KGN SONDU 10 2013 Tender For Design, Manufacture, Assembly, Test, Supply and Delivery of Generator Transformer For Sondu-Miriu Power Station

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KENYA ELECTRICITY GENERATING COMPANY LIMITED
KGN-SONDU-10-2013 TENDER FOR DESIGN, MANUFACTURE, ASSEMBLY, TEST, SUPPLY AND DELIVERY OF GENERATOR TRANSFORMER FOR SONDU-MIRIU POWER STATION
Kenya Electricity Generating Company Ltd Stima Plaza, Kolobot Road, Parklands P.O BOX 47936 -00100 NAIROBI. Website: www.kengen.co.ke
November 2013
____________________________________________________________________________
Supply of Generator Transformers for Sondu Miriu Power Station
Table of Contents Section

Section A Section B Section C Section D Section E INVITATION FOR TENDERS INSTRUCTIONS TO TENDERERS GENERAL CONDITIONS OF CONTRACT SPECIAL CONDITIONS OF CONTRACT TECHNICAL SPECIFICATIONS &
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3 4-17 18-22 23-25 26-50
PRICE AND SCHEDULE OF REQUIREMENTS Section G Section H Section I Section J Section K Section L TENDER FORM TENDER SECURITY FORM CONTRACT FORM PERFORMANCE SECURITY FORM MANUFACTURERS AUTHORIZATION FORM MANDATORY BUSINESS QUESTIONAIRE 51 52 53 54 55 56-59
__________________________________________________________________________ Supply of Generator Transformer for Sondu Miriu Power Station
SECTION A INVITATION TO TENDER

The Company invites sealed tenders from eligible candidates for Design, Manufacture, Supply, Delivery, Assembly and Testing of Generator Transformers for Sondu Miriu Power Station whose specifications are detailed in the tender documents. Interested firms may obtain further information from and purchase the Tender Documents at the office of: Supply Chain Manager, Tel: (254) (020) 3666000 Fax: (254) (020) 3666200 Email: pkimemia@kengen.co.ke C.C: gogwang@kengen.co.ke jgesaka@kengen.co.ke
Where the tender document may be collected upon payment of a non-refundable fee of KShs.1,000.00 paid in cash or through a bankers cheque at any KenGen finance office. The document can also be viewed and downloaded from the website www.kengen.co.ke, and the Bidders who download the tender document from the website must forward their particulars immediately for records and any further tender clarifications and addenda. Downloaded copies are FREE
Tenders must be accompanied by a security in the form and amount specified in the tender documents, and must be delivered to: Company Secretary, Legal & Corporate Affairs Director Kenya Electricity Generating Company Limited 7th Floor, Stima Plaza Phase III, Kolobot Road, Parklands, P O Box 47936 - 00100. NAIROBI, KENYA. On or before: 25th November 2013 at 11.00 a.m. Tenders will be opened on 25th November 2013 at 11.30 a.m. in the presence of tenderers' representatives who choose to attend in the Executive Room, 7th Floor, Stima Plaza Phase III.
SUPPLY CHAIN MANAGER
SECTION B INSTRUCTIONS TO TENDERERS Introduction

1. Eligible Tenderers 1.1 This Invitation for Tenders is open to all tenderers eligible as described in the tender documents. Successful tenderers shall complete the supply of goods, by the intended date specified in the tender documents. 1.2 Tenderers shall provide the qualification information statement that the tenderer (including all members of a joint venture and subcontractors) is not associated, or have been associated in the past, directly or indirectly, with a firm or any of its affiliates which have been engaged by the Procuring entity to provide consulting services for the preparation of the design, specifications, and other documents to be used for the procurement of Spare parts for goods under this Invitation for tender. 1.3 Tenderers shall not be under a declaration of ineligibility for corrupt and fraudulent practices. 2. Eligible Goods 2.1 All goods to be supplied under the contract shall have their origin in eligible source countries 2.2 For purposes of this clause, origin means the place where the Spare Parts for goods are mined, grown, or produced. Goods are produced when, through manufacturing, processing, or substantial and major assembly of components, a commercially-recognized product results that is substantially different in basic characteristics or in purpose or utility from its components. 2.3 The origin of goods is distinct from the nationality of the tenderer. 3. Cost of Tendering 3.1 The Tenderer shall bear all costs associated with the preparation and submission of its tender, and the Kenya Electricity Generating Company Limited, will in no case be responsible or liable for those costs, regardless of the conduct or outcome of the tendering process.
The Tender Document

4 4.1 Contents The tender document comprises the documents listed below and addenda issued in accordance with clause 6 of these instructions to tenders. (i) (ii) (iii) (iv) (v) (vi) (vii) Invitation for Tenders Instructions to Tenderers General Conditions of Contract Special Conditions of Contract Schedule of Requirements & Technical Specifications Tender Form and Price Schedules Tender Security Form
(viii) Contract Form (ix) Performance Security Form (x) Manufacturers Authorization Form 4.2 The Tenderer is expected to examine all instructions, forms, terms, and specifications in the tender documents. Failure to furnish all information required by the tender documents or to submit a tender not substantially responsive to the tender documents in every respect will be at the tenderers risk and may result in the rejection of its tender.
5.Clarification of Documents 5.1 A prospective tenderer requiring any clarification of the tender document may notify the Procuring entity in writing by fax at the entitys address indicated in the Invitation for tenders. The Procuring entity will respond in writing to any request for clarification of the tender documents, which it receives not later than seven (7) days prior to the deadline for the submission of tenders, prescribed by the Procuring entity. Written copies of the Procuring entity response (including an explanation of the query but without identifying the source of inquiry) will be sent to all prospective tenderer that have received the tender document. 6.Amendment of Documents 6.1 At any time prior to the deadline for submission of tenders, the Procuring entity, for any reason, whether at its own initiative or in response to a clarification requested by a prospective tenderer, may modify the tender documents by amendment. 6.2 All prospective candidates that have received the tender documents will be notified of the amendment in writing or by cable, and will be binding on them. In order to allow prospective tenderers reasonable time in which to take the amendment into account in preparing their tenders, the Procuring entity, at its discretion, may extend the deadline for the submission of tenders.
6.3
Preparation of Tenders
7.Language of Tender 7.1 The tender prepared by the tenderer, as well as all correspondence and documents relating to the tender exchanged by the tenderer and Procuring entity, shall be written in English language, provided that any printed literature furnished by the tenderer may be written in another language provided they are accompanied by an accurate English translation of the relevant passages in which case, for purposes of interpretation of the tender, the English translation shall govern. 8.Documents Comprising the Tender 8.1 The tender prepared by the tenderer shall comprise the following components: (a) (b) Tender Form and a Price Schedule completed in accordance with paragraph 9,10 and11 below documentary evidence established in accordance with paragraph 12 that the tenderer is eligible to tender and is qualified to perform the contract if its tender is accepted;
(c)
(d)
documentary evidence established in accordance with paragraph 13 that the goods and ancillary services to be supplied by the tenderer are eligible goods and services and conform to the tender documents; and tender security furnished in accordance with paragraph 14
9.Tender Form 9.1 The tenderer shall complete the Tender Form and the appropriate Price Schedule furnished in the tender documents, indicating the goods, to be supplied, a brief description of the goods, their country of origin, quantity, and prices. 10.Tender Prices 10.1 The tenderer shall indicate on the appropriate Price Schedule the unit prices and total tender price of the goods it proposes to supply under the contract. 10.2 Prices indicated on the Price Schedule shall be entered separately in the following manner: (i) the price of the goods quoted EXW (ex works, ex factory, ex warehouse, ex showroom, or off-the-shelf, as applicable), including all customs duties and sales and other taxes already paid or payable: charges for inland transportation, insurance, and other local costs incidental to delivery of the goods to their final destination; and
(ii)
10.3 Prices quoted by the tenderer shall be fixed during the Tenders performance of the contract and not subject to variation on any account. A tender submitted with an adjustable price quotation will be treated as non-responsive and will be rejected, pursuant to paragraph 22. 10.4 The tenderer shall not submit any alternative offers. Only one tender may be submitted by each tenderer. Any tenderer who fails to comply with this requirement will be disqualified. 11.Tender Currencies 11.1 Prices shall be quoted in the following currencies: (a) (b) For goods that the tenderer will supply from within Kenya, the prices shall be quoted in Kenya shillings; and For goods that the tenderer will supply from outside Kenya, the prices shall be quoted in US dollars or in another freely convertible currency.
12. Tenderers Eligibility and Qualifications. 12.1 Pursuant to paragraph 1 of section III, the tenderer shall furnish, as part of its tender, documents establishing the tenderers eligibility to tender and its qualifications to perform the contract if its tender is accepted.
12.2 The documentary evidence of the tenderers eligibility to tender shall establish to the Procuring entitys satisfaction that the tenderer, at the time of submission of its tender, is from an eligible source country as defined under paragraph I of section III. 12.3 The documentary evidence of the tenderers qualifications to perform the contract if its tender is accepted shall establish to the Procuring entitys satisfaction: (a) that, in the case of a tenderer offering to supply goods under the contract which the tenderer did not manufacture or otherwise produce, the tenderer has been duly authorized by the goods Manufacturer or producer to supply the goods; that the tenderer has the financial, technical, and production capability necessary to perform the contract; that, in the case of a tenderer not doing business within Kenya, the tenderer is or will be (if awarded the contract) represented by an Agent in Kenya equipped, and able to carry out the Tenderers maintenance, repair, and spare parts-stocking obligations prescribed in the Conditions of Contract and/or Technical Specifications.
(b) (b)
13. Goods Eligibility and Conformity to Tender Document. 13.1 Pursuant paragraph 2 of this section, the tenderer shall furnish, as part of its tender, documents establishing the eligibility and conformity to the tender documents of all goods which the tenderer proposes to supply under the contract. 13.2 The documentary evidence of the eligibility of the goods shall consist of a statement in the Price Schedule of the country of origin of the goods and services offered which a certificate of origin issued at the time of shipment. 13.3 The documentary evidence of conformity of the goods to the tender documents may be in the form of literature, drawings, and data, and shall consist of: (a) (b) a detailed description of the essential technical and performance characteristics of the goods; a list giving full particulars, including available sources and current prices of spare parts, special tools, etc., necessary for the proper and continuing functioning of the goods for a period of two (2) years, following commencement of the use of the goods by the Procuring entity; and a clause-by-clause commentary on the Procuring entitys Technical Specifications demonstrating substantial responsiveness of the goods and services to those specifications, or a statement of deviations and exceptions to the provisions of the Technical Specifications.
(c)
13.4 For purposes of the commentary to be furnished pursuant to paragraph 13.3(c) above,
the tenderer shall note that standards for workmanship, material, and equipment, as well as references to brand names or catalogue numbers designated by the Procurement entity in its Technical Specifications, are intended to be descriptive only and not restrictive. The tenderer may substitute alternative standards, brand names, and/or catalogue numbers in its tender, provided that it demonstrates to the Procurement entitys satisfaction that the substitutions ensure substantial equivalence to those designated in the Technical Specifications. 14.Tender Security 14.1 The tenderer shall furnish, as part of its tender, a Tender Security for the amount of Kes 500,000.00 14.2 The tender security is required to protect the Procuring entity against the risk of Tenderers conduct which would warrant the securitys forfeiture, pursuant to paragraph 14.7 14.3 The tender security shall be denominated in Kenya Shillings or in another freely convertible currency, and shall be in the form of a bank guarantee or a bank draft issued by a reputable bank located in Kenya or abroad, in the form provided in the tender documents or another form acceptable to the Procuring entity and valid till 24th April 2014 14.4 Any tender not secured in accordance with paragraph 14.1 and 14.3 will be rejected by the Procuring entity as nonresponsive, pursuant to paragraph 22. 14.5 Unsuccessful Tenderers tender security will be discharged or returned as promptly as possible but not later than thirty (30) days after the expiration of the period of tender validity prescribed by the Procuring entity. 14.6 The successful Tenderers tender security will be discharged upon the tenderer signing the contract, pursuant to paragraph 30, and furnishing the performance security, pursuant to paragraph 31. 14.7 The tender security may be forfeited: (a) (b) if a tenderer withdraws its tender during the period of tender validity specified by the procuring entity on the Tender Form; or in the case of a successful tenderer, if the tenderer fails: (i) to sign the contract in accordance with paragraph 30 or (ii) to furnish performance security in accordance with paragraph 31.
15. Validity of Tenders 15.1 Tenders shall remain valid for 120 days or as specified in the tender documents after date of tender opening prescribed by the Kenya Electricity Generating Company Limited, pursuant to paragraph 18. A tender valid for a shorter period shall be rejected by the Procuring entity as nonresponsive.
15.2 In exceptional circumstances, the Procuring entity may solicit the Tenderers consent to an extension of the period of validity. The request and the responses thereto shall be made in writing. The tender security provided under paragraph 14 shall also be suitably extended. A tenderer may refuse the request without forfeiting its tender security. A tenderer granting the request will not be required nor permitted to modify its tender. 16. Format and Signing of Tender 16.1 The tenderer shall prepare TWO copies of the tender, clearly marking ORIGINAL TENDER and COPY OF TENDER, as appropriate. In the event of any discrepancy between them, the original shall govern. Tenderers are further advised to provide a soft copy in PDF format of their bid document in an electronic device (CD). 16.2 The original and all copies of the tender shall be typed or written in indelible ink and shall be signed by the tenderer or a person or persons duly authorized to bind the tenderer to the contract. The latter authorization shall be indicated by written power-ofattorney accompanying the tender. All pages of the tender, except for unamended printed literature, shall be initialed by the person or persons signing the tender. 16.3 The tender shall have no interlineations, erasures, or overwriting except as necessary to correct errors made by the tenderer, in which case such corrections shall be initialed by the person or persons signing the tender.
Submission of Tenders
17. Sealing and Marking of Tenders 17.1 The tenderer shall seal the original and copies of the tender in separate envelopes, duly marking the envelopes as ORIGINAL and COPY. The envelopes shall then be sealed in an outer envelope. 17.2 The inner and outer envelopes shall : (a) be addressed to the Procuring entity at the following address: Company Secretary, Legal & Corporate Affairs Director Kenya Electricity Generating Co. Ltd. 7th Floor, Stima Plaza Phase III Kolobot Road, Parklands P O Box 47936-00100 NAIROBI, KENYA.
bear, Tender for Design, Manufacturer, Assembly, Supply, Delivery, and Testing of Generator Transformers for Sondu Miriu Power Station " The Invitation for tenders (IFT),and the words: DO NOT OPEN BEFORE 25TH NOVEMBER 2013 AT 11.30 A.M. 17.3 The inner envelopes shall also indicate the name and address of the tenderer to enable the tender to be returned unopened in case it is declared late. 17.4 If the outer envelope is not sealed and marked as required by paragraph 17.2, the
Procuring entity will assume no responsibility for the tenders misplacement or premature opening. 18. Deadline for Submission of Tenders 18.1 Tenders must be received by the Procuring entity at the address specified under paragraph 17.2 not later than 25th November 2013 at 11.00 a.m. 18.2 The Procuring entity may, at its discretion, extend this deadline for the submission of tenders by amending the tender documents in accordance with paragraph 6, in which case all rights and obligations of the Procuring entity and candidates previously subject to the deadline will thereafter be subject to the deadline as extended. 19. Modification and Withdrawal of Tenders 19.1 The tenderer may modify or withdraw its tender after the tenders submission, provided that written notice of the modification, including substitution or withdrawal of the tenders, is received by the Procuring prior to the deadline prescribed for submission of tenders. 19.2 The Tenderers modification or withdrawal notice shall be prepared, sealed, marked, and dispatched in accordance with the provisions of paragraph 17. A withdrawal notice may also be sent by cable, but followed by a signed confirmation copy, postmarked not later than the deadline for submission of tenders. 19.3 No tender may be modified after the deadline for submission of tenders. 19.4 No tender may be withdrawn in the interval between the deadline for submission of tenders and the expiration of the period of tender validity specified by the tenderer on the Tender Form. Withdrawal of a tender during this interval may result in the Tenderers forfeiture of its tender security, pursuant to paragraph 14.7
Opening and Evaluation of Tenders

