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SAP FINANCIALS INTEGRATION

SAP FI ECC6.0 INTEGRATION WITH OTHER MODULES

SAP FI Integration with Other Modules Overview Financial activities ro! other SAP !odules are integrated with FI

Overview " #usiness Process

SAP FI Integration with Material Manage!ent $MM%


Procure to Pa& Purchasing Mas !r Da a "!n#$r Mas !r Ma !ria% Mas !r

Pr$cur! $ Pa& ' Purchas! Or#!r Acc$un Assign(!n

Pr$cur! $ Pa& ' G$$#s M$)!(!n Au $(a ic acc$un #! !r(ina i$n *$r g$$#s ($)!(!n +g$$#s r!c!i, - g$$#s issu!- rans*!r.

Pr$cur! $ Pa& ' In)$ic! "!ri*ica i$n Au $(a ic acc$un #! !r(ina i$n *$r in)$ic! )!ri*ica i$n

Purchasing 'ata " (endor Master

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Purchasing 'ata " Material Master Pricing c$n r$% $* (a !ria%/ S an#ar# ,ric! $r M$)ing A)!rag! Pric!

"a%ua i$n C%ass/ #! !r(in! G0L acc$un s 1hich n!!#s $ 2! u,#a !# *$r g$$#s ($)!(!n

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Purchase Order " Account Assign!ent D! !r(in! ,urchas! $r#!r s,!ci*ica i$n F$r !3a(,%!- 1ha s $c5- s!r)ic!s h! ,urchas! $r#!r is rais!# *$r- !.g.- ass! - n$n4

On%& *$r n$n4(a !ria% ,urchas! $r#!rs

Na ur! $* h! acc$un assign(!n +c$s $26!c .- !.g.- c$s c!n r!sa%!s $r#!r- ,r$6!c In#ica !s 1hich acc$un is us!# a g$$#s r!c!i, an# in)$icing

Purchase Order " Account Assign!ent $cont)% D! !r(in! ,urchas! $r#!r s,!ci*ica i$n FI ,$s ing 1i%% 2! cr!a !# au $(a ica%%& 2as!# $n h! acc$un assign(!n an# acc$un #! !r(ina i$n +*$r (a !ria% ,urchas!. E3a(,%!/

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Acc$un Assign(!n 7 8%an5 +Ma !ria%. G$$#s R!c!i, Dr. Ma !ria% Cr. GR0IR Acc$un Assign(!n 7 A +ass! . G$$#s R!c!i, Dr. Ass! Cr. GR0IR Account Assign!ent* E+a!,le

Enter Account assign!ent Cat here Account Categor& Goods Move!ent " Account 'eter!ination $- o .% 'eter!ine ,urchase order s,eci ication

List o

For e+a!,le/ what the ,urchase order is raised or/ such as asset/ non0stoc1/ services Onl& or non0!aterial ,urchase orders

Nature o the account assign!ent/ or e+a!,le/ cost center/ sales order/ ,ro2ect

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Indicates which account is used at goods recei,t and invoicing Goods Move!ent " Account 'eter!ination $3 o .% 'eter!ine ,urchase order s,eci ication $cont)% FI ,osting will 4e created auto!aticall& 4ased on the account assign!ent and account deter!ination $ or !aterial ,urchase% E+a!,le*

Account Assign!ent 5 #lan1 $Material% Goods Recei,t 'r) Material Cr) GR6IR Account Assign!ent 5 A $asset% Goods Recei,t 'r) Asset Cr) GR6IR Goods Move!ent " Account 'eter!ination $. o .% Road!a, to Auto!atic Posting (aluation Class is !aintained in Material Master " Accounting (iew For e+a!,le/ Material -77087- with (aluation class 9:77 Account deter!ination has 4een con igured or !ove!ent t&,e and valuation class For e+a!,le/ Move!ent T&,e -7- $goods recei,t% or valuation class 9:77 is de4ited to stoc1 account

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.78777

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Account 'eter!ination " E+a!,le

Account 'eter!ination " Con iguration

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Invoice (eri ication Wh!n a )!n#$r in)$ic! is !n !r!# hr$ugh MM in)$ic! )!ri*ica i$nau $(a ic ,$s ing is g!n!ra !# $ FI I* h! Purchas! Or#!r is s! 1i h g$$#s r!c!i, - in)$ic! )!ri*ica i$n is a 94 1a& (a ching +!.g.- :uan i & *r$( h! g$$#s r!c!i, an# ,ric!0in)$ic! a($un *r$( h! PO. Transac i$n c$#! MIRO

