Collection Development Policy: Atlantic Beach Public Library 11/6/13 Kelly McDonald LIS6511.

721F13

Contents
Part A. Collection Development Policy ........................................................................................................ 3 Purpose...................................................................................................................................................... 3 Background ............................................................................................................................................... 3 Goals and Objectives ................................................................................................................................ 4 Budgeting and Funding ............................................................................................................................. 4 Evaluation Criteria .................................................................................................................................... 5 Analysis of Subject Fields ........................................................................................................................ 6 Scope of Library Formats ......................................................................................................................... 7 Selection Aids ........................................................................................................................................... 7 Complaints ................................................................................................................................................ 8 Weeding .................................................................................................................................................... 8 Special Collections.................................................................................................................................... 9 Part B. Action Plan ..................................................................................................................................... 10 Annotated Bibliography .......................................................................................................................... 11 Part C. Selection of Materials ..................................................................................................................... 13

Part A. Collection Development Policy

Purpose
The Purpose of the collection development policy is to ensure the librarys mission. The mission of ABPL is to nurture a safe environment for intellectual stimulation and further education of the citizens of Atlantic Beach, FL by providing both print and electronic resources that meet the citys most current needs. By doing this, the library will continue to be a vital part of the citys municipal government. This collection development policy was created in order to ensure the librarys collection directly reflects the needs of its community, approved by the city council members. It also safeguards the library from making any decisions based upon outside influences that seek to manipulate the ethics of the organization through societal or partisan pressures.

Background
The city of Atlantic Beach is located just outside Jacksonville on the east coast of Florida. The library opened on August 25, 2012 with the support of federal and state grants as well as the support from the American Library Association. In September of 2013, the Atlantic Beach Womens Club started the Friends of the Library group in order to help with donations and to facilitate the biannual book sale, of which proceeds go directly to the ABPL programming and collection fund.

Goals and Objectives

The goal of this collection development policy is to create a standard that will be upheld in the selection and weeding of materials in the Atlantic Beach Public library. The objective is to state clear guidelines for the selection process including budget, evaluation, analysis and reasoning behind each step. Weeding procedures as well as gift policies and replacement practices will be identified. This policy will serve to be a resource for collection practices within this library throughout all of the stages of development for library personnel and city leaders.

Budgeting and Funding

Atlantic Beach Public Librarys treasurer will be in charge of distributing available funds across each section of the library. These sections include Adult Fiction including large print, Adult and Juvenile Non-Fiction, Young Adult Fiction, and Juvenile Fiction. The media portion of the library budget will include any CDs, DVDs, or audiobooks. Proportions of funds will be determined by the collection mapping. This process should be completed every two years to determine accuracy of distribution of funds. A part of the city government, ABPL will receive a large portion of its funds from state grants. All other proceeds include donations and sale revenue from the Friends of the Library sales. The money from any Friends membership fees will go directly to the programming budget and will not be used for collection development unless voted on by the Friends leadership board.

Evaluation Criteria
In terms of purchasing material with the specified library budget, the interests of the public should be kept in mind. These needs will be determined by consulting the circulation statistics and the interlibrary loan exchange from the previous budget year. Both of these resources will be a vital clue to what is both circulating the most and what the library does not own that meets the requests of the patrons. The weeding list of materials should be consulted in order to determine what is no longer a part of the collection and if it needs to be replaced with a new copy. When purchasing the books or media, the librarian should use the approved selection aids as stated in this policy unless the Library Director approves otherwise on a case to case basis. No librarian should purchase material for collection purposes unless the money is taken directly from their approved budget unless prior arrangements have been made with approval from the director and treasurer. Publications of any material purchased should be the most recent date. ABPL does not house archival material in the regular collections and nothing should be purchased with a publication date older than two years. Special considerations may be made by the director on a case to case basis provided that the selection has no recent publication and is a vital asset to the collection at hand. Literary merit of the item, as well as the author, should be taken into consideration.

