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REPUBLIC OF KENYA

NATIONAL COMPETITIVE BIDDING (NCB)

NCB No: MOEST/5/2013 2014


For

PROVISION OF GARBAGE COLLECTION SERVICES BETWEEN JOGOO HOUSE B AND JOGOO HOUSE A Purc !"#r: Ministry of Education, Science
and Technology

Cou$%r&: Republic of Kenya


I""u#' o$: OCTOBER, 2013

CLOSING DATE: ()% No*#+,#r- ./(0 AT (/1// A1M

TABLE OF CONTENTS TABLE OF CONTENTS...............................................................................................................2 2.13Eligible tenderers....................................................................................................................5 2.13Cost of tendering.....................................................................................................................5 2.13Contents of tender documents.................................................................................................5 2.13Cl rific tion of !ocuments ...................................................................................................." 2.13Amendment of documents ....................................................................................................." 2.13L ngu ge of tender................................................................................................................." 2.13!ocuments Com#rising t$e Tender ........................................................................................" 2.13Form of Tender.......................................................................................................................% 2.13Tender &rices..........................................................................................................................% 2.13Tender Currencies ..................................................................................................................% 2.13Tenderers Eligibilit' nd (u lific tions.................................................................................% 2.12 Tender Securit'......................................................................................................................) 2.13* lidit' of Tenders ................................................................................................................+ 2.1, Form t nd Signing of Tender ..............................................................................................+ 2.15 Se ling nd - r.ing of Tenders ...........................................................................................+ 2.1" !e dline for Submission of Tenders ...................................................................................1/ 2.1% -odific tion nd 0it$dr 0 l of tenders ..............................................................................1/ 2.1) O#ening of Tenders .............................................................................................................1/ 2.1+ Cl rific tion of tenders........................................................................................................11 2.2/ &relimin r' E1 min tion nd 2es#onsi3eness.....................................................................11 2.21 Con3ersion to single currenc'...........................................................................................12 2.22 E3 lu tion nd com# rison of tenders.................................................................................12 2.23. Cont cting t$e #rocuring entit'...........................................................................................13 2.2, A0 rd of Contr ct ..............................................................................................................13 2.25 Notific tion of 0 rd...........................................................................................................1, 2.2" Signing of Contr ct .............................................................................................................1, 2.2% &erform nce Securit' ..........................................................................................................1, 2.2) Corru#t or Fr udulent &r ctices ..........................................................................................15 3.1 !efinitions.............................................................................................................................2/

3.2 A##lic tion ..........................................................................................................................2/ 3.3 St nd rds ..............................................................................................................................2/ 3.5 & tent 2ig$t4s ........................................................................................................................2/ 3." &erform nce Securit' ............................................................................................................2/ 3.% 5ns#ections nd Tests ............................................................................................................21 3.) & 'ment.................................................................................................................................21 3.+ &rices.....................................................................................................................................21 3.1/ Assignment..........................................................................................................................22 3.11 Termin tion for !ef ult ......................................................................................................22 3.12 Termin tion of insol3enc'...................................................................................................22 3.13 Termin tion for con3enience ..............................................................................................22 3.1, 2esolution of dis#utes .........................................................................................................23 3.15 6o3erning L ngu ge............................................................................................................23 3.1" Force - 7eure......................................................................................................................23 3.1% A##lic ble L 0....................................................................................................................23 3.1) Notices.................................................................................................................................23 &25CE SC8E!9LE FO2 SE2*5CES................................................................................25 FO2- OF TEN!E2...................................................................................................................2" CONF5!ENT5AL B9S5NESS (9EST5ONNA52E....................................................................2% TEN!E2 SEC925T: ;BAN< 69A2ANTEE=.........................................................................2) TEN!E2>SEC925N6 !ECLA2AT5ON...................................................................................3/ 5NTE625T: !ECLA2AT5ON...................................................................................................31 NON>!EBA2-ENT STATE-ENT FO2-..............................................................................32 LETTE2 OF NOT5F5CAT5ON TO 9NS9CCESSF9L B5!!E2S............................................3" LETTE2 OF ACCE&TANCE?NOT5F5CAT5ON OF A@A2!...................................................3% FO2- OF CONT2ACT A62EE-ENT....................................................................................3) BAN<?5NS92ANCE &E2FO2-ANCE 69A2ANTEE...........................................................3+ BAN<?5NS92ANCE A!*ANCE &A:-ENT 69A2ANTEE.................................................,/ S5TE *5S5T CLEA2ANCE CE2T5F5CATE...............................................................................,1

MINISTR2 OF EDUCATION- SCIENCE 3 TECHNOLOG2

TENDER NOTICE T$e MINISTRY OF EDUCATION, SCIENCE & TECHNOLOGY in3ites se led tenders from eligible c ndid tes for t$e #ro3ision of Garbage Collec !o" Ser#!ce$ be %ee" &ogoo Ho'$e (B) a"* &ogoo Ho'$e (A) for t$e #eriod of 1st A nu r'B 2/1, to 31t$ !ecember 2/1,+ 5nterested eligible c ndid tes m ' obt in furt$er inform tion nd ins#ect t$e tender documents from &rocurement office loc ted t Aogoo 8ouse CB4 ) t$ floor 2oom No. )/3 long 8 r mbee A3enueB during norm l 0or.ing $ours u#on # 'ment of non > refund ble fee of K$,$ -,...+.. /O"e T,o'$a"* S,!ll!"g$0 in b n.er c$eDue #er set of document # ' ble to -inistr' of Educ tionB Science E Tec$nolog' on + t$ floor c s$ officeB 2oom +25 Aogoo 8ouse FBG. T$e documents c n lso be 3ie0ed nd do0nlo ded from t$e 0ebsite $tt#H??000.educ tion.go..eB nd t$e bidders 0$o do0nlo d t$e tender documents from t$e 0ebsite 1'$ 2or%ar* ,e!r 3ar !c'lar$ !11e*!a el4 2or recor*$ a"* a"4 2'r ,er e"*er clar!2!ca !o"$ a"* a**e"*a o 33o5e*'ca !o"+go+6e 2or recor*!"g+ Do%"loa*e* co3!e$ are 2ree+ No o ,er e1a!l $,o'l* be '$e*+ T,!$ Te"*er !$ e7cl'$!#el4 re$er#e* 2or ,e 4o' ,, %o1e" a"* 3er$o"$ %! , *!$ab!l! 4+ Bids must be ccom# nied b' b!* $ec'r!"g *eclara !o" 2or1 2or ,e 4o' ,8 %o1e" a"* 3er$o"$ %! , *!$ab!l! 4 F ilure to fill nd sign t$e bid securing decl r tion form s$ ll utom tic ll' le d to disDu lific tion of t$e unsecured bidsB nd must be deli3ered toH THE PRINCIPAL SECRETARY MINISTRY OF EDUCATION, SCIENCE & TECHNOLOGY P+O+ BO9 :..;. NAIROBI or be de#osited t t$e tender bo1 loc ted in front of t$e rece#tion re of Aogoo 8ouse CB4 8 r mbee A3enueB on or before -< , No#e1ber, =.-: a -.+.. a+1+ Com#lete tender documents in #l in se led en3elo#es nd m r.ed CTe"*er No+ MOEST>.?>=.-:@=.-;8 Pro#!$!o" o2 garbage collec !o" $er#!ce$, $,o'l* be a**re$$e* o ,e Pr!"c!3al Secre ar4 M!"!$ r4 o2 E*'ca !o", Sc!e"ce & Tec,"olog4 P+O+ Bo7 :..;. Na!rob!+ L te bids s$ ll not be cce#ted fter closing time nd d te. Tenders s$ ll be o#ened immedi tel' t$ere fter in t$e #resence of c ndid tes4 re#resent ti3es 0$o c$oose to ttend on -< , No#e1ber, =.-: a -.+...a+1+ on -. , 2loor co"2ere"ce roo1+ Hea* S'33l4 C,a!" Ma"age1e" ForA Pr!"c!3al Secre ar4+

SECTION IIA INSTRUCTIONS TO TENDERERS =+-: El!g!ble e"*erer$


2.1.1. T$is 5n3it tion to tender is o#en to ll tenderers eligible s described in t$e instructions to tenderers. Successful tenderers s$ ll #ro3ide t$e ser3ices for t$e sti#ul ted dur tion from t$e d te of commencement ;$erein fter referred to s t$e term= s#ecified in t$e tender documents. 2.1.2. T$e #rocuring entit'4s em#lo'eesB committee membersB bo rd members nd t$eir rel ti3e ;s#ouse nd c$ildren= re not eligible to # rtici# te in t$e tender unless 0$ere s#eci ll' llo0ed under section 131 of t$e Act. 2.1.3. Tenderers s$ ll #ro3ide t$e Du lific tion inform tion st tement t$ t t$e tenderer ;including ll membersB of 7oint 3enture nd subcontr ctors= is not ssoci tedB or $ 3e been ssoci ted in t$e # stB directl' or indirectl'B 0it$ firm or n' of its ffili tes 0$ic$ $ 3e been eng ged b' t$e &rocuring entit' to #ro3ide consulting ser3ices for t$e #re# r tion of t$e designB s#ecific tionsB nd ot$er documents to be used for t$e #rocurement of t$e ser3ices under t$is 5n3it tion for tenders. 2.1.,. Tenderers in3ol3ed in corru#t or fr udulent #r ctices or deb rred from # rtici# ting in #ublic #rocurement s$ ll not be eligible.

=+-: Co$ o2 e"*er!"g


=+=+T$e Tenderer s$ ll be r ll costs ssoci ted 0it$ t$e #re# r tion nd submission of its tenderB nd t$e #rocuring entit'B 0ill in no c se be res#onsible or li ble for t$ose costsB reg rdless of t$e conduct or outcome of t$e tendering #rocess. T$e #rice to be c$ rged for t$e tender document s$ ll not e1ceed <s$s.5B///?I T$e #rocuring entit' s$ ll llo0 t$e tenderer to re3ie0 t$e tender document free of c$ rge before #urc$ se.

=+=+= =+=+:

=+-: Co" e" $ o2 e"*er *oc'1e" $


2.1.5. T$e tender document com#rises of t$e documents listed belo0 nd ddend issued in ccord nce 0it$ cl use " of t$ese instructions to tenders i= ii= iii= i3= 3= 3i= 3ii= 3iii= i1= 1= 1i= 1ii= 1iii= 5nstructions to tenderers 6ener l Conditions of Contr ct S#eci l Conditions of Contr ct Sc$edule of 2eDuirements !et ils of ser3ice Form of tender &rice sc$edules Contr ct form Confidenti l business Duestionn ire form Tender securit' form &erform nce securit' form &rinci# l4s or m nuf cturers ut$oriJ tion form !ecl r tion form 5

2.3.2. T$e Tenderer is e1#ected to e1 mine ll instructionsB formsB termsB nd s#ecific tions in t$e tender documents. F ilure to furnis$ ll inform tion reDuired b' t$e tender documents or to submit tender not subst nti ll' res#onsi3e to t$e tender documents in e3er' res#ect 0ill be t t$e tenderers ris. nd m ' result in t$e re7ection of its tender.

