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INVITATION FOR PRE-QUALIFICATION OF BIDDERS

(INTERNATIONAL COMPETITIVE BIDDING)

__________________________

PQ DOCUMENT NO.: OIL/PP/PQ/01/2013

for

Engineering Design, Procurement, Construction, Installation & Commissioning


of

Produced Water Effluent Treatment Plant of 5000 m3 Per Day capacity


at

Greater Tengakhat Area, Duliajan, Assam on BOO (Build, Own and Operate) basis for OIL INDIA LIMITED, Duliajan, Assam, India (A Government of India Enterprise)
Website: www.oil-india.com

INDEX Invitation for Prequalification ................................................................. 3 General Scope Of Work ............................................................................ 6 Introduction ............................................................................................ 6 ETP Capacity: ........................................................................................... 6 Scope of Work........................................................................................... 6 Completion Period ................................................................................. 10 Facilities to be provided by oil at Nominal charge: .............................. 10 Statutory Requirements ........................................................................ 10 Scope related to various Engineering Services ..................................... 11 a) b) c) d) Civil scope of work: ...................................................................... 11 Mechanical & Piping scope of work .............................................. 12 Electrical scope of work ............................................................... 12 Instrumentation scope of work: ................................................... 13

Liquidated Damages ............................................................................... 14 Applicable Law:....................................................................................... 14 Technical experince and financial capabilty: ........................................ 15 Salient Conditions.................................................................................. 18 Documents required alongwith pre-qualification application .............. 20 (Form A) .............................................................................................. 20 (Form -B) .............................................................................................. 21 (Form C) ............................................................................................. 23 (Form D) ............................................................................................. 24 (Form E) ............................................................................................. 25 (Form - F) ............................................................................................. 27 (Form - G)............................................................................................. 30
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Invitation for Prequalification


1.0 Oil India Limited (OIL) intends to establish a 5000 M3 Per Day capacity Effluent Treatment Plant (ETP) at its Oilfields in the state of Assam, India for handling the Produced Formation Water from different fields. OIL plans to get the plant constructed by interested parties on Build, Own and Operate basis (BOO). This Global Notice is issued for prequalifying the firms / Consortium for construction of the said Effluent Treatment Plant and its Operation and Maintenance (O&M) for 10 years. 2.0 Under the BOO contract, the Contractor shall mobilize/ construct the ETP along with all subsidiary equipments and accessories at site and operate the same for a period of 10 years after installation and commissioning. The ownership of the Plant and Equipment will rest with the BOO Contractor. Detailed terms and conditions of the Contract will be provided in the Bidding document issued in due course to all those parties who are meeting the Pre-qualification criterion. 2.1 The Location of the proposed ETP will be at Tengakhat in Dibrugarh District in Assam inside an existing Installation owned and operated by OIL. The land for the ETP will be provided by OIL on lease basis. 3.0 The tendering process will be completed in two stages: a) Prequalification of the interested parties through press notification in the first stage. b) Selection of successful bidder from among the prequalified parties on the basis of Techno-commercial evaluation in the second stage. 3.1 To be Prequalified, the bidders should mainly fulfill following three criteria: a) Fulfill the Experience criteria (Clause 10.1) w.r.t the scope of work (clauses 3.0 to 7.0). Supporting documents required for evaluation (Format attached alongwith). b) Fulfill the Financial criteria (as indicated in Clause 10.2 ). Supporting documents required for evaluation (Format attached alongwith). c) The party should be interested to carry out the job as indicated in the Scope of Work on Build, Own and Operate (BOO) basis as per OILs terms and conditions.

3.2

The detailed tender document for the final selection will be issued only to the Pre-qualified parties without going for press/open tender again. The eligible parties will be required to submit their detailed technical and financial offer only after obtaining the detail bid document from OIL.

3.3 The Contract will be awarded to the techno-commercially successful bidder after evaluation of their technical and financial offer. Tentatively the Letter of award (LOA) is expected to be issued after completion of the two-stage tendering process in March 2014. 3.4 Expected Completion period for Construction and Commissioning of the ETP will be 18 months from the date of issuance of LOA.

4.0 Keeping in view the foregoing, OIL now invites Pre-qualification Applications from reputed and experienced parties meeting the prescribed qualification criteria for inviting detailed Techno-commercial and Financial offers at a later date from eligible parties for Construction of the Effluent Treatment Plant at Tengakhat and its Operation and Maintenance for 10 years on BOO basis. 5.0 Complete set of prequalification requirements are furnished in the following pages and the same are to be downloaded and referred by Applicants for submission. Each Applicant is required to submit a Demand Draft or Bankers cheque for Rs.40,000.00 or USD 650.00 (non-refundable) in favor of "Oil India Limited" payable at Duliajan towards cost of these Prequalification Documents. 5.1 All the certificates & documentary evidences submitted in support of Eligibility Criteria described in this Prequalification document must be duly notarized by Govt. approved Notary with their seal, sign and date. The date of such notarized copy should not be more than one year old. OIL reserves the right to check the original certificates/ documents at any point of time, if desired, and the required documents shall have to be produced by the parties for authentication. 6.0 PRE-BID CONFERENCE : 6.1 A pre-Bid conference will be held at Guwahati on 24.09.2013 for providing clarifications to prospective bidders on the technical requirement, terms and conditions etc. to enable them to understand the exact service requirement of the Company. Parties interested to attend the pre-bid conference should contact/intimate well in advance (at least 4 working days prior to pre-bid conference) for details of the venue & time, to the General Manager (Production Project), Oil India Ltd., P.O. Duliajan786602, Phone: 91-374-2807209, E-mail: prodproj@oilindia.in.
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6.2