20. Opening of Tenders 20.1 The Procuring entity will open all tenders in the presence of tenderers representatives who choose to attend, on 25th November 2013 at 11.30 a.m.7th floor, Executive Room, Stima Plaza, Phase III, Kolobot Road, Parklands. The tenderers representatives who are present shall sign a register evidencing their attendance. 20.2 The tenderers names, tender modifications or withdrawals, tender prices, discounts, and the presence or absence of requisite tender security and such other details as the Kenya Electricity Generating Company Limited, at its discretion, may consider appropriate, will be announced at the opening. 20.3 The Procuring entity will prepare minutes of the tender opening. 21. Clarification of Tenders 21.1 To assist in the examination, evaluation and comparison of tenders the Procuring entity
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may, at its discretion, ask the tenderer for a clarification of its tender. The request for clarification and the response shall be in writing, and no change in the prices or substance of the tender shall be sought, offered, or permitted. 21.2 Any effort by the tenderer to influence the Procuring entity in the Procuring entitys tender evaluation, tender comparison or contract award decisions may result in the rejection of the tenderers tender. 22. Preliminary examination and mandatory requirements 22.1 The Procuring entity will examine the tenders to determine whether they are complete, whether any computational errors have been made, whether required sureties have been furnished, whether the documents have been properly signed, and whether the tenders are generally in order. (see appendix to this clause) 22.2 Arithmetical errors will be rectified on the following basis. If there is a discrepancy between the unit price and the total price that is obtained by multiplying the unit price and quantity, the unit price shall prevail, and the total price shall be corrected. If the candidate does not accept the correction of the errors, its tender will be rejected, and its tender security may be forfeited. If there is a discrepancy between words and figures, the amount in words will prevail. 22.3 The Procuring entity may waive any minor informality or non-conformity or irregularity in a tender which does not constitute a material deviation, provided such waiver does not prejudice or affect the relative ranking of any tenderer. 22.4 Prior to the detailed evaluation, pursuant to paragraph 23, the Procuring entity will determine the substantial responsiveness of each tender to the tender documents. For purposes of these paragraphs, a substantially responsive tender is one which conforms to all the terms and conditions of the tender documents without material deviations. The Procuring entitys determination of a tenders responsiveness is to be based on the contents of the tender itself without recourse to extrinsic evidence. 22.5 If a tender is not substantially responsive, it will be rejected by the Procuring entity and may not subsequently be made responsive by the tenderer by correction of the nonconformity. 23. Evaluation and Comparison of Tenders 23.1 The Procuring entity will evaluate and compare the tenders which have been determined to be substantially responsive, pursuant to paragraph 22. 23.2 The Procuring entitys evaluation of a tender will exclude and not take into account: (a) in the case of goods manufactured in Kenya or goods of foreign origin already located in Kenya, sales and other similar taxes, which will be payable on the goods if a contract is awarded to the tenderer; and
( b ) any allowance for price adjustment during the period of execution of the contract, if provided in the tender.
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23.3 The comparison shall be of the ex-factory/ex-warehouse/off-the-shelf price of the goods offered from within Kenya, such price to include all costs, as well as duties and taxes paid or payable on components and raw material incorporated or to be incorporated in the goods. 23.4 The Procuring entitys evaluation of a tender will take into account, in addition to the tender price and the price of incidental services, the following factors, in the manner and to the extent indicated in paragraph 23.5 and in the technical specifications: (a) (b) (c) (d) delivery schedule offered in the tender; deviations in payment schedule from that specified in the Special Conditions of Contract; the cost of components, mandatory spare parts, and service; the availability in Kenya of spare parts and after-sales services for the equipment offered in the tender;
23.5 Pursuant to paragraph 23.4 the following evaluation methods will be applied: (a) Delivery schedule. (i) The Procuring entity requires that the goods under the Invitation for Tenders shall be delivered at the time specified in the Schedule of Requirements. Tenders offering deliveries longer than the procuring entitys required delivery time will be treated as non-responsive and rejected.
(b) Deviation in payment schedule. Tenderers shall state their tender price for the payment of schedule outlined in the special conditions of contract. Tenders will be evaluated on the basis of this base price. Tenderers are, however, permitted to state an alternative payment schedule and indicate the reduction in tender price they wish to offer for such alternative payment schedule. The Procuring entity may consider the alternative payment schedule offered by the selected tenderer. (c) Spare parts and after sales service facilities . Tenderers must offer items with service and spares parts back-up. Documentary evidence and locations of such back- up must be given. Where a tenderer offers items without such back-up in the country, he must give documentary evidence and assurance that he will establish adequate back-up for items supplied.
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24. Contacting the Procuring entity 24.1 Subject to paragraph 21, no tenderer shall contact the Procuring entity on any matter relating to its tender, from the time of the tender opening to the time the contract is awarded.. 24.2 Any effort by a tenderer to influence the Procuring entity in its decisions on tender evaluation, tender comparison, or contract award may result in the rejection of the Tenderers tender.
Award of Contract
25. Post-qualification 25.1 In the absence of pre-qualification, the Procuring entity will determine to its satisfaction whether the tenderer that is selected as having submitted the lowest evaluated responsive tender is qualified to perform the contract satisfactorily. 25.2 The determination will take into account the tenderer financial, technical, and production capabilities. It will be based upon an examination of the documentary evidence of the tenderers qualifications submitted by the tenderer, pursuant to paragraph 12.3, as well as such other information as the Procuring entity deems necessary and appropriate. 25.3 An affirmative determination will be a prerequisite for award of the contract to the tenderer. A negative determination will result in rejection of the Tenderers tender, in which event the Procuring entity will proceed to the next lowest evaluated tender to make a similar determination of that Tenderers capabilities to perform satisfactorily. 26. Award Criteria 26.1 Subject to paragraph 10,23 and 28 the Procuring entity will award the contract to the successful tenderer(s) whose tender has been determined to be substantially responsive and has been determined to be the lowest evaluated tender, provided further that the tenderer is determined to be qualified to perform the contract satisfactorily.(Refer to Appendix for evaluation criteria) 27. Procuring entitys Right to Vary quantities 27.1 The Procuring entity reserves the right at the time of contract award to increase or decrease the quantity of goods originally specified in the Schedule of requirements without any change in unit price or other terms and conditions. 28. Procuring entitys Right to Accept or Reject Any or All Tenders 28.1 The Procuring entity reserves the right to accept or reject any tender, and to annul the tendering process and reject all tenders at any time prior to contract award, without thereby incurring any liability to the affected tenderer or tenderers or any obligation to inform the affected tenderer or tenderers of the grounds for the Procuring entitys action.
29. Notification of Award 29.1 Prior to the expiration of the period of tender validity, the Procuring entity will notify the successful tenderer in writing that its tender has been accepted.
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29.2 The notification of award will constitute the formation of the Contract. 30. Signing of Contract 30.1 At the same time as the Procuring entity notifies the successful tenderer that its tender has been accepted, the Procuring entity will send the tenderer the Contract Form provided in the tender documents, incorporating all agreements between the parties. 30.2 Within fifteen (15) days of receipt of contract form, the successful tenders shall sign and date the contract and return it to the preparing entity. 31. Performance Security 31.1 Within fifteen (15) days of the receipt of notification of award from the successful tenderer shall furnish the performance security in accordance with the Conditions of Contract, in the Performance Security Form provided in the tender documents, or in another form acceptable to the Procuring entity. 31.2 Failure of the successful tenderer to comply with the requirement of paragraph 30 or paragraph 31 shall constitute sufficient grounds for the annulment of the award and forfeiture of the tender security, in which event the Procuring entity may make the award to the next lowest evaluated Candidate or call for new tenders. 32. Corrupt Fraudulent Practices 32.1 The Procuring entity requires that tenderers observe the highest standard of ethics during the procurement process and execution of contracts. In pursuance of this policy, the Procuring entity:(a) defines, for the purposes of this provision, the terms set forth below as follows: (i) corrupt practice means the offering, giving, receiving or soliciting of anything of value to influence the action of a public official in the procurement process or in contract execution; and (ii) fraudulent practice means a misrepresentation of facts in order to influence a procurement process or the execution of a contract to the detriment of the Procuring entity, and includes collusive practice among tenderer (prior to or after tender submission) designed to establish tender prices at artificial noncompetitive levels and to deprive the Procuring entity of the benefits of free and open competition;
(b)
will reject a proposal for award if it determines that the tenderer recommended for award has engaged in corrupt or fraudulent practices in competing for the contract in question; will declare a firm ineligible, either indefinitely or for a stated period of time, to be awarded any contract if it at any time determines that the firm has engaged in corrupt or fraudulent practices in competing for, or in executing, a contract.
(c)
32.2 Furthermore, tenderers shall be aware of the provision stated in the General Conditions of Contract.
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APENDIX: Criteria for Preliminary examination and mandatory requirements. Subject to clause 22, the criteria for evaluation will be among others will be as shown in below table. Tenderers are required to provide necessary documentary evidence as required and tick the space provided to indicate compliance.
No 1 2 3 4 5 6 7 8 9 10 Item Company proof of incorporation (attach certified copy of Incorporation/ Registration) Evidence of payment for the tender document (official receipt if nor downloaded) Tender Security/Bid bond of Kes. 500,000.00 Bank Guarantee valid for 120 days from date of closing of tender. Bankerscheque also acceptable. Duly completed Price Schedule, Signed and Stamped with date on every page. Duly completed Tender Form, Signed and Stamped with date. Copy of valid Tax Compliance Certificate(Local Suppliers) Notarized Power of Attorney for the person(s) signing the tender on behalf of the tenderer. Provide phone number (s) and email address (es) for the person(s) signing the tender on behalf of the tenderer. Physical Registered Office Address (Attach proof of ownership/lease/rental etc) Duly Filled and signed Mandatory Confidential Business Questionnaire Tick Where Provided
SIMILAR WORKS List of similar generator transformer manufacturing works and their value and duration of completion undertaken within the last eight years. (Attach award letter and certificate of completion of at least two (2) of those works) 11
Project name
Name of client and contact person
Type and Rating of Transform er
Year of contract completion(attac h award and completion certificates)
Value of Contract (USD)
complete as per format below in separate sheet.
15
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Names with full telephone contacts email addresses, physical addresses and reference letters from of at least two (2) previous Clients offered similar services. Reports on financial standing of the company/firm including profit and loss statements, balance sheets and auditors reports reported within the last 2 Years of the date of the tender document. (For companies or firms that are registered or incorporated within the last one calendar year of the Date of the Tender Document, they should submit certified copies of bank statements covering a period of at least six months prior to the date of the tender document. The copies should be certified by the Bank issuing the statements. The certification should be original).
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14 15 16 17
Copy of ISO 9001:2008 standard (or Equivalent) certification Provision of brochures and any detailed literature material illustrating your transformer manufacturing process.
Duly completed Technical Specifications compliance table (pages 44-49), Signed and Stamped with date on every page. Any other document or item required by the Tender Document that is nonfinancial. (The Tenderer shall specify such other documents or items it has submitted)
Only firms that meet these preliminary, mandatory requirements shall be subjected to technical evaluation criteria as set out in clause 25 of the section E: Technical Specifications, Price and Schedule of Requirements.
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SECTION C GENERAL CONDITIONS OF CONTRACT