=+-: Clar!2!ca !o" o2 Doc'1e" $


2.1.". A #ros#ecti3e c ndid te m .ing inDuiries of t$e tender document m ' notif' t$e &rocuring entit' in 0riting or b' #ostB f 1 or em il t t$e entit'4s ddress indic ted in t$e 5n3it tion for tenders. T$e &rocuring entit' 0ill res#ond in 0riting to n' reDuest for cl rific tion of t$e tender documentsB 0$ic$ it recei3es no l ter t$ n se3en ;%= d 's #rior to t$e de dline for t$e submission of tendersB #rescribed b' t$e #rocuring entit'. @ritten co#ies of t$e &rocuring entities res#onse ;including n e1#l n tion of t$e Duer' but 0it$out identif'ing t$e source of inDuir'= 0ill be sent to ll #ros#ecti3e tenderers 0$o $ 3e recei3ed t$e tender documentsG 2.1.%. T$e #rocuring entit' s$ ll re#l' to n' cl rific tions soug$t b' t$e tenderer 0it$in 3 d 's of recei3ing t$e reDuest to en ble t$e tenderer to m .e timel' submission of its tender

=+-: A1e"*1e" o2 *oc'1e" $


2.1.). At n' time #rior to t$e de dline for submission of tendersB t$e &rocuring entit'B for n' re sonB 0$et$er t its o0n initi ti3e or in res#onse to cl rific tion reDuested b' #ros#ecti3e tendererB m ' modif' t$e tender documents b' issuing n ddendum. 2.1.+. All #ros#ecti3e tenderers 0$o $ 3e obt ined t$e tender documents 0ill be notified of t$e mendment b' #ostB f 1 or em il nd suc$ mendment 0ill be binding on t$em. 2.5.3. 5n order to llo0 #ros#ecti3e tenderers re son ble time in 0$ic$ to t .e t$e mendment into ccount in #re# ring t$eir tendersB t$e &rocuring entit'B t its discretionB m ' e1tend t$e de dline for t$e submission of tenders.

=+-: La"g'age o2 e"*er


2.".1. T$e tender #re# red b' t$e tendererB s 0ell s ll corres#ondence nd documents rel ting to t$e tender e1c$ nged b' t$e tenderer nd t$e &rocuring entit'B s$ ll be 0ritten in Englis$ l ngu ge. An' #rinted liter ture furnis$ed b' t$e tenderer m ' be 0ritten in not$er l ngu ge #ro3ided t$e' re ccom# nied b' n ccur te Englis$ tr nsl tion of t$e rele3 nt # ss ges in 0$ic$ c seB for #ur#oses of inter#ret tion of t$e tenderB t$e Englis$ tr nsl tion s$ ll go3ern.

=+-: Doc'1e" $ Co13r!$!"g ,e Te"*er


T$e tender #re# red b' t$e tenderer s$ ll com#rise t$e follo0ing com#onentsH ; = A Tender Form nd &rice Sc$edule com#leted in ccord nce 0it$ "

# r gr #$ +B 1/ nd 11 belo0. ;b= !ocument r' e3idence est blis$ed in ccord nce 0it$ Cl use 2.11 t$ t t$e tenderer is eligible to tender nd is Du lified to #erform t$e contr ct if its tender is cce#tedK ;c= Tender securit' furnis$ed is in ccord nce 0it$ Cl use 2.12 ;d=Confidenti l business Duestionn ire

=+-: For1 o2 Te"*er


2.).1 T$e tenderers s$ ll com#lete t$e Form of Tender nd t$e ##ro#ri te &rice Sc$edule furnis$ed in t$e tender documentsB indic ting t$e ser3ices to be #erformed.

=+-: Te"*er Pr!ce$


2.+.1 2.+.2 2.+.3 T$e tenderer s$ ll indic te on t$e &rice sc$edule t$e unit #rices 0$ere ##lic ble nd tot l tender #rices of t$e ser3ices it #ro#oses to #ro3ide under t$e contr ct. &rices indic ted on t$e &rice Sc$edule s$ ll be t$e cost of t$e ser3ices Duoted including ll customs duties nd *AT nd ot$er t 1es # ' bleH &rices Duoted b4 t$e tenderer s$ ll rem in fi1ed during t$e term of t$e contr ct unless ot$er0ise greed b' t$e # rties. A tender submitted 0it$ n d7ust ble #rice Duot tion 0ill be tre ted s non>res#onsi3e nd 0ill be re7ectedB #ursu nt to # r gr #$ 2.22. Contr ct #rice 3 ri tions s$ ll not be llo0ed for contr cts not e1ceeding one 'e r ;12 mont$s= @$ere contr ct #rice 3 ri tion is llo0edB t$e 3 ri tion s$ ll not e1ceed 1/L of t$e origin l contr ct #rice. &rice 3 ri tion reDuests s$ ll be #rocessed b' t$e #rocuring entit' 0it$in 3/ d 's of recei3ing t$e reDuest.

2.+., 2.+.5 2.+."

=+-: Te"*er C'rre"c!e$ 2.10.1


&rices s$ ll be Duoted in <en' S$illings unless ot$er0ise s#ecified in t$e ##endi1 to in 5nstructions to Tenderers

=+-: Te"*erer$ El!g!b!l! 4 a"* B'al!2!ca !o"$ .1((1(


&ursu nt to Cl use 2.1 t$e tenderer s$ ll furnis$B s # rt of its tenderB documents est blis$ing t$e tenderers eligibilit' to tender nd its Du lific tions to #erform t$e contr ct if its tender is cce#ted.

2.11.2 T$e document r' e3idence of t$e tenderers Du lific tions to #erform t$e contr ct if its tender is cce#ted s$ ll est blis$ to t$e &rocuring entit'4s s tisf ction t$ t t$e tenderer $ s t$e fin nci l nd tec$nic l c # bilit' necess r' to #erform t$e contr ct.

=+-= Te"*er Sec'r! 4


2.12.1 T$e tenderer s$ ll furnis$B s # rt of its tenderB nd form s#ecified in t$e 5n3it tion to tender. tender securit' for t$e mount

2.12.2 T$e tender securit' s$ ll be in t$e mount not e1ceeding 2 #er cent of t$e tender #rice. 2.12.2 T$e tender securit' is reDuired to #rotect t$e &rocuring entit' g inst t$e ris. of Tenderer4s conduct 0$ic$ 0ould 0 rr nt t$e securit'4s forfeitureB #ursu nt to # r gr #$ 2.12.% 2.12.3 T$e tender securit' s$ ll be denomin ted in <en' S$illings or in not$er freel' con3ertible currenc' nd s$ ll be in t$e form ofH = A b n. gu r ntee. b= C s$. c= Suc$ insur nce gu r ntee ##ro3ed b' t$e Aut$orit'. d= Letter of credit 2.12., An' tender not secured in ccord nce 0it$ # r gr #$ 2.12.1 nd 2.12.3 0ill be re7ected b' t$e &rocuring entit' s non res#onsi3eB #ursu nt to # r gr #$ 2.2/ 2.12.5 9nsuccessful tenderer4s securit' 0ill be disc$ rged or returned s #rom#tl' s #ossible but not l ter t$ n t$irt' ;3/= d 's fter t$e e1#ir tion of t$e #eriod of tender 3 lidit' #rescribed b' t$e #rocuring entit'. 2.12." T$e successful tenderer4s tender securit' 0ill be disc$ rged u#on t$e tenderer signing t$e contr ctB #ursu nt to # r gr #$ 2.2+B nd furnis$ing t$e #erform nce securit'B #ursu nt to # r gr #$ 2.3/. 2.12.% T$e tender securit' m ' be forfeitedH ; = 5f tenderer %! ,*ra%$ its tender *'r!"g t$e #eriod of tender 3 lidit' s#ecified b' t$e #rocuring entit' on t$e Tender FormK or ;b= 5n t$e c se of successful tendererB if t$e tenderer f ilsH ;i= to sign t$e contr ct in ccord nce 0it$ # r gr #$ 3/ or ;ii= to furnis$ #erform nce securit' in ccord nce 0it$ # r gr #$ 31. )

;c= 5f t$e tenderer re7ectsB correction of n error in t$e tender.

=+-: Cal!*! 4 o2 Te"*er$ 2.13.1


Tenders s$ ll rem in 3 lid for +/ d 's or s s#ecified in t$e in3it tion to tender fter d te of tender o#ening #rescribed b' t$e &rocuring entit'B #ursu nt to # r gr #$ 2.1). A tender 3 lid for s$orter #eriod s$ ll be re7ected b' t$e &rocuring entit' s nonres#onsi3e.

2.13.2 5n e1ce#tion l circumst ncesB t$e &rocuring entit' m ' solicit t$e Tenderer4s consent to n e1tension of t$e #eriod of 3 lidit'. T$e reDuest nd t$e res#onses t$ereto s$ ll be m de in 0riting. T$e tender securit' #ro3ided under # r gr #$ 2.12 s$ ll lso be suit bl' e1tended. A tenderer m ' refuse t$e reDuest 0it$out forfeiting its tender securit'. A tenderer gr nting t$e reDuest 0ill not be reDuired nor #ermitted to modif' its tender.

=+-; For1a a"* S!g"!"g o2 Te"*er 2.14.1


T$e tenderer s$ ll #re# re t0o co#ies of t$e tenderB cle rl' / m r.ing e c$ FO2565NAL TEN!E2G nd FCO&: OF TEN!E2BG s ##ro#ri te. 5n t$e e3ent of n' discre# nc' bet0een t$emB t$e origin l s$ ll go3ern.

2.1,.2 T$e origin l nd ll co#ies of t$e tender s$ ll be t'#ed or 0ritten in indelible in. nd s$ ll be signed b' t$e tenderer or #erson or #ersons dul' ut$oriJed to bind t$e tenderer to t$e contr ct. All # ges of t$e tenderB e1ce#t for un mended #rinted liter tureB s$ ll be initi led b' t$e #erson or #ersons signing t$e tender. 2.1,.3 T$e tender s$ ll $ 3e no interline tionsB er suresB or o3er0riting e1ce#t s necess r' to correct errors m de b' t$e tendererB in 0$ic$ c se suc$ corrections s$ ll be initi led b' t$e #erson or #ersons signing t$e tender.