Only those parties who submit the Application Fee of RS. 40,000 / USD650 as detailed in Para 5 above shall be allowed to participate in the Pre-Bid conference. Therefore, parties intending to attend the Pre-Bid conference must carry and submit the requisite Demand Draft/Banker`s Cheque in the Conference. At the most 2 (two) representatives from each prospective bidder shall be allowed to participate in the pre-bid conference. All costs for attending the pre-bid conference shall be to prospective bidders account. The prospective bidders shall submit their queries through E-mail / Courier addressed to General Manager (Production Project), Oil India Ltd., Duliajan-786602, Assam at least 4 working days prior to the date of prebid conference and such queries must reach OILs office at Duliajan well in time. OIL shall reply /clarify their queries in the pre-bid conference. OIL will not be responsible for non-receipt or late receipt of any bidders query in OILs office.

6.3

7.0 SUBMISSION: Interested Parties are invited to submit their Pre-Qualification Application with their credentials and supporting documents mentioned above in a sealed envelope super-scribing the PQ Reference on the envelope latest by 15.30 Hrs(IST) on 04.10.2013 to the following address: General Manager (Production Project) Production Project Department Oil India Limited, Duliajan, Assam-786602 Contact No:0374-2807209 Notes: i. Those parties who could not participate in the Pre-Bid Conference but intend to participate in the Tendering process should ensure to submit their DD/Banker`s Cheque towards Application Fee along with their formal Application. Application(s) tendered without requisite DD/ Bankers Cheque towards cost of these prequalification documents either in the Pre-Bid conference or along with the Application shall be rejected outright and same will not be considered for evaluation. Prospective Parties are requested to regularly check OIL`s website for any information / modifications issued in respect of this PQ Notification from time to time.

ii.

GENERAL SCOPE OF WORK


1.0 INTRODUCTION OIL INDIA LIMITED (OIL)s Oil & Gas fields are located in the districts of upper Assam, India. Produced Formation Water from different fields are handled at various existing OCS operated and maintained by OIL's in-house facilities. In order to ensure stipulated guidelines and maintain parameters of produced water prior to its disposal or injection as given in the Scope of Work, a produced water Effluent Treatment Plant is proposed to be installed and operated and maintained for a period of 10 years on BOO basis. 2.0 ETP CAPACITY: The ETP capacity will be 5000 KLPD (two streams of 2,500 KLPD each) 3.0 a) SCOPE OF WORK The Proposed ETP is being installed to dispose/re-inject the produced water after clarification to the sub-surface in Water Disposal Wells (1,200 to 1,500 m depth) / Water Injection Wells (2,500 to 3,000 m depth). The inlet produced water quality as against desired outlet quality, as per guidelines are shown in the table given below : Desired Water Quality for Disposal / Re-injection Sl.No. Parameter Inlet parameters range 7-9 Ambient-65 0C Upto 150 ppm 1 2.5 Litres / 30 Min. 100 180 NTU Upto 6 ppm
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Outlet parameter desirable 6.5-8.5 Not Concerned < 1 ppm > 5 Litres / 30 Min. < 0.5 NTU <0.02 ppm

1. 2. 3. 4.

pH Temperature Total solids Suspended

Filterability (through Filter) Turbidity

0.45

5. 6.

Dissolved Oxygen

Desired Water Quality for Disposal / Re-injection Sl.No. Parameter Inlet parameters range 103 to 106 CFU/ml Not Measured Outlet parameter desirable NIL NIL

7. 8.

SRB Any other Bacterial Activity like GAB, IRB, & APB Oil and Grease

9.

100-5000 mg/l

< 2 mg/l

b)

A part of the treated water will be further treated using RO to meet the following parameters as per CPCB guidelines: Desired Water Quality as per CPCB Guidelines Sl.No. Parameter Inlet parameters range Outlet parameter desirable 6.5-8.5 Not Concerned < 1 ppm Water From Desired Quality for Disposal / Reinjection < 0.5 NTU <0.02 ppm NIL NIL 0.1-0.7 80-135 mg/l 180-1400 mg/l 400-2400 mg/l
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1. 2. 3. 4. 5. 6. 7. 8. 9.

pH Temperature Total solids Suspended

Turbidity Dissolved Oxygen SRB Any other Bacterial Activity Zinc BOD

< 1 mg/l < 20 mg/l < 60 mg/l < 500 mg/l

10. COD 11. Chlorides

Desired Water Quality as per CPCB Guidelines Sl.No. Parameter Inlet parameters range 70-125 mg/l 3500-5000 mg/l 60-85 Outlet parameter desirable < 600 mg/l < 2100 mg/l < 50 mg/l < 2 mg/l 2-10 mg/l 0.002-0.04 0.1-0.3 mg/l 0.07-0.3 0.01-0.06 mg/l 0.02-0.4 0.7-2.0 mg/l 0.2-1.6 mg/l < 1.1 mg/l < 0.2 mg/l < 1 mg/l < 1.0 mg/l < 0.1 mg/l < 1.0 mg/l < 0.2 mg/l < 0.1 mg/l < 0.01 mg/l < 2 mg/l

