful tenderer in writing that its tender has been accepted.
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28.2 The notification of award will constitute the formation of the Contract. 28.3 Upon the successful Tenderers furnishing of the performance security pursuant to paragraph 30, Procuring Entity will promptly notify each unsuccessful Tenderer and will discharge its tender security, pursuant to paragraph 14. 29. Signing of Contract 29.1 At the same time as Procuring Entity notifies the successful tenderer that its tender has been accepted, Procuring Entity will send the tenderer the Contract Form provided in the tender documents, incorporating all agreements between the parties. 29.2 Within fifteen (15) days of receipt of the Contract Form, the successful tenderer shall sign and date the contract and return it to Procuring Entity. 30. Performance Security 30.1 Within fifteen (15) days of the receipt of notification of award from Procuring Entity, the successful tenderer shall furnish the performance security in accordance with the Conditions of Contract, in the Performance Security Form provided in the tender documents, or in another form acceptable to Procuring Entity. 30.2 Failure of the successful tenderer to comply with the requirement of paragraph 29 and/or paragraph 30 shall constitute sufficient grounds for the annulment of the award and forfeiture of the tender security, in which event Procuring Entity may make the award to the next lowest evaluated Candidate or call for new tenders. 31. Corrupt Fraudulent Practices 31.1 Procuring Entity requires that tenderers observe the highest standard of ethics during the procurement process and execution of contracts. In pursuance of this policy, Procuring Entity: (a) defines, for the purposes of this provision, the terms set forth below as follows: (i) corrupt practice means the offering, giving, receiving or soliciting of anything of value to influence the action of a public official in the procurement process or in contract execution; and fraudulent practice means a misrepresentation of facts in order to influence a procurement process or the execution of a contract to the detriment of Procuring Entity, and includes collusive practice among tenderer (prior to or after tender submission) designed to establish tender prices at artificial non-competitive levels and to deprive Kenya Electricity Generating Company Limited of the benefits of free and open competition;
(ii)
(b)
will reject a proposal for award if it determines that the tenderer recommended for award has engaged in corrupt or fraudulent practices in competing for the contract in question; will declare a firm ineligible, either indefinitely or for a stated period of time, to be awarded any contract if it at any time determines that the firm has engaged in corrupt or fraudulent practices in competing for, or in executing, a contract.
(c)
31.2 Furthermore, tenderers shall be aware of the provision stated in the General Conditions of Contract.
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SECTION C GENERAL CONDITIONS OF CONTRACT

1.Definitions 1.1 In this Contract, the following terms shall be interpreted as indicated: The Contract means the agreement entered into between Procuring Entity and the tenderer, as recorded in the Contract Form signed by the parties, including all attachments and appendices thereto and all documents incorporated by reference therein. (b) The Contract Price means the price payable to the tenderer under the Contract for the full and proper performance of its contractual obligations. (c) The tenderer means the individual or firm supplying the logging truck under this Contract. (a) 2.Application 2.1 These General Conditions shall apply in all Contracts made by Procuring Entity for the procurement of logging truck. 3.Country of Origin 3.1 3.2 For purposes of this Clause, origin means the place where the logging truck and accessories were produced or manufactured. The origin of logging truck and accessories is distinct from the nationality of the Supplier. 4.Standards 4.1 The logging truck and accessories supplied under this Contract shall conform to the standards mentioned in the technical specification described in section E. 5.Use of Contract Documents and Information 5.1 The Candidate shall not, without Procuring Entitys prior written consent, disclose the Contract, or any provision thereof, or any specification, plan, drawing, pattern, sample, or information furnished by or on behalf of Procuring Entity in connection therewith, to any person other than a person employed by the tenderer in the performance of the Contract. The tenderer shall not, without Procuring Entitys prior written consent, make use of any document or information enumerated in paragraph 5.1 above.
5.2
5.3 Any document, other than the Contract itself, enumerated in paragraph 5.1 shall remain the property of Procuring Entity and shall be returned (all copies) to Procuring Entity on completion of the Tenderers performance under the Contract if so required by Procuring Entity. 6.Patent Rights 6.1 The tenderer shall indemnify Procuring Entity against all third-party claims of infringement
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of patent, trademark, or industrial design rights arising from use of the logging truck and accessories or any part thereof in Kenya.
7.Performance Security 7.1 Within fifteen (15) days of receipt of the notification of Contract award, the successful tenderer shall furnish to Procuring Entity the performance security in the amount specified in Special Conditions of Contract. The proceeds of the performance security shall be payable to Procuring Entity as compensation for any loss resulting from the Tenderers failure to complete its obligations under the Contract.
7.2