Purchase Order ro! FI Invoice Purchas! Or#!rs can 2! #ri%%!# in $ *r$( FI in)$ic! an# )ic! )!rsa Transac i$n c$#! F809 En !r h! FI #$cu(!n nu(2!r G$ $ En)ir$n(!n an# s!%!c Original 'ocu!ent C%ic5 $n Purchas! Or#!r nu(2!r $ #is,%a& h! PO

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FI Invoice ro! Purchase Order Transac i$n c$#! ME;9N G$ $ PO His $r& C%ic5 $n h! In)$ic! R!c!i, (a !ria% #$cu(!n C%ic5 $n FI #$cu(!n s 2u $n D$u2%! c%ic5 $n h! FI #$c nu(2!r $ #is,%a& h! acc$un ing 6$urna%

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FI Invoice ro! Purchase Order $cont)%

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SAP FI Integration with S'

Sales Master 'ata " Custo!er Master

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Custo!er Credit Manage!ent Credit li!it is assigned ,er custo!er

;e can deter!ine when the chec1ing is done* order/ deliver&/ goods issued/ etc)

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Sales Order " Credit Chec1 E+a!,le S&ste! chec1s custo!er outstanding 4alance against the credit li!it allowed 4e ore a sales order can 4e saved

Sales Order " Revenue Account 'eter!ination $- o .% Condition T&,e deter!ines ite!s included in the Sales Order/ or e+a!,le/ !aterial ,rice/ ta+/ discount/ etc)

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Sales Order " Revenue Account 'eter!ination $3 o .% Account 1e& is assigned to condition t&,e

Sales Order " Revenue Account 'eter!ination $. o .% Account 1e& and other ,ara!eters deter!ine GL accounts or auto!atic ,osting during A6R invoicing

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Condition t&,e Sales Org Account 1e&

Pro it Center Assign!ent in Material Master 'e ault ,ro it centre is !aintained in Material Master

This ,ro it centre will 4e ta1en to Sales Order and then to A6R invoice generated ro! the Sales Order

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#illing6Invoicing $- o .% ;hen a 4illing docu!ent is created/ the s&ste! auto!aticall& creates all relevant accounting docu!ents

#illing6Invoicing $3 o .%

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#illing6Invoicing $. o .% 'is,la& #illing docu!ent ro! FI Invoice* Transaction code F#7. Enter the FI docu!ent nu!4er

Go to Environ!ent and select Original 'ocu!ent

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SAP FI Integration with Controlling


C$n r$%%ing +CO. an# Financia% Acc$un ing +FI. ar! in#!,!n#!n c$(,$n!n s in h! SAP s&s !( 2u h! #a a *%$1 2! 1!!n h! 1$ c$(,$n!n s a5!s ,%ac! $n a r!gu%ar 2asis A%% #a a r!%!)an $ c$s *%$1s au $(a ica%%& $ CO *r$( FI

Th! s&s !( assigns h! c$s s an# r!)!nu!s $ #i**!r!n CO acc$un assign(!n $26!c s %i5!/ C$s c!n r!s 8usin!ss ,r$c!ss!s Pr$6!c s $r $r#!rs

A%% r!%!)an acc$un s in FI ar! (anag!# in CO as c$s !%!(!n s $r r!)!nu! !%!(!n s- 1hich !na2%!s $n! $ c$(,ar! an# r!c$nci%! )a%u!s *r$( CO an# FI

Transaction T&,e* Purchase

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Transaction T&,e* Settle!ent

Transaction T&,e* Allocation

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Accounting 'ocu!ents Accounting docu!ents consist o FI docu!ent/ S,ecial Ledger docu!ent/ Pro it Centre docu!ent/ Pro ita4ilit& Anal&sis docu!ent/ and CO docu!ent 'is,la& #illing docu!ent ro! FI invoice* Transaction code F#7. Enter the FI docu!ent nu!4er Go to Environ!ent and select Accounting 'ocu!ents

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List o Accounting docs* FI docu!ent Pro it centre docu!ent S,ecial Ledger docu!ent CO docu!ent

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SAP Purchase to Pay Flow- SAP MM