12. Sulphates 13. TDS 14. % Sodium 15. Oil and Grease 16. Phenolics 17. Cyanides 18. Fluorides 19. Sulphides 20. Chromium(Cr+6) 21. Chromium Total 22. Copper 23. Lead 24. Mercury 25. Nickel

c)

The proposed process of the ETP shall incorporate (but not limited to) Settling tanks, Tilted/Corrugated Plate Interceptor, Induced Gas Floatation, Necessary suitable Filters, Reverse Osmosis and Sludge treatment drying and handling facility. The proposed ETP shall be a fully automated unit consisting of electronic micro-processor based field instruments, analyzers, flow meters, etc as applicable, and to be controlled from a control room with a dedicated Basic process control system (BPCS) for automatic process control and a dedicated SIS (Safety Instrumented System) as per applicable IEC61508 & IEC61511 standards. The supplied control system should have provision for connection to the SCADA system of OIL for seamless data transfer.
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d)

e)

The ETP shall have facility for the above parameters to be routinely measured, monitored and recorded using suitable laboratory equipments at site. The equipments are to be procured, installed and commissioned by the successful bidder in an onsite laboratory to be established by the successful bidder. All the parameters to be monitored at least once in 24 hours and records are to be maintained for at least one year. The proposed ETP shall have the capability to monitor and record few critical parameters (will be indicated in the detail bid document) online using suitable instrumentation based on latest & best available technology with monitoring facility from control room through display panels. The critical parameters to be monitored both in inlet and outlet, on round the clock basis A provision should be kept, for automatic recycling of the water through the process plant in the event of non conformity to the critical parameters monitored online and it will be the responsibility of the Contractor for storing the recycled water which will be in addition to daily rate of 5000 KLPD. Suitable storage capacity for both inlet and outlet water to take care of the ullage for at least a period of 3 days. It is the successful bidders responsibility to keep the proposed ETP in operation without any interruption for which adequate standby streams may be included. Any nonconformity of all other parameters measured in the laboratory will lead to rejection of the treated water, which the Contractor has to recycle for further processing. Further, rejection of treated water due to non conformity with the parameters as per lab test approved by OIL would attract Liquidated Damages as specified under Liquidated Damages Clause. All systems should be designed, constructed and operated for uninterrupted /continuous operation. Contractor shall make all arrangements for procurement, mobilization, installation, testing and commissioning of all equipment for the construction of complete system/equipment of ETP. Complete operation and Maintenance of all Plant and equipment for a period of 10 years as per BOO method will also be under the scope of the Contractor.

f)

g)

h) i)

j)

k)

l) m)

n)

o)

Any chemical Dosing including chemicals required for achieving the desired parameters of processed water will be the responsibility of the Contractor. Contractor shall make all arrangements for sludge handing and disposal.

p)

4)

COMPLETION PERIOD The Completion period for the installation and commissioning of the plant shall be 18 months from the date of issue of LOA.

5) a.

FACILITIES TO BE PROVIDED BY OIL AT NOMINAL CHARGE: The Land for the installation of proposed ETP measuring 120 70 meter (approx.) inside an existing OCS (Oil Collecting station) premises at a distance of approx 30 KM from Duliajan. Requisite land for sludge handling and disposal. Natural Gas for generation of requirements of the Proposed ETP. STATUTORY REQUIREMENTS power and any operational

b. c.

6)

1. ETP plant shall be designed, constructed and operated so as to meet the requirements of applicable safety codes / standards, OMR, Indian Electricity Rules, Environmental Protection Act 1986, OISD Standards etc. 2. All Works / systems provided under the Contract shall be designed and constructed in accordance with the prevalent National/ International codes and practices. Developing plant earthing system in accordance with relevant codes / specifications of Bureau of Indian Standards & DGMS requirements. The contractor shall obtain all statutory approvals from DGMS, State Pollution Control Board etc. on behalf of OIL. All statutory requirements / formalities shall be met & fulfilled by the contractor, irrespective of level of priority defined elsewhere. All liaisons with agencies like DGMS, SPCB, MoEF for obtaining necessary statutory approvals / clearances / permissions shall be in contractors scope.
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3. 4.