7.3 The performance security shall be denominated in the currency of the Contract, or in a freely convertible currency acceptable to Procuring Entity and shall be in the form of a bank guarantee or an irrevocable letter of credit issued by a reputable bank located in Kenya or abroad, acceptable to Procuring Entity, in the form provided in the tender documents. 7.4 The performance security will be discharged by Procuring Entity and returned to the Candidate not later than thirty (30) days following the date of completion of the Tenderers performance obligations under the Contract, including any warranty obligations, under the Contract. 8.Inspection and Tests 8.1 Procuring Entity or its representative shall have the right to inspect and/or to test the logging truck and the accessories to confirm their conformity to the Contract specifications. Procuring Entity shall notify the tenderer in writing, in a timely manner, of the identity of any representatives retained for these purposes. The inspections and tests may be conducted on the premises of the tenderer or its subcontractor(s), at point of delivery, and/or at the logging truck and accessories final destination. If conducted on the premises of the tenderer or its subcontractor(s), all reasonable facilities and assistance, including access to drawings and production data, shall be furnished to the inspectors at no charge to Procuring Entity. Should any inspected or tested logging truck and accessories fail to conform to the Specifications, Procuring Entity may reject the logging truck and accessories, and the tenderer shall either replace the rejected logging truck and accessories or make alterations necessary to meet specification requirements free of cost to Procuring Entity. Procuring Entity's right to inspect, test and, where necessary, reject the logging truck and accessories after the logging truck and accessories arrival shall in no way be limited or waived by reason of the logging truck and accessories having previously been inspected, tested, and passed by Procuring Entity or its representative prior to the logging truck and accessories delivery.
8.2
8.3
8.4
8.5 Nothing in paragraph 8 shall in any way release the tenderer from any warranty or other obligations under this Contract.
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8.6 Certificate of conformity 8.7 All consignments subject to Pre-Export Verification of Conformity (PVoC) to Standards Programme must obtain a Certificate of Conformity (CoC) issued by PvoC Country Offices Prior to shipment. The Certificate is a mandatory Customs Clearance document in Kenya; Consignments arriving at Kenyan Ports without this document will be denied entry into the Country. 8.8 Since PVoC is a conformity assessment process to verify that products imported to Kenya are in compliance with the applicable Kenya standards or approved equivalents, regulations and technical requirements before shipment, it is the sole responsibility of the supplier (i.e. exporter) to demonstrate the same and hence meet any associated costs of verification. 9.Packing 9.1 The tenderer shall provide such packing of the logging truck and accessories as is required to prevent their damage or deterioration during transit to their final destination, as indicated in the Contract. The packing, marking, and documentation within and outside the packages shall comply strictly with such special requirements as shall be expressly provided for in the Contract. 10. Delivery and Documents 10.1 Delivery of the logging truck and accessories shall be made by the tenderer in accordance with the terms specified by Procuring Entity in its Delivery and Schedule of Requirements and the Special Conditions of Contract 11. Insurance 11.1 The Logging truck and accessories supplied under the Contract shall be fully insured against loss or damage incidental to manufacture or acquisition, transportation, storage, and delivery. 12. Payment 12.1 The method and conditions of payment to be made to the tenderer under this Contract shall be specified in Special Conditions of Contract. 12.2 Payments shall be made promptly by Procuring Entity as specified in the contract. 13. Prices 13.1 Prices charged by the tenderer for logging truck and accessories delivered under the Contract shall not, with the exception of any price adjustments authorized in Special Conditions of Contract, vary from the prices by the tenderer in its tender. 14. Assignment 14.1 The tenderer shall not assign, in whole or in part, its obligations to perform under this Contract, except with Procuring Entitys prior written consent.
9.2
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15. Subcontracts 15.1 The tenderer shall notify Procuring Entity in writing of all subcontracts awarded under this Contract if not already specified in the tender. Such notification, in the original tender or later, shall not relieve the tenderer from any liability or obligation under the Contract.
16. Termination for Default 16.1 Procuring Entity may, without prejudice to any other remedy for breach of Contract, by written notice of default sent to the tenderer, terminate this Contract in whole or in part: if the tenderer fails to deliver the throttling valves within the period(s) specified in the Contract, or within any extension thereof granted by Kenya Electricity Generating Company Limited. (b) if the tenderer fails to perform any other obligation(s) under the Contract. (c) if the tenderer, in the judgment of Kenya Electricity Generating Company Limited has engaged in corrupt or fraudulent practices in competing for or in executing the Contract. 16.2 In the event Procuring Entity terminates the Contract in whole or in part, it may procure, upon such terms and in such manner, as it deems appropriate, logging truck and accessories similar to those undelivered, and the tenderer shall be liable to Procuring Entity for any excess costs for the logging truck. 17. Liquidated Damages If the tenderer fails to deliver the logging truck and accessories within the period(s) specified in the contract, Procuring Entity shall, without prejudice to its other remedies under the contract, deduct from the contract prices liquidated damages sum equivalent to 0.5% of the delivered price of the delayed logging truck and accessories up to a maximum deduction of 10%. After this, the tenderer may consider termination of the contract. 18. Resolution of Disputes 18.1 Procuring Entity and the tenderer shall make every effort to resolve amicably by direct informal negotiation any disagreement or dispute arising between them under or in connection with the contract. 18.2 If, after thirty (30) days from the commencement of such informal negotiations both parties have been unable to resolve amicably a contract dispute, either party may adjudicate in an agreed national or international forum, and/or international arbitration. 19. Language and Law 19.1 The language of the contract and the law governing the contract shall be English language and the Laws of Kenya respectively unless otherwise stated. 20. Force Majeure 20.1 The tenderer shall not be liable for forfeiture of its performance security, or termination for default if and to the extent that its delay in performance or other failure to perform its obligations under the Contract is the result of an event of Force Majeure. (a)
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SECTION D SPECIAL CONDITIONS OF CONTRACT