=+-? Seal!"g a"* Mar6!"g o2 Te"*er$ 2.15.1


T$e tenderer s$ ll se l t$e origin l nd e c$ co#' of t$e tender in se# r te en3elo#esB dul' m r.ing t$e en3elo#es s (ORIGINALG nd (COPY.G T$e en3elo#es s$ ll t$en be se led in n outer en3elo#e. T$e inner nd outer en3elo#es s$ llH ; = be ddressed to t$e &rocuring entit' t t$e ddress gi3en in t$e in3it tion to tender ;b= be rB tender number nd n me in t$e in3it tion to tender nd t$e 0ordsH (DO NOT OPEN BEFORE -< , No#e1ber, =.-: a -.+.. a+1+ 2.15.3 T$e inner en3elo#es s$ ll lso indic te t$e n me nd ddress of t$e tenderer to en ble t$e tender to be returned uno#ened in c se it is decl red Fl teG. M 2.15., 5f t$e outer en3elo#e is not se led nd m r.ed s reDuired b' # r gr #$ 2.15.2B t$e &rocuring entit' 0ill ssume no res#onsibilit' for t$e tender4s mis#l cement or #rem ture o#ening. +

=+-D Dea*l!"e 2or S'b1!$$!o" o2 Te"*er$ 2.16.1


Tenders must be recei3ed b' t$e &rocuring entit' t t$e ddress s#ecified under # r gr #$ 2.15.2 no l ter t$ n -< , No#e1ber, =.-: t -.+.. a+1

2.1".2 T$e #rocuring entit' m 'B t its discretionB e1tend t$is de dline for t$e submission of tenders b' mending t$e tender documents in ccord nce 0it$ # r gr #$ "B in 0$ic$ c se ll rig$ts nd oblig tions of t$e #rocuring entit' nd c ndid tes #re3iousl' sub7ect to t$e de dline 0ill t$ere fter be sub7ect to t$e de dline s e1tended. 2.1".3 Bul.' tenders 0$ic$ 0ill not fit in t$e tender bo1 s$ ll be recei3ed b' t$e #rocuring entit' s #ro3ided for in t$e ##endi1.

=+-E Mo*!2!ca !o" a"* %! ,*ra%al o2 e"*er$ 2.17.1


T$e tenderer m ' modif' or 0it$dr 0 its tender fter t$e tender4s submissionB #ro3ided t$ t 0ritten notice of t$e modific tion B including substitution or 0it$dr 0 l of t$e tender4s is recei3ed b' t$e #rocuring entit' #rior to t$e de dline #rescribed for t$e submission of tenders.

2.1%.2 T$e Tenderer4s modific tion or 0it$dr 0 l notice s$ ll be #re# redB se ledB m r.edB nd dis# tc$ed in ccord nce 0it$ t$e #ro3isions of # r gr #$ 2.15. A 0it$dr 0 l notice m ' lso be sent b' c bleB but follo0ed b' signed confirm tion co#'B #ostm r.ed not l ter t$ n t$e de dline for submission of tenders. 2.1%.3 No tender m ' be modified fter t$e de dline for submission of tenders. 2.1%., No tender m ' be 0it$dr 0n in t$e inter3 l bet0een t$e de dline for submission of tenders nd t$e e1#ir tion of t$e #eriod of tender 3 lidit' s#ecified b' t$e tenderer on t$e Tender Form. @it$dr 0 l of tender during t$is inter3 l m ' result in t$e Tenderer4s forfeiture of its tender securit'B #ursu nt to # r gr #$ 2.12.%. 2.1%.5 T$e #rocuring entit' m ' t n' time termin te #rocurement #roceedings before contr ct 0 rd nd s$ ll not be li ble to n' #erson for t$e termin tion. 2.1%." T$e #rocuring entit' s$ ll gi3e #rom#t notice of t$e termin tion to t$e tenderers nd on reDuest gi3e its re sons for termin tion 0it$in 1, d 's of recei3ing t$e reDuest from n' tenderer. =+-FO3e"!"g o2 Te"*er$ 2.1).1 T$e &rocuring entit' 0ill o#en ll tenders in t$e #resence of tenderers4 re#resent ti3es 0$o c$oose to ttendB t 1/.// .m. on -< , No#e1ber, =.-: nd in t$e loc tion s#ecified in t$e in3it tion to tender. T$e tenderers4 re#resent ti3es 0$o re #resent s$ ll sign register e3idencing t$eir ttend nce. 2.1).3 T$e tenderers4 n mesB tender modific tions or 0it$dr 0 lsB tender #ricesB discountsB nd t$e #resence or bsence of reDuisite tender securit' nd suc$ ot$er 1/

det ils s t$e &rocuring Entit'B t its discretionB m ' consider ##ro#ri teB 0ill be nnounced t t$e o#ening. 2.1)., T$e #rocuring entit' 0ill #re# re minutes of t$e tender o#ening 0$ic$ 0ill be submitted to t$e tenderers t$ t signed t$e tender o#ening register nd 0ill $ 3e m de t$e reDuest.

=+-< Clar!2!ca !o" o2 e"*er$ 2.19.1


To ssist in t$e e1 min tionB e3 lu tion nd com# rison of tenders t$e #rocuring entit' m ' t its discretionB s. t$e tenderer for cl rific tion of its tender. T$e reDuest for cl rific tion nd t$e res#onse s$ ll be in 0ritingB nd no c$ nge in t$e #rices or subst nce s$ ll be soug$tB offeredB or #ermitted.

2.1+.2 An' effort b' t$e tenderer to influence t$e #rocuring entit' in t$e #rocuring entit'4s tender e3 lu tionB tender com# rision or contr ct 0 rd decisions m ' result in t$e re7ection of t$e tenderers tender. Com# rison or contr ct tenderers4 tender. 0 rd decisions m ' result in t$e re7ection of t$e

=+=. Prel!1!"ar4 E7a1!"a !o" a"* Re$3o"$!#e"e$$ 2.20.1


T$e &rocuring entit' 0ill e1 mine t$e tenders to determine 0$et$er t$e' re com#leteB 0$et$er n' com#ut tion l errors $ 3e been m deB 0$et$er reDuired securities $ 3e been furnis$ed 0$et$er t$e documents $ 3e been #ro#erl' signedB nd 0$et$er t$e tenders re gener ll' in order.

2.2/.2 Arit$metic l errors 0ill be rectified on t$e follo0ing b sis. 5f t$ere is discre# nc' bet0een t$e unit #rice nd t$e tot l #rice t$ t is obt ined b' multi#l'ing t$e unit #rice nd Du ntit'B t$e unit #rice s$ ll #re3 ilB nd t$e tot l #rice s$ ll be corrected. if t$e c ndid te does not cce#t t$e correction of t$e errorsB its tender 0ill be re7ectedB nd its tender securit' m ' be forfeited. 5f t$ere is discre# nc' bet0een 0ords nd figuresB t$e mount in 0ords 0ill #re3 il. 2.2/.3 T$e &rocuring entit' m ' 0 i3e n' minor inform lit' or nonconformit' or irregul rit' in tender 0$ic$ does not constitute m teri l de3i tionB #ro3ided suc$ 0 i3er does not #re7udice or ffect t$e rel ti3e r n.ing of n' tenderer. 2.2/., &rior to t$e det iled e3 lu tionB #ursu nt to # r gr #$ 23B t$e &rocuring entit' 0ill determine t$e subst nti l res#onsi3eness of e c$ tender to t$e tender documents. For #ur#oses of t$ese # r gr #$sB subst nti ll' res#onsi3e tender is one 0$ic$ conforms to ll t$e terms nd conditions of t$e tender documents 0it$out m teri l de3i tions. T$e &rocuring entit'4s determin tion of tender4s res#onsi3eness is to be b sed on t$e contents of t$e tender itself 0it$out recourse to e1trinsic e3idence. 2.2/.5 5f tender is not subst nti ll' res#onsi3eB it 0ill be re7ected b' t$e &rocuring entit' nd m ' not subseDuentl' be m de res#onsi3e b' t$e tenderer b' correction of t$e nonconformit'.

11

=+=- Co"#er$!o" o a $!"gle c'rre"c4 2.21.1


@$ere ot$er currencies re usedB t$e #rocuring entit' 0ill con3ert t$ose currencies to <en' s$illings using t$e selling e1c$ nge r te on t$e d te of tender closing #ro3ided b' t$e centr l b n. of <en' .

=+== E#al'a !o" a"* co13ar!$o" o2 e"*er$+ 2.22.1


T$e #rocuring entit' 0ill e3 lu te nd com# re t$e tenders 0$ic$ $ 3e been determined to be subst nti ll' res#onsi3eB #ursu nt to # r gr #$ 2.2/

2.22.2 T$e com# rison s$ ll be of t$e #rice including ll costs s 0ell s duties nd t 1es # ' ble on ll t$e m teri ls to be used in t$e #ro3ision of t$e ser3ices. 2.22.3 T$e &rocuring entit'4s e3 lu tion of tender 0ill t .e into ccountB in ddition to t$e tender #riceB t$e follo0ing f ctorsB in t$e m nner nd to t$e e1tent indic ted in # r gr #$ 2.22., nd in t$e tec$nic l s#ecific tionsH ; = o#er tion l #l n #ro#osed in t$e tenderK ;b= de3i tions in # 'ment sc$edule from t$ t s#ecified in t$e S#eci l Conditions of Contr ctK 2.22., &ursu nt to # r gr #$ 22.3 t$e follo0ing e3 lu tion met$ods 0ill be ##liedH ; = Operational Plan. T$e &rocuring entit' reDuires t$ t t$e ser3ices under t$e 5n3it tion for Tenders s$ ll be #erformed t t$e time s#ecified in t$e Sc$edule of 2eDuirements. Tenders offering to #erform longer t$ n t$e #rocuring entit'4s reDuired deli3er' time 0ill be tre ted s non>res#onsi3e nd re7ected. ;b= Deviation in payment schedule. Tenderers s$ ll st te t$eir tender #rice for t$e # 'ment on sc$edule outlined in t$e s#eci l conditions of contr ct. Tenders 0ill be e3 lu ted on t$e b sis of t$is b se #rice. Tenderers reB $o0e3erB #ermitted to st te n ltern ti3e # 'ment sc$edule nd indic te t$e reduction in tender #rice t$e' 0is$ to offer for suc$ ltern ti3e # 'ment sc$edule. T$e &rocuring entit' m ' consider t$e ltern ti3e # 'ment sc$edule offered b' t$e selected tenderer. 2.22.5 T$e tender e3 lu tion committee s$ ll e3 lu te t$e tender 0it$in 3/ d 's from t$e d te of o#ening t$e tender. 2.22." To Du lif' for contr ct 0 rdsB t$e tenderer s$ ll $ 3e t$e follo0ingH> ; = ;b= Necess r' Du lific tionsB c # bilit' e1#erienceB ser3icesB eDui#ment nd f cilities to #ro3ide 0$ t is being #rocured. Leg l c # cit' to enter into contr ct for #rocurement 12

;c=

S$ ll not be insol3entB in recei3ers$i#B b n.ru#t or in t$e #rocess of being 0ound u# nd is not t$e sub7ect of leg l #roceedings rel ting to t$e foregoing S$ ll not be deb rred from # rtici# ting in #ublic #rocurement.

;d=

=+=:+ Co" ac !"g ,e 3roc'r!"g e" ! 4 2.23.1


Sub7ect to # r gr #$ 2.1+B no tenderer s$ ll cont ct t$e #rocuring entit' on n' m tter rel ting to its tenderB from t$e time of t$e tender o#ening to t$e time t$e contr ct is 0 rded.

2.23.2 An' effort b' tenderer to influence t$e #rocuring entit' in its decisions on tender e3 lu tion tender com# rison or contr ct 0 rd m ' result in t$e re7ection of t$e tenderers tender.

=+=; A%ar* o2 Co" rac a) Po"% 4u!5676c!%6o$ 2.24.1


5n t$e bsence of #re>Du lific tionB t$e &rocuring entit' 0ill determine to its s tisf ction 0$et$er t$e tenderer t$ t is selected s $ 3ing submitted t$e lo0est e3 lu ted res#onsi3e tender is Du lified to #erform t$e contr ct s tisf ctoril'.