7)

SCOPE RELATED TO VARIOUS ENGINEERING SERVICES The Scope of Work encompasses total civil / structural / mechanical/ piping / Instrumentation / Electrical works, Engineering, Supply, Transportation, Installation, construction, commissioning on BOO basis which includes but not limited to: a) CIVIL SCOPE OF WORK: The Scope of Work under this section involves design, detailed engineering, supply of all materials, construction, erection, testing, trial runs and commissioning of all Civil Works for construction of the ETP per CPWD/BIS specifications. Intending bidders in their own interest are advised to visit the site and assess the quantum of work before submitting their Application. Cost of such site visit shall be fully borne by the parties themselves. OIL will only allow access to the site to the prospective Applicants upon receipt of prior intimation. The quantum of civil works include but is not limited to, the following works: 1. Level surveys of the plot, Developing of area by earth filling, rolling and compacting to raise the finish ground level (FGL) as per requirement. Designing and construction of roads, platforms, pavements surrounding the new facilities, Electrical road crossing, instrument road crossing etc as required. 2. Design and construction of tank pads and various foundations required for placement of various pumps and motors required for the ETP. 3. Construction of Foundation for all equipments including package items if any, as required for construction of the Effluent Treatment Plant. 4. Making arrangement for source water and laying of pipeline from source of utility water to the proposed ETP site as per requirement. 5. Design and construction of a suitable office with minimum storage space required for smooth running of the ETP. Plumbing and sanitary network of the buildings including construction of septic tank etc. The Contractor shall also provide required furniture and fixtures at ETP office use.

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6. Land scaping, beautification and plantation in the non-operational area and within the boundary limit of ETP. Any other civil works left out but required to be constructed for completion of the project. b) MECHANICAL & PIPING SCOPE OF WORK The mechanical & piping scope of work to be performed by Contractor shall include (but not limited to): 1) Design, selection, procurement, inspection, installation, hookup, testing, Hydrotesting, pre-commissioning, commissioning, performance guarantee tests and O & M for all the mechanical equipments, line pipes, valves, pumps, pipe fittings etc. as per requirement of the ETP. 2) Detailed engineering, Design and finalization of the P&ID.

3) Preparation of technical data sheet, drawings, Safe Operation Procedures for all static and rotary equipments and various packaged items based on the requirements for operation of the ETP. 4) Complete piping of the installation with necessary pipe supports, carrying Hydro tests of piping system, tanks etc. as per relevant OISD, ASME, API standards and submission of test reports. 5) Obtaining all statutory approvals and certificates as per the requirements for the equipments to be installed in the ETP. 6) OIL approved Third party inspecting agency will have to be engaged for procurement of all critical items viz. (a) Tank / Tank plates (b) Pumps (d) Compressors (e) Cranes (f) All filters etc.

c) ELECTRICAL SCOPE OF WORK Complete design & detailed engineering consisting of all engineering documents necessary for proper procurement including sizing and selection of electrical system/equipments/cabling/earthing/lighting required within the plant for installation, testing and commissioning of the complete system. Broad scope of work shall include but not be limited to the following :1. All electrical equipments/system must conform to CEA Regulations 2010. 2. Design/Selection/Commissioning/installation and O&M of gas based Power Generating Set for the Plant. OIL will provide the natural gas at nominal charge.
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3. Sizing and selection of all equipments including MV switchgear, MCC Panel, lighting transformers, distribution boards, D.C. system, UPS, lightning protection system as IEC 62305-3 etc. 4. Developing lighting distribution system for the complete plant. 5. Preparation of engineering documents/drawings such as complete equipment list, motor list, relay settings, protection coordination chart, equipment layout, overall and area wise cabling/lighting/earthing, lightning protection system etc. 6. Preparation of hazardous area schedule Classification and drawing of hazardous area as per (i) Oil Mines Regulations (DGMS Guidelines), (ii) OISD-113, (iii) API-RP-500, (iv) IS-5572/5571, (v) IEC-79 & (vi) BS5345. It shall be the Contractors responsibility to obtain the approvals/certificates from concerned authorities. d) INSTRUMENTATION SCOPE OF WORK: Complete design & detailed engineering consisting of all engineering documents necessary for proper design, selection, procurement including sizing and selection of Instrumentation and Control system / equipments / cabling / earthing /installation, testing and commissioning of the complete system. On the basis of information collected by Contractor from site, the Contractor shall finalize all design data to carry out engineering for a fully automated DCS (Distributed Control System) & PLC based control system based on latest technology and as per prevalent industry standards. Contractors scope shall include but not be limited to the following. 1. The Instruments shall be supplied as mentioned in the scope of supply for effective control, monitoring and safety of the system. The automatic monitoring and control philosophy from a centralized control room should be considered along with a dedicated SIS (safety instrumented system) system. 2. ETP shall be provided with its own PLC to control, monitor and safeguard the system. Controls, sequencing logic a n d s a f e guarding of t h e c o m p l e t e ETP s h a l l b e successful b i d d e r s responsibility. 3. Preparation of engineering documents/drawings such as complete instrumentation and control equipment list, field instrument list, relay settings, protection coordination chart, block / logic diagrams etc.
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4. It shall be the Contractors responsibility to obtain the approvals/certificates from DGMS for installation and commissioning of the complete instrumentation and control facilities, systems & equipments within the plant. 8) LIQUIDATED DAMAGES

In the event of the Contractors failure to strictly adhere in providing/meeting the following, Liquidated damages shall be levied at the following rates. FAILURE (A) Delay in Completion of Installation and Commissioning of Plant as stipulated in Completion Clause 4.0 above. (B) Liquidated Damages in case of Shut Down or nonconformity w.r.t water quality Liquidated Damages (A) @0.5% of 1st year Contract Price per Week or part thereof of delay subject to maximum of 7.5%, to be reckoned from the date of the scheduled completion date. (B1) Grace period allowed for planned maintenance per quarter/ year will be indicated in the detailed bid document. Any unplanned shutdown of the ETP will result in non-payment to Contractor during the entire shutdown period. (B2) Any nonconformity w.r.t water quality, as per lab test will lead to rejection of the treated water for onward disposal and such quantity shall not attract any payment to Contractor.