1. Definitions 1.1 In this Contract, the following terms shall be interpreted as indicated: (a) The Contract means the agreement entered into between the Procuring entity and the tenderer, as recorded in the Contract Form signed by the parties, including all attachments and appendices thereto and all documents incorporated by reference therein. The Contract Price means the price payable to the tenderer under the Contract for the full and proper performance of its contractual obligations. The Goods means all of the equipment, machinery, and/or other materials, which the tenderer is required to supply to the Procuring entity under the Contract. The Procuring entity means the organization purchasing the Goods under this Contract. The tenderer means the individual or firm supplying the Goods under this Contract.
(b) (c) (d) (e)
2. Application 2.1 These General Conditions shall apply in all Contracts made by the Procuring entity for the procurement of goods. 3. Country of Origin 3.1 For purposes of this Clause, origin means the place where the Goods were mined, grown, or produced. 3.2 The origin of Goods and Services is distinct from the nationality of the tenderer.
4. Standards 4.1 The Goods supplied under this Contract shall conform to the standards mentioned in the General Conditions and Technical Specifications of contract. 5. Use of Contract Documents and Information 5.1 The Candidate shall not, without the Procuring entitys prior written consent, disclose the Contract, or any provision thereof, or any specification, plan, drawing, pattern, sample, or information furnished by or on behalf of the Procuring entity in connection therewith, to any person other than a person employed by the tenderer in the performance of the Contract. 5.2 The tenderer shall not, without the Procuring entitys prior written consent, make use of any document or information enumerated in paragraph 5.1 above. Any document, other than the Contract itself, enumerated in paragraph 5.1 shall remain the property of the Procuring entity and shall be returned (all copies) to the Procuring entity on completion of the Tenderers performance under the Contract if so required by the Procuring entity.
5.3
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6. Patent Rights 6.1 The tenderer shall indemnify the Procuring entity against all third-party claims of infringement of patent, trademark, or industrial design rights arising from use of the Goods or any part thereof in the Procuring entitys country. 7. Performance Security 7.1 Within fifteen (15) days of receipt of the notification of Contract award, the successful tenderer shall furnish to the Procuring entity the performance security in the amount specified in Special Conditions of Contract. 7.2 The proceeds of the performance security shall be payable to the Procuring entity as compensation for any loss resulting from the Tenderers failure to complete its obligations under the Contract 7.3 The performance security shall be denominated in the currency of the Contract, or in a freely convertible currency acceptable to the Procuring entity and shall be in the form of a bank guarantee or an irrevocable letter of credit issued by a reputable bank located in Kenya or abroad, acceptable to Procuring entity, in the form provided in the tender documents. 7.4 The performance security will be discharged by the Procuring entity and returned to the Candidate not later than thirty (30) days following the date of completion of the Tenderers performance obligations under the Contract, including any warranty obligations, under the Contract. 8.Inspection and Tests 8.1 The Procuring entity or its representative shall have the right to inspect and/or to test the Goods to confirm their conformity to the Contract specifications. The Procuring entity shall notify the tenderer in writing, in a timely manner, of the identity of any representatives retained for these purposes. 8.2 The inspections and tests may be conducted on the premises of the tenderer or its subcontractor(s), at point of delivery, and/or at the Goods final destination. If conducted on the premises of the tenderer or its subcontractor(s), all reasonable facilities and assistance, including access to drawings and production data, shall be furnished to the inspectors at no charge to the Procuring entity. Should any inspected or tested Goods fail to conform to the Specifications, the Procuring entity may reject the Goods, and the tenderer shall either replace the rejected Goods or make alterations necessary to meet specification requirements free of cost to the Procuring entity. The Procuring entitys right to inspect, test and, where necessary, reject the Goods after the Goods arrival shall in no way be limited or waived by reason of the Goods having previously been inspected, tested, and passed by the Procuring entity or its representative prior to the Goods delivery. Nothing in paragraph 8 shall in any way release the tenderer from any warranty or other obligations under this Contract.
8.3
8.4
8.5
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8.6 Certificate of conformity 8.7 All consignments subject to Pre-Export Verification of Conformity (PVoC) to Standards Programme must obtain a Certificate of Conformity (CoC) issued by PVoC Country Offices Prior to shipment. The Certificate is a mandatory Customs Clearance document in Kenya; Consignments arriving at Kenyan Ports without this document will be denied entry into the Country. 8.8 Since PvoC is a conformity assessment process to verify that products imported to Kenya are in compliance with the applicable Kenya standards or approved equivalents, regulations and technical requirements before shipment, it is the sole responsibility of the supplier (ie exporter) to demonstrate the same and hence meet any associated costs of verification. 9. Packing 9.1 The tenderer shall provide such packing of the Goods as is required to prevent their damage or deterioration during transit to their final destination, as indicated in the Contract. 9.2 The packing, marking, and documentation within and outside the packages shall comply strictly with such special requirements as shall be expressly provided for in the Contract.
10. Delivery and Documents 10.1 Delivery of the Goods shall be made by the tenderer in accordance with the terms specified by Procuring entity in its Schedule of Requirements and the Special Conditions of Contract 11. Insurance 11.1 The Goods supplied under the Contract shall be fully insured against loss or damage incidental to manufacture or acquisition, transportation, storage, and delivery in the manner specified in the Special conditions of contract 12.Payment 12.1 The method and conditions of payment to be made to the tenderer under this Contract shall be specified in Special Conditions of Contract. 12.2 Payments shall be made promptly by the Procuring entity as specified in the contract. 13.Prices 13.1 Prices charged by the tenderer for Goods delivered and Services performed under the Contract shall not, with the exception of any price adjustments authorized in Special Conditions of Contract, vary from the prices by the tenderer in its tender. 14.Assignment 14.1 The tenderer shall not assign, in whole or in part, its obligations to perform under this Contract, except with the Procuring entitys prior written consent. 15.Subcontracts 15.1 The tenderer shall notify the Procuring entity in writing of all subcontracts awarded under this Contract if not already specified in the tender. Such notification, in the original tender or later, shall not relieve the tenderer from any liability or obligation under the Contract. 16.Termination for Default
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16.1 The Procuring entity may, without prejudice to any other remedy for breach of Contract, by written notice of default sent to the tenderer, terminate this Contract in whole or in part: (a) (b) (c) if the tenderer fails to deliver any or all of the Goods within the period(s) specified in the Contract, or within any extension thereof granted by the Procuring entity. if the tenderer fails to perform any other obligation(s) under the Contract. if the tenderer, in the judgment of the Procuring entity has engaged in corrupt or fraudulent practices in competing for or in executing the Contract.
16.2 In the event the Procuring entity terminates the Contract in whole or in part, it may procure, upon such terms and in such manner as it deems appropriate, Goods similar to those undelivered, and the tenderer shall be liable to the Procuring entity for any excess costs for such similar Goods. 17. Liquidated Damages If the tenderer fails to deliver any or all of the goods within the period(s) specified in the contract, the procuring entity shall, without prejudice to its other remedies under the contract, deduct from the contract prices liquidated damages sum equivalent to 0.5% of the delivered price of the delayed goods up to a maximum deduction of 10% of the delayed goods. After this the tenderer may consider termination of the contract. 18. Resolution of Disputes 18.1 The procuring entity and the tenderer shall make every effort to resolve amicably by direct informal negotiation any disagreement or dispute arising between them under or in connection with the contract. 18.2 If, after thirty (30) days from the commencement of such informal negotiations both parties have been unable to resolve amicably a contract dispute, either party may require adjudication in an agreed national or international forum, and/or international arbitration. 19. Language and Law 19.1 The language of the contract and the law governing the contract shall be English language and the Laws of Kenya respectively unless otherwise stated. 20. Force Majeure 20.1 The tenderer shall not be liable for forfeiture of its performance security, or termination for default if and to the extent that its delay in performance or other failure to perform its obligations under the Contract is the result of an event of Force Majeure.
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SECTION D SPECIAL CONDITIONS OF CONTRACT 1. Definitions

(a ) (b) Goods means Generator Transformer for Sondu Power Station The Procuring entity is Kenya Electricity Generating Company Limited of Stima Plaza, Kolobot Road, Parklands, P.O. Box 47936 - 00100 GPO, Nairobi. Kenya and includes the Purchaser's legal representatives successors or assigns.
2. 2.1
Applications
The following Special Conditions of Contract shall supplement the General Conditions of Contract. Whenever there is a conflict, the provisions herein shall prevail over those in the General Conditions of Contract.
7.
7.1 7.2 7.3
Performance Security
The Performance Security shall be in the amount of 10% of the total Contract Price The Procuring Entity shall not be required to demonstrate the loss it has suffered. Performance Security shall be valid for entire contract period.
10. Delivery Period The preferred delivery period will be Eight (8) calendar Months as stated in the technical specifications and schedule of requirements below and shall be from the date of signing the contract. Bidder shall indicate separately the delivery period of each item. Delivery period shall be one of the major criteria of the award
12. Payment Terms & Conditions