Analysis of Subject Fields

Percentage of Percentage of Collection Circulation 3.9 2.1 1.4 9.2 2.2 5.5 8.1 8.7 2.3 8.7 14.9 7.7 0.1 1.5 1.4 3.7 1.4 5.3 3.4 2.8 4.2 6.7 2.7 7.1

Classification 000s 100s 200s 300s 400s 500s 600s 700s 800s 900s B AB

Description Generalities Philosophy and psychology Religion Social Sciences Language Natural Sciences Technology Fine Arts Literature Geography and history Biography Books on CD

Goal = = + = + +

Comments Needs little weeding. ABPL will replace those books that are well worn Older copies and duplicates should be sold or recylced. Political science books are popular. Needs weeding. Older copies and duplicates should be sold or recylced. Some will be added to reference and used for programming. Needs little weeding. Older copies and duplicates should be sold or recylced. Needs weeding. Needs weeding. New titles need to be purchased. This is a large portion of ILLs. More DVDs will be added to the collection after lock boxes are purchased to ensure less theft. ABPL will present a survey of music needs to better understand what kinds of CDs to purchase. This section needs to be doubled by adding both classics and new releases. ABPL will continue to purchase new releases and weed those that are falling apart. Books will be purchased with consideration to the surround schools' cirruculum. Needs little weeding. Reference materials are not circulated and statistics are in-house use only. This section needs weeding. No periodicals are kept past one year of subscription date. More subscriptions will be purchased. Due to the popularity of Graphic Novels, ABPL will separate the collections by age group and purchase more.

DVD

Non-fiction and fiction DVDs

1.1

9.5 +

CD FIC YA J J 000-999

Music CDs Adult Fiction Young Adult Fiction Juvenile Fiction Juvenile Non-Fiction

0.2 8 3.3 5.4 0.8

5.2 16 3.9 11.6 0.6 + = + = -

REF

Reference

3.3 +

PER

Periodicals

0.3

2.9 +

GFN

Graphic Novels (YA, J, and FIC)

0.2

4.7

Scope of Library Formats

Due to the low response indicating interest in e-books from the 2013 ABPL Needs Assessment, the library will only house 500 e-titles at a time on its Overdrive Media contract. The audiobook collection will only house fiction titles to supplement the more popular titles in the Adult Fiction collection. Along with hardcovers, ABPL will circulate a small portion of trade paperbacks. This format will not exceed more than 20% of the individual sections holdings. Mass market paperbacks will only be purchased for the adult romance titles and graphic novels. Since ABPL is not a part of an archival system, apart from the special collection, there will be no purchasing of journal articles or individual sheet music. The DVD section will not include computer or video games and no Blu-Rays will be purchased until a new needs assessment is completed and separate funding is made available.

Selection Aids
As previously stated in the Evaluation Criteria portion of this policy, materials should only be purchased using these verified selection aids unless other arrangements have preceding approvals. All librarians should consult Kirkus, Booklist, and/or Library Journal reviews of books they wish to purchase, as well as use the source to identify new titles to add to their respective collections. ABPL purchases their material from Baker & Taylor. All orders will go through the librarys treasurer to ensure the books and assorted media will be delivered in a timely manner, without incident. Any specific needs not available through Baker & Taylor may be purchased on Amazon.com, provided the librarian has consulted the director and the purchase is made through

the treasurer. Any deviating purchases must be approved and thoroughly researched to ensure the price is the lowest and the venue is reliable and credible.

Complaints
All complaints about the condition of library collection items will be assessed by the librarian to whom the issue is brought. On a case to case basis, the librarian will determine if the medium is in need of repair or should be discarded. In the event of a discard, notation should be made in the weeding records so later evaluation may be made in the case of replacement for the loss. In the case that a patron raises an issue over the content of the medium, a team of three librarians will be formed to read or watch, evaluate, discuss and vote on whether or not the item should remain in the collection. All decisions will be made in accordance with American Library Association standards of ethics in regard to censorship and freedom of information.

Weeding
The collection may be weeded at any point in the fiscal year, so long as the section does not want for material and the item is approved by a librarian. All weeded items will be cataloged in the computer system to include barcode, title, author, call number, and reason for removal from the collection. Evaluation for the weeding process should ask these questions: Is the content factually inaccurate or deceptive? Is the condition too poor to repair or missing pages? Is there a new edition that would enhance the collection more than this copy? Does the library own several better conditioned copies of this title?