9)

APPLICABLE LAW:

a. The Contract shall be deemed to be a Contract made under, governed by and construed in accordance with the laws of India for the time being in force and shall be subject to the exclusive jurisdiction of Courts situated in Dibrugarh/ Guwahati. b. The Successful Bidder shall ensure full compliance of various Indian Laws and Statutory Regulations, to the extent applicable, as stated below, but not limited to, in force from time to time and obtain necessary permits/licenses etc. from appropriate authorities for conducting operations under the Contract:

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1) 2) 3) 4) 5) 6) 7) 8) 9) 10) 11) 12) 13) 14) 15) 16) 17) 18) 19) 20) 10)

The Mines Act, 1952 - as applicable to safety and employment conditions. The Mines Rules, 1955 The Oil Mines Regulations, 1984. The Workmen's Compensation Act, 1923. The Payment of Wages Act, 1963. The Payment of Bonus Act., 1965. The Contract Labour (Regulation & Abolition) Act, 1970 and the rules framed thereunder. The Employees Pension Scheme, 1995. The Interstate Migrant Workmen Act., 1979 (Regulation of employment and conditions of service). The Employees Provident Fund and Miscellaneous Provisions Act, 1952. The AGST Act, WB & Bihar Tax Act Service Tax Act. Customs & Excise Act & Rules Assam, West Bengal and Bihar Entry Tax Act Value Added Tax Environment Protection Act,1986 Water Act, 1974 Air Act, 1981 Hazardous Waste Rules,2008 Public Liability Insurance Act

TECHNICAL EXPERINCE AND FINANCIAL CAPABILTY:

10.1.0 EXPERIENCE: The bidder must meet the following criteria:10.1.1 (a) The bidder must have experience of successfully completing one project of designing, engineering, installing and commissioning of Produced Formation Water Effluent Treatment Plant based on the technology incorporating TPI/CPI, IGF, Filtration, RO and sludge handling etc. during the last 7(seven) years as on the closing date of this Invitation for Pre-Qualification. (b) Bidder must have an experience of operating and maintaining a Produced Formation Water Effluent Treatment Plant of minimum capacity of 1000 KLPD for minimum continuous one year during last 7 (seven) years as on Pre-Qualification Invitation closing date in addition to clause No 10.1.1(a). 10.1.2 Any bidder who meets either of the above clause 10.1.1(a) or 10.1.1(b) but not both, can also bid provided they have a MOU/Agreement with a party who meets the shortfall and fulfills
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the requisite experience criteria. In such situation, the party has to submit the valid MOU/ Agreement during the contractual period. 10.1.3 Bidder should submit following documents along with their Application: (a) Copies of relevant pages of Contracts & Completion Certificate / payment Certificate or any other document issued by the client(s), which can substantiate successful completion of the job in support of their experience mentioned in Para 10.1.1(a) and/or 10.1.1(b). Self attested MOU/Agreement as supporting document for clause 10.1.2 above for the contractual period.

(b)

10.2.0 FINANCIAL CAPABILTY 10.2.1 The bidder shall have an average annual financial turnover of minimum Rs. 10.00 Crores (or US$ 1.75 million) during the last 3 (three) years ending 31.03.2013 (for Accounting year April-March) and 31.12.2012 (for calendar Accounting year). Documentary evidences in the form of Audited Balance sheet and Profit and Loss Account for the last 3 (three) years ending 31.03.2013 (or 31.12.2012) as applicable shall be submitted alongwith the Application. 10.2.2 In case the audited Balance sheet and Profit and Loss Account submitted are in currencies other than INR or US$, the bidder shall have to convert the figures in equivalent INR or US$ considering the prevailing conversion rate on the date on which the audited Balance sheet and Profit and Loss Account were signed. 10.3.0 Bid from Indian Company/Indian Joint Venture Company with Technical Collaboration/ Joint Venture Partner: 10.3.1 In case, the bidder is an Indian Company/Indian Joint Venture Company, who satisfies the minimum experience requirement as per clause 10.1.1(a) or 10.1.1(b) above, provided they also fulfill the financial criteria as per clause No.10.2.1 above can also bid on the strength of Technical Collaborator/Joint Venture partner who meets the shortfall criteria laid down at clause No. 10.1.1(a) or 10.1.1(b) above.
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10.3.2 Indian bidders quoting based on technical collaboration/ joint venture, shall submit with their Application a Memorandum of Understanding (MOU) / Agreement with their technical collaborator/ joint venture partner clearly indicating their roles under the scope of work which shall be addressed to OIL and shall remain valid and binding for the contract period under this tender. 10.3.3 Any party who is extending technical support by way of entering in to technical collaboration with another party shall not be allowed to submit an independent bid against the tender and such bids shall be straightway rejected. Further, all bids from parties with the technical collaboration support from the same Principal will be rejected. 10.4.0 Bid from Consortium of companies: 10.4.1 In case, the bidder is a Consortium of companies, the following requirement should be satisfied by the bidder: a) The Leader of the Consortium should satisfy the minimum experience requirement as per clause No. 10.1.1(a) or 10.1.1(b) above. Also the leader of the Consortium shall have to meet the financial turnover criteria mentioned in clause No. 10.2.1 above. However, one Consortium member alone shall have to meet the shortfall criteria laid down at clause No. 10.1.1(a) or 10.1.1(b) above. b) Consortium Applications shall be submitted with a Memorandum of Understanding between the Consortium members duly signed by the authorized Executives of the Consortium members clearly defining the role/scope of work of each partner/member, binding the members jointly and severally to the responsibility for discharging all obligations under the contract and identifying the Leader of Consortium. Unconditional acceptance of full responsibility for executing the Scope of Work of bid document by the Leader of the Consortium shall be submitted along with the Application. c) Only the Leader of the Consortium shall buy the Application, submit Application and sign the contract agreement (in the event of award of contract) on behalf of the Consortium. d) The Bid Security shall be in the name of the Leader of the Consortium on behalf of Consortium with specific reference to Consortium bid and name & address of Consortium members.
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Similarly the Performance Security shall be in the name of the Leader on behalf of the Consortium. e) Bidder(s) quoting in Consortium with any firm are not allowed to quote separately/independently against this tender. All the Application / bids received in such case will be summarily rejected. 10.5.0 Bid from 100% Subsidiary Company:-