SAP MM $Materials Manage!ent% -) SAP MM $Materials Manage!ent% is a !odule o the SAP Enter,rise Resource Planning $ERP% ,ac1age that is used or Procure!ent <andling and Inventor& Manage!ent) 3) The !odule has two i!,ortant !aster data " !aterial and vendor) .) #roadl&/ the various levels that can 4e de ined or a SAP MM i!,le!entation are* Client/ Co!,an& Code/ Plant/ Storage Location and Purchase Organi=ation) 8) This is the largest and !ost co!,le+ in all o SAP !odules) It can 4e divided into ive !a2or co!,onents) There are* !aterials !anage!ent/ ,lant !aintenance/ >ualit& !anage!ent/ ,roduction ,lanning and control/ and a ,ro2ect !anage!ent s&ste!) Each is divided into nu!4er o su4co!,onents) ?) SAP Materials !anage!ent covers all tas1s within the su,,l& chain/ including consu!,tion04ased ,lanning/ ,lanning/ vendor evaluation and invoice veri ication) @) It also includes inventor& and warehouse !anage!ent to !anage stoc1 until usage dictates the c&cle should 4egin again) Electronic Aan4an6Bust0in0Ti!e deliver& is su,,orted) 9) Material Manage!ent covers the unctionalit& re>uired to ,urchase goods and services/ !anage inventor&/ and ins,ect inco!ing !aterials) C) The Purchasing unction includes creation o re>uisitions/ re>uisition a,,roval/ ,urchase order generation/ and recei,t o goods and services) :) Inventor& Manage!ent includes issuing and trans erring inventor&/ inventor& restoc1ing/ and the inventor& count and ad2ust!ent ,rocesses) The 4asic o the ,urchase to ,a& low is e+,lained 4elow) -) 'eter!ination o Re>uire!ents

In this ste,/ there is a re>uire!ent o !aterial or service/ which !ust 4e ,rocured e+ternall&/ ro! the user) The re>uire!ent !ust 4e recorded as Purchase Re>uisition $PR% docu!ent in SAP MM) Purchase Re>uisition $PR% is an internal ,urchasing docu!ent in SAP ERP that is used to give noti ication to res,onsi4le de,art!ent a4out the re>uire!ent o !aterial6service and to 1ee, trac1 o such re>uire!ent) 3) 'eter!ination o the Source o su,,l&

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A ter the PR has 4een created in the ,revious ste,/ the res,onsi4le de,art!ent !ust ,rocess it) The 4u&er o the ,rocure!ent de,art!ent !ust deter!ine the ,ossi4le sources o su,,l& o the !aterial6service s,eci ied in the PR) .) (endor Selection

I in the ,revious ste,/ there are so!e outline agree!ents or in o record docu!ents that can 4e used as re erences to create a PO/ the 4u&er can select or choose which vendor that will 4e a,,ointed to ,rovide the !aterial6service at this ti!e)

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8)

PO Processing

In the ,revious ste,/ the 4u&er has selected the vendor which will ,rovide the !aterial6service needed in PR) In this ste,/ the 4u&er creates a Purchase Order $PO% 4ased on the PR and the re erence docu!ent $that can 4e an outline agree!ent/ an in o record/ or a >uotation%) ?) PO Monitoring

A ter the PO has 4een sent to the vendor/ the 4u&er has the res,onsi4ilit& to !onitor whether the vendor delivers the !aterial6service at the right ti!e on the right ,lace) @) Goods Recei,t

;hen the vendor delivers the !aterial or ,er or! the service/ the res,onsi4le ,erson o the co!,an& !ust ,er or! the goods recei,t $GR% or service acce,tance $SA% transaction) The GR6SA will u,date the PO histor&) 9) Invoice (eri ication

A ter the vendor delivered the !aterial6service/ it will send the invoice to the ,erson res,onsi4le in the co!,an&) Invoice is a or!al docu!ent issued 4& a vendor to the co!,an& to re>uest the ,a&!ent or the !aterial or service that the vendor has alread& ,rovide to the co!,an& according to the ter!s o ,a&!ent agreed in the PO) C) Pa&!ent Processing