2.2,.2 T$e determin tion 0ill t .e into ccount t$e tenderer4s fin nci l nd tec$nic l c # bilities. 5t 0ill be b sed u#on n e1 min tion of t$e document r' e3idence of t$e tenderers Du lific tions submitted b' t$e tendererB #ursu nt to # r gr #$ 2.1.2B s 0ell s suc$ ot$er inform tion s t$e &rocuring entit' deems necess r' nd ##ro#ri te. 2.2,.3 An ffirm ti3e determin tion 0ill be #rereDuisite for 0 rd of t$e contr ct to t$e tenderer. A neg ti3e determin tion 0ill result in re7ection of t$e Tenderer4s tenderB in 0$ic$ e3ent t$e &rocuring entit' 0ill #roceed to t$e ne1t lo0est e3 lu ted tender to m .e simil r determin tion of t$ t Tenderer4s c # bilities to #erform s tisf ctoril'.

b)

A%ar* Cr! er!a Sub7ect to # r gr #$ 2.2+ t$e &rocuring entit' 0ill 0 rd t$e contr ct to t$e successful tenderer 0$ose tender $ s been determined to be subst nti ll' res#onsi3e nd $ s been determined to be t$e lo0est e3 lu ted tenderB #ro3ided furt$er t$ t t$e tenderer is determined to be Du lified to #erform t$e contr ct s tisf ctoril'. T$e #rocuring entit' reser3es t$e rig$t to cce#t or re7ect n' tender nd to nnul t$e tendering #rocess nd re7ect ll tenders t n' time #rior to contr ct 0 rdB 0it$out t$ereb' incurring n' li bilit' to t$e ffected tenderer or tenderers or n' 13

2.24.3

oblig tion to inform t$e ffected tenderer or tenderers of t$e grounds for t$e #rocuring entit'4s ction. 5f t$e #rocuring entit' determines t$ t none of t$e tenderers is res#onsi3eK t$e #rocuring entit' s$ ll notif' e c$ tenderer 0$o submitted tender. A tenderer 0$o gi3es f lse inform tion in t$e tender document bout its Du lific tion or 0$o refuses to enter into contr ct fter notific tion of contr ct 0 rd s$ ll be considered for deb rment from # rtici# ting in future #ublic #rocurement.

=+=? No !2!ca !o" o2 a%ar*


2.25.1 &rior to t$e e1#ir tion of t$e #eriod of tender 3 lidit'B t$e &rocuring entit' 0ill notif' t$e successful tenderer in 0riting t$ t its tender $ s been cce#ted. 2.25.2 T$e notific tion of 0 rd 0ill signif' t$e form tion of t$e Contr ct sub7ect to t$e signing of t$e contr ct bet0een t$e tenderer nd t$e #rocuring entit' #ursu nt to cl use 2.2+. Simult neousl' t$e ot$er tenderers s$ ll be notified t$ t t$eir tenders $ 3e not been successful. 2.25.3 9#on t$e successful Tenderer4s furnis$ing of t$e #erform nce securit' #ursu nt to # r gr #$ 31B t$e &rocuring entit' 0ill #rom#tl' notif' e c$ unsuccessful Tenderer nd 0ill disc$ rge its tender securit'B #ursu nt to # r gr #$ 2.12 =+=DS!g"!"g o2 Co" rac 2.2".1 At t$e s me time s t$e &rocuring entit' notifies t$e successful tenderer t$ t its tender $ s been cce#tedB t$e &rocuring entit' 0ill simult neousl' inform t$e ot$er tenderers t$ t t$eir tenders $ 3e not been successful. 2.2".2 @it$in fourteen ;1,= d 's of recei#t of t$e Contr ct FormB t$e successful tenderer s$ ll sign nd d te t$e contr ct nd return ! to t$e &rocuring entit'. 2.2".3 T$e # rties to t$e contr ct s$ ll $ 3e it signed 0it$in 3/ d 's from t$e d te of notific tion of contr ct 0 rd unless t$ere is n dministr ti3e re3ie0 reDuest.

=+=E Per2or1a"ce Sec'r! 4 2.27.1


@it$in t$irt' ;3/= d 's of t$e recei#t of notific tion of 0 rd from t$e &rocuring entit'B t$e successful tenderer s$ ll furnis$ t$e #erform nce securit' in ccord nce 0it$ t$e Conditions of Contr ctB in t$e &erform nce Securit' Form #ro3ided in t$e tender documentsB or in not$er form cce#t ble to t$e &rocuring entit'.

2.2%.2 F ilure of t$e successful tenderer to com#l' 0it$ t$e reDuirement of # r gr #$ 2.2+ or # r gr #$ 2.3/.1 s$ ll constitute sufficient grounds for t$e nnulment of t$e 0 rd nd forfeiture of t$e tender securit'B in 0$ic$ e3ent t$e &rocuring entit' m ' m .e t$e 0 rd to t$e ne1t lo0est e3 lu ted or c ll for ne0 tenders.

1,

=+=F Corr'3 or Fra'*'le" Prac !ce$ 2.28.1


T$e &rocuring entit' reDuires t$ t tenderers obser3e t$e $ig$est st nd rd of et$ics during t$e #rocurement #rocess nd e1ecution of contr cts. A tenderer s$ ll sign decl r tion t$ t $e $ s not nd 0ill not be in3ol3ed in corru#t or fr udulent #r ctices. T$e #rocuring entit' 0ill re7ect #ro#os l for 0 rd if it determines t$ t t$e tenderer recommended for 0 rd $ s eng ged in corru#t or fr udulent #r ctices in com#eting for t$e contr ct in DuestionK Furt$erB tenderer 0$o is found to $ 3e indulged in corru#t or fr udulent #r ctices ris.s being deb rred from # rtici# ting in #ublic #rocurement in <en' .

A33e"*!7 o !"$ r'c !o"$ o e"*erer$


15

T$e follo0ing inform tion for #rocurement of ser3ices s$ ll com#lement or mend t$e #ro3isions of t$e instructions to tenderers. @$ere3er t$ere is conflict bet0een t$e #ro3isions of t$e instructions to tenderers nd t$e #ro3isions of t$e ##endi1B t$e #ro3isions of t$e ##endi1 $erein s$ ll #re3 il o3er t$ose of t$e instructions to tenderers ITT 2.1.1 2.1.3 2.,.1 Par !c'lar$ o2 a33e"*!7 o !"$ r'c !o"$ o e"*erer$ & rticul rs of eligible tenderersK Yo' ,, Go1e" a"* Per$o"$ %! , *!$ab!l! 4+ A 7oint *entureB consortium or n ssoci tion is ##lic ble. All # rties s$ ll be 7ointl' nd se3er ll' li bleNYES T$e ddress for cl rific tion of Tender documents is AttentionH T,e Hea* S'33l4 C,a!" Ma"age1e" , M!"!$ r4 o2 E*'ca !o" Sc!e"ce a"* Tec,"olog4, &ogoo Ho'$e B, Hara1bee A#e"'e P+O Bo7 :..;.@..-.. NAIROBI@ KENYA Tele#$oneH O=?; .=. :-F?FElectronic m il ddressH ##oPeduc tion.go..e &eriod to res#ond to reDuest for cl rific tion Seven Days &eriod #rior to de dline for submission of Tenders for t$e Tenderers to reDuest cl rific tions !" days. T$e L ngu ge of ll corres#ondence nd documents rel ted to t$e Tender isH E"gl!$, T,e 3r!ce $,all be 2!7e*+ & rticul rs of ot$er currencies llo0edH &rices to be Duoted !" Ke"4a S,!ll!"g$ S#ecif' t$e t rget grou# for #reference or reser3 tions Q Yo' ,, Go1e" a"* Per$o"$ %! , *!$ab!l! 4+ A ac, e"*er $ec'r!"g *eclara !o" 2or1 *'l4 2!lle* Cer !2!ca e o2 Reg!$ ra !o" 2ro1 ,e Na !o"al Trea$'r4 E#!*e"ce ,a ,e 2!r1 ,a$ E.H 1e1ber$,!3 o2 4o' , or 3er$o"$ %! , *!$ab!l! 4 a"* lea*er$,!3 !$ -..H 4o' , a"* 3er$o"$ %! , *!$ab!l! 4 . & rticul rs of eligibilit' nd Du lific tions documents of e3idence reDuired. A ac, cer !2!ca e o2 reg!$ ra !o"> !"cor3ora !o"+ A ac, local a' ,or! 4 ra*!"g l!ce"$e Ta7 co13l!a"ce cer !2!ca e NEMA cer !2!ca e o2 E"#!ro"1e" Ma"age1e" a"* Co@or*!"a !o" Ac /EMCA0 co13l!a"ce cer !2!ca e !" rela !o" o %a$ e ,a"*l!"g /Tra"$3or a !o" a"* D!$3o$al 0 & rticul rs of tender securit' if ##lic bleK > A e"*er *eclara !o" 2or1. Tender * lidit'H 12/ d 's from t$e d te of t$e o#ening Number of co#iesH - or!g!"al I = co34 !e dline for submission of tendersH The #ead o$ Supply Chain %ana&ement Services, %inistry o$ Education science and Technolo&y, 'o&oo #ouse (B) , #aram*ee +venue, P.O Bo, -""."/""!"" 0+1ROB1/ 2E0Y+ T,e *ea*l!"e 2or b!* $'b1!$$!o" !$A 1"

2.,.2 2.".1 2.+.3 2.1/

2.11

2.12.1 2.13.1 2.1,.2 2.1".1

2.1).2

2.2/.1

Da eA T'e$*a4 -< , No#e1ber, =.-: T!1eA!".""am local time Tender n meH > &ro3ision of 6 rb ge Collection Ser3ices bet0een Aogoo 8ouse FBG And Aogoo 8ouse FAG. T$e identific tion number of t$e bidding #rocess isH 0CB3%OEST3 "43 5"!- 6 5"!.. T$e de dline for Tender submission is = ! ' T'e$*a4 b= ! te -< , No#e1ber, =.-: Time !".""am local time T$e Tender o#ening s$ ll t .e #l ce tH %inistry o$ Education Science and Technolo&y, 'o&oo #ouse B , #aram*ee +venue, 0airo*i / 2enya 5nd 7loor Con$erence Room, Da eA T'e$*a4 -< , No#e1ber, =.-:+ T!1eA !".""am local time. T$e &relimin r' e3 lu tion s$ ll beH Ma"*a or4 reJ'!re1e" $ /MR0 NBA A ,!$ $ age, ,e e"*ererK$ $'b1!$$!o" %!ll e! ,er be re$3o"$!#e or "o"@ re$3o"$!#e !+e+ YES>NO Ba$!$+ T,e "o"@re$3o"$!#e $'b1!$$!o"$ %!ll be el!1!"a e* 2ro1 ,e e" !re e#al'a !o" 3roce$$ a"* %!ll "o be co"$!*ere* 2'r ,er+ S>N ReJ'!re1e" $ Re$3o"$!#e or o+ No Re$3o"$!#e 1. -ust submit co#' of certific te of registr tion ? incor#or tion 2. -ust submit co#' of 3 lid t 1 com#li nce certific te 3. -ust fill t$e #rice sc$edule in t$e form t #ro3ided ,. -ust fill t$e form of tender in t$e form t #ro3ided 5. -ust submit dull' filled u# confidenti l business Duestionn ire in t$e form t #ro3ided ". !ul' filled nd signed tender securing decl r tion %. NE-A certific te of En3ironment - n gement nd Co>ordin tion Act ;E-CA= com#li nce certific te in rel tion to 0 ste $ ndling ;Tr ns#ort tion nd !is#os l = ). Site 3isit filled nd signed b' -OEST re#resent ti3e +. A registr tion certific te from t$e rele3 nt go3ernment bod'. 1/. Cle r nce certific te from t$e 'out$ enter#rise fund if 'ou re 'out$K @omen 6ender !irector te if @om nK nd Certific tion from N tion l Council for &ersons 0it$ !is bilit' if 'ou re #erson 0it$ !is bilit'. 11. Co#' of C212 se rc$ s$o0ing list of !irectors. An enter#rise o0ned b' :out$B @omen or #ersons 0it$ dis bilities s$ ll $ 3e t le st %/L members$i# of 'out$B 0omen or #ersons 0it$ dis bilities nd t$e le ders$i# s$ ll be 1//L 'out$B 0omen nd #ersons 0it$ dis bilit'B res#ecti3el'. 12. Att c$ t$eir co#ies of t$e N tion l 5dentit' C rd? & ss#ort 1%