10.5.1 Offers of those bidders who themselves do not meet the experience
criteria as stipulated in clause Nos. 10.1.1(a), 10.1.1(b) & 10.2.1 can also be considered provided the bidder is a 100% subsidiary company of the parent company which itself meets the experience criteria as stipulated in Clause Nos. 10.1.1(a), 10.1.1(b) & 10.2.1. In that case, as the subsidiary company is dependent upon the experience of the parent company with a view to ensure commitment and involvement of the parent company for successful execution of the contract, the participating bidder should enclose with their Application an Agreement (as per format enclosed as Form-G) between the parent and the subsidiary company and Corporate Guarantee (as per format enclosed as Form-F) from the parent company to OIL for fulfilling the obligation under the Agreement. 11) SALIENT CONDITIONS a. Applicants with positive Net worth will only be considered for qualification (Net worth shall mean Subscribed and Paid up Equity or owners capital + Reserves/accumulated loss {Revaluation reserves and miscellaneous expenditure not written off + reserves not available for distribution to equity shareholders} ). b. No Financial Assistance in the form of Working Capital Advance/ Mobilization Advance will be provided to the Contractors during erection and O&M of ETP. The Contractor will have to Procure and Build the ETP at their cost with Finance resources arranged by them. Payment to ETP Contractor will commence in the form of processing charges based on per KLPD fluid treated, once the plant is successfully installed and commissioned. c. Eligible Bidders will be asked to provide firm prices in their Offer towards O&M of plant for 10 years on BOO basis.

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d. As the asset will be constructed by successful bidder on land owned by Company, a separate Lease Agreement shall be executed along with the Contract for BOO. Site: The leased area shall be handed over upon the terms and condition as set forth in the Lease Agreement and the BOO Contract. Concessioner(s) shall be permitted to build operate and maintain ETP in accordance with agreement on the Site and shall not be permitted to utilize the Site for any other purpose. Term of Lease: The Lease Agreement shall be for the same term as the BOO Agreement (the "Initial Term") or any extension thereof (the "Additional Term") agreed between the parties. Rent Payment: Concessioner(s) shall pay lease rent at the rate, as to be fixed by OIL. Note: Above terms are not exhaustive. Additional terms shall be elaborated in the Lease Agreement. e. The ETP after installation and commissioning shall be fully insured by appropriate Insurance Coverage by the successful bidder. f. Bid Security (to be submitted by pre-qualified Bidders in the form of a DD or Bank Guarantee at the time of submission of Bid) : Rs 82,60,000.00 or USD 135,600.00 g. Performance Security (to be submitted by successful bidder in the form of a Bank Guarantee upon award of Contract): 7.5% of estimated 1st year Contract Price.

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12)

DOCUMENTS REQUIRED APPLICATION

ALONGWITH

PRE-QUALIFICATION

General Information of the Firm (Form A)


A. 1. Name of the bidder firm / company 2. Permanent address of the bidder 3. Present postal address of the bidder 4. Telephone numbers Office Residence Mobile numbers 5. Fax B. Nature of company (strike out whichever is not applicable) proprietary firm /partnership firm / private Ltd/ public Ltd. C. Date of incorporation D. Details of proprietor partners / directors (as the case may be) : : : : : : : : :

: :

Note: Attach copies of registration of firm/ company/ with details of Proprietor/ Directors.