1. Definitions (Clause 1) The Purchaser is Procuring Entity of Stima Plaza, Kolobot Road, Parklands, P.O. Box 47936 - 00100 GPO, and Nairobi, Kenya and includes the Purchaser's legal representatives, successors or assigns. 2. Application The following Special Conditions of Contract shall supplement the General Conditions of Contract. Whenever there is a conflict, the provisions herein shall prevail over those in the General Conditions of Contract. 7. 7.1 7.2 7.2 Performance Security The Performance Security shall be in the amount of 10% of the total Contract Price The Procuring Entity shall not be required to demonstrate the loss it has suffered. Performance Security shall be valid for a minimum of 60 days after shipment in case of Foreign Suppliers and a minimum of 30 days after delivery in case of Local Suppliers. Performance Security for Foreign Suppliers shall be discharged by the Procuring Entity and returned to the Suppliers not earlier than 60 days after the date of shipment. For Local Suppliers it shall be discharged after proof of satisfactory delivery and acceptance of the goods under the contract Inspections and Tests All consignments subject to Pre-Export Verification of Conformity (PVoC) to Standards Program must obtain a Certificate of Conformity (CoC) issued by PVoC Country Offices Prior to shipment. The Certificate is a mandatory Customs Clearance document in Kenya; Consignments arriving at Kenyan Ports without this document will be denied entry into the Country. Since PVoC is a conformity assessment process to verify that products imported to Kenya are in compliance with the applicable Kenyan standards or approved equivalents, regulations and technical requirements before shipment, it is the sole responsibility of the supplier (i.e. exporter) to demonstrate the same and hence meet any associated costs of verification. 10. Delivery Period The preferred delivery period is 6 months from the date of signing the contract.
Certificate of Warranty: A certificate of warranty shall be one (1) year from the commissioning date.
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7.4
8.
11.
Supply of Logging truck and accessories
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12. Payment Terms & Conditions The credit period shall be:12.1(a) for Local Suppliers, Kenya Electricity Generating Company's payment terms are 30 days upon receipt of certified invoices and delivery notes confirming that the invoiced material has been delivered and is in accordance with the contract. b) for Overseas Suppliers, payments shall be effected upon presentation of a complete set of shipping documents to the advising bank as will be stipulated in the Letter of Credit (LC) 12.2 (a) For Local Suppliers Payment shall be made through Kenya Electricity Generating Company's cheque or telegraphic transfer for the amount of contract. The terms shall be:(i.) Strictly Delivered and Duty Paid (DDP), to KenGen stores. (b) For Foreign Suppliers Payment shall be through an LC under the following conditions:(i) The supplier shall be required to meet all LC bank charges incurred in their country, while KenGen shall meet those incurred in Kenya (ii) Any extension and or amendment charges and other costs that may result from the Suppliers delays, requests, mistakes or occasioned howsoever by the Supplier shall be to the Beneficiarys account. (iii) The maximum number of LC extensions shall be limited to a maximum of two (2) only, but not exceeding one quarter (3 months) each, at the cost of the beneficiary. (iv) Should the Supplier require a confirmed LC, then all confirmation and any other related charges levied by both the Suppliers and Procuring Entitys bank shall be to the Beneficiarys account. (v) The LC shall be opened only for the specific Order within the validity period of the contract (vi) LCs shall be partial for partial deliveries or full for one delivery as per the contract. (vii) The Supplier shall be required to submit a proforma invoice for each lot or schedule for use in the placement of order and opening of the LC. The Proforma Invoice shall be on total Cost and Freight (CFR) basis showing the freight charges separately from the Free on Board (FOB) cost. KenGen will meet the Freight Insurance cost.
(viii) A copy of the Performance Security, stamped and certified as authentic by the Procuring entity, whose expiry date should not be less than 30 days from the LC expiry date, shall form part of the documents to be presented to the Bank before any payment is made. (c) Advance Payment Advance Payment is not applicable. 21. Notices: For the Purchaser: The Company Secretary, Legal & Corporate Affairs Director Kenya Electricity Generating Company Ltd Stima Plaza Phase III, Kolobot Road, Parklands P.O Box 47936- 00100, NAIROBI. TEL: 3666706 FAX (254) (020) 3666200 For the Supplier:
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SECTION E
SCHEDULE OF REQUIREMENTS AND TECHNICAL SPECIFICATIONS
1. The Goods to be supplied must be new, unused and 100% genuine and latest design. 2. Only logging truck manufacturers should quote for schedule 1 3. All aspects of each schedule in this tender must be quoted for. Tenderers whose quotation for a schedule is incomplete will be disqualified for that schedule.
4. Delivery: The delivery/completion period shall be 6 months from the date of signing the contract. Delivery must be for the complete equipment. Partial delivery shall not be accepted. Delivery Duty Paid to Olkaria 5. Document required: Documentary evidence to prove that the items offered comply with the specifications given below must be provided. The documentary evidence shall comprise of technical and performance data from the manufacturer including materials of construction and performance curves and fuel consumption. 6. Alternative specifications: KenGen may at its sole discretion accept any other alternative specification which is in its opinion is equal or superior to that specified. 7. Commissioning: Commissioning will take place after delivery of the equipment to Olkaria, Naivasha. The commissioning period shall be at least fourteen (14) days. The bidders are encouraged to give their proposal if this is not adequate. 8. Past performance: Tenderers shall indicate the number of units currently sold and in operation and their physical location. Recent brochures or catalogues should be submitted with the tender. 9. Back up services in Kenya: Tenderers shall submit the name and address of the local agent in Kenya for the unit offered. The agent must be well established and capable of giving full after sales service, acceptable stock of spare parts and back-up technical services. 10. Certificate of Warranty: A certificate of warranty shall be submitted for a period of one (1) year. 11. Fuel Consumption: Tenderers shall state the average fuel consumption rate in Litres per km for the truck and litres per hour for the winch. 12. Two year spare parts: The bidder shall provide list of spare parts required for two years for continuous operations. The list shall include engine oil filters, fuel filters, air filters, hydraulic oil filters, v- belts, winch bearing, brake linings and other consumable parts in sufficient quantities for this period of operation. The total price of the spare parts shall be separate from the cost of the equipment. KenGen will assess the completeness of the spare parts list if found to be inadequate then the list considered most complete shall be used to evaluate all the bids.
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Schedule of Requirements 1) LOGGING TRUCK Specifications