Has the title not circulated for 3 years or more?

If the librarian can answer yes to one or more of these, the item may be weeded from the collection. The products of weeding may be discarded in the recycle bins, or given to the Friends of the Library Group for sale. A note stating the result of each item, whether discarded or sold, is to be added to the systems weeding catalog list. Each item on the list will be kept on this separate record for one year from the weeding date. Any replacements that need to be made are the responsibility of the sections librarian. It is their duty to keep track of what resides in their sub-collections and which items need additional titles due to weeding.

Special Collections
Upon completion of the 2013 Needs Assessment, it was agreed that ABPL would take over the responsibility of keeping a small archive of Atlantic Beach historic records. These records are in online format, and the physical copies of each will not reside in the library building. Special access to the original documents will require permission from city hall. When new documents are unearthed, a specified librarian will travel to city hall to update the website with photos or PDF files. This site will be accessible through the online catalog alongside the other databases to which the library subscribes.

Part B. Action Plan

In response to the ABPL needs assessment, the adult fiction collection will be the main focus for the first part of the new budget year with consideration to the collection development policy. The adult fiction section is the most widely used section in terms of times the books are circulated, but the number of books being circulated does not match. Patrons are only checking out a few copies of the same titles several times; the titles of which are newer editions and popular authors. This is indicative of a need for weeding in that section as well as the purchasing of new or replacement titles. Circulation in the adult fiction section will be more indicative of a better overall section. There will be an increase in times a title is circulated including a wider range of books owned being disseminated from across the entire genre instead of the select few. The collection will be more up to date, housing titles with publications ranging within two years or less. A core collection for each sub-genre will be formed to ensure a well-rounded collection of titles everyone can enjoy. Once books are weeded from the area, a librarian will analyze the collection to determine what should be purchased for the core collections first. Once the core collections are ensured, new and popular releases determined by Kirkus and Booklist reviews will be bought. Patron suggestions will be considered and may be purchased if they meet the criteria for the updated adult fiction collection. As per the collection development plan, the supervising librarian for the adult fiction collection will send their list of books to the treasurer to be bought through the Baker & Taylor account.

Annotated Bibliography
Alabaster, C. (2002). Developing an Outstanding Core Collection : A Guide for Libraries. Chicago: American Library Association. Alabaster not only focuses on what makes a good core collection, but also how to maintain it. She uses techniques that save both time and money while breaking down the process step by step.

Allen, M. (2010). Weed 'Em and Reap: The Art of Weeding to Avoid Criticism. Library Media Connection, 28(6), 32-33. Touching on weeding policies, the author discusses ways to ensure youre making good decisions during the weeding process for your library. This article talks about how to incorporate weeding with selecting the right material for your library.

Berry III, J. N. (2013). The Weeding War. Library Journal, 138(18), 10. Not many patrons understand why libraries need to weed and discard so many books. This article looks at the controversy that may arise over a large weeding project and what a librarian may encounter.

Cabonero, D., & Mayrena, L. (2012). The Development of a Collection Development Policy. Library Philosophy & Practice, 1-23. Giving examples of what a collection development policy should entail, this article discusses the importance of the policy and how to correctly implement one.

Greenfieldt, J. (2010). Fiction core collection / edited by John Greenfieldt. New York : H. W. Wilson Co., 2010. This book not only gives titles for popular and classic fiction collection holdings, but it provides price, bibliographic information and a summary. It is a great wealth of knowledge for anyone trying to build up their fiction collection.

Harbour, D. (2002). Collection Mapping. Book Report, 20(5), 6. Harbour discusses ways to use collection mapping in library systems as well as how to do one for your library. It uses simple terms to explain how to use the process for weeding, budgeting and purchasing new material after the evaluation.

Slote, S. J. (1997). Weeding library collections : library weeding methods / Stanley J. Slote. Englewood, Colo. : Libraries Unlimited, 1997. Slote focuses on what items are weedable and which ones belong in core collections. He not only discusses common practices for weeding your collection, but also using the computer system to aid in your selections.