2.2/.2 ; = ;b=

;c= ;d=

Correc !o" o2 Ar! ,1e !cal Error$ @$ere t$ere re errors bet0een t$e tot l of t$e mounts gi3en under t$e column for t$e #rice bre .do0n nd t$e mount gi3en under t$e Tot l &riceB t$e former s$ ll #re3 il nd t$e l tter 0ill be corrected ccordingl' 5f t$ere is discre# nc' bet0een t$e unit #rice nd t$e tot l #rice t$ t is obt ined b' multi#l'ing t$e unit #rice nd Du ntit'B t$e unit #rice s$ ll #re3 il nd t$e tot l #rice s$ ll be correctedB unless in t$e o#inion of t$e &urc$ ser t$ere is n ob3ious mis#l cement of t$e decim l #oint in t$e unit #riceB in 0$ic$ c se t$e tot l #rice s Duoted s$ ll go3ern nd t$e unit #rice s$ ll be correctedK 5f t$ere is n error in tot l corres#onding to t$e ddition or subtr ction of subtot lsB t$e subtot ls s$ ll #re3 il nd t$e tot l s$ ll be correctedK nd 5f t$ere is discre# nc' bet0een 0ords nd figuresB t$e mount in 0ords s$ ll #re3 ilB unless t$e mount e1#ressed in 0ords is rel ted to n rit$metic errorB in 0$ic$ c se t$e mount in figures s$ ll #re3 il sub7ect to ; = nd ;b= bo3e.

2.21.1

2.22."

T$e currenc' t$ t s$ ll be used for bid e3 lu tion nd com# rison #ur#oses to con3ert ll bid #rices e1#ressed in 3 rious currencies into single currenc' isH 2enya Shillin&s T,e $o'rce o2 e7c,a"ge ra e $,all be The Central Ban8 o$ 2enya. T$e d te for t$e e1c$ nge r te s$ ll beH T$e bid closing d ' T'e$*a4 -< , No#e1ber, =.-: Criteri for bid tec$nic l e3 lu tion nd com# risonH NOTEA O"l4 b!**er$ %,o $core :. Mar6$ /?.H0 a"* abo#e %!ll be co"$!*ere* 2or 2!"a"c!al e#al'a !o"+ T,o$e %,o $core belo% :. 1ar6$ /?.H0 %!ll be el!1!"a e* a ,!$ $ age 2ro1 ,e e" !re e#al'a !o" 3roce$$ a"* %!ll "o be co"$!*ere* 2'r ,er+ N De$cr!3 !o" o2 Cr! er!a Ge!g, !"g Score$ Ma7 o Score$ -+ Submit b n. st tement for t$e l st " 2 m r. for e c$ 12 mont$s nd b n. det ils mont$ =+ &ro3ide list of clients nd references 5 clients 0it$ 2/ to 0$ic$ t$e com# n' $ s done simil r recommend tion 0or.. letters from t$e clients Q , m r.s e c$ Less t$ n 5 clients Q 2 m r.s e c$ List of clients 0it$ out letters > 1 m r.s e c$ Com# n' #rofile Q 5 m r.s 3 rele3 nt orders 0it$ 3 lue of <s$ 5/B///B/// Q 2 m r.s e c$ Orders 0it$ 3 lues less t$ n <s$ 5/B/// Q 1 m r. 1)

:+ ;+

Att c$ com# n' #rofile &ro3ide 3 rele3 nt orders ? contr cts from different cor#or te ? go3ernment ministr' ? de# rtment 0it$ 3 lues of t le st <s$ 5/B ///.// e c$.

5 "

?+

N mes nd Du lific tions of t le st t0o e c$ of .e' m n gement nd tec$nic l st ff ;#ro3ide curriculum 3it e=.

e c$ T0o mgt nd t0o tec$nic l st ff Q 2 m r.s e c$ 1 mgt nd 1 tec$nic l Q 1 m r.s e c$ License tt c$ed > 3 m r.s &ro3ide det ils

D+ E+

Att c$ loc l ut$orit' tr de license

3 1/ D.

@or. #rogr m ? o#er tion #l n ? sc$edule of g rb ge collection ser3ices TOTALS SCORE F!"a"c!al Score /FS0

T$e formul e for determining t$e Fin nci l Score ;FS= s$ ll be s follo0sK> FS I 1// R Fm?F 0$ere FS is t$e fin nci l scoreK Fm is t$e lo0est bidders nd F is t$e #rice of t$e bidder under consider tion. Combined tec$nic l nd fin nci l scores ;S= Bidders 0ill be r n.ed ccording to t$eir combined tec$nic l ;TS= nd Fin nci l ;FS= scores using t$e 0eig$t ;TI t$e 0eig$t gi3en to t$e Tec$nic l &ro#os lH &I t$e 0eig$t gi3en to t$e Fin nci l &ro#os lH T O # I 1= indic ted belo0. T$e combined tec$nic l nd fin nci l scoreB SB s$ ll be c lcul ted s follo0sH> S I TS 1 T L O FS 1 & L @eig$ting T I /.) & I /.2 T,e b!**er %! , ,e ,!g,e$ co1b!"e* ec,"!cal a"* 2!"a"c!al $core $,all be co"$!*ere* 2or a%ar*+ & rticul rs of #ost Q Du lific tion if ##lic ble Q N?A & rticul rs of #erform nce securit' if ##lic ble. > 1/L of t$e contr ct sum from re#ut ble fin nci l institution.

2.2,.1 2.2%.1

1+

SECTION IIIA GENERAL CONDITIONS OF CONTRACT :+- De2!"! !o"$


5n t$is contr ct t$e follo0ing terms s$ ll be inter#reted s indic tedH = FT$e contr ctG me ns t$e greement entered into bet0een t$e &rocuring entit' nd t$e tenderer s recorded in t$e Contr ct Form signed b' t$e # rtiesB including ll tt c$ments nd ##endices t$ereto nd ll documents incor#or ted b' reference t$erein. b= FT$e Contr ct &riceG me ns t$e #rice # ' ble to t$e tenderer under t$e Contr ct for t$e full nd #ro#er #erform nce of its contr ctu l oblig tions. c= FT$e ser3icesG me ns ser3ices to be #ro3ided b' t$e contr ctor including m teri ls nd incident ls 0$ic$ t$e tenderer is reDuired to #ro3ide to t$e &rocuring entit' under t$e Contr ct. d= FT$e &rocuring entit'G me ns t$e org niJ tion sourcing for t$e ser3ices under t$is Contr ct. e= FT$e contr ctor me ns t$e indi3idu l or firm #ro3iding t$e ser3ices under t$is Contr ct. f= F6CCG me ns gener l conditions of contr ct cont ined in t$is section g= FSCCG me ns t$e s#eci l conditions of contr ct $= F! 'G me ns c lend r d '

:+= A33l!ca !o"


T$ese 6ener l Conditions s$ ll ##l' to t$e e1tent t$ t t$e' re not su#erceded b' #ro3isions of ot$er # rt of contr ct.

:+: S a"*ar*$ 3.3.1 T$e ser3ices #ro3ided under t$is Contr ct s$ ll conform to t$e % st nd rds
mentioned in t$e Sc$edule of reDuirements

:+? Pa e" R!g, K$


T$e tenderer s$ ll indemnif' t$e &rocuring entit' g inst ll t$ird># rt' cl ims of infringement of # tentB tr dem r.B or industri l design tig$ts rising from use of t$e ser3ices under t$e contr ct or n' # rt t$ereof.

:+D Per2or1a"ce Sec'r! 4


@it$in t0ent' eig$t ;2)= d 's of recei#t of t$e notific tion of Contr ct 0 rdB t$e successful tenderer s$ ll furnis$ to t$e &rocuring entit' t$e #erform nce securit' 0$ere ##lic ble in t$e mount s#ecified in S#eci l Conditions of Contr ct. 2/

3.".2

T$e #roceeds of t$e #erform nce securit' s$ ll be # ' ble to t$e &rocuring entit' s com#ens tion for n' loss resulting from t$e Tenderer4s f ilure to com#lete its oblig tions under t$e Contr ct. T$e #erform nce securit' s$ ll be denomin ted in t$e currenc' of t$e Contr ctB or in freel' con3ertible currenc' cce#t ble to t$e &rocuring entit' nd s$ ll be in t$e form of H = C s$. b= A b n. gu r ntee. c= Suc$ insur nce gu r ntee ##ro3ed b' t$e Aut$orit'. d= Letter of credit.

3.".3

3.6.4 T$e #erform nce securit' 0ill be disc$ rged b' t$e #rocuring entit' nd returned
to t$e c ndid te not l ter t$ n t$irt' ;3/= d 's follo0ing t$e d te of com#letion of t$e tenderer4s #erform nce of oblig tions under t$e contr ctB including n' 0 rr nt' oblig tions under t$e contr ct.

:+E I"$3ec !o"$ a"* Te$ $ 3.7.1 T$e &rocuring entit' or its re#resent ti3e s$ ll $ 3e t$e rig$t to ins#ect nd?or to
test t$e ser3ices to confirm t$eir conformit' to t$e Contr ct s#ecific tions. T$e &rocuring entit' s$ ll notif' t$e tenderer in 0ritingB in timel' m nnerB of t$e identit' of n' re#resent ti3es ret ined for t$ese #ur#oses. 3.%.2 T$e ins#ections nd tests m ' be conducted on t$e #remises of t$e tenderer or its subcontr ctor;s=. 5f conducted on t$e #remises of t$e tenderer or its subcontr ctor;s=B ll re son ble f cilities nd ssist nceB including ccess to dr 0ings nd #roduction d t B s$ ll be furnis$ed to t$e ins#ectors t no c$ rge to t$e &rocuring entit'. S$ould n' ins#ected or tested ser3ices f il to conform to t$e S#ecific tionsB t$e &rocuring entit' m ' re7ect t$e ser3icesB nd t$e tenderer s$ ll eit$er re#l ce t$e re7ected ser3ices or m .e lter tions necess r' to meet s#ecific tion reDuirements free of cost to t$e &rocuring entit'. Not$ing in # r gr #$ 3.% s$ ll in n' 0 ' rele se t$e tenderer from n' 0 rr nt' or ot$er oblig tions under t$is Contr ct.