The Logging Unit must be new and of latest technology, Computerized Truck mounted integrated Unit. The Unit should have provisions to cater for caliper logging, cement bond logging (CBL), casing collar locator (Multifinger Imaging tool), and borehole televiewer and temperature, pressure and spinner logs in geothermal wells of up to 3000 meter depth. It must have all basic fittings and performance specifications conforming to logging operations at international standard in addition to those specified below. Note: The supplier will train KenGen staff (5 Technicians and 3 engineers/scientists) on the operation of the logging truck at the manufacturers premises. KenGen will bear the cost of air fare and accommodation for its staff during the training only. The manufacturer to propose a training package for that number of KenGen staff and give a quote specifically for the training. Logging Truck Cab & Chassis The truck shall be 6x4 series cab European truck chassis with Right Hand Steering. The manufacturer MUST have local representation for support. The truck should have: A Sleeper cab Minimum Euro 3 or equivalent Emission Norms engine emission engine Diesel engine of at least 400 HP 16 synchronized speed manual transmission Front axle rated at 8.0 tonnes Front parabolic suspension with stabilizer Rear axle rated for 32.0 tonnes Rear heavy duty multi-leaf Spring Suspension of suitable design with Heavy-duty Shock Absorbers. ABS anti-lock air brake system Vertical muffler system Front and rear have 13R22.5 tires and wheels Cab interior with all dash display gauges and meters (in Metric calibration), USB/CD/radio, Air Conditioner. Accessories include fire extinguisher, First Aid box, hydraulic jack, wheel wrench tool kit and warning triangle Emergency rotating beacons on cab roof Spare tire and wheel assembly mounted on truck tire carrier Pressure inflating gadget NOTE! In case of engine with Electronic Controller System, 1(one) complete set of Engine Fault Diagnostic & Repair Tool (both Software and Hardware) SHALL be supplied along with the unit. Bidder shall categorically confirm in the bid that the offered tool is for the particular engine of the truck. Tender for Supply of Logging Truck and Accessories for Olkaria Geothermal Project
Van Body Construction
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The van dimensions should be 6.65m long, 2.48 m wide and 3.96m high. It should have; Side man door (left Side) Tarpaulin roof over drawworks compartment Aluminum tubing main frame and cross members Aluminum tubing frame for walls and roof and aluminum tubing frame for partition wall Aluminum floor plate throughout unit Van walls skinned with 12ga aluminum Van roof skinned with 14ga aluminum Lower inside section and ceiling in drawworks skinned with aluminum Upper inside section in drawworks skinned with 14ga aluminum Compartment under man door for HD steps Aluminum checker plate at front corners of van body Van body secured to truck chassis with UVHM strip barrier between frame and body HD rear steel bumper with grating on top, 48 fold down steps, two tow hooks and two built in vice receivers Two storage boxes built in bumper Tarp roof opening over drawworks, comes with grab handles both side Van body wired to 24V DOT standards Clearance markers, rear backup lights, license plate light, rear light combination assemblies Van Body Working 12V DC Lights Four (4) 55W scenic side work lights (2 each side) Two 6 x 3 work flood lights in drawworks compartment Two 6 x 3 work flood lights on rear of van body Operators cabin and drawworks area contains 8 dome lights Storage compartments contain one dome light each Light rocker switches mounted on DC control panel Single Drum Drawworks It should; Have single Drum drawworks system Be fabricated from low profile steel hollow structural sections (HSS) tubing drum frame with 4 bolt mount Have 39 diameter flange with 16 steel core machined drum with capacity of 6,000m of 7/32 or 5/16 4 -7 conductor cable Two (2) HD pillow block roller bearing for drum shaft Controls in operator dash panel Aluminum drip pan under both drum Be sandblasted, prime and paint drawworks components white Be assembled, installed and tested before suppling Drum drive system includes Funk 3 spd manual transmission with electric over air shift system Direct mount variable displacement 2 speed hydraulic motor Electric shift on hydraulic motor, shift on the fly at low speeds only Dual brake bands, fail safe air brake system with air lines to brake controller on dash panel with air brake park switch Remote grease tubes to brake linkage Drum shaft ported for E-Line collector, includes IEC-2 conductor slip ring and bracket Aluminum guards cover of both flanges, cover over transmission gear box drive and motor, drip pan under drum Tender for Supply of Logging Truck and Accessories for Olkaria Geothermal Project
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Winch Compartment & Storage Tarpaulin roof over winch drums, rolls up to give unobstructed line of sight to winchman operator during operations All compartment doors fabricated from double panel 14ga aluminum and installed with stainless steel whale tail handles, slamlocks, hinges, holdbacks, double weather-stripping as well as gas assist openers and checker plate inside doors as required. NOTE The truck should be supplied with 5/16 x 6,000m 4-7 conductor logging cable that can withstand 600 oF(~300oC) temperature with a cable head of above 350oC temperature rating. The cable should be of high quality and should be spooled in the drum before supplying. The truck should also be supplied with warrior data acquisition software Operator's cabin The cabin should contain all the necessary equipment for the operation of the winch and power pack. It should have; Interior wall finished with painted white aluminum Large winchman operator viewing window Voice intercom system, with operator compartment control station for speaking and listening, cable to cable reel mounted in drawworks compartment, 100m of cable, external intercom speaker All 240 V 50HZ rough-in wiring in operators compartment including receptacles for computer and two GFI receptacles in rear compartment at each side Main 240 V panel in operators compartment with breakers and genset sub-panel 240 V lighting includes: fluorescent light fixtures in operators compartment, two work lights in drawworks compartment and two quartz rig lights on rear of van. Microwave oven Operator Cabin Accessories It should have; USB/CD/Radio system with quad speakers and side antenna mount, frequency 88107MHZ Winchman operator captain's chair with swivel base and arm rest. Vinyl cover bench seat and back rest Three (3) roof mounted air conditioners Pressurized fan system with filter 40,000 BTU cab heater, 240v electric heater Individual aluminum hood covers with vents over roof top accessories for additional thermal load (direct sun) protection of unit and accessories. Dehumidifier Operators Control Panel It should have; Stainless steel engraved control panel Panel should have 2 section L-shape ergonomic design panel SHOULD have master disconnect MUST contain a depth counter in METRIC units Must contain a weight indicator Rocker switches for all functions Digital system pressure meter Tender for Supply of Logging Truck and Accessories for Olkaria Geothermal Project
Digital charge pressure meter Digital hydraulic oil temperature meter Manual backup pressure gauge outside viewing window Truck engine monitoring gauges (RPM, temperature, oil pressure, throttle control) Pump control, pressure control, dump valve, spooler control, air brake valve for drum Switches for electric over hydraulic functions Engine emergency air shut down switch Provision for mounting line measure system SmartMonitor to be incorporated into wireline unit
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Measuring System It should have; Benchmark In-Line measure head system with dual encoders and integrated load cell Benchmark analog winchman display panel mounted in dash panel Depth encoder with cable to winch panel Tension load pin with cable to winch panel Backup counter will be a magnetic encoder driving a separate digital meter mounted to the side
Power Pack Engine It should have; 180 HP water cooled diesel engine to operate 2000 RPM . The manufacturer MUST have local representation for support. Radiator kit with push fan Two stage dry element air filter system Front and rear mounting bracket with shock rubber mounts Air compressor with two air receiver tanks mounted above engine Stainless steel fuel tank Two (2) HD 12V battery, 12V electric starter and HD alternator SAE flywheel housing and pump adapter Engine control panel assembly, c/w engine gauges and safety shut down located in operator control cabin Muffler system Automatic over speed air shut off system Automatic engine safety shut down, includes low oil pressure, coolant temperature Manual emergency engine air shut down system in operator cab
Hydraulic System It should have; Engineered close loop hydraulic system A pump of the right rating installed for drawworks A 150litres hydraulic oil reservoir which should come with suction screens, filter breather, spin-on filter, sight glass and fill with correct hydraulic oil. Large capacity oil cooler mounted on front wall All fittings, valves and hoses required for completing hydraulic systems. Tender for Supply of Logging Truck and Accessories for Olkaria Geothermal Project
Gauges, pressure reducing vales and electronic pump controller installed on dash control panel Function testing and adjusting of all hydraulic system components
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Hydraulic Genset System It should have; 18 KW single phase 240v 50Hz generator with correct design for direct mount hydraulic motor Generator installed on rubber shock mounts for noise and vibration Hydraulic pump with load sensing kit Hydraulic filter for genes circuit, supply valves, fittings and hoses to complete system Heavy duty hydraulic oil cooler with automatically activated 24 volt cooling fan Main AC power switch box, has on/off, hyd genset, and shore power selector switch Genset cable set with 25 remote shore power cable 240v plug and receptacle, grounding rod and cable Connect genset to LED meters in cabin, test system and set to 50Hz
NOTE! One mechanics tool box with full assortment of top quality hand tools for general maintenance and service of the truck as well as complete maintenance of the hydraulic system (winch, pump, motor, valves, etc.) in suitable portable Toolbox with lock & key provision MUST be provided. Warranty KenGen Ltd. reserves the right to inspect, test and where necessary, reject the goods after arrival of the goods at site, only if the said rejection is attributed to be the responsibility of the supplier. It shall, in no way be limited or waived by reason of the goods being previously inspected, tested and passed by the supplier or its representatives prior to the goods shipment from the country of origin. Materials supplied as per the order should be under warranty by the supplier for a minimum period of 1 (One) Year from the date of successful completion of field commissioning as per certification of the personnel concerned of KenGen Ltd. Any item / sub-item failed during the warranty period are to be replaced / repaired within 3 (Three) months and warranty for such items should be extended accordingly.
2) BOREHOLE TELEVIEWER Technical Specifications

