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<Project Name>
Revision
Date
Revision History
Description
Changed By
Intended audience
Business Partners, Stakeholders and Sponsors
Functional Resources
Technical Resources
BUSINESS PROCESS
Billing Requirements
Ref#
Requestor
Priority
Importance
(Weight)
Requirements
Status
Deliverables
Acceptance Criteria
Short
Term
Medium
Term
Long
Term
Process 2
Process N
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Requirements
2.0
INT
3.0
INT
4.0
5.0
GEN
6.0
GEN
Deliverables
INT
General
GEN
Status
Acceptance Criteria
Enhanced
Services
Enhanced
Services
7.0
Accounting
Yes
GEN
8.0
Accounting
GEN
9.0
Accounting
GEN
10.0 Enhanced
Services
11.0
GEN
GEN
12.0
General Ledger
G/L Reporting
G/L
13.0
Functional
Function of BDR
Susan Sowl to coordinate this issue with Sandra Hahn Future Release: This is a function of how the data is
grouped. We anticipate consolidating BDR records of
the same time and the same location, so that tax would
not be at the BDR record, only at the accumulated
record.
Admin: (offhook - toll free playback) where offhook are Custom process to develop.
only those records with subscriber information.
Mobile meeting requirements
Need Mobile Meeting Requirements
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15.0
Manage Credits/Adjustments
ADJ
16.0
Requirements
Status
Deliverables
Acceptance Criteria
ADJ
17.0
ADJ
ADJ
18.0
19.0
ADJ
20.0
Yes.
ADJ
21.0
Yes
Yes, but bill line items would be summarized BDR
records. Adjustments would be made to the BDR
record creating a new BDR record that is a credit
and/or adjustment. These adjustments would have
pricing fixed and would be included in the next
invoicing cycle (but summarized with other BDR to an
invoice line). Credits might need to not be summarized
so that they show on the summary page as well as the
detail page - functional design decision.
Customer Management
Account Creation
1.0
Functional
Yes
2.0
3.0
Yes
Future Release: This is not clear. We can support a
multi-level hierarchy of a customer definition. A
customer record specifies it's parent. However, the
consolidation key for billing is only a single level. So
customers A, B, C, and D - B, C, and D can
consolidate invoices to A. A can have B and C as
children and B can havd D as a child to it.
4.0
5.0
Yes. Standard.
Yes. Standard.
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Requirements
Status
Deliverables
Acceptance Criteria
8.0
9.0
10.0
Yes
Only to summarized BDR Level.
Yes
Order Management
7.0
Reports
10.5
Accounts Receivable
11.0
12.0
13.0
14.0
Payments Detail
15.0
Reversals Summary
16.0
Reversals Detail
17.0
Refunds Summary
18.0
Refunds Detail
General Ledger
19.0
21.0
22.0
General Ledger
Detail Product Revenue
Miscellaneous Adjustments
23.0
Functional
20.0
Payments
Summary
Payments
Detail
Reversals
Summary
Reversals
Detail
Refunds
Summary
Refunds
Detail
Lists all the
G/L
Shows the
accounts in
summary
the Infranet
impact on
database.
each G/L
Breaks
account
revenue
balance
down by
during
a
product,
specified
showing
time period
total
by resource
Shows
debit
revenue
and credit
thenfor
by
each
G/L ID.
adjustments
product.
by
Includes
geographical
products
location of
whether
accounts.or
not they
have
a G/L
CONFIDENTIAL
07/27/2011
ID.
Yes
Yes
Yes
The level of detail that company is willing to track.
Greater detail is tracked in our RevFlash reporting
soln.
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Subscriber Accounts
25.0
Requirements
26.0
27.0
28.0
29.0
30.0
31.0
32.0
33.0
34.0
Orders Report
Forecast report - off current orders and long term
forecast report
Voyant Sales Report
Pre-Billing Report - Ability to view unbilled usage,
current charges throughout the month
Tax
Status
Deliverables
For each
customer
account,
shows
Shows
the
event-level
number
debit andof
accounts
credit
Shows
the
created
or
adjustments.
number
closed of
accounts
during athe
Shows
created
or
specified
length
of
closed
time period,
service
for
during
athe
and shows
Shows
new
weekly
or
the netof
length
accounts.
monthly
change for
service
in
period,
and
accounts.
closed
shows the
accounts.
net change
in accounts
by period.
Acceptance Criteria
Yes, as adjustments to BDR are created in the BDR
records on PS Side.
Need specific requirements of changes
Need specific requirements of changes
Part of setup of contract
Part of maintenance of contract.