Signature of Bidder

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Form -B

Data Sheet in respect of similar work Experience (Form B)


1. Name of Scheme 2. Capacity of the scheme 3. Name and address of client for whom the work was carried out 4. Clients full address and contact Phone No. 5. Number and date of letter of ordering the work 6. 7. 8. 9. 10. 11. a. b. Time stipulated for completion Actual date of commencement of work Actual date of commissioning Final date of defect liability period

Influent characteristics Discharge characteristics Agreed Achieved Number and date of certificate issued by 12. client (attach photocopy for reference) 13. Address of Engineer - In - Charge if any 14. General write up about the scheme Note: Selected schemes should be supported with documentary evidence towards following: Contractors experience of successfully completing one project of designing, engineering, installing and commissioning of Produced Formation Water Effluent Treatment Plant based on the technology incorporating TPI/CPI, IGF, Filtration, RO and sludge handling etc. during the last 7(seven) years as on closing date of this Invitation for Pre-Qualification. AND Experience of operating and maintaining a Produced Formation Water Effluent Treatment Plant of minimum capacity of 1000 KLPD for minimum continuous one year during last 7 (seven) years as on closing date of this Invitation for Pre-Qualification.
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. Note: Submit multiple Data sheets if there are more than one scheme to substantiate the requisite experience. Documents establishing successful
execution of above jobs must be submitted along with the Application. documents shall be in the form of:

These

(i) Copies of relevant pages of contract document showing Contract Number, period of contract and Detailed Scope of work etc.

(ii) Copies of completion Certificate(s) or payment certificates or any other documents which substantiate completion of the jobs, issued by the client(s) with contact details of the issuing person/organization (e-mail address, Phone Number, Fax number etc).

Signature of Bidder Contractor

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Details of Projects in hand (Form C)


Sl. No. Name of Project Client Reference Value of Work Time of completion Date of award Expected date of completion

Signature of Bidder

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Details of Key personnel available for the proposed work (Form D)


Sl. No. Description of personnel Nature of Qualification Experience experience

Signature of Bidder

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Details of Financial Stability of the Contactor/Firm (Form E)


1. The Annual Turn Over of the Contractor / Firm for the last three years. (The average annual turnover of the bidder shall not be less than Rs.10.00 Crores during the last three financial years 2010-2011, 2011-2012, 2012-2013). (Attach copies of audited accounts). The following parameters shall be furnished as per the audited financial statements duly certified by an independent Chartered / Cost Accountant for the last three accounting years. Sl. No. 1. 2. 3. 4. Particulars of parameters Authorized Capital Subscribed Capital Paid-up Capital Reserves(Other than revaluation reserve) Loan: Long Term Short Term Net worth Gross Fixed Assets Net Fixed Assets Current Assets Cash and Cash Equivalents and Short term Investments: Other Current Assets : Current Liabilities Profit before depreciation, interest and Taxes Profit Before taxes Profit After taxes 2010-11 2011-12 2012-13

2.

5 6 7 8

9 10 11 12 13 3.

Turnover for the last three financial years : (All statements should be supported by documentary proof)
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4. 5.

Net Cash Accruals(Net Profit + Depreciation) for preceding three years. The Contractor should possess the list of Outstanding Loan borrowed from Banks /Financial Institutions duly certified by the respective Lender as on Application date and the latest solvency certificate issued from a Nationalized /Scheduled Bank. Agreement/ MOU of arrangement of Finance with the Bankers/ Lenders shall be submitted alongwith the Application.

6. 7.

Projected cash flow statements for next three years. Name & address of the Banks of the Applicant.

Signature of Bidder

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PARENT COMPANY GUARANTEE DEED OF GUARANTEE (FORM - F) This DEED OF GUARANTEE executed at ---------------by: this ------------ Day of

M/S ---------------------., a Company organized and existing under the laws of-------------- having a principal business office at ------------------------- hereinafter referred to as Guarantor which expression shall, unless excluded by or repugnant to the subject or context thereof, be deemed to include its successors and permitted assigns.

WHEREAS M/S OIL INDIA LIMITED (OIL), a Govt. Of India Navaratna ca tegory Enterprise and premier Oil Company engaged in Exploration, production and transportation of Crude oil & Natural gas having its Headquarters at Duliajan-786602,Dist. Dibrugarh, Assam hereinafter referred to as Company which expression shall, unless excluded by or repugnant to the subject or context thereof ,be deemed to include its successors and assigns, floated Tender No. -------------------inviting offers from Vendors for -------------------------------------.