High Temperature Accoustic Televiewer Full wave recording and Real time display High travel time resolution Real time data processing Compatible with Warrior Acquisition System (if not quotes should include acquisition system) Logging Diameters: 7"- 26" Weight: less than 200Kg Tender for Supply of Logging Truck and Accessories for Olkaria Geothermal Project
300 C for 14 hrs Max Temp: Max Press: 800 Bar Logging Speed: minimum 2m/m at good resolution >144 x 3mm Rotation Speed : 5 RPS automatic Samples Per Rev : User defined Calliper Resolution: 0.08mm Orientation: 3 axis magnetometer, 3 accelerometers Specify Cable-Head-Connection Cable type : 4 -7 conductor 500kbs data transmission Telemetry: automatic
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3) CEMENT BOND LOG Technical Specifications

Compatible with Warrior Acquisition System (if not Warrior, indicate the compatible acquisition system) Output 3-ft [0.91-m] CBL and attenuation, 1-ft [0.30-m] attenuation, 5-ft [1.52-m] Variable Density log Logging speed - 3,600 ft/h [1,097 m/h] Vertical resolution Near attenuation: 1 ft [0.30 m] CBL: 3 ft [0.91 m] VDL: 5 ft [1.52 m] Depth of investigation CBL: Casing and cement interface VDL: Depends on bonding and formation Mud type or weight limitations None Special applications - Logging through drill pipe, - tubing, and in small casing Fast formations Temperature rating - Over 500 degF [260 degC] Pressure rating - 30,000 psi [207 MPa] Casing size - Min. - 412 inches Casing size - Max - 22 inches Outside diameter - 3 in [7.62 cm] Length - Without inline centralizer: 23 ft [7 m] With inline centralizer: 29.9 ft [9.11 m] Weight {in air} - 270 lbm [122 kg] Tension - 13,000 lbf [57,830 N] Compression - 4,400 lbf [19,570 N]
4) CASING COLLAR LOCATOR (MULTIFINGER IMAGING TOOL)

Technical Specifications
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Compatible with Warrior Acquisition System (if not Warrior, indicate the compatible acquisition system) Data Measured radii Logging speed - Recommended: 30 ft/min (9.1 m/min) - Maximum: 120 ft/min (36.6 m/min) Resolution 0.001 in. ( 0.025mm) Accuracy - 0.01 in. (0.25 mm) Borehole fluids - WBM OBM Brine Gas Tool diameter - 5.500 in. (140 mm) or Less Caliper arms 60 Measurement range (in./mm) - 7.625 to 9.625 (194 to 245) Pressure rating - 20 kpsi (138 MPa) Temperature rating - 300OC
Important information
The tool should be supplied together with the relevant analysis software that classifies each casing joint with respect to the worst case defect found , providing a convenient joint-by-joint well summary. The analysis package can also graphically portray the casing as a 2D cross-section or 3D image to highlight anomalies. The wellbore measurement and onboard inclinometers should supply data for a rigorous eccentricity correction algorithm, as well as the analysis of casing deformation
OTHER FEATURES The tool provides independent radii measurements from each caliper arm [Multi- sensors]. Staggered centralizers providing centralization of tool and reducing drag in casing collars. Electronic feed-thru enabling combinability with gamma ray tool. Analysis software should produce graphical cross-sectional and 3D plots of casing ID for easy identification of anomalies and advance interpretation of deformation. Temperature sensor that improves identification of casing anomalies by highlighting sources of fluid entry Tri-axial accelerometer that measures wellbore deviation from vertical, as well as tool rotation and acceleration. Hole deviation measurement referenced to Arm 1 for high-side directional reference.
5) CALIPER LOGGING TOOL Technical Specifications

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Compatible with Warrior Acquisition System (if not Warrior, indicate the compatible acquisition system) Logging Speed - 9m/min Resolution - 0.025mm Accuracy - 0.25mm Tool diameter 3.6" Calliper XY 4 Measurement range - 7-26" Pressure Rating 300 bar Temperature rating 300OC
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PRICE SCHEDULE 1: LOGGING TRUCK
Item
Description
Unit
Quantity
Unit Price
Total Price
1 2
Logging Truck Training for 5 Technicians
Pcs One off
1 5
3 4
Training for 3 Engineers/Scientists Assembly and commissioning
One off One off
3 1
Total FOB Cost Discount (%) if any Sea freight charges to Mombasa Port Total Cost & Freight (CFR) Mombasa Port transferred to Summary of price schedules Country of Origin Currency of Tender Delivery Period in months
Tenderers name (Company) _______________________________________________
Signature & Rubber-stamp_____________________________Date_________________
NOTES In case of discrepancy between unit and total cost, the unit cost shall prevail. Documentary evidence to prove that the items offered comply with the Technical Specifications must be provided. The bids must as per the Technical Specifications in the Tender Document. Bids that do not conform to the Technical Specifications will be disqualified.
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PRICE SCHEDULE 2: BOREHOLE TELEVIEWER
Item
Description
Unit
Quantity
Unit Price
Total Price
1 2
Borehole Televiewer Commissioning and training
Pcs One off
1 1
NOTES In case of discrepancy between unit and total cost, the unit cost shall prevail. Documentary evidence to prove that the items offered comply with the Technical Specifications must be provided. The bids must as per the Technical Specifications in the Tender Document. Bids that do not conform to the Technical Specifications will be disqualified. Commissioning and training will be carried out on site and the borehole televiewer must be compatible with the logging truck supplied.
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PRICE SCHEDULE 3: CEMENT BOND LOG
Item
Description
Unit
Quantity
Unit Price
Total Price
1 2
Cement Bond Log Commissioning and Training
Pcs One off
1 1
NOTES In case of discrepancy between unit and total cost, the unit cost shall prevail. Documentary evidence to prove that the items offered comply with the Technical Specifications must be provided. The bids must as per the Technical Specifications in the Tender Document. Bids that do not conform to the Technical Specifications will be disqualified. Commissioning and training will be carried out on site and the cement bond log must be compatible with the logging truck supplied.
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PRICE SCHEDULE 4: CASING COLLAR LOCATOR (MULTIFINGER IMAGING TOOL)
Item
Description
Unit
Quantity
Unit Price
Total Price
1 2
Casing Collar Locator Commissioning and training
Pcs One off
1 1
NOTES In case of discrepancy between unit and total cost, the unit cost shall prevail. Documentary evidence to prove that the items offered comply with the Technical Specifications must be provided. The bids must as per the Technical Specifications in the Tender Document. Bids that do not conform to the Technical Specifications will be disqualified. Commissioning and training will be carried out on site and the Casing Collar Locator must be compatible with the logging truck supplied
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PRICE SCHEDULE 5: CALIPER LOGGING TOOL Item Description Unit Quantity Unit Price Total Price
1 2
Caliper Logging Tool Commissioning and training
Pcs One off
1 1
NOTES In case of discrepancy between unit and total cost, the unit cost shall prevail. Documentary evidence to prove that the items offered comply with the Technical Specifications must be provided. The bids must as per the Technical Specifications in the Tender Document. Bids that do not conform to the Technical Specifications will be disqualified. Commissioning and training will be carried out on site and the Caliper Logging Tool must be compatible with the logging truck supplied
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SCHEDULE 6: SPARE PART FOR 2 YEARS Item Description Unit Quantity Unit Price Total Price
Total FOB Cost Discount (%) if any Sea freight charges to Mombasa Port Total Cost & Freight (CFr) Mombasa Port transferred to Summary of price schedules Country of Origin Currency of Tender Delivery Period in months
36 TOTAL COST OF OWNERSHIP
TCO will be computed in the following manner.