Part C. Selection of Materials

Title The Wolves of Midwinter American Dervish Bad Monkey Bad Monkey Tell the Wolves I'm Home The Sandcastle Girls The Mayan Secrets Zero Hour Poseidon's Arrow Mirage The Bootlegger The Striker The Storm Zero Hour Poseidon's Arrow The Bootlegger The Striker The English Girl The English Girl Hour Game King and Maxwell The Hit King and Maxwell Let's Explore Diabetes with Owls Starry Night Friday's Harbor The Goldfinch Fifty Shades of Grey Fifty Shades Darker Fifty Shades Freed Fifty Shades of Grey Fifty Shades Darker Fifty Shades Freed The Luminaries The Signature of all Things The Signature of all Things Dark Places Sharp Objects Gone Girl The Dinner The Dinner The Casual Vacancy Gone Mistress Cross My Heart Alex Cross, Run Zoo I, Michael Bennett 12th of Never Unlucky 13 Alex Cross, Run Zoo Author Anne Rice Ayad Akhtar Carl Hiaasen Carl Hiaasen Carol Rifka Brunt Chris Bohjalian Clive Cussler Clive Cussler Clive Cussler Clive Cussler Clive Cussler Clive Cussler Clive Cussler Clive Cussler Clive Cussler Clive Cussler Clive Cussler Daniel Silva Daniel Silva David Baldacci David Baldacci David Baldacci David Baldacci David Sedaris Debbie Macomber Diane Hammond Donna Tartt E.L. James E.L. James E.L. James E.L. James E.L. James E.L. James Eleanor Catton Elizabeth Gilbert Elizabeth Gilbert Gillian Flynn Gillian Flynn Gillian Flynn Herman Koch Herman Koch J.K. Rowling James Patterson James Patterson James Patterson James Patterson James Patterson James Patterson James Patterson James Patterson James Patterson James Patterson Publisher Knopf Little, Brown and Company Knopf Knopf The Dial Press Doubleday Putnam Putnam Putnam Putnam Putnam Putnam Putnam Putnam Putnam Putnam Putnam Harper Harper Warner Grand Central Publishing Grand Central Publishing Grand Central Publishing Little, Brown and Company Ballantine Books Harper Little, Brown and Company Vintage Vintage Vintage Vintage Vintage Vintage Little, Brown and Company Viking Viking Broadway Books Broadway Books Broadway Books Hogarth Hogarth Little, Brown and Company Little, Brown and Company Little, Brown and Company Little, Brown and Company Grand Central Publishing Grand Central Publishing Vision Little, Brown and Company Little, Brown and Company Grand Central Publishing Grand Central Publishing Date Oct-13 Jan-12 Jun-13 Jun-13 Jun-12 Jul-12 Sep-13 May-13 Nov-12 Nov-13 Mar-14 Mar-13 May-12 May-13 Nov-12 Mar-14 Mar-13 Jul-13 Jul-13 Oct-04 Nov-13 Apr-13 Nov-13 Apr-13 Oct-13 Oct-13 Oct-13 Apr-12 Apr-12 Apr-12 Apr-12 Apr-12 Apr-12 Oct-13 Oct-13 Oct-13 May-10 Jul-07 Jun-12 Feb-13 Feb-13 Sep-12 Sep-13 Aug-13 Nov-13 Jul-13 May-13 Aug-13 Apr-13 May-14 Jul-13 May-13 ISBN 385349963 316183318 307272591 307272591 679644199 385534795 399162496 039916250X 399162925 399158081 399167293 399161775 399160132 039916250X 399162925 399167293 399161775 62073168 62073168 446577103 1455521310 1455521213 1455521310 316154695 345528891 0062124218 316055433 345803485 345803493 345803493 345803485 345803493 345803493 316074314 670024856 670024856 307341577 307341550 030758836x 770437850 770437850 1405519223 316210986 316211079 316210919 446571792 446571792 446571814 031621082X 031621129X 446571792 446571792 Price 25.95 24.99 26.95 26.95 25 25.95 28.95 28.95 28.95 28.95 27.95 27.95 27.95 15.99 15.99 27.95 27.95 27.99 15.99 37.8 28 27.99 28 27 18 16.13 30 29.98 29.98 29.98 15.95 15.95 15.95 27 28.95 28.95 14 14 25 24 24 35 28 28 29 26.95 20.85 28 28 28 15 15

