CHAPTER 2 GOVERNANCE

A. The Board of Trustees (BOT) The Board of Trustees is the highest policy-making body of the Academy that shall consist of fifteen (15) members headed by a chairman who is elected by a majority vote of all its members. 1. Powers and Duties of the Board of Trustees The Board of Trustees shall govern and manage the over-all affairs of the Academy and shall exercise general control over its property. It shall appoint the officers, compensation, and suspend or remove any of them as the interest of the Academy may require. The Board approves/awards the following: 1. Annual Budget of the Academy 2. Appointment of employees, recommended by the Director of the Academy 3. Policies governing the conditions attached to gifts, bequests, and devices of trust and memorials 4. Teachers load and promotions As the highest governing authority of the Academy, it shall also perform the following functions: 1. 2. 3. 4. 5. Receive annual report of the Director Act upon the recommendations of the Director Authorize the establishment of memorials for benefactors of the Academy Acquire, hold, and dispose properties of the Academy Select and employ counsels, external and internal auditors of the Academy 6. Act as final arbiter for students, faculty and staff who may feel that the administration has not adequately cared for their interest. 7. Exercise other powers and duties as provided for in its charter and by laws. 2. Vacancies Vacancies in the membership of the BOT caused by death, disqualification, resignation, removal or otherwise, shall be filled by the affirmative vote of the majority of the remaining members thereof, and the member so elected shall hold the office for the unexpired portion of the term of the member whose place is left vacant. 3. The Executive Committee of the Board The Executive Committee of the Board consists of eleven (11) members of the BOT. It shall, between the regular meetings of the board, exercise all the powers

and functions of the board, except that the Executive Committee shall not have the power to recommend removal of the Academy Director. The chairman of the board shall be the Chairman of the Executive Committee. B. Officers of the Academy The Academy Director The Academy Director is the chief executive officer of the Academy appointed by the BOT for a term of three years with the provision of reappointment. The powers and duties of the Academy Director are as follows: 1. Presides in all academic functions at which he is present and shall represent the Academy before the public. 2. Works in a wide range of internal and external constituencies to provide over-all direction to the Academy. 3. Executes all actions of and applies the policies established by the BOT in relation to the faculty and staff, student body and of the community. 4. Keeps the BOT closely updated of developments within the Academy and formulates plans and policies for consideration and approval. 5. Strives for the highest level of academic achievement in collaboration with the employees and the students. 6. Exercise general supervision to the over-all business and financial affairs of the Academy to ensure an effective and efficient in results. 7. Directs the strategic planning for the whole Academy. 8. Acts as the chief Arbiter of all controversies brought to his office and resolves the same in the light of the larger interest of the Academy. 9. Recommends to the BOT all matters concerning the appointment, promotion and the like. 10. Holds faculty and staff meetings regularly and be responsible for all the activities of the Academy. 11. Exercise the power to amend, alter, modify, disapprove any action or resolution of any student, faculty and staff or administrative official with regards to the interest of the Academy. 12. Prepares periodic report to the BOT and presents to the BOT the annual budget of the Academy for approval and audited financial statement of the previous year. 13. Makes the spiritual growth of the students and faculty and staff a matter of priority. 14. Executes and signs on behalf of the Academy of any contracts or deeds for the proper conduct of the business unless otherwise herein provided. 15. Exercise the final approval on policies formulated by any unit in the Academy. 16. Exercise such other powers as are elsewhere provided in this handbook or as may be authorized by the BOT. The Principal The principal is the chief academic officer of the Academy and shall be directly responsible to the Director for the effective and efficient management of the academic business of the Academy.