AMOUNT (CURRENCY)
1.
Initial Costs
Bid Price Ex-Factory (FOB) /CFR Total Cost of spare parts (attach a list) Evaluation Adjustment for Delivery Schedule Evaluation Adjustment for Variation in Payment Terms
Total
..
.. .. .. ..
2.
Operating and Maintenance Costs

Fuel Guaranteed Cost for hours/years. Energy Consumption cost for .hours/years Net Present Value for 6 Years Spare Parts & Consumables Guaranteed Cost (average) for each year NPV for 6 Years Total
.. 3.
Depreciated Value - Life - Depreciated Value 6(yrs.)
..
..
4.
Total Life Cycle Cost
MANDATORY INFORMATION TO BE PROVIDED BY THE TENDERER
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Tenderers are required to provide the following information written in English language: a) b) c) d) e) Company profile (manufacturer) Evidence of incorporation in the country of domicile i.e. certificate of incorporation/registration. Audited financial statements for the past two years. Number of years of experience in manufacture of Logging trucks and accessories. Record of past sales of Logging truck and accessories with the following information:1. Customers 2. Application whether geothermal or petroleum, 3. Countries 4. Quantities 5. Year of sale Manufacturing capacity quantities per month or per year. References from geothermal customers Technical specifications of the Logging truck and accessories including detailed materials specifications, drawings, Warranty period for the equipment including nature of defects covered under the warranty. Any additional documentation the Tenderer wishes to submit to detail its Technical offer.
f) g) h)
i)
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SECTION F TENDER FORM

To: Kenya Generating Company Limited, Stima Plaza Phase III, Kolobot Road, Parklands, P.O Box 47936-00100, NAIROBI. Kenya. Gentlemen and/or Ladies: Having examined the Tender documents including, the receipt of which is hereby duly acknowledged, we, the undersigned, offer to provide logging truck and accessories in conformity with the said Tender documents for the sum of _________________________________________________________________________ _________________________________________________________________________ or such other sums as may be ascertained in accordance with the Schedule of Rates attached herewith and made part of this Tender. We undertake, if our Tender is accepted, to deliver the logging truck and accessories in accordance with the delivery schedule specified in the Schedule of Requirements. If our Tender is accepted, we will obtain the guarantee of a bank in a sum equivalent to 10% percent of the Contract Price for the due performance of the Contract, in the form prescribed by the Employer. We agree to abide by this Tender for a period of 90 days from the date fixed for Tender opening under Clause 5 of the Instructions to Tenderers, and it shall remain binding upon us and may be accepted at any time before the expiration of that period. Until a formal Contract is prepared and executed, this Tender, together with your written acceptance thereof and your notification of award, shall constitute a binding Contract between us. We understand that you are not bound to accept the lowest or any tender you may receive. We hereby declare that we have not been debarred from any procurement process and shall not engage in any fraudulent or corrupt act with regard to this purchase. Dated this ________________ day of ________________ 2013.
[Signature]
[In the capacity of]
Duly authorized to sign Tender for and on behalf of
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SECTION G TENDER SECURITY FORM

(To be on the Letterhead of the Bank) Whereas ............................................(name of the tenderer) (hereinafter called the Tenderer) has submitted its tender dated .................................... (date of submission of tender) for the supply of ..(description of Goods) (hereinafter called the Tender). KNOW ALL PEOPLE by these presents that WE ..........................................(name of the bank) of ............................................(address of bank) (hereinafter called the Bank), are bound unto KenGen in the sum of (2% of tender price)....................... .................................................... ......................................................(amount in words and figures) for which payment well and truly to be made to the said KenGen , the Bank binds itself , its successors, and assigns by these presents. Sealed with the Common Seal of the said Bank this ___________ day of ___________________ 2013.
THE CONDITIONS of this obligation are: 1. If the Tenderer withdraws its Tender during the period of tender validity specified by the Tenderer on the Tender Form; or If the Tenderer, having been notified of the acceptance of its Tender by KenGen during the period of tender validity: (a) fails or refuses to execute the Contract Form, if required; or (b) fails or refuses to furnish the performance security, in accordance with the Instructions to Tenderers; We undertake to pay to KenGen up to the above amount upon receipt of its first written demand, without KenGen having to substantiate its demand, provided that in its demand KenGen will note that the amount claimed by it is due to it, owing to the occurrence of one or both of the two conditions, specifying the occurred condition or conditions. This guarantee will remain in force up to 27th May 2014and any demand in respect thereof should reach the Bank not later than the above date. __________________________________ (Signature of the Bank)
2.
SECTION H INSURANCE TENDER SECURITY FORM