The credit period shall be:-
12.1(a) for local suppliers, Kenya Electricity Generating Company's payment terms are 30 days upon
receipt of certified invoices and delivery notes confirming that the invoiced material has been delivered and are in accordance with the contract. b) for overseas suppliers, payments shall be effected upon presentation of a complete set of shipping documents to the advising bank as will be stipulated in the Letter of Credit (LC) 12.2 (a) For Local Suppliers Payment shall be made through Kenya Electricity Generating Company's electronic funds transfer for the amount of contract. The terms shall be:-
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(i.) strictly Delivered and Duty Paid (DDP) (b) For Foreign Suppliers Payment shall be through an LC under the following conditions:(i) The supplier shall be required to meet all LC bank charges incurred in their country, while KenGen shall meet those incurred in Kenya (ii) Any extension and or amendment charges and other costs that may result from the Suppliers delays, requests, mistakes or occasioned howsoever by the Supplier shall be to the Beneficiarys account. (iii) The maximum number of LC extensions shall be limited to a maximum of two (2) only, but not exceeding one quarter (3 months) each, at the cost of the beneficiary. (iv) Should the Supplier require a confirmed LC, then all confirmation and any other related charges levied by both the Suppliers and Procuring Entitys bank shall be to the Beneficiarys account. (v) The LC shall be opened only for the specific Order within the validity period of the contract (vi) LCs shall be partial for partial deliveries or full for one delivery as per the contract. (vii) The Supplier shall be required to submit a Proforma invoice for each lot or schedule for use in the placement of order and opening of the LC. The Proforma Invoice shall be on total Cost and Freight (CFR) basis Mombasa Port KenGen shall meet the Insurance cost for the consignment. (viii) A copy of the Performance Security, stamped and certified as authentic by the Procuring entity, whose expiry date should not be less than 30 days from the LC expiry date, shall form part of the documents to be presented to the Bank before any payment is made.
(c) Advance Payment Advance Payment is not applicable to this tender.
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SECTION E TECHNICAL SPECIFICATIONS, PRICE AND SCHEDULE OF REQUIREMENTS
Schedule of mandatory Technical Requirements:

One, 33.7/40MVA, 11kV/132 kV, 50 Hz, ONAN/ONAF, YNd1, 3- phase Step-up Generator Transformers for Sondu Miriu Power Station.
Description 1 2 3 4 4.1 4.2 4.3 4.4 4.5 4.6 4.7 4.8 4.9 Qty
33.7/40MVA, 11kV/132kV, 50 Hz, ONAN/ONAF, YNd1, 3- phase Step- 1 up Generator Transformer complete as per the specifications. Witness of tests by two KenGen Engineers Supervision of Assembly, Oil filling and routine testing of the transformer. SPARES. Fan + motor, complete Spare 132kV Bushing, Complete with termination clamp and line spindle Spare Neutral bushing complete with termination clamp 11 kV Bushing, complete with termination clamp Mercury Thermometers complete with alarm and trip contacts Spare Transformer oil (packed in 210 Liters drums) Conservator Rubber bellow (air cell) Spare oil valve (Of each type & size) 2PCS for each transformer gasket 1 1 1 1 1 10 1 Lot Lot lot 1 Lot Lot
4.10 Complete set of O-rings 4.11 Spare winding temperature monitoring and protection CT
Equivalency of Standards and Codes Wherever reference is made in the Technical Specifications to specific standards and codes to be met by the goods and materials to be furnished or tested, the provisions of the latest current edition or revision of the relevant shall apply, unless otherwise expressly stated in the Contract. Where such standards and codes are national or relate to a particular country or region, other authoritative standards that ensure substantial equivalence to the standards and codes specified will be acceptable. Where appropriate, drawings, including site plans as required, may be furnished by the Purchaser with the bidding documents. Similarly, the Supplier may be requested to provide drawings or samples either with its bid or for prior review by the Purchaser during contract execution.
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TECHNICAL SPECIFICATION SONDU 33.7/40MVA, 11/132kv, YNd1, ONAN/ONAF GEN. TRANSFORMER FOREWORD This specification is based on IEC 60076, BS 171 and other related international specifications. 1. SCOPE This specification is for the Design, manufacture,Supply, Delivery Assembly , Testing and commissioning of Generator Transformers for Sondu Miriu Power Station. 2. SERVICE CONDITIONS 2.1 Operating Conditions The transformer shall be suitable for continuous outdoor operation in tropical latitudes with the following atmospheric conditions: 2.1.1 2.1.2 2.1.3 2.1.4 Altitude: 1206M Above Sea level. Humidity: Heavy humidity of 50%. Ambient temperatures of 35oC average, (+40oC max. and +20oC min.). The transformer shall be designed and manufactured to withstand load rejection conditions as per IEC 60076-1. Existing fault level at Sondu 132 kV bus-bar is approximately 1706 MVA. The Transformer design should be commensurate with this fault level. The on load tap changer shall be one to be operated both from local and remote through the existing Toshiba DCS
2.1.5
2.1.6
2.2
LV Transformer connections: 2.2.1 The TX shall be installed; LV terminated to open existing termination lugs of 11 kV XLPE cables. The cables are two (2) per phase, XLPE Copper cables to the 11 kV Machine breaker. The LV termination box , to IP54, shall be equipped with bushings mounted with electro-tinned coppers busbars, support insulators of suitable rating for the termination of the 2 No. 11kV XLPE copper cables per phase onto the bushing The bidder shall supply a flex copper connector that will be used to terminate the copper cables to the electro-tinned copper bus bars mentioned in 2.2.2
2.2.2
2.2.3
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2.2.4
The 11 kV bushing spindle shall have an adapting clamp with provision for connecting the flexible connector, and any other necessary accessories to connect to the lugged copper cables.
2.3
HV transformer connections 2.3.1 On the 132 kV side, the transformers will be connected directly from the HV bushings to a 132kV overhead system via copper conductors and 132 kV circuit breakers. The 132KV bushing spindle shall have a clamp to adapt to an existing copper conductor/tube. (details of which shall be given to the successful bidder during the
design stage )
2.3.2 2.3.3
2.3.4
Non-metallic phase identification plates coloured Red, Yellow, Blue and Black and labeled R,Y B and N shall be placed at suitable location on top of the transformer bushes, so as to be visible from the ground level. The HV bushing shall be supplied with clamps to adopt to the existing HT connections.
3. 3.1
GENERAL Transformer shall comply with the requirement of BS 171: 1970, IEC60076, and any other related international specification. Any deviations from the specifications shall be mentioned as a specific item in your offer & be highlighted in the technical schedule. The transformer shall be suitable for outdoor use, shall be of core type, oil immersed Air Natural Oil Natural (ONAN), Oil Natural Air Forced (ONAF) cooled with adequate heat exchangers mounted on the sides of the transformer tank through isolating valves. Oil preservation system: - The transformers active parts shall be isolated from the external atmosphere, with an oil resistant long life rubber bellow provided in the conservator, separating the transformers oil from the outer atmosphere. This facility will provide easy expansion and contraction of the transformers insulating oil over the full operating load and temperature ranges. The transformer shall have two tank earthing terminals located on diagonally opposite corners. The transformer shall have suitably located air release valves or plugs where required, as per IEC 60076-1. The supplier should provide bleeding points for the heat exchangers, Main Tank, bushing turrets, conservator and all other accessories during the oil filling process. The transformer shall have stainless steel name plate and connection diagram as IEC 60076. The transformer shall have well labeled Core, Tank and frame earthing test links box, located on the transformer tank top cover and easily accessible for testing of the Insulation resistances.
3.2
3.3
3.4
3.5
3.6 3.7
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3.8
The bidder shall clearly indicate/disclose the exact location/country where the transformer shall be manufactured. The existing assembled transformer covers the following dimensions complete with accessories: Tank base Length =6847mm Tank Base width =4160mm Overall height of the assembled transformer =5527mm Other details to be provided to the winning bidder. The existing plinth has the following `dimensions Length =375mm Width =242mm RATINGS 4.1 The rating of the transformers shall be 33.7/40MVA, 3 phase, 11/132kV, YNd1, oil immersed connected on the 132 kV side to an overhead bus-bar system with a fault level rating of 1706 MVA. The 11 kV side shall be connected, through an 11kV isolator, to an existing 11kV Machine breaker via XLPE copper cables.
3.9
4.0
4.
4.2
The normal rating specified shall be the continuous rating at the maximum ambient temperature of +40oC. At full load and maximum ambient temperature, the oil temperature should not exceed 90oC (Maximum oil temperature rise of 50 Celsius)
4.3
5.
CONNECTIONS 5.1 The transformer shall be wound in Star/Delta configuration according to Vector reference YNd1, with Star connection on the HV winding brought out through the neutral bushing.
TAPPINGS AND ON LOAD TAP CHANGER 6.1 Transformer shall be provided with tappings on the high voltage winding for voltage variation in steps of 1.25% of the nominal as follows:
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VOLTAGE RATIO HV TO LV TAPPING POS PRIMARY (VOLTS) 1. 145200 2. 143550 3. 141900 4. 140250 5. 138600 6. 136950 7. 135300 8. 133650 9. 132000 - Nominal 10. 130350 11. 128700 12. 127050 13. 125400 14. 123750 15. 122100 16. 120450 17. 118800
SECONDARY (VOLTS) 11000 11000 11000 11000 11000 11000 11000 11000 11000 11000 11000 11000 11000 11000 11000 11000 11000
6.2 The tapping shall be carried out by an On-load Tap-Changer. The OLTC shall be provided with a handle for manual operation. The operation of the tap changer shall be possible from the ground level. 6.3 Tap position indication should be clearly visible from ground level and should have a provision for remote tap changer position indicator wired to the Control room, a distance of 200m from the transformer. The RTCC and the connection are in the scope of this tender. 6.4 The manufacturer shall provide a remote tap position indicator, indicating the selected tap position and the corresponding HV nominal voltage. The required cable and cabling accessories shall be provided. (Cable length shall be approx. 200m for the transformer) 6.5 The manufacturer shall provide voltage free contacts to be used for indication of the tap position in the existing DCS/SCADA systems. The said contacts shall be wired to the marshalling kiosk TB. 6.6 The manufacturer shall provide a limit switch to monitor the completion of tap changing process/cycle. The limit switch should have 1 set of contacts (NO + NC) and should be wired to the marshalling kiosk. 7. CORE AND FLUX DENSITY 7.1 The magnetic circuit shall be of low loss, cold rolled, grain oriented high-grade steel. The flux density at any point of the magnetic circuit when the transformer is connected on the
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principal tapping and operating at nominal voltage and frequency shall not exceed 1.65 Tesla (16500 lines/sq. cm). 8. LOSSES, REGULATION AND IMPEDANCE 8.1 Losses of the transformer shall be stated and shall be subjected to tolerances in accordance with BS 171 or IEC 60076. The fixed losses shall be as low as is consistent with good design, reliability and economical use of materials. 8.2 The impedance voltage at extreme tapping and principal tapping shall be stated and shall be subject to tolerance in accordance with BS 171 or IEC 60076. The required % age impedances at nominal tap shall not exceed 12.5 % 8.3 Guaranteed No-load and Full-Load losses should be stated in the offer. This Shall Be used in the Evaluation of the Tender based on price of energy in (US D 0.087/Kwhr) at the time of opening of the tenders. 9. TRANSFORMER WINDING 9.1. The winding material shall be high conductivity grade copper 9.2. The winding insulation shall be high grade Kraft paper 10. BUSHINGS, CURRENT TRANSFORMERS AND TERMINATIONS 9.1 9.2 The transformer LV and HV windings shall be brought out separately through bushings in accordance with BS137. The Transformer phases shall be clearly marked and labeled using the nomenclature R, Y, B, N for High Voltage and r, y, b for low voltage winding. Marking shall be of steel plate and clearly visible from ground level. The red phase shall be to the extreme left faced from the High voltage side High Voltage Bushings: 9.3.1 9.3.2 9.3.3 9.3.4 9.3.5 9.3.6 9.3.7 9.3.8 The HV bushings shall be oil filled condenser type and of minimum rating at 145kV, 1000Amp. The HV bushings must be fitted with protective spark gaps. The HV bushing shall be of the outdoor type mounted on the transformer top cover in order to connect with overhead bus-bar via copper conductor/tube. The HV bushing shall be provided with suitable test point for testing bushing capacitance and Tan-Delta. The HV bushings shall be equipped with an oil level gauge of prismatic glass. The bushing(s) shall have an oil venting plug on the turret. The HV bushing spindle must be silver plated for use with existing copper connectors via termination clamps under the scope of supply. The air clearances shall be so coordinated that the probability of a flashover from the terminal of one winding to the terminal of another winding is negligible. This shall be as per IEC 60076.
9.3
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9.3.9
The creepage distance of bushings must not be less than 25mm /kV based on the highest operating phase-to-phase voltage.
9.3.10 The matching terminal clamps to connect the existing copper conductor/pipe shall form part of the delivery. The termination clamp details shall be provided at the design stage to the winning bidder. 9.4 High Voltage Neutral Bushing: 9.4.1 9.4.2 9.4.3 9.4.4 9.4.5 The neutral bushing shall be of the outdoor type mounted on the transformer top cover The neutral bushing shall be provided with suitable test point for testing bushing capacitance and Tan-Delta. The neutral bushings shall be equipped with an oil level gauge of prismatic glass. The bushing shall have an oil venting plug The neutral bushing shall be provided with the appropriate bushing clamp and insulated copper bar for linking the neutral terminal to the existing earthing network. The necessary termination copper clamps shall form part of the bid. The LV bushings shall be rated 11 kV, 3000 Amp. The LV bushings shall be mounted on the transformer tank top opposite the HV side of the Transformer. The bushings shall take vertical orientation and houses. The bushing(s) shall have an oil venting plug The LV bushing terminal must be silver plated for use with existing copper connectors. The air clearances shall be so coordinated that the probability of a flashover from the terminal of one winding to the terminal of another winding is negligible as per IEC 60076. The LV bushings shall be supplied together with the necessary bushing termination clamps to adopt to the existing cables. (Details of which shall be
furnished to the successful bidder at the design stage)
9.5
Low Voltage Bushings: 9.5.1 9.5.2
9.5.3 9.5.4 9.5.5
9.5.6
9.5.7 9.6
The creepage distance of bushings must not be less than 25mm /kV based on the highest operating phase-to-phase voltage. The neutral current transformers shall be oil filled in turret and are as specified below:
Burden (VA) Class Function Ratio Phase Qty/Ph
Interternal Neutral Current Transformers 9.6.1