M/S ----------------, a Company registered under the Companys Act 1956 and having its Registered Office at ---------------------hereinafter referred to as Subsidiary, which expression shall, unless excluded by or repugnant to the subject or context thereof, be deemed to include its successors and permitted assigns, a wholly owned subsidiary of the Guarantor, have in response to the above mentioned tender invited by the Company, submitted their Bid/Application No. ------------------------------------ dated------------ to the Company with one of the condition that the Subsidiary shall arrange a guarantee from its parent company guaranteeing due and satisfactory performance of the work covered under the said tender including any change therein as may be deemed appropriate by the Company at any stage. . The Guarantor represents that they have gone through and understood the requirement of the above mentioned tender and are capable of and committed to provide technical, financial and such other supports as may be required by the Company for successful execution of the same.
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The Subsidiary and the Guarantor have entered in to an agreement dated . as per which the Guarantor shall be providing technical, financial and such other supports as may be necessary for performance of the work relating to the said tender. Accordingly, at the request of the Subsidiary and in consideration of and as a requirement for the Company to enter into agreements with the Subsidiary, the Guarantor hereby agrees to give this Guarantee and undertakes as follows: 1. The Guarantor (Parent Company) unconditionally agrees that in case of nonperformance by the Subsidiary of any of its obligations in any respect, the Guarantor shall immediately on receipt of notice of demand by the Company take up the job without any demur or objection, in continuation and without loss of time and without any cost to the Company and dully perform the obligations of the Subsidiary to the satisfaction of the Company. In case the Guarantor also fails to discharge its obligations herein and complete the job satisfactorily, the Company shall have absolute rights for effecting the execution of the job from any other person at the risks and costs of the Guarantor. The Guarantor also undertakes to make good any loss that may be caused to the Company for non-performance or un-satisfactory performance by the Guarantor or Subsidiary of any of their obligations. The Guarantor agrees that the Guarantee herein contained shall remain valid and enforceable till the satisfactory execution and completion of the work (including discharge of the warranty obligations) awarded to the Subsidiary. The Guarantor shall be jointly with the Subsidiary as also severally responsible for satisfactory performance of the contract entered between the Subsidiary and the Company. The liability of the Guarantor under this Guarantee is limited to the total value of the contract entered between the Subsidiary and the Company and in no event shall the Guarantors liability hereunder, either in its capacity of Guarantor or as Contractor should it perform the Contract in the event of the subsidiarys non performance as per point No.1 herein above, exceed that of the Subsidiary under the mutually agreed Contract awarded to the Subsidiary. This will, however, be in addition to the forfeiture of the Performance Guarantee furnished by the Subsidiary. The Guarantor represents that this Guarantee has been issued after due observance of the appropriate laws in force in India. The Guarantor hereby
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2.

3.

4.

5.

undertakes that the Guarantor shall obtain and maintain in full force and effect all the Governmental and other approvals and consents that are necessary and do all other acts and things necessary or desirable in connection there with or for the due performance of the Guarantors obligations hereunder. 6. The Guarantor also agrees that this Guarantee shall be governed and construed in accordance with the laws in force in India and subject to the exclusive jurisdiction of the courts of Assam, India. The Guarantor hereby declares and represents that this Guarantee has been given without any undue influence or coercion from any person and that the Guarantor has fully understood the implications of the same. The Guarantor represents and confirms that the Guarantor has the legal capacity, power and authority to issue this Guarantee and that giving of this Guarantee and the performance and observations of the obligations hereunder do not contravene any existing law or any judgment.

7.

8.

For and on behalf of (Parent Company) M/s --------------------------------. Per : Signature : Name : Designation :

Witness : 1 Signature : Name Designation Date : Witness : 2 Signature : Name Designation Date :

: :

: :

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(FORM - G)

Format of agreement between bidder and the parent company (to be made on stamp paper of requisite value and notarized)

This agreement made this --------- Day of ---------- by and between ------------------------ having its Registered Office at -------------------------------- herein after referred to as bidder of the first part AND M/S ---------------------------, a Company organized and existing under the laws of --------- having a principal business office at -------------------------------------- hereinafter referred to as Parent Company on the other part, WHEREAS M/S OIL INDIA LIMITED having its Headquarters at Duliajan-786 602, Dist: Dibrugarh, Assam (herein after referred to as OIL), has invited offers vide their Tender No.. inviting offers from Vendors for .. . . AND WHEREAS M/S ------------------------------, (Bidder) intends to participate against the said tender and desires to have a financial and technical support of M/s ------------------------------ (Parent Company) and whereas Parent Company represents that they have gone through and understood the requirement of the above mentioned tender and are capable of and committed to provide the services as required by the bidder for successful execution of the contract, if awarded to the bidder. Now, it is hereby agreed to by and between the parties as follows: 1. M/S------------------------------, (Bidder) will submit an offer to OIL for the full scope of work as envisaged in the tender document as a main bidder and liaise with OIL directly for any clarifications etc. in this contexts. M/S ------------------------------- (Parent Company) undertakes to provide financial, technical support and expertise, expert manpower and procurement assistance and project management to support the bidder to discharge its obligations as per the Scope of Work of the tender/Contract for which the offer has been made by the bidder and accepted by the Parent Company.

2.

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However, as a minimum, following services will be covered by the Parent Company: i)----ii)----- etc.

3.

This agreement will remain valid till validity o f bidders offer to OIL including extension if any and till satisfactory performance of the Contract in the event the Contract is awarded by OIL to the bidder. It is further agreed that for the performance of work during Contract period bidder and Parent Company shall be jointly and severally responsible to OIL for satisfactory execution of the Contract . However, the bidder shall have the overall responsibility of satisfactory execution of the Contract awarded by OIL.

4.

5.

In witness whereof the parties hereto have executed this agreement on the date mentioned above.

For and on behalf of (Bidder)

For and on behalf of (Parent Company)

(M/S -------------------------------------)

(M/s---------------------------------.)

Signature :

Signature :

Name :

Name :

Designation

Designation :

Witness : 1 Witness : 2

Witness : 1 Witness : 2
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