Tender No.: --------------------------------------------------Supply and delivery of ----------------------------------------------To: Kenya Electricity Generating Company Limited WHEREAS [insert: name of Tenderer] (hereinafter called the Tenderer) has submitted its tender dated [insert: date of tender] for the performance of the above-named Contract (hereinafter called the Tender) KNOW ALL PERSONS by these present that WE [insert: name of the insurance company] of [insert: address of insurance company] (hereinafter called the Guarantor) are bound unto Kenya Electricity Generating Company Limited (hereinafter called the Purchaser) in the sum of Kshs 200,000, for which payment well and truly to be made to the said Purchaser, the guarantor binds itself, its successors and assigns by these presents. Sealed with the Common Seal of the said Guarantor this [insert: number] day of [insert: month], [insert: year] . THE CONDITIONS of this obligation are the following: 1. If, after the tender submission deadline, the Tenderer a) withdraws its tender during the period of tender validity specified by the Tenderer in the Tender Form, or
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b) does not accept KenGen corrections of arithmetic errors in accordance with the Instructions to Tenderers; or c) does not at all reply to KenGen requests for clarification 2. If the Tenderer, having been notified of the acceptance of its tender by KenGen during the period of tender validity a) b) Fails or refuses to sign the Contract Agreement when required; or Fails or refuses to issue the performance security in accordance with the Instructions to Tenderers.
We undertake to pay to KenGen up to the above amount upon receipt of its first written demand, without the KenGen having to substantiate its demand, provided that in its demand KenGen will note that the amount claimed by it is due it, owing to the occurrence of any one of the two above-named CONDITIONS, and specifying the occurred condition or conditions.This guarantee will remain in full force up to 27th May 2014and any demand in respect thereof must reach the Guarantor not later than the above date. For and on behalf of the Signed: Date: in the capacity of: [ insert: title or other appropriate designation ] Common Seal of the Guarantor
Section I: Mandatory Confidential Business Questionnaire

(Must be filled by all applicants or tenderers who choose to participate in this tender)
41
Name of Applicant (S) . You are requested to give the particulars in Part 1 and either Part 2 (a), 2 (b) or 2 (c), whichever applies to your type of business. Part 2 (d) to part 2(i) must be filled. You are advised that giving wrong or false information on this Form will lead to automatic disqualification / termination of your business proposal at your cost. Part 1 General Business Name:...... Certificate of Incorporation / Registration No. Location of business premises: Country ... Physical address .Town . BuildingFloor.. Plot No. Street / Road .... Postal Address .Postal / Country Code Telephone Nos Fax Nos. . E-mail address ..Website. Contact Person (Full Names) . Direct / Mobile Nos. .. Title Power of Attorney (Yes / No). If Yes, attach written document. Nature of Business (Indicate whether manufacturer, distributor, etc) ... (Applicable to Local suppliers only) Local Authority Trading License No. Expiry Date Value Added Tax No.. Value of the largest single assignment you have undertaken to date (US$/KShs) . Was this successfully undertaken? Yes / No. .(If Yes, attach reference) Name (s) of your banker (s) .. Branches . Tel Nos. . Part 2 (a) Sole Proprietor Full names ..... Nationality .. Country of Origin .... *Citizenship details..... Company Profile . (Attach brochures or annual reports in case of public companies) Part 2 (b) Partnerships
Give details of partners as follows:
42
Full Name 1 2 3 4
Nationality
Citizenship Details
Shares
Company Profile .(Attach brochures) Part 2 (c) Registered Company Private or public . Company Profile (Attach brochures or annual reports in case of public companies) State the nominal and issued capital of the Company Nominal KShs ... Issued KShs ... List of top ten (10) shareholders and distribution of shareholding in the company. Give details of all directors as follows:-
Full Name 1 2 3 4 Part 2 (d) Debarment
Nationality
Citizenship Details
Shares
I/We declare that I/We have not been debarred from any procurement process and shall not engage in any fraudulent or corrupt acts with regard to this or any other tender by KenGen and any other public or private institutions. Full Names Signature. Dated this day of 2013. In the capacity of Duly authorized to sign Tender for and on behalf of Part 2 (e) Criminal Offence I/We, (Name (s) of Director (s)):Tender for Supply of Logging Truck and Accessories for Olkaria Geothermal Project
a) ... b) ... c) d) have not been convicted of any criminal offence relating to professional conduct or the making of false statements or misrepresentations as to its qualifications to enter into a procurement contract within a period of three (3) years preceding the commencement of procurement proceedings. Signed. For and on behalf of M/s .. In the capacity of . Dated this day of .2013. Suppliers / Companys Official Rubber Stamp Part 2 (f) Conflict of Interest I/We, the undersigned state that I / We have no conflict of interest in relation to this procurement: a) b) c) d) For and on behalf of M/s In the capacity of Dated this day of .2013 Suppliers / Companys Official Rubber Stamp Part 2 (g) Interest in the Firm: Is there any person / persons in KenGen or any other public institution who has interest in the Firm? Yes / No? .. (Delete as necessary)
43
Institution 1 2 3 4
Title
Signature
Date
44
Part 2(h) Experience Please list here below similar projects accomplished or companies / clients you have supplied with similar items or equipments in the last two (2) years.
Company Name
Country
Contract/Order Value No.
Contact person (Full Names)
E-mail address
Cell phone No.
1 2 3 4
Note: The contact person should be at the level of director. Part 2(i) Declaration I / We, the undersigned state and declare that the above information is correct and that I / We give Kenya Electricity Generating Company Limited authority to seek any other references concerning my / our company from whatever sources deemed relevant, e.g. Office of the Registrar of Companies, Bankers, etc. Full names Signature For and on behalf of M/s In the capacity of Dated this day of .2013. Suppliers / Companys Official Rubber Stamp
*Attach proof of citizenship * Attach certified copies of the following documents: a) b) c) d) e) Previous orders from companies supplied before Certificate of Incorporation / Registration Valid Tax Compliance Certificate (for local suppliers) Audited Financial Statements / Accounts for the last two (2) years Valid Local Authority / Trade License (for local suppliers)
45
SECTION J CONTRACT FORM