Std
Std
Std
Std
Misc
35.0
36.0
Define details
Define details
Need details
Need details
Define details
Billing
Billing Cycle
Functional
37.0
Enhanced
Services
Support minimum and maximum charge amounts verify that minimum charge has been met
38.0
Standard
39.0
40.0
41.0
This can be setup. Examples: VRAP Private# Private# Provisioned, Recurring Charge for Private#,
Private# Dropped. Mobile Meeting - Site
Commissioned, Monthly fee per site, Site
Decommissioned.
Can do both.
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Enhanced
Services
45.0
Enhanced
Services
Enhanced
Services
46.0
47.0
Requirements
Status
Deliverables
Acceptance Criteria
48.0
49.0
1
Ability to automatically calculate tax based on
jurisdiction and product or link to tax table product
1
Ability to automate tax calculations during bill
generation or at time charge is assessed
Ability to tax for sales/use taxes on products and
recording/playback services on an individual item level.
Future: Yes
52.0
53.0
Yes. Standard.
54.0
Future: Yes
Yes
Taxes
Calculation
50.0
51.0
Interface
55.0
Manage Payments
Payment Processing
56.0
57.0
Functional
nice to have
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Could
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Requirements
Status
Deliverables
Acceptance Criteria
Custom development
Yes
Yes
Price Plans
Accounting/
Enhanced
Services
1
Capability for tiered, threshold, volume and
headquarters discounting and view on the bill
Support aggregation, calculation and allocation of 1
non-recurring and recurring charges based on
customer's products/services
70.0
71.0
Yes
Yes
67.0
68.0
69.0
72.0
Effective Dates
73.0
Functional
Accounting/
Enhanced
Services
Enhanced
Services
74.0
75.0
Yes
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Requirements
Status
Deliverables
Acceptance Criteria
77.0
Example: 90 day free trial - 100% discount. Don't Standard in price rules
charge for a particular service withina period.
78.0
79.0
Manage/Administration
80.0
81.0
1
1
Invoices
Content
82.0
Yes
83.0
84.0
85.0
86.0
87.0
88.0
89.0
90.0
91.0
Accounting
92.0
93.0
Accounting
Accounting
1
1
1
1
Yes
Usually not, but we can do so. Qty breaks can be
defined by a different discount.
Yes. My definition of line item is the aggregated BDR
by location, not each BDR.
Yes
Yes
Yes
Yes
1
1
Through Notes
Custom development, but Yes
94.0
Yes
95.0
Yes
96.0
97.0
Functional
Enhanced
Services
Accounting
Yes
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Requirements
Status
Deliverables
Acceptance Criteria
Enhanced
Services
100.0 Enhanced
Services
101.0 Acounting
Through Statements
102.0
103.0
1
1
Yes
Yes, but not using this yet.
99.0
Delivery Method
104.0
105.0
106.0
107.0
Additional Requirements
Content
Functional
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Requirements
Status
Deliverables
Acceptance Criteria
Rounding
We round up BDRs to the nearest minute when we bill.
Thus, if a recording lasted 10 seconds it would state
that in the BDR, but the customer and service provider
112.0 Dranginis, Dianne
should be billed for 1 minute.
Functional
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INTEGRATION
Billing Requirements
Ref#
Requestor
Integration Requirements
Content
Requirements
Status
Deliverables
Acceptance Criteria
Rounding
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SYSTEM PERFORMANCE
Billing Requirements
Ref#
Requestor
System Performance Requirements
On-Line Response
Requirements
Status
Open Issue
PeopleSoft Capability
For each customer, Voyant has an account used for testing, etc. We will need to identify the
Subscriber ID that is tied to Voyant for each
customer ('Provider ID'). These transactions
should be filtered from the FTP and the invoicing.
(Record the Voyant subscriber ID on the contract
definition page.
Etc.
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Requirements
Status
Open Issue
PeopleSoft Capability
For each customer, Voyant has an account used for testing, etc. We will need to identify the
Subscriber ID that is tied to Voyant for each
customer ('Provider ID'). These transactions
should be filtered from the FTP and the invoicing.
(Record the Voyant subscriber ID on the contract
definition page.
Security
Control
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EXCLUSIONS
Billing Requirements
Ref#
Requestor
Exclusions
Status
Open Issue
PeopleSoft Capability
Exclusions
Subject Area 1
For each customer, Voyant has an account used for testing, etc. We will need to identify the
Subscriber ID that is tied to Voyant for each
customer ('Provider ID'). These transactions
should be filtered from the FTP and the invoicing.
(Record the Voyant subscriber ID on the contract
definition page.
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Warren Baxley
[Print]
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Date
John Duane
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Date
Robert Hagen
[Print]
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Date
George Lantz
[Print]
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Date
Randy Schultz
[Print]
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Date
Paula Casey
[Print]
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Date
Dave Nelson
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Date
Neil Dickson
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Date
Jeremy Anderson
[Print]
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Date
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