3.%.3

3.%.,

:+F Pa41e" 3.8.1 T$e met$od nd conditions of # 'ment to be m de to t$e tenderer under t$is
Contr ct s$ ll be s#ecified in SCC

:+< Pr!ce$
&rices c$ rged b' t$e contr ctor for ser3ices #erformed under t$e Contr ct s$ ll notB 0it$ t$e e1ce#tion of n' &rice d7ustments ut$oriJed in SCC B 3 r' from 21

t$e #rices b' t$e tenderer in its tender or in t$e #rocuring entit'4s reDuest for tender 3 lidit' e1tension s t$e c se m ' be. No 3 ri tion in or modific tion to t$e terms of t$e contr ct s$ ll be m de e1ce#t b' 0ritten mendment signed b' t$e # rties.

:+-. A$$!g"1e"
T$e tenderer s$ ll not ssignB in 0$ole or in # rtB its oblig tions to #erform under t$is contr ctB e1ce#t 0it$ t$e #rocuring entit'4s #rior 0ritten consent.

:+-- Ter1!"a !o" 2or De2a'l


T$e &rocuring entit' m 'B 0it$out #re7udice to n' ot$er remed' for bre c$ of Contr ctB b' 0ritten notice of def ult sent to t$e tendererB termin te t$is Contr ct in 0$ole or in # rtH = if t$e tenderer f ils to #ro3ide n' or ll of t$e ser3ices 0it$in t$e #eriod;s= s#ecified in t$e Contr ctB or 0it$in n' e1tension t$ereof gr nted b' t$e &rocuring entit'. b= if t$e tenderer f ils to #erform n' ot$er oblig tion;s= under t$e Contr ct. c= if t$e tendererB in t$e 7udgment of t$e &rocuring entit' $ s eng ged in corru#t or fr udulent #r ctices in com#eting for or in e1ecuting t$e Contr ct. d= 5n t$e e3ent t$e &rocuring entit' termin tes t$e Contr ct in 0$ole or in # rtB it m ' #rocureB u#on suc$ terms nd in suc$ m nner s it deems ##ro#ri teB ser3ices simil r to t$ose undeli3eredB nd t$e tenderer s$ ll be li ble to t$e &rocuring entit' for n' e1cess costs for suc$ simil r ser3ices.

:+-= Ter1!"a !o" o2 !"$ol#e"c4


T$e #rocuring entit' m ' t t$e n'time termin te t$e contr ct b' gi3ing 0ritten notice to t$e contr ctor if t$e contr ctor becomes b n.ru#t or ot$er0ise insol3ent. 5n t$is e3entB termin tion 0ill be 0it$out com#ens tion to t$e contr ctorB #ro3ided t$ t suc$ termin tion 0ill not #roduce or ffect n' rig$t of ction or remed'B 0$ic$ $ s ccrued or 0ill ccrue t$ere fter to t$e #rocuring entit'.

:+-: Ter1!"a !o" 2or co"#e"!e"ce 3.13.1


T$e #rocuring entit' b' 0ritten notice sent to t$e contr ctor m ' termin te t$e contr ct in 0$ole or in # rtB t n' time for its con3enience. T$e notice of termin tion s$ ll s#ecif' t$ t t$e termin tion is for t$e #rocuring entit' con3enienceB t$e e1tent to 0$ic$ #erform nce of t$e contr ctor of t$e contr ct is termin ted nd t$e d te on 0$ic$ suc$ termin tion becomes effecti3e.

22

3.13.2 For t$e rem ining # rt of t$e contr ct fter termin tion t$e #rocuring entit' m ' elect to c ncel t$e ser3ices nd # ' to t$e contr ctor on greed mount for # rti ll' com#leted ser3ices.

:+-; Re$ol' !o" o2 *!$3' e$


T$e #rocuring entit'4s nd t$e contr ctor s$ ll m .e e3er' effort to resol3e mic bl' b' direct inform l negoti tions n' dis greement or dis#ute rising bet0een t$em under or in connection 0it$ t$e contr ct. 5f fter t$irt' ;3/= d 's from t$e commencement of suc$ inform l negoti tions bot$ # rties $ 3e been un ble to resol3e mic bl' contr ct dis#ute eit$er # rt' m ' reDuire t$ t t$e dis#ute be refered for resolution to t$e form l mec$ nisms s#ecified in t$e SCC.

:+-? Go#er"!"g La"g'age


T$e contr ct s$ ll be 0ritten in t$e Englis$ l ngu ge. All corres#ondence nd ot$er documents #ert ining to t$e contr ctB 0$ic$ re e1c$ nged b' t$e # rtiesB s$ ll be 0ritten in t$e s me l ngu ge.

:+-D Force MaLe're


T$e contr ctor s$ ll not be li ble for forfeiture of its #erform nce securit'B or termin tion for def ult if nd to t$e e1tent t$ t its del ' in #erform nce or ot$er f ilure to #erform its oblig tions under t$e Contr ct is t$e result of n e3ent of Force - 7eure.

:+-E A33l!cable La%+


T$e contr ct s$ ll be inter#reted in ccord nce 0it$ t$e l 0s of <en' unless ot$er0ise s#ecified in t$e SCC

:+-F No !ce$
An' notices gi3en b' one # rt' to t$e ot$er #ursu nt to t$is contr ct s$ ll be sent to t$e ot$er # rt' b' #ost or b' f 1 or E>m il nd confirmed in 0riting to t$e ot$er # rt'4s ddress s#ecified in t$e SCC A notice s$ ll be effecti3e 0$en deli3ered or on t$e notices effecti3e d teB 0$ic$e3er is l ter.

23

SECTION ICA SPECIAL CONDITIONS OF CONTRACT 4.1 S#eci l conditions of contr ct s$ ll su##lement t$e gener l conditions of
,.2 contr ctB 0$ere3er t$ere is conflict bet0een t$e 6CC nd t$e SCCB t$e #ro3isions of t$e SCC $erein s$ ll #re3 il o3er t$ose in t$e 6CC. S#eci l conditions of contr ct 0it$ reference to t$e gener l conditions of contr ct. 6CC 3." S#eci l conditions of contr ct S#ecif' #erform nce securit' if ##lic ble Q 1/L of t$e contr ct from re#ut ble fin nci l institution After deli3er' nd cce#t nce of t$e 6oodsB t$e #erform nce securit' s$ ll be disc$ rged in not later than -" days $ollo9in& the date o$ completion+ 3.).1 3.+ 3.1, 3.1% 3.1) 5ndic te terms of # 'ment > on deli3er' of ser3ices. S#ecif' #rice d7ustments llo0ed Q N?A S#ecif' resolution of dis#utes> b' rbitr tion S#ecif' ##lic ble l 0 Q l 0s of <en' 5ndic te ddresses of bot$ # rties CL5ENTH T8E &25C5&AL SEC2ETA2:B -5N5ST2: OF E!9CAT5ONB SC5ENCE E TEC8NOLO6: &.O. BOR 3//,/ Q //2// NA52OB5 CONT2ACTO2H

O ,er co"*! !o"$ T$e #rices Duoted s$ould be 3 lid from t$e #eriod 1st A nu r'B 2/1, to 31t$ !ecember 2/1,+

2,

SECTION CA SCHEDULE OF REBUIREMENTS


PROCISION OF GARBAGE COLLECTION SERCICES BETGEEN &OGOO HOUSE (B) AND &OGOO HOUSE (A) SERCICES TO INCLUDEA Collec !o" a"* e13 4!"g o2 garbage 2ro1 &ogoo Ho'$e MBK garbage co" a!"er "ear ,e 1a!" ga e8 T%o !1e$ 3er *a48 Ma!" a!" ,e collec !o" $! e reg'larl48 Collec !o" o2 bro6e" gla$$e$ Collec !o" o2 '$e* c' 2lo%er$ a"* gra$$ Col'1e o2 a33ro7!1a el4 = o"$

PRICE SCHEDULE FOR SERCICES


S?No 1 !escri#tion Collection nd em#t'ing of g rb ge from Aogoo $ouse FB4B 3olume of ##ro1im tel' 2 tonsB t0o times #er d ' nd m int in t$e collection sites regul rl'. 9nits -ont$s (t' 12 9nit #rice Tot l

PRICES TO BE INCLUSIVE OF VAT Signature of tenderer Note: In case of discrepancy bet een unit price and tota!" t#e unit price s#a!! pre$ai!.

25

SECTION CIA

STANDARD FORMS FORM OF TENDER

ToH ! teH Tender No.H 5tem !escri#tionH Sir?- d mB

[Name and address of the PE] [insert date (as day, month and year)] [insert num*er o$ Tenderin& process] [insert description of Items]

8 3ing e1 mined t$e Tender documents including Addend Nos. [insert addenda n m!ers], t$e recei#t of 0$ic$ is $ereb' dul' c.no0ledgedB 0eB t$e undersignedB offer to su##l' nd deli3er [description of "oods and ser#ices] in conformit' 0it$ t$e s id Tender documents for t$e sum of [tota$ %ender amo nt in &ords and fi' res] or suc$ ot$er sums s m ' be scert ined in ccord nce 0it$ t$e Sc$edule of &rices tt c$ed $ere0it$ nd m de # rt of t$is Tender. @e undert .eB if our Tender is cce#tedB to deli3er t$e 6oods in ccord nce 0it$ t$e deli3er' sc$edule s#ecified in t$e Sc$edule of 2eDuirements. 5f our Tender is cce#tedB 0e undert .e to #ro3ide #erform nce securit' in t$e formB in t$e mountsB nd 0it$in t$e times s#ecified in t$e Tender documents. @e gree to bide b' t$is Tender for t$e Tender 3 lidit' #eriod s#ecified in Cl use 1).1 of t$e T!SB nd it s$ ll rem in binding u#on us nd m ' be cce#ted t n' time before t$e e1#ir tion of t$ t #eriod. @e re not # rtici# tingB s TenderersB in more t$ n one Tender in t$is Tendering #rocess. Our firmB its ffili tes or subsidi ries Q including n' subcontr ctors or su##liers for n' # rt of t$e contr ct Q $ s not been decl red ineligible b' t$e 6o3ernment of <en' under <en' n l 0s. 9ntil form l Contr ct is #re# red nd e1ecutedB t$is TenderB toget$er 0it$ 'our 0ritten cce#t nce t$ereof nd 'our notific tion of 0 rdB s$ ll constitute binding Contr ct bet0een us. @e underst nd t$ t 'ou re not bound to cce#t t$e lo0est or n' Tender 'ou m ' recei3e. @e certif'?confirm t$ t 0e com#l' 0it$ t$e eligibilit' reDuirements s #er 5TT Cl use 3 of t$e Tender documents ! ted t$is SSSSSSSSSSSSSSSS d ' of SSSSSSSSSSSSSSSS 2/SSSSSS. (Name) SSSSSSSSSSSSSSSSS SSSSSSSSSSSSSSSSSSSSSSSSSS [si'nat re] [in the capacity of] !ul' ut$oriJed to sign Tender for nd on be$ lf of SSSSSSSSSSSSSSSSSSSSSSSSSSSSSS

2"

CONFIDENTIAL BUSINESS BUESTIONNAIRE


%ou are re&uested to gi$e t#e particu!ars indicated in 'art 1 and eit#er 'art 2 (a)" 2(b) or 2(c) #ic#e$er app!ied to your type of business. %ou are ad$ised t#at it is a serious offence to gi$e fa!se infor)ation on t#is for). 'art 1 *enera! +usiness ,a)e......................................................................................... -ocation of +usiness 're)ises ................................................................ '!ot ,o"............................................Street./oad...................................... 'osta! address .............0e! ,o. .........................1a2 3)ai!...................... ,ature of +usiness .................................................................................. /egistration 4ertificate ,o....................................................................... 5a2i)u) $a!ue of business #ic# you can #and!e at any one ti)e 6 7s#s.......................................................................................................... ,a)e of your ban8ers.............................................................................. +ranc#......................................................................................................