A ter the Invoice Recei,t $IR% transaction has 4een ,osted/ the vendorDs account ,a&a4le will increase and the co!,an& !ust ,rocess the ,a&!ent to that vendor as stated in the ter!s o ,a&!ent o the PO) The ,a&!ent transaction will 4e ,er or!ed in FI !odule) A ter the ,a&!ent has 4een ,osted/ the vendorDs account ,a&a4le will 4e de4ited and the cash or 4an1 account will 4e credited) SAP MM stands or Materials Manage!ent and this is ,art o SAP Logistics includes* -) 3) .) 8) ?) @) 9) Re>uisitions Purchase orders Goods recei,ts Accounts ,a&a4le Inventor& !anage!ent #OMDs Master raw !aterials/ inished goods etc

So!e o the Main SAP MM Transactions are*

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-) 3) .) 8)

ME?-N " Create Re>uisition ME3-N " Create Purchase Order MIGO " Goods recei,t a PO MIRO " Create Invoice

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One o the !ain areas covered 4& MM !odule is Purchasing6Procure!ent) The ,urchasing ,rocess is initiall& started when there is a re>uire!ent o !aterial6service ro! a user) I the !aterial6service cannot 4e o4tained ro! co!,an&Ds internal resource/ the res,onsi4le ,erson o that co!,an& !ust ind the vendor6su,,lier which can ,rovide it on the re>uired date) The ,urchasing ,rocess is ended when the ,a&!ent ,rocessing to the vendor that su,,l& the !aterial6service has 4een done)
SAP Order to Cash Flow- SAP SD

SAP S' is si!,l& Sales and 'istri4ution -) ItDs all a4out selling goods E distri4uting the! to relevant ,arties and gets the ,a&!ents or relevant ,arties) 3) <el,s to o,ti!i=e all the tas1s and activities carried out in sales/ deliver& and 4illing) .) Ae& ele!ents are* ,re0sales su,,ort/ in>uir& ,rocessing/ >uotation ,rocessing/ sales order ,rocessing/ and deliver& ,rocessing/ 4illing and sales in or!ation s&ste!) 8) SAP S' a,,lication co!,onents ul ills !an& o the international re>uire!ents that su,,orts the sales and distri4ution activities with unctions such as ,ricing and conditions/ custo!er order ,rocessing/ deliver& !onitoring/ 4illing/ credit and ris1 !anage!ent) ?) The SAP sales and distri4ution is ,art o the logistics !odule that su,,ort &our custo!ers/ starting ro! >uotations/ sales order and all the wa& towards 4illing the custo!er) @) It is tightl& integrated with the MM and PP unctional !odules) It allows co!,anies to in,ut their custo!er sales ,rice/ chec1 or o,en orders and orecast etc) The !ost i!,ortant 4asic unctional eatures in the S' !odule are* -) 3) .) 8) ?) @) Pricing Availa4ilit& Chec1 Credit Manage!ent Material 'eter!ination Out,ut 'eter!ination Te+t Processing

SAP S' stands or Sales and 'istri4ution and this is the !odule which is used to !anage custo!er0 ocused activities/ ro! selling to deliver&/ including 0 -) RFF

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3) .) 8) ?) @)

Sales orders Pricing Pic1ing $and other warehouse ,rocesses% Pac1ing Shi,,ing

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So!e o the !ain SAP S' transactions are* -) (A7- " Create Custo!er Order 3) (L7-N " Create a 'eliver& .) (A7. " 'is,la& a Order 8) (L73N " Change Custo!er 'eliver& $F37 is to ,ost a good issue% ?) (A7? " List Orders @) (F7- " Create a Invoice The Order to Cash low roughl& ollows the ollowing se>uence 0 -) A custo!er orders so!e ite!s ro! &our co!,an& 4& creating a sales order 3) Gour co!,an& decides to deliver the ite!s ordered 4& the custo!er) .) This is recorded 4& creating a out4ound deliver& docu!ent 8) Once the ite!s are availa4le or sending to the custo!er/ &ou ,ost goods issue which reduces &our inventor& and ,uts the deliver& in transit) This will create a !aterial docu!ent) ?) Gou will ,ost goods 4ut the !aterial docu!ent created will 4e stored in ta4les) @) Gou will then create shi,!ent docu!ent to actuall& shi, the ite!s) 9) Gou inall& create a sales 4illing docu!ent) C) This will have a corres,onding accounting docu!ent created that will 4e in di erent ta4les) :) ;hen custo!er ,a&s to &our invoice/ it will directl& hit &our AR account in FI)

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