CT
1 2
30 30
Class X 5P20
REF Protection BUSBAR Protection
200/1 200/1
N N
1 1
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9.7
Oil Filled Bushing Current Transformers for HV Bushings. 9.7.1

CT
The HV bushings shall each be provided with the following oil filled current transformers for protection and metering purposes:
Burden (VA) Class Function Ratio Phase Qty/Ph
1 2 3 4 9.8
30 30 30 15
5P20 5P20 Class X 0.2
BUSBAR Protection OVERCURRENT Protection DIFFERENTIAL Protection METERING
1000/1 R,Y,B 200/1 200/1 400/1 R,Y,B R,Y,B R,Y,B
1 1 1 1
Oil filled Bushing Current Transformers for LV Bushings. 9.8.1

CT
The LV bushings shall be provided with the following oil filled current transformers;
Burden (VA) Class Function Ratio Phases Qty/Ph
To match the WTI
1.0
WTI (Winding To match WTI, R,B Temperature and its LV Indicator) winding current
9.8.2 9.9
The current transformer providing winding temperature compensation shall be located at the discretion of the manufacturer.
The CT secondary terminals should be appropriately marked, wired and both terminals brought out and terminated at the marshalling kiosk. The CT terminal blocks at the marshalling kiosk shall be of the sliding link type. Their TB at the MK shall be so as to allow CT isolation and shorting with ease.
9.10 CTs shall comply with the requirements of IEC 60044 standard. 9.11 The P1 and P2 terminals shall be clearly marked in the bushings top (away from the TX winding) and lower (towards the winding) and the corresponding CT cores (S1 & S2) marked on the Terminals. The same shall be clearly duplicated on the drawings 10 CLEARANCES 10.1 Minimum external air clearance shall be according to relevant IEC 60076-3 standard.
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INSULATION LEVELS AND TESTS 11.1 Complete transformer assembled for service, shall be capable of withstanding impulse and power frequency voltages in full compliance with the requirements of IEC 60076 Parts 3 including latest amendments.
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11.2 Transformers must be free of Corona Discharge at operating voltage level. 11.3 The following Factory tests shall be carried out at the factory of manufacture on the fully assembled transformer before shipment. a) Appearance Check b) Dimensional Checks. c) Measurement of winding resistance d) Measurement of short circuit impedance and load loss e) Measurement of no-load loss and current f) Induced voltage withstand test g) Separate source AC voltage withstand test h) Measurement of voltage ratio at all taps. i) Check phase displacement(Vector group) j) Dielectric test of auxiliary wiring to earth k) Lightning Impulse (Full Wave) l) Temperature Rise (Heat Run) m) Measurement of sound pressure level n) Impulse Test (Chopped Wave) o) Measurement of Power taken by fans p) Functional test of devices(Fans, oil pumps, Bucholz relay, Pressure relief etc) q) Tank mechanical and Oil leakage test r) Verification of Bushing CT ratio and Polarity check s) Capacitance and dissipation factor test of bushings. t) Capacitance and dissipation factor test of windings. u) Oil tests (Dielectric, Tan-Delta, moisture, acidity and PCB content, DGA) before and after heat run test. v) Measurement of Insulation Resistance of the transformer winding, core, tank and frame. 12 Two KenGens Engineers shall witness & accept the tests above. KenGen will cater for accommodation and, return air tickets to the nearest airport in the country of the supplier/manufacturer. All other costs incurred during the witness tests shall be covered by the bidder. Test reports & certificates shall be issued. (The successful bidder shall state the period for carrying out all the tests in the factory in days). MARSHALLING KIOSK 13.1 The marshalling kiosk shall be of outdoor, weatherproof, vermin proof type to IP 54 protection. It shall have a hinged, lockable door with a safety wind stop which shall be fitted with glass panel windows approximately 1500mm above ground level to facilitate reading of oil and winding temperature gauges without opening the door.
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13.2
The marshalling kiosk shall be mounted on the transformer tank and should be fitted with vibration absorption pads on the same side (as the existing transformer.) The marshalling kiosk shall have the following:(a) Two Mercury Winding temperature indicators (Red & Blue Phases) with maximum temperature pointer drag, hand type resetting knob and four separately adjustable mercury contacts for alarm, trip and operation of cooler control circuit as may be required.. (b) An oil temperature Mercury indicator with maximum temperature pointer drag, hand type resetting knob and four separately adjustable mercury contacts for alarm, trip and operation of cooler control circuit as may be required. (b) Suitable starters for fan motors and oil pumps with thermal overload, single phase failure relay and normally closed electrical auxiliary contacts for fans and pumps failure alarm / trip circuits. (c) Selector switches with OFF, MANUAL, TEST and AUTO positions for fans and pumps control. (d) An internal 2 foot fluorescent lamp, supply at 240VAC, with a door limit switch for the control of the lamp. (e) The appropriate rated MCB for the 3 phase power supply for all the TX auxiliaries (f) Appropriate 110Vdc MCB for the controls supply (g) A panel heater controlled by use of a thermostat (h) Ground connection copper bar (i) Auxiliary circuits MCBs, links, terminal connectors. (j) Two separate removable glanding plates shall be provided for incoming and outgoing cables. Both plates for the outgoing and incoming cables shall be of the same size. The glanding plate for the outgoing cables shall be pre-perforated for ease of glanding at site. An equal number and size of cable glands shall be supplied. (k) The marshalling kiosk shall be designed for bottom entry of all cables into and out of the kiosk. (l) The Manufacturer shall wire all the transformer circuits from the TX devices to the marshalling kiosk. This includes the bushing CTs, Off Circuit Tap Changer indications, Protective devices etc, (m) After all the termination of the TX devices, an extra 20 terminal blocks shall be provided as spares (n) The manufacturer shall provide voltage free contacts for indication of the following to the Scada: for each fan and pump status ON, OFF, TRIPPED Cooler selections OFF, TEST, AUTO, MANUAL Cooler status- ON , OFF, TRIPPED
13.3
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13.
AUXILIARY SUPPLIES 13.1 The cooler control circuits shall be supplied with 240Volts, single phase, and 50Hz AC supply. The Fan and pump motors shall be supplied with 415 Volts, 3 Phase, 50Hz AC. supply. The manufacturer shall provide suitable terminating blocks at the marshalling kiosk for the connection of the power supply to the fan and pump motors. Other Protection & Control circuits shall be supplied with 110 Volts dc. The marshalling kiosk shall have a single phase 13A, 240VAC British Standard socket outlet and a three-phase (415VAC) industrial socket switched by a 32A rated miniature circuit breaker (MCB).
13.2
13.3 13.4
14.
TANK AND TANK COVER 14.1 The tank shall be constructed of mild steel plates and shall be complete with all accessories. It shall be so designed as to allow the complete transformer when filled with oil to be lifted by crane or jacks, transported by road, rail or on water without overstraining any joints and without causing subsequent leakage of oil.
14.2. The base of the tank shall be so designed that it shall be possible to move the complete transformer unit in any direction without injury when using rollers, plates or rails. 14.3 All joints other than those which may have to be broken shall be welded. 14.4. The main tank body shall be pressure tested so as to ascertain the soundness of all welded joints. 14.5. Tank top cover shall be of such a design and construction as to prevent accumulation of water and shall be bolted to the flange on the tank top to form a weatherproof joint. 14.6. Tank top cover shall be separated from the active part of the core i.e. it can be removed without disturbing the winding core assembly which is completely separated/detatched from the top cover. 14.7 Inspection openings shall be provided as necessary to give easy access to bushing terminations, tap-change switch, core earthing links, internal current transformers and any other components required to be accessed during the process of repair, maintenance and test. 14.8 Tank cover and inspection covers shall be provided with suitable jacking and lifting arrangements. Inspection covers shall not weigh more than 25kg each. 14.9 The tank cover shall be fitted with oil filled pockets for installation of the bulbs of the various temperature indicators. The pockets should be of such design so that the installation / removal of the bulb fittings should in no way interfere with the transformers main tank oil. Protection shall be provided where necessary for each capillary tube. The pocket shall be fitted with a captive screwed cap to prevent ingress of water.
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The pocket shall be located in a position of maximum oil temperature at maximum continuous loading, and it shall be such as to permit removal of the instrument bulbs without lowering the oil in the tank. 14.10 Gaskets for weather and oil-tight joint faces shall be nebar gasket and cork composition conforming to Specification Ref: ASTM F104-93 or equivalent international specification. The gasket shall have a minimum thickness of 5mm, except that where jointing faces are precision machined, thinner gaskets may be used. 15. CLEANING AND PAINTING Cleaning and painting shall be in accordance with the following requirements: 15.1 Tank and Accessories The exteriors shall be thoroughly cleaned by shot blasting or other approved methods and given a priming coat and two under-coats of durable weather-resisting paint. The final coat shall be gloss KenGen Light Grey. (Actual pigment shade shall be provided at design stage to the successful bidder) The interior of the transformer tank and other oil-filled chambers shall be cleaned of all scale and rust by shot blasting or other approved methods, and shall be given the required coatings of oil resistant paint. 15.2 Paints All paints used on interior and external surfaces shall be of Fire Retardant type.
16.
COOLING SYSTEM 16.1 The transformer shall be designed and manufactured such that it carries 33.7MVA on ONAN and 40MVA on ONAF. Note this clause is mandatory. 16.2 The heat exchangers shall be positioned on the sides such that there is adequate clearance from the other accessories (the winning bidder shall design according to the space available on site). 16.3 Fans control shall be both automatic and manual. 16.4 The following shall be provided for in each radiator Vent boss and plug Drain boss tap and plug. Detachable radiator tie bar 16.5 Motor driven fans fitted with wire mesh guards, shall be mounted / coupled in such a manner as to allow easy assembly / dis-assembly without interference to the heat exchanger assembly.
34
16.6 All motors shall be totally enclosed and rated for continuous operation. They shall be weather proof, outdoor type fitted with terminal boxes and glands to accommodate multicore cables. 17. FITTINGS 17.1 Conservator
17.1.1 The conservator should be designed with a long life oil resistant rubber bellow air cell, which will provide a separation between the transformer oil and the outside atmosphere. It should be capable of allowing free expansion and contraction of the transformers oil mass, over the full temperature operating range of the transformer. Appropriate air release valves shall be supplied. 17.1.2 The manufacturer shall provide an elaborate oil filling procedure for the transformer in regard to the bellow described above. The procedure shall be on a plate fixed on the transformer tank. 17.1.3 The conservator shall be in such a position as not to obstruct the electrical connections to the transformer. 17.1.4 The conservator shall be designed and manufactured such that it can be installed on the same side with the heat exchanger system. 17.1.5 An Oil level gauge shall be provided at one end of the conservator and its level markings shall be visible from the ground level. The oil level gauge shall have a Low and a High Oil Level contact that shall be wired to the marshalling kiosk (30 deg C mark shall be clearly marked on the gauge). 17.1.6 The conservator shall be provided with a prismatic sight glass for oil level monitoring with its level markings visible from the ground level. 17.1.7 The conservator shall also be provided with; Lifting lugs for lifting the conservator when empty. Drain and filter valves lockable in open or closed position Inspection covers to permit inspection of the bellow. Dehydrating breather 17.1.8 The valves isolating the conservator from the main transformer tank shall be able to withstand full vacuum to eliminate the need to drain the oil from the conservator when carrying out vacuuming of the transformer. 17.1.9 The conservator shall be equipped with oil level indicator with a low level contact. This shall be suitable for 110Vdc 17.2 Gas and Oil Actuated Relay 17.2.1 Transformer shall be provided with a gas and oil actuated relay of double float type (Buchholz relay) with alarm and tripping contacts to detect slow accumulation of gas or sudden changes of oil pressure. This shall be complete with lockable ball shut-off valves in open and closed position and flange couplings to facilitate easy removal without lowering oil level in the main tank or conservator. 17.2.2 Bleed valve for gas venting and test valve, shall be accessible from ground level.
35
17.2.3 All contacts to be suitably wired and terminated at the marshalling kiosk. 17.3 Pressure Relief Device
17.3.1 A pressure relief device shall be provided and mounted at a suitable position where the trip actuating flag will be clearly visible from the ground. 17.3.2 The pressure relief device should be spring-actuated type operating instantly once a pressure of 0.552+ 5% bar is sensed and shroud to direct the oil away from the tank. 17.3.3 The device should be self-latching once the over pressures condition ceases. However, it should be provided with a mechanical indicator and trip contacts wired to the marshalling kiosk, which is not self-resetting. 17.3.4 The device should also be capable of withstanding full vacuum, which may be applied to the transformer tank during maintenance without affecting it operating characteristics. 17.3.5 A Pressurevacuum gauge for sealed tank design shall be provided. 17.4 Oil & Winding Temperature Indicators 17.4.1 The transformer shall be provided with three dial type temperature indicators, one for oil and two for winding temperatures. 17.4.2 The dial of the temperature indicators shall have a scale ranging from 0oC to 160oC, preferably uniformly divided. 17.4.3 The temperature indicators shall have a maximum temperature pointer drag, hand type resetting knob and four separately adjustable mercury contacts for alarm, trip and operation of cooler control circuits as may be required. 17.4.4 The contacts shall be suitable for high capacity snap-action type with ratings up to 10 Ampere for 125/250 volts. The contacts shall have the following duties and characteristics: (i) Alarm Adjustable setting: 70oC to 120oC Fixed differential: Not more than 10oC Trip Adjustable setting: 70oC to 120oC Fixed differential: Not more than 10oC Spare Contacts All contacts shall be adjustable to a scale and shall be accessible on removal of the cover. 17.4.5 The manufacturer shall provide as spares two mercury thermometers that can be used in either of the positions and as specified above. 17.4.6 Isolating and test links shall be provided in a control cubicle to allow for measuring winding temperature and testing the heater coil. 17.4.7 The calibration of indicator shall be related to the winding having the maximum temperature rise (LV winding).