2%

'art 2 (a) 6 So!e 'roprietor %our na)e in fu!!999999999.:ge9999999999999999. ,ationa!ity999999999994ountry of ;rigin99999999999.. 4iti<ens#ip detai!s 99999999999999999999.. 'art 2 (b) 6 'artners#ip *i$en detai!s of partners as fo!!o s ,a)e ,ationa!ity 4iti<ens#ip detai!s S#ares 1. 999999999999999999999999999999999 9 2. 999999999999999999999999999999999 9 3. 999999999999999999999999999999999 9 4. 999999999999999999999999999999999 9 'art 2 (c) 6 /egistered 4o)pany 'ri$ate or 'ub!ic State t#e no)ina! and issued capita! of co)pany ,o)ina! 7s#s. Issued 7s#s. *i$en detai!s of a!! directors as fo!!o s ,a)e ,ationa!ity 4iti<ens#ip detai!s S#ares 1. 999999999999999999999999999999999 9 2. 999999999999999999999999999999999 9 3. 999999999999999999999999999999999 9 4. 999999999999999999999999999999999 9 =ate999999999999999.Signature of 4andidate999999999..

TENDER SECURITY /BANK GUARANTEE0


B n. Letter$e d @$ere s NNNNNNNNNNNNNNN. Tname of the tenderer] ;$erein fter c lled Ft$e tendererG= $ s submitted its tender d ted NNNN. Tdate of s !mission of tender]for t$e su##l'B inst ll tion nd commissioning of NNNNNNNN [name and/or description of the e( ipment];$erein fter c lled Ft$e TenderG= NNNNNNNNNNNN. <NO@ ALL &EO&LE b' t$ese #resents t$ t @E NNNNNNNNN of NNNNNNNNN. $ 3ing our registered office t NNNNNNN ;$erein fter c lled Ft$e B n.?5nsur nce Com# n'G=B re bound unto NNNNN.. Tname of Proc rin' entity) ;$erein fter c lled Ft$e &rocuring entit'G= in 2)

t$e sum of NNNNNNNN.. for 0$ic$ # 'ment 0ell nd trul' to be m de to t$e s id &rocuring entit'B t$e B n.?5nsur nce Com# n' binds itselfB its successorsB nd ssigns b' t$ese #resents. Se led 0it$ t$e Common Se l of t$e s id B n.?5nsur nce Com# n' t$is d ' of 2/ . T8E CON!5T5ONS of t$is oblig tion reH> 1.5f t$e tenderer 0it$dr 0s its Tender during t$e #eriod of tender 3 lidit' s#ecified b' t$e tenderer on t$e Tender FormK or 2.5f t$e tendererB $ 3ing been notified of t$e cce#t nce of its Tender b' t$e &rocuring entit' during t$e #eriod of tender 3 lidit'H ; = ;b= f ils or refuses to e1ecute t$e Contr ct FormB if reDuiredK or f ils or refuses to furnis$ t$e #erform nce securit' in ccord nce 0it$ t$e 5nstructions to tenderersK

@e undert .e to # ' to t$e &rocuring entit' u# to t$e bo3e mount u#on recei#t of its first 0ritten dem ndB 0it$out t$e &rocuring entit' $ 3ing to subst nti te its dem ndB #ro3ided t$ t in its dem nd t$e &rocuring Entit' 0ill note t$ t t$e mount cl imed b' it is due to itB o0ing to t$e occurrence of one or bot$ of t$e t0o conditionsB s#ecif'ing t$e occurred condition or conditions. T$is tender gu r ntee 0ill rem in in force u# to nd including t$irt' ;3/= d 's fter t$e #eriod of tender 3 lidit'B nd n' dem nd in res#ect t$ereof s$ould re c$ t$e B n. not l ter t$ n t$e bo3e d te. [si'nat re of the a thori*ed representati#e of the !an+/ins rance company],,,,,-.ea$ ,,,,,,,,,,,,,--////////////////////////////

2+

TENDER@SECURING DECLARATION
[%he 0idder sha$$ fi$$ in this 1orm in accordance &ith the instr ctions indicated-] ! teH [insert date (as day, month and year) of 0id . !mission] Tender No.H [insert n m!er of !iddin' process] ToH [insert comp$ete name of P rchaser] @eB t$e undersignedB decl re t$ tH 1. @e underst nd t$ tB ccording to 'our conditionsB bids must be su##orted b' Tender>Securing !ecl r tion. 2. @e cce#t t$ t 0e 0ill utom tic ll' be sus#ended from being eligible for tendering in n' #ublic #rocurement tenders 0it$ n' #ublic entit' for t$e #eriod of time determined b' t$e &ublic &rocurement O3ersig$t Aut$orit', if 0e re in bre c$ of our oblig tion;s= under t$e tendering conditionsB bec use 0eH = $ 3e 0it$dr 0n our tender during t$e #eriod of tender 3 lidit' s#ecified in t$e Tender ! t S$eetK or b= $ 3ing been notified of t$e cce#t nce of our Tender b' t$e &rocuring Entit' during t$e #eriod of tender 3 lidit' f il or refuse to e1ecute t$e contr ctK or f il or refuse to furnis$ t$e #erform nce securit'B if so reDuired. 3. @e underst nd t$ t t$is Tender Securing !ecl r tion s$ ll e1#ire if 0e re not t$e successful TendererB u#on our recei#t of 'our notific tion or regret of t$e tender 0 rd letterK or t$irt'>eig$t d 's fter t$e e1#ir tion of our TenderB 0$ic$e3er is e rlier. ,. @e underst nd t$ t if 0e re Aoint *entureB t$e Tender Securing !ecl r tion must be in t$e n me of t$e Aoint *enture t$ t submits t$e bidB nd if t$e Aoint *enture $ s not been leg ll' constituted t t$e time of tenderingB t$e Tender Securing !ecl r tion s$ ll be in t$e n mes of ll en3is ged # rtners s n med in t$e letter of intent. SignedH [insert si'nat re of person &hose name and capacity are sho&n] 5n t$e c # cit' of [insert $e'a$ capacity of person si'nin' the %ender .ec rin' 2ec$aration] N meH [insert comp$ete name of person si'nin' the %ender .ec rin' 2ec$aration] !ul' ut$oriJed to sign t$e bid for nd on be$ lf ofH [insert comp$ete name of 0idder] ! ted on SSSSSSSSSSSS d ' of SSSSSSSSSSSSSSSSSSB SSSSSSS [insert date of si'nin']

3/

INTEGRITY DECLARATION
/Sections -:, .", .!, .5;.- o$ the PPD +ct, 5""4< 5?@e?-essrsNNNNNNNNNNNNNNNNNNNNNNNNNNof ........... Street? 3enueB .............. BuildingB &. O. Bo1NNNNCode ...NB of ............ ;to0n=B ................ ;N tion lit'=B &$one .................. E>m il .....................N. decl re t$ t &ublic &rocurement is b sed on free nd f ir com#etiti3e tendering #rocess 0$ic$ s$ould not be o#en to buse. 5?@e ..NNNNNNNNNNNNNNNNNNNNNNNNNNNNNNN.. decl re t$ t 5?@e 0ill not offer or f cilit teB directl' or indirectl'B n' inducement or re0 rd to n' #ublic officerB t$eir rel tions or business ssoci tesB in connection 0it$ Tender n meH NNNNNNNNNNNNNNNNNNNNNNN.. Tender No. NNNNNNNNN..NNNNNNNNNNNNNNNNNN. For?or in t$e subseDuent #erform nce of t$e contr ct if 5?@e m? re successful. ! ted t$is ...................................... d ' of ....................... 2/......

Aut$oriJed Sign ture.......................................................Offici l St m# ........................................ N me nd Title of Sign tor'NNNNNNNNNNNNNNNNNNNNNNN.................

31

NON@DEBARMENT STATEMENT FORM


/Sections -4 PPD+, 5""4< 5?@e?-essrsNNNNNNNNNNNNNNNNNNNNNNNNNN of ........... Street? 3enueB .............. BuildingB &. O. Bo1NNNNCode ...NB of ............ ;to0n=B ................ ;N tion lit'=B &$oneH .................. E>m il .....................N. decl re t$ t 5?@e ?-essrs ................................................................. re not deb rred from # rtici# ting in #ublic #rocurement b' t$e &ublic &rocurement O3ersig$t Aut$orit' #ursu nt to section 115 of t$e &ublic &rocurement nd !is#os l ActB 2//5. ! ted t$is ...................................... d ' of ................... 2/.........

Aut$oriJed Sign ture............................................................Offici l St m# ................................... N me nd Title of Sign tor'NNNNNNNNNNNNNNNNNNNN...........................