The principal works directly with the heads of academic units for the smooth formulation and implementation of plans and programs. The specific duties and responsibilities of the principal are as follows: 1. Acts on behalf of the Director in his absence; 2. Serves as advisor to the Director on the academic affairs of the Academy 3. Serves as spokesperson for the faculty, department chairpersons, college deans, on matters concerning instructional programs researches, budget proposals, and academic personnel policies, among others; 4. Develops and implements approved academic policies of the Academy; 5. Provides leadership in the implementation of effective planning in academic affairs; 6. Represents the Academy at meetings called for by the Department of Education (DepEd); 7. Supervises compliance with accreditation requirements for all academic affairs; 8. Coordinates and supervises the new and existing academic programs and curricular offerings of the Academy 9. Ensures compliance with DepEd regulations and requirements for all academic units. 10. Encourages and facilities research activities among the members of the academic community; 11. Establishes linkages with other institutions for academic exchange programs; 12. Provides leadership in the development and supervision of academic programs. 13. Works with the Vice President for Student Services for an effective integration of the academic enterprise into a students life; 14. Overseas preparation of the following: a. Academy bulletin once in two years b. Periodic schedule of classes and examinations 15. Recommends through channels qualified candidates for faculty appointment and the academic rank of each faculty after consultation with the academic deans; 16. Approves faculty load every year and recommends payment for overload, if any; 17. Fosters student success in curricular and co curricular program development; 18. Prepares an annual academic report to the President. 19. Prepares the annual academic calendar to be approved by the Board. 20. Serves as the Chair of the following committees: a. Academic Council b. Library Committee Vice President for Student Services The Vice President for Student Services works under the direction of the Academy President. He coordinates and evaluates the operation of student services departments. His office is elective for a term of two years renewable upon the Presidents recommendation to the board. His duties and responsibilities are as follows: 1. Creates and maintains a safe, healthy, and supportive environment conductive to the holistic developments of students; 2. Provides leadership in the development, implementation and evaluation of policies and regulations pertaining to student life, activities and discipline;

3. Supervises the Dean of Dormitories, Director of Health Services, Food Services, Guidance Services and student organizations. 4. Promotes and communicates together with the heads of various student services and his staff the general goals and objectives of the Student Services as well as the Academys philosophy, mission and vision to the students; 5. Formulates and implements effectively the rules and regulations and policies governing student conduct; 6. Formulates with the Student Services Committee the different policies and standard operations in improving student services; 7. Reviews report of student misconduct that require disciplinary action to ensure that decisions conforms with its existing student handbook; 8. Coordinates and oversees all student organizations and their programs and activities; 9. Plans with the Principal an orientation program for new students; 10. Ensures that there is a balance between extra curricular and academic programs; 11. Prepares the annual budget for the Student Services Office; 12. Works with Youth Pastors in developing and implementing religious programs / activities for students; 13. Represents the Academy on matters concerning student programs and activities; 14. Serves as the Chair of the Student Services Committee. 15. Assumes responsibility for all students activities. 16. Performs other duties as may be designated from time to time. Vice President for Finance (VPF) The VPF is appointed by the Board of Trustees upon the recommendation of the President for a term of two years which is renewable. He is directly responsible to the President for the financial business of the Academy. As Chief Financial Officer of the Academy his specific duties are: 1. Supervises the work of the controller by regularly checking the cash, receivables, books, and accounts. 2. Develops, updates, and enforces all accounting and financial administration policies through the development of appropriate systems and internal records; 3. Provides the Board of Trustees, President and other Academy officers the financial information needed to make sound management decisions; 4. Manages the Academys operating and reserve funds in accordance with the approved Academy Board investment policy to ensure that opportunities are maximized; 5. Directs / make cost studies for all Academy enterprises; 6. Establishes and maintains relationships with commercial banks and other financial institutions which are providing financial services to the Academy; 7. Coordinates with the external auditors and controller on all matters pertaining to annual audit;

8. Approves all requisitions and purchase orders for capital expenditures and departmental supplies through the Finance Committee, if necessary; 9. Oversees and coordinates the annual budget process; 10. Provides inputs on financial matters for the new proposed programs and projects whenever the Academy requires so. 11. Ensures that financial operations are in accordance with the Church policies and regulations, government regulations, and the GAAP; 12. Sets up fund control system for the efficient use of the financial resources of the Academy; 13. Is signatory of all checks of the Academy; 14. Reviews the departmental budget under his supervision; 15. Directs the strategic planning and assessment of the finance office; 16. Serves as member of the following committees: AdCom, Presidents Council, Planning and Development, Ingathering, and other relevant committees; 17. Serves as the chair of the Finance, Industrial, Solid Waste Disposal Committees; 18. Performs other duties as needed from time to time. C. Associates in Administration The Academy Officers are directly assisted by various officers who serve as their immediate associates in carrying out the functions of the Academy. These associates in administration are appointed by the Board of Trustees upon the recommendation of the Academy President. For the Administrative Affairs Human Resource Director Public and Alumni Relations Director Development Director For the Academic Affairs Librarian Registrar Research Director Accreditation Director DepEd Representative For the Financial Affairs Controller Auxiliary Enterprises General Manager For the Student Affairs Home Deans Guidance Director Food Service Director D. Organizational Chart

The organizational chart is the visual structure of the hierarchical levels of authority. It shows the relationship between employees, the communication channels and the information flow within the academy.