(ii)
(iii)
36
17.4.8 If the value on the winding temperature indicator varies by more than 30oC from the values derived during the temperature rise tests, then adjustment shall be made to the temperature indicator to achieve these limits. 17.4.9 The manufacturer shall provide resistance temperature detectors (RTD) as follows: Two (2) RTDs for transformer winding indication of LV Red and Blue phases. One (1) RTD for Oil temperature indication 17.4.10 The manufacturer shall provide remote temperature indicators for the RTD temperatures described above. 17.4.11 The manufacturer shall also provide an analogue signal of 4 -20mA for indication of each RTD temperatures (as mentioned above) in the SCADA. These shall be wired to the TB in the MK.
18.
ACCESSORIES The following shall be provided on the transformer: 18.1. Top and bottom valves fitted with blank flanges located on opposite sides of the transformer tank, for oil filtration purposes. The top valve shall have a pipe extension to a height reachable from the ground level. 18.2. Additional bottom valve suitably located at the lowest point of the transformer tank to enable draining of oil from the transformer tank. All valves shall close with a clockwise rotation. All valves shall be provided with clearly visible open and closed position indicators. All valves shall be capable of being padlocked in the open or closed positions, and shall incorporate a 8mm clearance hole for padlock. Locking pin shall be of anti-rattle design so as not to add to noise emissions. All connection flanges that will have no connections during normal operation of the transformer shall have blanking plates that can withstand full vacuum and shall be appropriately treated against rusting. Oil sampling provision shall be appropriately located near the ground level to obtain sample of transformer oil from the top and bottom of the tank.. Ladder with barrier for easy access to tank top, and should have provision for padlocking to prevent access by unauthorized person complete with handhold. Additionally, access to the top of the conservator from the top of the tank cover shall be provided. All electrically connected accessories must be fully cabled and wired to the marshalling kiosk terminal box.
18.3.
18.4.
18.5.
18.6.
18.7.
18.8.
37
19.
OIL 19.1.
The transformer and all associated oil immersed equipment shall be supplied complete with mineral oil complying with the requirement of IEC 60296. Oil in adequate quantities for filling of the transformer tank and accessories after assembly, will be supplied in steel drums each with a capacity of 210 Litres. A spare oil of 10 similar drums shall be provided with the transformer.
19.2.
20.
PACKING AND SHIPMENT 20.1. For the purpose of transportation, the transformer main tank, core, windings and any attached accessories shall be supplied filled with dry nitrogen gas from a suitably sized cylinder maintained at a positive pressure. The moisture content of the Nitrogen gas shall not exceed 5ppm and a pressure monitoring gauge shall be installed. 20.2. All other detached accessories that normally function under oil, shall be appropriately sealed to protect them against moisture or attack by weather. All items shall be so packed as to protect them against weather and mechanical damage during the shipment. The manufacturer shall supply and install disturbance / shock recorder to record any impact on the transformer during shipment. The shock absorber shall be installed at the factory and activated. This shall remain the property of KenGen
20.3.
20.4.
NOTE: - The transformer tank and all oil-bearing accessories including bushings, heat exchangers, pipes, valves, assembled there on shall be capable of withstanding full vacuum. This should be so stated on the rating plate. Vacuum withstand shall form part of the evaluation criteria. In this connection, suitable provision should be made at the top most point of the tank to enable easy connection of the vacuuming apparatus at the same time being able to isolate the conservator and its rubber bellow from the vacuuming circuit.
21.
REVIEW AND APPROVAL OF TRANSFORMER DESIGN BEFORE MANUFACTURE The manufacturer shall submit the design drawings of the transformer for review and approval by the client in both soft and hard copy. Details on the drawings should include transformer layout, accessories, transformer assembly, auxiliary circuits wiring and dimensions. The client shall review the drawings within four weeks from receipt of the drawings and shall submit his comments for consideration by the manufacturer. The manufacturer shall then re-submit the drawings with the recommended changes for approval
38
by the client. The Manufacture of the transformer shall ONLY commence upon receipt of written approval by the client. 22. QUALITY ASSURANCE The manufacturer processes should adhere to ISO 9001:2008 or higher, and all other relevant and related international standards. 23. DOCUMENTS The following documents shall be provided with your offer: Copy of ISO certification References- These are the previous similar jobs carried out in the last 5 years. Rating of transformers and the tender amount. These previous experience shall be used as an evaluation criteria. Brochures etc. illustrating your transformer manufacturing process. The following documents shall be delivered by courier in three hard and soft copies to KenGen, at time of shipping: Assembly, wiring & schematic drawings, (as built) Certified Test reports Detailed Installation / maintenance manuals for the transformer and tap changer. 24. TRANSFORMER ASSEMBLY & TESTING The transformer shall be stored as spares. The manufacturer shall supervise the assembly, oil filling and transformer routine testing at site. Labour shall be provided by KenGen. On successful completion of the tests and submission of the test report by the manufacturer, KenGen shall issue a completion certificate. The winning bidder shall be provided civil drawing of site location.
25.
TECHNICAL SPECIFICATIONS COMPLIANCE The tenderer shall fill the technical schedule to outline the specifications of the offered transformer against the specifications outlined in clauses 1 to 23 above. Any deviation of your offer should also be indicated in the table. The table filling is mandatory and any bid with unfilled evaluation table bellow shall be considered as none responsive. Clause 8.3 in the table shall be used for equipment capitalization (TCO) and forms part of financial evaluation criteria.
Clause Technical Specifications No 1. Scope: Design, manufacture, factory testing and supply of 1 no. 3-phase, 33.7/40MVA, 11/132kV, 50Hz, YNd1 ONAN/ONAF transformer
Bidders Offer (compliant/Not Compliant/Comments}
Clear Value addition Deviations(Not for evaluation)
39
2. 2.1.1 2.1.2 2.1.3 2.1.4 2.1.5 2.2 2.2.1
Service Conditions: Altitude: 1206m ASL Humidity: 70 % Ambient Temperature: 35OC, average Transformer to withstand Load Rejection Conditions as per IEC 60076- 1 Existing Fault Level is 1706MVA LV and HV Connections 11kV terminals connected via XLPE cables 132kV HV Bushing terminals connected to Over Head copper Conductors 132kV bushing spindle clamp suitable for connection to copper conductors General International Standards IEC 60076, BS 171
2.2.2
2.2.3 2.2.4
3 3.1
4
4.1 4.3
Ratings
Transformer is rated at 33.7/40MVA, 3 phase, 11/132kV, 50Hz . Oil Temperature should not exceed 900C at full load and maximum ambient temperatures of 40Celsius Configuration Vector configuration: Star/Delta, YNd1, with neutral connection brought out. Tapping variation in steps of +/-1.25% of the nominal as per attached table in Tech Specs On Load Tap Changer with manual operation Tap position is clearly visible from the ground level To provide a remote tap changer indicator and required cable and cabling accessories to Control room To provide Voltage free contacts for indication of tap positions onto Scada Limit switch, with 1 set of NO and NC
5 5.1
6
6.1
6.2 6.3 6.4
6.5 6.6
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contacts, to monitor completion of tap changing operation 7 7.1 Core and Flux Density Magnetic Circuit is low loss, cold rolled, grain oriented high grade steel. The flux density shall not exceed 1.65 Tesla. Losses, Regulation and Impedance Transformer losses subject to tolerances as per IEC 60076 Impedance Voltage at nominal tap shall not exceed 12.0%. Guaranteed No-Load (iron) Losses Guaranteed (Copper) losses Guaranteed full load losses Transformer Winding, Bushings, CTs and Terminations The material for the transformer winding is high grade copper. Winding insulation is high grade Kraft paper. LV and HV windings shall be brought out through the bushings Phases clearly marked and labeled as specified OIP condenser type bushing with a minimum rating of 72.5kV, 1000Amp, fitted with protective spark gaps, outdoor type, with a test point, for Tan D, prismatic oil level gauge, venting plug on the turret, silver plated spindle and creepage distance of 25mm/kV as specified The high voltage neutral bushing shall be of the outdoor type mounted on the transformer top cover with test point and oil level gauge, venting plug and clamp as specified. The LV bushings shall be rated 11 kV, 3000 Amp, mounted opposite the HV side, with a silver plated spindle, a venting plug, and creepage distance of 25mm/kV. Neutral CT as per table under clause 9.8.1 HV bushing CTs as per table under clause 9.9.1 LV bushing CTs as per table under clause
8 8.1 8.2 8.3
9 9.1 9.2 9.3 9.4 9.5
9.6
9.7
9.8 9.9 9.10
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9.11
9.12 10
9.10.1 CT secondary terminals shall be appropriately marked, wired and both terminals brought out and terminated at the marshalling kiosk TB CTs shall comply to IEC 60044 standard Minimum clearances as per IEC 60076-3 standard. Transformer shall withstand impulse and power frequency voltages as per IEC 60076 -3 The factory acceptance tests to be carried out as listed under clause 11.3 Bidder to bear all costs associated with factory acceptance tests save for return air fare and accommodation charges Marshalling kiosk shall be outdoor, weather proof, vermin proof type with IP 54 protection rating as per clause 12.1 The Marshalling kiosk shall have: two winding temperature mercury thermometers, one oil temperature mercury thermometer, suitable starters for fans and motors, selector switches, ground connection copper bars, voltage free contacts as per clause 12.3 The cooler control circuits shall be supplied with 240Volts, single phase, and 50Hz AC supply. The Fan motors shall be supplied with 415 Volts, 3 Phase, 50Hz AC supply. Other Protection & Control circuits shall be supplied with 110 Volts dc. The marshalling kiosk shall have a single phase 13A, 240VAC British Standard socket outlet and a three-phase (415VAC) industrial socket switched by a 32A rated miniature circuit breaker (MCB). The tank shall be constructed of mild steel plates, complete with all accessories, with suitable jacking and lifting pads, The main tank body shall be pressure tested so as to ascertain the soundness of all welded joints.
11.1
11.3 11.4
12.1
12.3
13.1
13.2 13.3 13.4
14.1
14.4
42
14.5
14.9
14.10
14.11
15. 16.0
Tank top cover shall be of such a design and construction as to prevent accumulation of water. The tank cover shall be fitted with oil filled pockets for installation of the bulbs of the various temperature indicators. Gaskets for weather and oil-tight joint faces shall be nebar gasket and cork composition conforming to Specification Ref: ASTM F104-93 or equivalent The transformer tank and all oil-bearing accessories including bushings, heat exchangers, pipes, valves, pumps etc. assembled there on shall be capable of withstanding full vacuum. Cleaning and Painting as per clause 15 The transformer shall be able to work continuously at 33.7MVA without fans at 40 degreed ambient temperatue The conservator should be designed with a long life oil resistant rubber bellow (air cell) An Oil level gauge, with a normally open contract for oil low level, shall be provided at one end of the conservator, its level markings shall be visible from the ground level and oil level gauge with a Low and a High Oil Level contacts The conservator shall be provided with a prismatic sight glass for oil level monitoring with its level markings visible from the ground level. The valves isolating the conservator from the main transformer tank shall be able to withstand full vacuum Transformer shall be provided with a gas and oil actuated relay of double float type (Buchholz relay) with alarm and tripping contacts to detect slow accumulation of gas or sudden changes of oil pressure, bleed and test valves brought to ground level. A pressure relief device shall be provided: spring-actuated type, self-latching, able to withstand full vacuum.
16.1
16.2
16.6
16.7
16.8
16.9
43
17.0
17.4.3
The transformer shall be provided with three mercury dial type temperature indicators, one for oil and two for winding temperatures plus two spare thermometers The temperature indicators shall have a maximum temperature pointer drag, hand type resetting knob and four separately adjustable mercury contacts for alarm, trip and operation of cooler control circuits as may be required. The manufacturer shall provide three resistance temperature detectors (RTD) one for oil and two for winding temperature indication. The manufacturer shall provide remote temperature indicators for the RTD temperatures and an analogue signal of 4 20mA for indication of each RTD temperatures in the SCADA wired to MK terminal box. Top and bottom valves fitted with blank flanges located on opposite sides of the transformer tank, for oil filtration purposes Bottom valve located at the lowest point of the transformer tank to enable draining of oil from the transformer tank. Oil sampling provision shall be appropriately located near the ground level to obtain sample of transformer oil from the top and bottom of the tank.. Ladder, with barrier, for easy access to tank top and an access to the top of the conservator from the top of the tank cover shall be provided. The transformer and all associated oil immersed equipment shall be supplied complete with mineral oil complying with the requirement of IEC 60296. Oil in adequate quantities for filling of the transformer tank and accessories after assembly, will be supplied in steel drums each with a capacity of 210 Litres. the transformer main tank, core, windings
17.4.9
17.4.
18.1
18.2
18.6
18.7
19.1
19.2
20.1
44
20.4
and any attached accessories shall be supplied filled with nitrogen gas maintained at a positive pressure and with a moisture content of not more than 5ppm The manufacturer shall supply, install and activate a disturbance and shock recorder to record any impact on the transformer during shipment. The recorder shall remain the property of KenGen.
26. PRICE SCHEDULE

