ASSIGNMENT AR201 CO-CURICULUM

FORMAL LETTER AND FILING SYSTEM

LECTERUR NAME

NAME

REGISTRATION NUMBER 15DKA12F2015

EN. FAUZI BIN GHANI

MAIZAN SOFIA BINTI MOHD MAAROF

QUESTION 1
I. Classify four type of filling system Alphabetical Filing Numerical Filling Terminal Digit Filing Alphanumeric Filing

II.

Describe three types of filing system as stated above Numerical Filing

When using a numeric filing system, assign numbers to each file and arrange the numbers in sequential order. Files on people with the same name won't have duplicate headings as with the alphabetical system. This system also offers better file confidentiality since no names are displayed on the files and work well when handling a large volume of files. Instead of assigning files a number, use the chronological system which puts files in order according to date. Terminal Digit Filing

When using terminal digit filing, assign files numbers in sequential order, but file them according to the last two digits. Ancom gives the examples of finding a file numbered 17234. First you go to the 34 section of the filing system, then look for the 72 area of that section and finally look for file 1. This system works well when keeping more than 10,000 files. Alphanumeric Filing

Use both letters and numbers to organize files in the alphanumeric filing system. For example, use two letters to signify the state the client lives in, followed by a number to denote his account number. This allows for easier pre-sorting when needing to pull out a large quantity of files from the same location.

QUESTION 2
Your club would like to organize a hockey clinic . As a secretary of Hockeys Club , you are required to write one formal letter, inviting a professional coach from Malaysia Hockey Federation to give a speech and technical training for your programme in your college . In your letter should be included the details below : Date Venue Participants Objectives Schedule

Kepada: Prof. Hj. Muhd Kamil Bin Ibrahim Pelatih Hoki Professional Jalan Deduli,85000 Segamat, Johor Darul Takzim. 11 SEPTEMBER 2013

Tuan,

MENJEMPUT PENCERAMAH UNTUK PROGRAM KLINIK HOKI ANJURAN POLITEKNIK SULTAN AZLAN SHAH Perkara di atas adalah dirujuk. 2. Dengan suka citanya dimaklumkan bahawa pelajar Kelab Hoki Politeknik Sultan Azlan Shah akan mengadakan satu program Bengkel Hoki seperti butiran berikut : Nama program Tarikh Tempat : Klinik Hoki Politeknik Sultan Azlan Shah : 21 November 2013 (Sabtu dan Ahad) : Dewan Serbaguna Politeknik Sultan Azlan Shah dan Padang Politeknik Sultan Azlan Shah : 4.00 petang hingga 10.00 malam

Masa

3. Tujuan program ini adalah untuk Membentuk kerjasama antara pensyarah pelatih dan pelajar Politeknik Sultan Azlan Shah melalui pelaksanaan program klinik hoki.Ia juga dapat memupuk Pembangunan diri golongan murid di sekolah dengan kemahiran diri,sikap patriotisme, daya kepimpinan dan jatidiri yang terpuji melaluipelbagai aktiviti kegiatan gaya hidup berteraskan imej prihatin, mahir dan dinamik.

4. Sehubungan dengan itu, pihak kami ingin menjemput tuan untuk memberikan ceramah berkaitan teknik teknik hoki dalam program tersebut kepada peserta yang terdiri daripada ahli kelab hoki dan pelajar Politeknik Sultan Azlan Shah. Bersama-sama dengan ini, disertakan tentatif program pada tarikh yang tertera untuk rujukan pihak tuan. 5. Semoga dengan kerjasama dan penyertaan yang diberikan oleh pihak tuan dapat membantu bagi melancarkan lagi perjalanan program ini. Jasa baik pihak tuan, kami dahului dengan ucapan penghargaan dan jutaan terima kasih.

Sekian,

Yang benar, ................................................... (MAIZAN SOFIA BINTI MOHD MAAROF) Setiausaha Kelab Hoki Program Klinik Hoki

QUESTION 1
I. Describe two purposes of balance sheet(kunci kira-kira) give users an idea of the companys financial position displaying what the company owns and owes.

II.

Explain your own terms phrase below ; Fix Asset Fixed assets, also known as a non-current asset or as property, plant, and equipment (PP&E), is a term used in accounting for assets and property that cannot easily be converted into cash. This can be compared with current assets such as cash or bank accounts, which are described as liquid assets. In most cases, only tangible assets are referred to as fixed. International Accounting Standard (IAS) 16 defines Fixed Assets as assets whose future economic benefit is probable to flow into the entity, whose cost can be measured reliably. Current Assets Current asset is an asset which can either be converted to cash or used to pay current liabilities within 12 months. Typical current assets include cash, cash equivalents, short-term investments, accounts receivable, stock inventory and the portion of prepaid liabilities which will be paid within a year. On a balance sheet, assets will typically be classified into current assets and long-term assets. Debt An amount of money borrowed by one party from another. Many corporations/individuals use debt as a method for making large purchases that they could not afford under normal circumstances. A debt arrangement gives the borrowing party permission to borrow money under the condition that it is to be paid back at a later date, usually with interest. Liability A company's legal debts or obligations that arise during the course of business operations. Liabilities are settled over time through the transfer of economic benefits including money, goods or services.