32

FORM OF APPLICATION TO PUBLIC PROCUREMENT ADMINISTRATICE RECIEG BOARD

33

FO2- 2B 1 REPUBLIC OF KENYA

PUBLIC PROCUREMENT ADMINISTRATICE RECIEG BOARD


A&&L5CAT5ON NONNNNN.OFNNN.N.2/NN... BET@EEN NNNNNNNNNNNNNNNNNNNNN.A&&L5CANT AN! NNNNNNNNNNNNN2ES&ON!ENT (Proc rin' Entity=

2eDuest for re3ie0 of t$e decision of t$eNNNNN ; Name of the Proc rin' Entity) of NNNNN d ted t$eNd ' of NNNN.2/NNN.in t$e m tter of Tender NoNNN..Nof NNNN..2/N REBUEST FOR RECIEG 5?@eNNNNNNNNNNNBt$e bo3e n med A##lic nt;s=B of ddressH &$'sic l ddressNNNNN.F 1 NoNNTel. NoNN..Em il NNNNNB $ereb' reDuest t$e &ublic &rocurement Administr ti3e 2e3ie0 Bo rd to re3ie0 t$e 0$ole?# rt of t$e bo3e mentioned decision on t$e follo0ing grounds B n mel'H> 1. 2. etc. B' t$is memor ndumB t$e A##lic nt reDuests t$e Bo rd for n order?orders t$ tH > 1. 2. etc S56NE! NNNNNN. ;A##lic nt= ! ted onNNNNN.d ' of NNNNN?N2/N

FOR OFFICIAL USE ONLY Lodged 0it$ t$e Secret r' &ublic &rocurement Administr ti3e 2e3ie0 Bo rd on NNNN d ' of NNN....2/N.NNN S56NE! Bo rd Secret r'

3,

CONTRACT FORMS

35

LETTER OF NOTIFICATION TO UNSUCCESSFUL BIDDERS


Tto !e printed on the 3etterhead of the Proc rin' EntityU TdateU ToH [name and address of the . pp$ier] 2eH Letter of notific tion to 9nsuccessful Bidders T$is is to inform 'ou in t$ t 'our offer in rel tion to T tender name and n m!er] $ s been determined to be unsuccessful u#on e3 lu tion. @e intend to m .e contr ct 0it$ T name ofs ccessf $ tendererU for Tamo ntU. :our tender securit' ? tender securing decl r tion 0ill be disc$ rged. T$ n. 'ou for 'our # rtici# tion in t$e tendering #rocess. :ours /Na1e o2 Acco'" !"g O22!cer0 Acco'" !"g O22!cer>Hea* o2 Proc'r!"g E" ! 4

3"

LETTER OF ACCEPTANCE>NOTIFICATION OF AGARD


Tto !e printed on the 3etterhead of the Proc rin' EntityU TdateU ToH [name and address of the . pp$ier] ReA Le er o2 Acce3 a"ce>No !2!ca !o" o2 A%ar*

T$is is to notif' 'ou t$ t 'our Tender d ted [date] for e1ecution of t$e [name of the 4ontract and identification n m!er, as 'i#en in the 4ontract 2ata .heet] for t$e Contr ct &rice of t$e eDui3 lent of [amo nt in n m!ers and &ords] [name of c rrency] B s corrected nd modified in ccord nce 0it$ t$e 5nstructions to Tenderers is $ereb' cce#ted b' us nd it is our intention to #roceed to m .e 0ritten contr ct in ccord nce 0it$ t$e terms s#ecified in t$e tender documents on t$e e1#ir' of fourteen ;1,= d 's #eriod from t$e d te of t$is notific tion. T$e contr ct s$ ll be signed b' t$e # rties 0it$in 3/ d 's from t$e d te of t$is letter but not e rlier t$ n 1, d 's from t$e d te of t$e letter. :ours /Na1e o2 Acco'" !"g O22!cer0 Acco'" !"g O22!cer>Hea* o2 Proc'r!"g E" ! 4

&le se return co#' of t$is letter dul' signed Aut$oriJed Sign ture nd Se lHSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSS N me nd Title of Sign tor'HSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSS N me of TenderersHSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSS

3%

FORM OF CONTRACT AGREEMENT


T85S A62EE-ENT m de t$e d ' of 2/ bet0een NNNNNN Tname of Proc rin' Entity) of NNN.. TCo ntry of Proc rin' Entity] ;$erein fter c lled Ft$e &rocuring entit'= of t$e one # rt nd NNNNNNNN.. T name of tenderer] of NNNN.. Tcity and co ntry of tenderer] ;$erein fter c lled Ft$e tendererG= of t$e ot$er # rtK @8E2EAS t$e &rocuring entit' in3ited tenders for cert in goods U nd $ s cce#ted tender b' t$e tenderer for t$e su##l' of t$ose goods in t$e sum of NNNNNNNNNNN T contract price in &ords and fi' res] ;$erein fter c lled Ft$e Contr ct &rice=. NO@ T85S A62EE-ENT @5TNESSET8 AS FOLLO@SH 1. 5n t$is Agreement 0ords nd e1#ressions s$ ll $ 3e t$e s me me nings s re res#ecti3el' ssigned to t$em in t$e Conditions of Contr ct referred to. 2. T$e follo0ing documents s$ ll be deemed to form nd be re d nd construed s # rt of t$is Agreement 3iJH ; = ;b= ;c= ;d= ;e= ;f= t$e Tender Form nd t$e &rice Sc$edule submitted b' t$e tenderer t$e Sc$edule of 2eDuirements t$e Tec$nic l S#ecific tions t$e 6ener l Conditions of Contr ct t$e Contr ct ! t S$eet t$e &rocuring entit'4s Notific tion of A0 rd

3. 5n consider tion of t$e # 'ments to be m de b' t$e &rocuring entit' to t$e tenderer s $erein fter mentionedB t$e tender $ereb' co3en nts 0it$ t$e &rocuring entit' to #ro3ide t$e goods nd to remed' defects t$erein in conformit' in ll res#ects 0it$ t$e #ro3isions of t$e Contr ct ,. T$e &rocuring entit' $ereb' co3en nts to # ' t$e tenderer in consider tion of t$e #ro3isions of t$e goods nd t$e remed'ing of defects t$ereinB t$e Contr ct &rice or suc$ ot$er sum s m ' become # ' ble under t$e #ro3isions of t$e Contr ct t t$e times nd in t$e m nner #rescribed b' t$e contr ct. 5N @5TNESS 0$ereof t$e # rties $ereto $ 3e c used t$is Agreement to be e1ecuted in ccord nce 0it$ t$eir res#ecti3e l 0s t$e d ' nd 'e r first bo3e 0ritten. SignedB se ledB deli3ered b' SignedB se ledB deli3ered b' 5nt$e #resence of t$e t$e ;for t$e &rocuring entit'= ;for t$e tenderer=

3)

BANK>INSURANCE PERFORMANCE GUARANTEE


To NNNNNNNNNNNNNNNN. Tn me of &rocuring entit'U @8E2EAS NNNNNNNNNNNNNN Tname of tendererU ;$erein fter c lled Ft$e tendererG= $ s undert .en B in #ursu nce of Contr ct No. NNNNNNN Treference n m!er of the contract U d ted NNNNNNN 2/NN. to su##l' NNNNNNNNNNN Tdescription of 'oodsU ;$erein fter c lled Ft$e Contr ctG=. AN! @8E2EAS it $ s been sti#ul ted b' 'ou in t$e s id Contr ct t$ t t$e tenderer s$ ll furnis$ 'ou 0it$ B n.?5nsur nce Com# n' gu r ntee b' re#ut ble B n.?5nsur nce Com# n' for t$e sum s#ecified t$erein s securit' for com#li nce 0it$ t$e Tenderer4s #erform nce oblig tions in ccord nce 0it$ t$e Contr ct. AN! @8E2EAS 0e $ 3e greed to gi3e t$e tenderer gu r nteeH T8E2EFO2E @E $ereb' ffirm t$ t 0e re 6u r ntors nd res#onsible to 'ouB on be$ lf of t$e tendererB u# to tot l of NNNNNNNNN. T amo nt of the ' arantee in &ords and fi' re U nd 0e undert .e to # ' 'ouB u#on 'our first 0ritten dem nd decl ring t$e tenderer to be in def ult under t$e Contr ct nd 0it$out c 3il or rgumentB n' sum or sums 0it$in t$e limits of NNNNNNNN.. T amo nt of ' aranteeU s fores idB 0it$out 'ou needing to #ro3e or to s$o0 grounds or re sons for 'our dem nd or t$e sum s#ecified t$erein. T$is gu r ntee is 3 lid until t$e NNNNNNNNN. d ' of NNNNNNN 2/ NNNN Signed nd se l of t$e 6u r ntorsTname of 0an+/Ins rance 4ompanyU [name, identification n m!er of a thori*ed officer from the 0an+/Ins rance 4ompany U

! ted on SSSSSSSSSSSS d ' of SSSSSSSSSSSSSSSSSSB SSSSSSS [insert date of si'nin']


5nt$e #resence of;name, identification n m!er and si'nat re of a thori*ed officer from the contractor =

BANK>INSURANCE ADCANCE PAYMENT GUARANTEE


To NNNNNNNNNNNN Tname of Proc rin' entityU

Tname of tenderU NNNNNNN.. 6entlemen nd?or L diesH 5n ccord nce 0it$ t$e # 'ment #ro3ision included in t$e Contr ct ! t S$eetB 0$ic$ mends t$e 6ener l Conditions of Contr ct to #ro3ide for d3 nce # 'mentB NNNNNNNNNNNNNNNNNNN. Tn me nd ddress of tendererU;$erein fter c lled Ft$e tendererG= s$ ll de#osit 0it$ t$e &rocuring entit' B n.?5nsur nce Com# n' gu r ntee to gu r ntee its #ro#er nd f it$ful #erform nce under t$e s id Cl use of t$e Contr ct in n mount of NN NNNNNNN. T mount of gu r ntee in figures nd 0ordsU. @eB t$e NNNNNNNNNNN. TB n.?5nsur nce Com# n'UB s instructed b' t$e tendererB gree uncondition ll' nd irre3oc bl' to gu r ntee s #rim r' oblig tor nd not s suret' merel'B t$e # 'ment to t$e &rocuring entit' on its first dem nd 0it$out 0$ tsoe3er rig$t of ob7ection on our # rt nd 0it$out its first cl im to t$e tendererB in t$e mount not e1ceeding NNNNNNNN T mount of gu r ntee in figures nd 0ordsU @e furt$er gree t$ t no c$ nge or ddition to or ot$er modific tion of t$e terms of t$e Contr ct to be #erformed t$ere>under or of n' of t$e Contr ct documents 0$ic$ m ' be m de bet0een t$e &rocuring entit' nd t$e tendererB s$ ll in n' 0 ' rele se us from n' li bilit' under t$is gu r nteeB nd 0e $ereb' 0 i3e notice of n' suc$ c$ ngeB dditionB or modific tion. T$is gu r ntee s$ ll rem in 3 lid in full effect from t$e d te of t$e d3 nce # 'ment recei3ed b' t$e tenderer under t$e Contr ct until NNNN Td teU. :ours trul'B Signed nd se l of t$e 6u r ntorsTname of 0an+/Ins rance 4ompanyU [name, identification n m!er of a thori*ed officer from the 0an+/Ins rance 4ompany U

! ted on SSSSSSSSSSSS d ' of SSSSSSSSSSSSSSSSSSB SSSSSSS [insert date of si'nin']


5nt$e #resence of;name, identification n m!er and si'nat re of a thori*ed officer from the contractor =.

,/

MINISTRY OF EDUCATION, SCIENCE & TECHNOLOGY


TENDER FOR THE PROCISION OF GARBAGE COLLECTION SERICES

SITE CISIT CLEARANCE CERTIFICATE T$is is to certif' t$ t -?sNNNNNNNNNNNNNNNNNN $ 3e 3isitedB ins#ected nd 3erified t$e sco#e of 0or.s t NNNNNNNN;site n me=. -inistr' of Educ tion 2e#resent ti3e N meH SignH ! teH Tenderers 2e#resent ti3e N meK Sign tureK ! teH

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