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Gone Takedown Twenty Notorious Nineteen The Heist The Chase Notorious 19 Explosive 18 Smokin 17 Sizzlin 16 Wicked Business The Heist Thankless in Death The Silver Start Beautiful Ruins Police: A Harry Hole Novel Police: A Harry Hole Novel The Storyteller Lone Wolf The Storyteller Sycamore Row The Racketeer Sycamore Row Storm Front Silken Prey Mad River Silken Prey Life After Life Life After Life And the Mountains Echoed The Kite Runner And the Mountains Echoed Never Go Back Killing Floor Killing Floor The Round House The Light Between Oceans Where'd You Go, Bernadette The Interestings The Gods of Guilt Switchblade Switchblade The Ocean at the End of the Lane Unnatural Creatures Unnatural Creatures The Quest The Panther The Panther The Longest Ride The Best of Me The Longest Ride The Dark Witch Whiskey Beach The Witness Whiskey Beach The Dark Witch Whiskey Beach Canada The Cuckoo's Calling The Cuckoo's Calling Deadline Identical The Scar Accidents of Providence Doctor Sleep The Shining The Shining Doctor Sleep

James Patterson Janet Evanovich Janet Evanovich Janet Evanovich Janet Evanovich Janet Evanovich Janet Evanovich Janet Evanovich Janet Evanovich Janet Evanovich Janet Evanovich JD Robb Jeannette Walls Jess Walter Jo Nesbo Jo Nesbo Jodi Picoult Jodi Picoult Jodi Picoult John Grisham John Grisham John Grisham John Sanford John Sanford John Sanford John Sanford Kate Atkinson Kate Atkinson Khaled Hosseini Khaled Hosseini Khaled Hosseini Lee Child Lee Child Lee Child Louise Erdrich M.L. Stedman Maria Semple Meg Wolitzer Michael Connelly Michael Connelly Michael Connelly Neil Gaiman Neil Gaiman Neil Gaiman Nelson DeMille Nelson DeMille Nelson DeMille Nicholas Sparks Nicholas Sparks Nicholas Sparks Nora Roberts Nora Roberts Nora Roberts Nora Roberts Nora Roberts Nora Roberts Richard Ford Robert Galbraith Robert Galbraith Sandra Brown Scott Turow Sergey Dyachenko Stacia Brown Stephen King Stephen King Stephen King Stephen King

Little, Brown and Company Bantam Bantam Bantam Bantam Bantam Bantam Bantam Bantam Bantam Bantam Putnam Scribner Harper Knopf Knopf Atria Atria Atria Doubleday Dell Doubleday Putnam Putnam Putnam Putnam Reagan Arthur Reagan Arthur Riverhead Hardcover Riverhead Hardcover Riverhead Hardcover Delacorte Press Thorndike Thorndike Harper Scribner Turtleback Riverhead Hardcover Little, Brown and Company Little, Brown and Company Little, Brown and Company William Morrow HarperCollins HarperCollins Center Street Grand Central Publishing Grand Central Publishing Grand Central Publishing Grand Central Publishing Grand Central Publishing Turtleback Putnam Putnam Putnam Turtleback Putnam Ecco Mulholland Books Mulholland Books Grand Central Publishing Grand Central Publishing Tor Books Houghton Mifflin Harcourt Scribner Turtleback Turtleback Scribner