THIS AGREEMENT made the ................. day of ...................................... 2013 between KenGen of the one part and ................................. (name of Supplier) of .....................................................(city and country of Supplier) (hereinafter called the Supplier) of the other part:
WHEREAS KenGen invited tenders for the supply of certain goods, viz.,................... (description of Goods) and has accepted a tender by the Supplier for the supply of those Goods in the sum of ............................................................................................................ ..........................(Contract Price in words and figures) (hereinafter called the Contract Price).
NOW THIS AGREEMENT WITNESSETH AS FOLLOWS: 1. In this Agreement words and expressions shall have the same meanings as are respectively assigned to them in the Conditions of Contract. The following document shall be deemed to form and be read and construed as part of this Agreement, viz.: (a) (b) (c) (d) (e) 3. the Tender Form and the Price Schedule submitted by the Supplier; the Technical Specifications, Schedule of Requirements and Prices; the General Conditions of Contract; the Special Conditions of Contract; and KenGens Notification of Award.
2.
In consideration of the payments to be made by KenGen to the Supplier as hereinafter mentioned, the Supplier hereby covenants with KenGen to provide the Goods and to remedy defects therein in conformity in all respects with the provisions of the Contract KenGen hereby covenants to pay the Supplier in consideration of the provision of the Goods and the remedying of defects therein, the Contract Price or such other sum as may become payable under the provisions of the Contract at the times and in the manner prescribed by the Contract.
4.
46
IN WITNESS whereof the parties hereto have caused this Agreement to be executed in the day and year first above written. Signed and Sealed in the Common Seal of KenGen in the presence of:
COMPANY SECRETARY
WITNESS
) ) ) ) ) ) ) )
Signed and Sealed with the Common Seal of the Supplier in the presence of:
DIRECTOR
SECRETARY
) ) ) ) ) ) ) ) )
47
SECTION K PERFORMANCE SECURITY FORM

(To be on the Letterhead of the Bank)
To: Kenya Electricity Generating Company Limited, Stima Plaza Phase III, Kolobot Road, Parklands, P.O Box 479360-00100, NAIROBI. KENYA
WHEREAS ........................................................................................................[name of Supplier] (hereinafter called the Supplier) has undertaken, in pursuance of Contract No. .......................... dated ...................................................2013 to supply................... (description of Goods) (hereinafter called the Contract). AND WHEREAS it has been stipulated by you in the said Contract that the Supplier shall furnish you with a bank guarantee by a reputable bank for the sum specified therein as security for compliance with the Suppliers performance obligations in accordance with the Contract. AND WHEREAS we have agreed to give the Supplier a guarantee: THEREFORE WE hereby affirm that we are Guarantors and responsible to you, on behalf of the Supplier, up to a total of .................................................................... (amount of guarantee in words and figures), and we undertake to pay you, upon your first written demand declaring the Supplier to be in default under the Contract and without cavil or argument, any sum or sums within the limits of................................................................ (amount in words and figures) as aforesaid, without your needing to prove or to show grounds or reasons for your demand or the sum specified therein. This guarantee is valid until the ........................... day of ....................................2013.
Signature and seal of the Guarantors
[name of bank or financial institution]
[address]
[date]
48
SECTION L MANUFACTURERS AUTHORIZATION FORM

To: Kenya Electricity Generating Company Limited, Stima Plaza Phase III, Kolobot Road, Parklands, P.O Box 479360-00100, WHEREAS . [name of the Manufacturer] who are established and reputable manufacturers of. [name and/or description for Goods] having factories at. [address of factory] do hereby authorize. [name and address of Agent] to submit a tender, and subsequently negotiate and sign the Contract with you for the above equipment manufactured by us. We hereby extend our full guarantee and warranty as per the General and Special Conditions of Contract for the Goods offered for supply by the above firm against this Invitation for Tenders.
[signature for and on behalf of Manufacturer]
Note: This letter of authority should be on the letterhead of the Manufacturer and should be signed by a person competent and having the power of attorney to bind the Manufacturer. It must be submitted with and be part of the tender.

KGN OLK 89 2013 Tender For Supply of Logging Truck and Accessories For Olkaria Geothermal Project.

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KGN OLK 89 2013 Tender For Supply of Logging Truck and Accessories For Olkaria Geothermal Project.

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1

KENYA ELECTRICITY GENERATING COMPANY LIMITED

Tender Security Form ......................................................................................................... 35 Contract Form .................................................................................................................. 36

Performance Security Form .............................................................................................. 38 Mandatory Confidential Business Questionaire ................................................................ 39

SECTION A INVITATION TO TENDER

SECTION B GENERAL INFORMATION

23. Evaluation and Comparison of Tenders

SECTION C GENERAL CONDITIONS OF CONTRACT

SECTION D SPECIAL CONDITIONS OF CONTRACT

Supply of Logging truck and accessories

Schedule of Requirements 1) LOGGING TRUCK Specifications

Van Body Construction

2) BOREHOLE TELEVIEWER Technical Specifications

3) CEMENT BOND LOG Technical Specifications

4) CASING COLLAR LOCATOR (MULTIFINGER IMAGING TOOL)

5) CALIPER LOGGING TOOL Technical Specifications

PRICE SCHEDULE 1: LOGGING TRUCK

Logging Truck Training for 5 Technicians

Pcs One off

Training for 3 Engineers/Scientists Assembly and commissioning

One off One off

Signature & Rubber-stamp_____________________________Date_________________

PRICE SCHEDULE 2: BOREHOLE TELEVIEWER

Borehole Televiewer Commissioning and training

Pcs One off

Signature & Rubber-stamp_____________________________Date_________________

PRICE SCHEDULE 3: CEMENT BOND LOG

Cement Bond Log Commissioning and Training

Pcs One off

Tenderers name (Company) _______________________________________________

Signature & Rubber-stamp_____________________________Date_________________

PRICE SCHEDULE 4: CASING COLLAR LOCATOR (MULTIFINGER IMAGING TOOL)

Casing Collar Locator Commissioning and training

Pcs One off

Signature & Rubber-stamp_____________________________Date_________________

Caliper Logging Tool Commissioning and training

Pcs One off

Signature & Rubber-stamp_____________________________Date_________________

36 TOTAL COST OF OWNERSHIP

TCO will be computed in the following manner.

Operating and Maintenance Costs

Total Life Cycle Cost

MANDATORY INFORMATION TO BE PROVIDED BY THE TENDERER

SECTION F TENDER FORM

[In the capacity of]

Duly authorized to sign Tender for and on behalf of

SECTION G TENDER SECURITY FORM

SECTION H INSURANCE TENDER SECURITY FORM

Section I: Mandatory Confidential Business Questionnaire

Give details of partners as follows:

Full Name 1 2 3 4 Part 2 (d) Debarment

Contract/Order Value No.

Contact person (Full Names)

Cell phone No.

SECTION J CONTRACT FORM

SECTION K PERFORMANCE SECURITY FORM

Signature and seal of the Guarantors

[name of bank or financial institution]

SECTION L MANUFACTURERS AUTHORIZATION FORM

[signature for and on behalf of Manufacturer]

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