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192701039.xls.

ms_office

Finance Critical Path


Items Description Organization and Recruitment - Agree F&A dept manpower guide, budget and recruitment date - Agree recruitment plan - Mass Recruitment - Establish job descriptions and policy Training -Agree training requirement for other depts -Prepare training for mass training -Mass training starts '-Accounting Systems Test and Staff Training Accounts Documentation - Purchase Requisition - Purchase Order - Stock card - Folio Invoice - Receipt - Captain Order - Telephone Bill - Receiving - Petty Cash - Laundry Bill - Mini Bar Bill - Long Bill (F/B Outlet) - Miscellaneous - Inter Transfer Form - Other Computer Systems -Decide computer systems for all depts -Reference check Carmen system HOES and Purchasing - Review HOES budget allocation - Prepare delivery schedule - Agree HOES long lead items -Negotiate final tenders for long lead items - Set up control procedures for HOES purchasing -Monitior HOES and PO Expenses - Negotiate final tenders for all HOES purchases Store and Inventory Control - Establish inventory control system - Set up inventory/asset register for mock up room items - Set up asset register and coding of assets procedure - Set up temporary store in 29/91 and procedure - Set up store in Khao Lak and procedure Standard Operating Policies and Procedures - Establish F&A SOP Manual - Establish payroll policy and control - Establish banks accounts for staff in Phuket - Establish banks accounts for staff in Khao Lak - Credit card and bookings policy [Website launch 15.9] - Approve cancellation policy proposed by S&M [website launch 15.9] - Establish travel agents commission policy - Establish foreign currency exchnage rate policy - Establish rebate policy and procedures - Establish accounting and credit policies/ ageing analysis - Establish income audit procedures - Establish cheque signing procedures - Establish procedures for CAPEX expense - Establish accounting and credit policies/ terms of credit - Payroll Systems - Purchasing /Receiving System Control -Storage - Petty Cash System Control - Account Payable System Control - Cashiering and Point of Sale Systems - Establish Chart Of Account (Account Code) - Designing Financial Report and Procedures/ Timelines Balance Sheet Profit & Loss [by 5th of each month] Manager's/ Owners Report [Daily & Monthly] Month Completed Comment August Time 4 Wk 1 Wk. x September Time Frame 2 Wk. 3 Wk. x x x x 4 Wk 1 Wk. October Time Frame 2 Wk. 3 Wk. 4 Wk 1 Wk. November Time Frame 2 Wk. 3 Wk. 4 Wk 1 Wk. December Time Frame 2 Wk. 3 Wk. 4 Wk

September September September September

September September October

x x x

September September September September September September September September September September September September September September September

x x x x x x x x x x x x x x x

September

x x

September September September September September Ongoing September

x x x x x x

x x

September September September September

x x x x

November September August November September September

x x completed x x x x x x x x x

September September September September September September September September September September September

x x x x x x x

x x

Outsourcing, Franchising, Leasing -Review and agree plan for outsourcing/ franchising -Negotiate lease for shop rental and commission -Negotiate outsourcing for laundry -Negotiate outsourcing for SCUBA -Negotiate outsourcing for transporation/ airport transfer -Negotiate outsourcing for Pest control -Feasibility leasing Photocopier -Check need for outsourcing for Cleaning/ Stewarding Utilities Contracts -Electricity -Water [trucks]

192701039.xls.ms_office
Items -Telephone Insurance -Propose insurances required -Property all risk -Third party liability [guest] Licences and Permits -Determine and apply for necessary licences and permits -Hotel operating licence Description Month Completed Comment Time 4 Wk 1 Wk. Time Frame 2 Wk. 3 Wk. 4 Wk 1 Wk. Time Frame 2 Wk. 3 Wk. 4 Wk 1 Wk. Time Frame 2 Wk. 3 Wk. 4 Wk 1 Wk. Time Frame 2 Wk. 3 Wk. 4 Wk

December

Cash Flow Forecast - Monthly - determine forecasting lead indicators

Revise Taxation System - VAT - hotel tax Khaolak - spa tax - review benefits to move WRCL HO to Khao Lak - plan for corporate income tax efficiency

October

Budget Plan For Dec 2004 and 2005 -Review and list questions -Agree manning guide power and budget per dept -Agree Staff Benefits & Other Related Payroll Expenses -Agree room rates and pricing -F&B revenue - Draft P/L by Dept -F&B -Rooms [incl. complimentary] -Spa -Sports and recreation -Engineering -S&M -Finance -Admin -HR -Training -Laundry -Telephone -Business Dept -Shop -Rental and Other Income -Working Capital Requirements -FFE Reserve -Depreciation and Amortization -Draft Budget Completed for first review by WRCL -Final budget for approval by WRCL Pre-opening Expense Plan -Manning guide budget -HR and training budget -Office expenses -S&M expenses Asset Register List - Set up asset register and coding of assets procedure - Calculate depreciation post opening Risk Management Planing -Contingency Plan e.g. SARS, terrorist action

October August September September September September September September September September September September September September September September September September September September September October October October October November September September September September September November

x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x

x Post Opening

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