Bidders Currency Description 1 Qty. Unit Price Subtotal 33.7/40MVA, 11/132kv, 50 Hz, ONAN/ONAF, 1 YNd1, 3- phase Step-up Gen Transformer complete as per the specifications. Witness of tests by two KenGen Engineers.(at lot manufacturers factory) Supervision of Assembly, Oil filling and routine lot testing of the transformer.(at procuring entitys Sondu power station) (a) = SUB-TOTAL (ITEM1,2,3) 4 4.1 4.2 4.3 4.4 4.5 4.6 4.7 4.8 4.9 SPARES. Qty. Fan + motor, complete Spare 132kV Bushing, Complete with termination clamp Spare Neutral bushing complete with termination clamp 11kV Bushing, complete with termination clamp Mercury Thermometers 1 1 1 1 1 Unit Price Subtotal
2 3
Transformer oil (packed in 210 Litres 10 drums) Flow Indicator with a flow switch 1 Oil pump motor spare (Completer Conservator Rubber bellow (air cell)
(b)
1 1
= SUB-TOTAL, (ITEM 4)
45
(c) = GRAND TOTAL (FOB)= (a+b) For All Suppliers FOB Cost Discount (%) if any Freight charges to Mombasa Port Total Cost & Freight (CFR) Mombasa Port Country of Origin Currency of Tender Delivery Period: (8 months) Warranty Period : 1 year from commission date Tenderers Name Manufacturers Name Country of Manufacturer Tenderers Local agent (where applicable)
Tenderers Name-------------------------------------------------------Tenderers Signature---------------------------------------------------Date-----------------------------------------------Company Stamp
NB. Sign and stamp each page of the price schedule.
46
SECTION G TENDER FORM

Date: ___________ To: Kenya Electricity Generating Company Stima Plaza Phase III, Kolobot Road, Parklands P.O. Box 47946-00100, NAIROBI, Kenya.
Gentlemen and/or Ladies: 1. Having examined the tender documents including Addenda no.s. the receipt of which is hereby duly acknowledged, we, the undersigned, offer to Design, manufacture Supply, Delivery Assembly and Testing of Generator Transformer for Sondu Miriu Power Station. in conformity with the said tender documents for the sum of [total tender amount in words and figures] or such other sums as may be ascertained in accordance with the Schedule of Prices attached herewith and made part of this Tender. 2. We undertake, if our Tender is accepted, to deliver the goods in accordance with the delivery schedule specified in the Schedule of Requirements. 3. If our Tender is accepted, we will obtain the guarantee of a bank in a sum equivalent to 10% percent of the Contract Price for the due performance of the Contract, in the form prescribed by Kenya Electricity Generating Company Limited. 4. We agree to abide by this Tender for a period of 150 days from the date fixed for tender opening of the Instructions to tenderers, and it shall remain binding upon us and may be accepted at any time before the expiration of that period. 5. Until a formal Contract is prepared and executed, this Tender, together with your written acceptance thereof and your notification of award shall constitute a binding Contract between us. 6. We understand that you are not bound to accept the lowest or any tender you may receive. 7. We hereby declare that we have not been debarred from any procurement process and shall not engage in any fraudulent or corrupt act with regard to this purchase. Dated this ________________ day of ________________ 2013
[signature]
[in the capacity of]
Duly authorized to sign tender for and on behalf of
47
SECTION H TENDER SECURITY FORM

(Must be in the Banks letterhead) Whereas. [name of the tenderer] (hereinafter called the tenderer) has submitted its tender dated . For Design, manufacture Supply, Delivery Assembly and Testing of Generator Transformer for Sondu Miriu Power Station. (hereinafter called the Tender) KNOW ALL PEOPLE by these presents that WE. of.. having our registered office at (hereinafter called the Bank), are bound unto Kenya Electricity Generating Company (KenGen. hereinafter called the Procuring entity) in the sum of for which payment well and truly to be made to the said Procuring entity, the Bank binds itself, its successors, and assigns by these presents. Sealed with the Common Seal of the said Bank this _____ day of _________2013. THE CONDITIONS of this obligation are: 1. If the tenderer withdraws its Tender during the period of tender validity specified by the tenderer on the Tender Form; or If the tenderer, having been notified of the acceptance of its Tender by the Procuring entity during the period of tender validity: (a) (b) fails or refuses to execute the Contract Form, if required; or fails or refuses to furnish the performance security, in accordance with the Instructions to tenderers;
2.
We undertake to pay to the Procuring entity up to the above amount upon receipt of its first written demand, without the Procuring entity having to substantiate its demand, provided that in its demand the Procuring entity will note that the amount claimed by it is due to it, owing to the occurrence of one or both of the two conditions, specifying the occurred condition or conditions. 14.4 This guarantee will remain in force up to 24th April 2014 and any demand in respect thereof should reach the Bank not later than the above date.
[signature of the bank]
48
SECTION I CONTRACT FORM

THIS AGREEMENT made the _____ day of __________ 2013 between Kenya Electricity Generating Company Limited of Kenya (hereinafter called the Procuring entity) of the one part and of. [city and country of tenderer] (hereinafter called the tenderer) of the other part: WHEREAS the Procuring entity invited tenders for certain goods, viz Design, manufacture Supply, Delivery Assembly and Testing of Generator Transformer for Sondu Miriu Power Station and has accepted a tender by the tenderer for the supply of those goods in the sum of [Contract price in words and figures] (hereinafter called the Contract Price). NOW THIS AGREEMENT WITNESSETH AS FOLLOWS: 1. In this Agreement words and expressions shall have the same meanings as are respectively assigned to them in the Conditions of Contract referred to. 1. The following documents shall be deemed to form and be read and construed as part of this Agreement, viz.: (a) (b) (c) (d) (e) (f) 3. the Tender Form and the Price Schedule submitted by the tenderer; the Schedule of Requirements; the Technical Specifications; the General Conditions of Contract; the Special Conditions of Contract; and the Procuring entitys Notification of Award.
In consideration of the payments to be made by the Procuring entity to the tenderer as hereinafter mentioned, the tenderer hereby covenants with the Procuring entity to provide the goods and to remedy defects therein in conformity in all respects with the provisions of the Contract The Procuring entity hereby covenants to pay the tenderer in consideration of the provision of the goods and the remedying of defects therein, the Contract Price or such other sum as may become payable under the provisions of the contract at the times and in the manner prescribed by the contract.
4.
IN WITNESS whereof the parties hereto have caused this Agreement to be executed in accordance with their respective laws the day and year first above written. Signed, sealed, delivered by Signed, sealed, delivered by in the presence of______________ the ________(for the Procuring entity) the (for the tenderer)
49
SECTION J PERFORMANCE SECURITY FORM