Sep-13 Nov-13 Nov-13 Jun-13 Feb-14 Nov-13 Nov-11 Nov-11 Jun-10 May-13 Jun-13 Sep-13 Jun-13 Jun-12 Oct-13 Oct-13 Feb-13 Oct-12 Feb-13 Oct-13 Aug-13 Oct-13 Oct-13 May-13 Oct-13 May-13 Apr-13 Apr-13 May-13 Jun-03 May-13 Sep-13 Oct-12 Oct-12 Oct-12 Jul-13 Apr-13 Apr-13 Dec-13 Jan-14 Jan-14 Jun-13 Apr-13 Apr-13 Sep-13 Oct-12 Oct-12 Sep-13 Oct-11 Sep-13 Nov-13 Apr-13 Apr-12 Apr-13 Nov-13 Apr-13 May-12 Apr-13 Apr-13 Sep-13 Oct-13 Feb-12 Feb-12 Sep-13 Jun-12 Jun-12 Sep-13

316210986 0345542886 345527747 0345543068 345543084 345527763 0345527712 0307932230 0739377728 345545060 0345543068 399164421 1451661509 0061928127 307960498 307960498 1439102767 1439102759 1439102767 385537131 345530578 385537131 399159304 399159312 399157700 399159312 316176486 316176486 159463176X 1573222453 159463176X 385344341 1410430103 1410430103 62065246 1451681739 606317228 1594488398 316069515 1478981628 1478981628 62255657 62236296 62236296 1455576425 446580848 446580848 1455520659 0446547654 1455520659 606322442 399159894 0399159371 399159894 606322442 399159894 61692042 316206849 316206849 1455501514 1455527203 076532993X 547490801 1476727651 606257616 606257616 1476727651

28 28 28 28 28 12 12 12 12 12 28 30 26 26.99 25.95 25.95 28.09 28 28.09 28.95 28.95 29 27.95 27.95 27.95 27.95 27.99 27.99 28.95 18.71 28.95 28 30.99 30.99 27.99 25 26.95 27.95 28 29.99 29.99 25.99 17.99 17.99 26 27.99 27.99 27 14.09 27 36 27.95 26 17 36 27.95 27.99 26 26 26 28 24.99 25 30 30 15.95 30

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W is for Wasted V is for Vengeance Christmas on 4th Street Three Little Words Two of a Kind Just One Kiss Three Little Words Two of a Kind Bleeding Edge Command Authority Threat Vector Locked On Threat Vector Locked On The Last Witness Hazardous Duty Empire and Honor

Sue Grafton Sue Grafton Susan Mallery Susan Mallery Susan Mallery Susan Mallery Susan Mallery Susan Mallery Thomas Pynchon Tom Clancy Tom Clancy Tom Clancy Tom Clancy Tom Clancy W.E.B. Griffin W.E.B. Griffin W.E.B. Griffin

Putnam Putnam Harlequin Harlequin Harlequin Harlequin Harlequin Harlequin Penguin Press Putnam Putnam Putnam Putnam Putnam Putnam Putnam Putnam

Sep-13 Nov-11 Sep-13 Jul-13 Jun-13 May-13 Jul-13 Jun-13 Sep-13 Dec-13 Dec-12 Jan-12 Dec-12 Jan-12 Aug-13 Dec-13 Dec-12

399158987 399157867 373777825 1410462064 037377768X 373777604 1410462064 037377768X 1594204233 399160477 399160450 1410445291 399160450 1410445291 399162577 399160671 399160663

28.95 28.95 16.95 31.49 31.49 31.49 31.49 31.49 28.95 29.95 28.95 36.99 16.99 17.99 27.95 27.95 27.95

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From the prospective titles shown on Booklist and Kirkus, the books for purchasing where narrowed down by the collection policy of replacing the popular books that have been weeded and through the needs assessment responses for more popular titles and authors in the adult fiction section. The titles chosen are hardback copies unless noted otherwise. The books with later publishing dates are replacements or noted at reprints for replacement due to weeding. No mass market copies were purchased, only trade paperbacks so that the titles could have other circulating copies available but the condition wouldnt weaken as easily. Only a few of the books had hardback duplicates ordered in order to meet the high demand. As the collection policy states, all titles will be purchased from Baker and Taylor. They carry all kinds of formats and have a wide selection of material. Many libraries across the country rely on their services, and they cater specifically to this business. Since ABPL is such a small city library, it makes more sense to use less distributers so that there is less work being put into not only the ordering, but also the sorting and inventory.