(Must be in the Banks letterhead) To: Kenya Electricity Generating Company Limited Stima Plaza Phase III, Kolobot Road, Parklands P.O. Box 47936-00100 NAIROBI, KENYA
WHEREAS ...[name of tenderer] (hereinafter called the tenderer) has undertaken, in pursuance of Contract No.____________ [reference number of the contract] dated ____________ 2013 to Design, manufacture Supply, Delivery Assembly and Testing of Generator Transformer for Sondu Miriu Power Station (hereinafter called the Contract). AND WHEREAS it has been stipulated by you in the said Contract that the tenderer shall furnish you with a bank guarantee by a reputable bank for the sum specified therein as security for compliance with the Tenderers performance obligations in accordance with the Contract. AND WHEREAS we have agreed to give the tenderer a guarantee: THEREFORE WE hereby affirm that we are Guarantors and responsible to you, on behalf of the tenderer, up to a total of [amount of the guarantee in words and figures], and we undertake to pay you, upon your first written demand declaring the tenderer to be in default under the Contract and without cavil or argument, any sum or sums within the limits of [amount of guarantee] as aforesaid, without your needing to prove or to show grounds or reasons for your demand or the sum specified therein. This guarantee is valid until the _____ day of __________2013
Signature and seal of the Guarantors
[name of bank or financial institution]
[address]
[date]
50
SECTION K MANUFACTURERS AUTHORIZATION FORM

To: Kenya Electricity Generating Company Limited Stima Plaza Phase III, Kolobot Road, Parklands P.O. Box 47936-00100 NAIROBI, KENYA
WHEREAS . [name of the Manufacturer] who are established and reputable manufacturers of Generator transformers and accessories" having factories at [Address of factory] do hereby authorize. [name and address of Agent] to submit a tender, and subsequently negotiate and sign the Contract with you against tender No.. [reference of the Tender] for the above goods manufactured by us. We hereby extend our full guarantee and warranty as per the General Conditions of Contract for the Design, manufacture Supply, Delivery Assembly and Testing of Generator Transformer for Sondu Miriu Power Station offered for supply by the above firm against this Invitation for Tenders.
[signature for and on behalf of Manufacturer]
Note: 1. This letter of authority should be on the letterhead of the Manufacturer and should be signed by a person competent. 2. The procuring entity reserves right to carry out due diligence to authenticate the letter.
51
SECTION L
MANDATORY CONFIDENTIAL BUSINESS QUESTIONNAIRE
(Must be filled by all applicants or tenderers who choose to participate in this tender)
Name of Applicant (S) . You are requested to give the particulars in Part 1 and either Part 2 (a), 2 (b) or 2 (c), whichever applies to your type of business. Part 2 (d) to part 2(i) must be filled. You are advised that giving wrong or false information on this Form will lead to automatic disqualification / termination of your business proposal at your cost. Part 1 General Business Name:...... Certificate of Incorporation / Registration No. . Location of business premises: Country .... Physical address .Town .. Building Floor. Plot No. .Street / Road ... Postal Address Postal / Country Code. Telephone Nos Fax Nos. . E-mail address Website Contact Person (Full Names) Direct / Mobile Nos. .. Title Power of Attorney (Yes / No) If Yes, attach written document. Nature of Business (Indicate whether manufacturer, distributor, etc) ..... (Applicable to Local suppliers only) Local Authority Trading License No. Expiry Date .. Value Added Tax No... Value of the largest single assignment you have undertaken to date (US$/KShs) Was this successfully undertaken? Yes / No. .(If Yes, attach reference) Name (s) of your banker (s) .... Branches . Tel Nos. .. Part 2 (a) Sole Proprietor Full names ....... Nationality .. Country of Origin ...... *Citizenship details ..... Company Profile . (Attach brochures or annual reports in case of public companies) Part 2 (b) Partnerships Give details of partners as follows: Full Names Nationality 1. . 2.
Citizenship Details . .
Shares ... ....
52
3. 4
.. .
. .
Company Profile .(Attach brochures) Part 2 (c) Registered Company Private or public . Company Profile .(Attach brochures or annual reports in case of public companies) State the nominal and issued capital of the Company Nominal KShs ... Issued KShs ... List of top ten (10) shareholders and distribution of shareholding in the company. Give details of all directors as follows:Full Names Nationality Citizenship Details Shares 1.. .. 2 3 4 . ...... ...... ......
Part 2 (d) Debarment I/We declare that I/We have not been debarred from any procurement process and shall not engage in any fraudulent or corrupt acts with regard to this or any other tender by KenGen and any other public or private institutions. Full Names .. Signature . Dated this .day of 2013. In the capacity of Duly authorized to sign Tender for and on behalf of . Part 2 (e) Criminal Offence I/We, (Name (s) of Director (s)):a) ... b) .... c) d) have not been convicted of any criminal offence relating to professional conduct or the making of false statements or misrepresentations as to its qualifications to enter into a procurement contract within a period of three (3) years preceding the commencement of procurement proceedings. Signed . For and on behalf of M/s .. In the capacity of Dated this day of .2013. Suppliers / Companys Official Rubber Stamp . Part 2 (f) Conflict of Interest I/We, the undersigned state that I / We have no conflict of interest in relation to this procurement: a)
53
b) c) d) For and on behalf of M/s .. In the capacity of . Dated this day of .2013 Suppliers / Companys Official Rubber Stamp . Part 2 (g) Interest in the Firm: Is there any person / persons in KenGen or any other public institution who has interest in the Firm? Yes / No? .. (Delete as necessary) Institution . . (Title) (Signature) (Date) Part 2(h) Experience Please list here below similar projects accomplished or companies / clients you have supplied with similar items or equipments in the last two (2) years. Company Name Country Contract/ Order No. Value
1.. 2. 3.
. ... . ... ....
Contact person (Full Names) . E-mail address. Cell phone no . (Note: The person should be at the level of director) *Attach proof of citizenship * Attach certified copies of the following documents: a) Previous orders from companies supplied before b) Certificate of Incorporation / Registration c) Tax Compliance Certificate (for local suppliers) d) VAT Certificate (for local suppliers) e) Audited Financial Statements / Accounts for the last two (2) years f) Valid Local Authority / Trade License (for local suppliers) *The above documents should be submitted if they are applicable to bidder. Part 2(i) Declaration I / We, the undersigned state and declare that the above information is correct and that I / We give Kenya Electricity Generating Company Limited authority to seek any other references concerning my / our company from whatever sources deemed relevant, e.g. Office of the Registrar of Companies, Bankers, etc. Full names .. Signature. For and on behalf of M/s .. In the capacity of . Dated this day of .2013. Suppliers / Companys Official Rubber Stamp
54

KGN SONDU 10 2013 Tender For Design, Manufacture, Assembly, Test, Supply and Delivery of Generator Transformer For Sondu-Miriu Power Station

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KGN SONDU 10 2013 Tender For Design, Manufacture, Assembly, Test, Supply and Delivery of Generator Transformer For Sondu-Miriu Power Station

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`

KENYA ELECTRICITY GENERATING COMPANY LIMITED

Supply of Generator Transformers for Sondu Miriu Power Station

Table of Contents Section

__________________________________________________________________________ Supply of Generator Transformer for Sondu Miriu Power Station

SECTION A INVITATION TO TENDER

SUPPLY CHAIN MANAGER

__________________________________________________________________________ Supply of Generator Transformer for Sondu Miriu Power Station

SECTION B INSTRUCTIONS TO TENDERERS Introduction

The Tender Document

__________________________________________________________________________ Supply of Generator Transformer for Sondu Miriu Power Station

__________________________________________________________________________ Supply of Generator Transformer for Sondu Miriu Power Station

__________________________________________________________________________ Supply of Generator Transformer for Sondu Miriu Power Station

__________________________________________________________________________ Supply of Generator Transformer for Sondu Miriu Power Station

__________________________________________________________________________ Supply of Generator Transformer for Sondu Miriu Power Station

__________________________________________________________________________ Supply of Generator Transformer for Sondu Miriu Power Station

Opening and Evaluation of Tenders

__________________________________________________________________________ Supply of Generator Transformer for Sondu Miriu Power Station

__________________________________________________________________________ Supply of Generator Transformer for Sondu Miriu Power Station

__________________________________________________________________________ Supply of Generator Transformer for Sondu Miriu Power Station

__________________________________________________________________________ Supply of Generator Transformer for Sondu Miriu Power Station

__________________________________________________________________________ Supply of Generator Transformer for Sondu Miriu Power Station

Name of client and contact person

Type and Rating of Transform er

Year of contract completion(attac h award and completion certificates)

Value of Contract (USD)

complete as per format below in separate sheet.

__________________________________________________________________________ Supply of Generator Transformer for Sondu Miriu Power Station

__________________________________________________________________________ Supply of Generator Transformer for Sondu Miriu Power Station

SECTION C GENERAL CONDITIONS OF CONTRACT

(b) (c) (d) (e)

__________________________________________________________________________ Supply of Generator Transformer for Sondu Miriu Power Station

__________________________________________________________________________ Supply of Generator Transformer for Sondu Miriu Power Station

__________________________________________________________________________ Supply of Generator Transformer for Sondu Miriu Power Station

__________________________________________________________________________ Supply of Generator Transformer for Sondu Miriu Power Station

SECTION D SPECIAL CONDITIONS OF CONTRACT 1. Definitions

12. Payment Terms & Conditions

__________________________________________________________________________ Supply of Generator Transformer for Sondu Miriu Power Station

(c) Advance Payment Advance Payment is not applicable to this tender.

__________________________________________________________________________ Supply of Generator Transformer for Sondu Miriu Power Station

SECTION E TECHNICAL SPECIFICATIONS, PRICE AND SCHEDULE OF REQUIREMENTS

Schedule of mandatory Technical Requirements:

__________________________________________________________________________ Supply of Generator Transformer for Sondu Miriu Power Station

__________________________________________________________________________ Supply of Generator Transformer for Sondu Miriu Power Station

__________________________________________________________________________ Supply of Generator Transformer for Sondu Miriu Power Station

__________________________________________________________________________ Supply of Generator Transformer for Sondu Miriu Power Station

__________________________________________________________________________ Supply of Generator Transformer for Sondu Miriu Power Station

__________________________________________________________________________ Supply of Generator Transformer for Sondu Miriu Power Station

Low Voltage Bushings: 9.5.1 9.5.2

9.5.3 9.5.4 9.5.5

Interternal Neutral Current Transformers 9.6.1

REF Protection BUSBAR Protection

__________________________________________________________________________ Supply of Generator Transformer for Sondu Miriu Power Station

Oil Filled Bushing Current Transformers for HV Bushings. 9.7.1

5P20 5P20 Class X 0.2

BUSBAR Protection OVERCURRENT Protection DIFFERENTIAL Protection METERING

1000/1 R,Y,B 200/1 200/1 400/1 R,Y,B R,Y,B R,Y,B

Oil filled Bushing Current Transformers for LV Bushings. 9.8.1

To match the WTI

__________________________________________________________________________ Supply of Generator Transformer for Sondu Miriu Power Station

__________________________________________________________________________ Supply of Generator Transformer for Sondu Miriu Power Station

__________________________________________________________________________ Supply of Generator Transformer for Sondu Miriu Power Station