Gitex 2009 Exhibitors Manual - Forms

DEADLINE: 20 SEPTEMBER 2009
All requests for Exhibitor Badges

has to be made ONLINE
through our website
www.gitextechnologyweek.com FORM
This service will be de-activated on

20 September, 2009. 1
EXHIBITOR BADGE
Exhibitors and their personnel who need to access the exhibition halls during GITEX TECHNOLOGY WEEK 2009
must register for an EXHIBITOR BADGE. Exhibitor badges are strictly reserved for use by exhibitors and their stand
staff and should not be transferred or “lent” to non-exhibiting personnel. No request for an exhibitor badge should be
made for any person below the age of 21. An Exhibitor Badge permits access to the exhibition halls during the build-
up and open days of the show.
The number of badges available corresponds directly with space booked, as follows:
Stand Size (sq m) Allocation of Badges Stand Size (sq m) Allocation of Badges
12 6 151-200 60
15-25 12 201-250 70
26-36 20 251-300 100
37-50 25 301-400 120
51-70 30 401-500 170
71-100 40 500 + 220
101-150 50
ALL REQUESTS FOR LATE BADGES / ADDITIONAL BADGES OR CHANGES ONSITE, AFTER 20 SEPTEMBER, 2009
WILL BE CHARGED @ AED 55 PER BADGE.
The guidelines for Online Exhibitor Badge request are as follows:
1. Exhibitors will be provided with a personal log-in as well as a password, which will allow access to their secured
exhibition area through www.gitex.com.
2. All the relevant information, including your contact details, free badge allocation, etc., for confirmation online.
3. In the event an exhibitor exceeds the allocation, the system will immediately advise and request confirmation of
the additional order online. Additional badges once confirmed will be invoiced by us and will have to be paid
for. No cancellation after 20 September 2009 will be permitted. Badges can be collected on full payment only.
4. Online Exhibitor Badge request will be de-activated on 20 September 2009 (by 1600 HRS Dubai time). Until
then, an exhibitor can add, edit or delete names as required by them.
After 20 September 2009, all badge requests/changes will have to be made on site at our Badging Office, located in Hall 4. The
delivery time of badges that have to be produced on site will be as follows:
Names handed in before 11.00am will be ready after 4.00pm on the same day.
Names handed in after 11.00am will be ready the following morning.
The Badging Office will commence operations from 12noon, 14 October till 12noon, 17 October, 2009.
EXHIBITOR BADGE COLLECTION

All exhibitors should register at the Organisers Office, Hall 4, on arrival at the Exhibition Centre to collect their
badges and Exhibitor Information Pack, commencing 12 noon onwards on Wednesday, 14 October, 2009.
Should you require assistance with regard to your exhibitor badge request/registration, please e-mail us at
suzette.santana @dwtc.com OR rahul.thomas@dwtc.com
IMPORTANT: ONLINE EXHIBITORS BADGE REQUEST IS OPEN FROM 02 AUGUST TILL 20 SEPTEMBER, 2009 ONLY.
PLEASE PROVIDE ALL DATA REQUESTED TO ENABLE US TO ACTION YOUR ORDER.

PLEASE KEEP A COPY FOR YOUR RECORDS.
DEADLINE FOR RETURN: 01 SEPTEMBER 2009
Complete online at:
www.itp.com/catalogues/gitex09 FORM
2
CATALOGUE ENTRY
Please Visit : www.itp.com/catalogues/gitex09
All information submitted on this site will appear exclusively in the show catalogue.
1. Request your login information

• Go to www.itp.com/catalogues/gitex09
• Click on the appropriate show logo (GITEX Business Solutions, GulfComms, Consumer
Electronics or MEFX)
• Type your Company Name and Email address in the appropriate fields and click “Submit.”
Login details will be emailed to you once we confirm your company’s participation in the
exhibition. We handle these requests Sunday through Thursday, 9 am to 6 pm, UAE time.
2. After you receive your login information

• Return to www.itp.com/catalogues/gitex09
• Type your Account ID and Password in the appropriate fields.
• You will then be able to enter your company profile, stand information and details about the
products you represent.
All text must be either typed or copied-and-pasted into the appropriate fields. The website
does not accept uploads, photos or logos or any kind. ITP reserves the right to edit entries for
length, grammar and clarity.
Additional catalogue services:
• Arabic translation: US$ 137

• Full listing for co-exhibitors: US$ 137
These transactions must be conducted via our secure website (Visa and MasterCard only).
Login details for co-exhibitors will be issued once we have received payment.

Return to:
Administration Executive
Dubai World Trade Centre(L.L.C.)
P O Box 9292
FORM
3
Dubai, UAE
Tel: +971 4 3086019

Fax: +971 4 3188607
E-mail: maureen.reyes@dwtc.com
LIST OF COMPANIES REPRESENTED ON YOUR STAND

Please complete by printing in CAPITAL letters only (we cannot be held responsible for mistakes from illegible handwriting).
Company Name _________________________________________________ Stand No____________Hall_______
Address______________________________________________________________________________________
City/Country_____________________________________________________ Date _________________________
Telephone_________________________ Fax ________________________ Mobile _________________________
Email /s ______________________________________________________________________________
Authorised Person______________________________________________ Signature________________________
Please list your agents, distributors, principals and suppliers represented on your stand.
Please do not list your regional offices. Kindly list in alphabetical order and TYPE in UPPER and lower cases for clarity.
Company Name:
Title: (Mr/Ms) First Name : Family Name:
Job title: Department:
Address / PO. Box:

…………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………..……………
………………………………………………………………………………………………………………………………………………………………………………………………………..…………………………………………………………..…………………
Town/City: ……………………………………….………………….…………………………………………………..…… Country: …………………………………………………………………………………………..…………………….
Telephone Number : ……………………………………………………………………………………………………… Email: ……………………………………………………………………………………………………………………..
Website: ………………………………………………………………………………………………………………………………
Company Name:
Address / PO. Box:

…………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………..……………
………………………………………………………………………………………………………………………………………………………………………………………………………..…………………………………………………………..…………………
Website: ………………………………………………………………………………………………………………………………

Company Name:
Address / PO. Box:

…………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………..……………
………………………………………………………………………………………………………………………………………………………………………………………………………..…………………………………………………………..…………………
Website: ………………………………………………………………………………………………………………………………
Company Name:
Address / PO. Box:

…………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………..……………
………………………………………………………………………………………………………………………………………………………………………………………………………..…………………………………………………………..…………………
Website: ………………………………………………………………………………………………………………………………
Company Name:
Address / PO. Box:

…………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………..……………
………………………………………………………………………………………………………………………………………………………………………………………………………..…………………………………………………………..…………………
Website: ………………………………………………………………………………………………………………………………
Company Name:
Address / PO. Box:

…………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………..……………
………………………………………………………………………………………………………………………………………………………………………………………………………..…………………………………………………………..…………………
Website: ………………………………………………………………………………………………………………………………

Return to:
Dubai World Trade Centre (L.L.C.) FORM
P O Box 9292
Dubai, UAE
Tel : +971 4 3086019

Fax : +971 4 3188607
4
INDEMNITY AND WAIVER

Address______________________________________________________________________________________
Email /s ______________________________________________________________________________
In exchange for good and valuable consideration, including, inter alia, Dubai World Trade Centre (L.L.C.) entering into
a license agreement with us, the receipt and sufficiency of which is hereby acknowledged;
INDEMNITY
We hereby indemnify Dubai World Trade Centre (L.L.C.) from and against any and all customs levy, tax, fine or any
other payments which Dubai World Trade Centre (L.L.C.) are called upon to pay to the Authorities in Dubai on our
behalf in any way connected with GITEX TECHNOLOGY WEEK 2009.
WAIVER
We hereby waive any and all claims that we may have against Dubai World Trade Centre (L.L.C.) of any kind
whatsoever, in anyway related to the storage and display of exhibits/equipment during GITEX TECHNOLOGY WEEK
2009 whether during, before or after regular show hours. We also acknowledge we are solely responsible for the
security and safekeeping of all our aforementioned possessions during, before and after regular show hours.
Signature _____________________________________ Date ____________________
Name ________________________________________
Title _________________________________________
Seal of the Company ____________________________
This form may only be signed by a Director or Partner of the exhibiting company

Return to:
Dubai World Trade Centre (L.L.C.)
P O Box 9292
FORM
4A
Dubai, UAE
Tel: +971 4 3086019

Fax +971 4 3188607
SOUND CONTROL
GITEX TECHNOLOGY WEEK is a trade focused event. Whilst we understand audio visual
demonstrations and presentation help to attract visitor’s attention and create an upbeat atmosphere,
exhibitors are requested to keep the sound level down so that it does not interfere with business
meetings conducted in neighboring stands.
As a rule of thumb, the volume level when taken at adjacent or opposite stands should not exceed 70
db. All speakers or sound emitting devices should also directed inwards, towards the centre of the
stand, rather than outwards.
Companies exceeding sound level of 70db will risk having their power supply terminated.
All exhibitors are requested to return acknowledge copy of this form via fax, to confirm their
compliance with the above requirements.
Yes, I agree to comply with the above regulation.
Signature _____________________________________ Date ____________________
Name ________________________________________
Title _________________________________________
Seal of the Company ____________________________

Return to:
Operations Executive
P O Box 9292 FORM
5
Dubai, UAE
Tel : +971 4 3086649

Fax : +971 4 3188607
E-mail: rahul.thomas@dwtc.com
NAME PANEL (for Shell Scheme Exhibitors only)

Address______________________________________________________________________________________
Email /s ______________________________________________________________________________
COMPULSORY RETURN FOR SHELL SCHEME EXHIBITORS ONLY.

PLEASE RETURN THIS FORM BY 17 SEPTEMBER, 2009
Your company name will be made in Helvetica Medium Capital letters and applied to the fascia of the stand in
English. Maximum 30 letters.
The fascia panels will be blue with white lettering
TYPE or write in BLOCK LETTERS the name below
English
• Ensure that any abbreviations are correct as we will reproduce precisely as instructed.
• If fascia details are not provided by the deadline date, the company name (English) detailed on your Space
Application Contract will be used. Any request for changes onsite will be charged.
A FEE WILL BE LEVIED FOR ANY CHANGES ONSITE.

DEADLINE FOR RETURN: 01 AUGUST 2009
Return to:
Senior Operations Manager – Exhibitions

P O Box 9292 FORM
6
Dubai, UAE
Tel: +971 4 3086034

Fax: +971 4 3188607
E-mail: noreen.biveira@dwtc.com
NOTICE OF INTENTION TO ERECT A STAND (for Space Only Exhibitors)

Address______________________________________________________________________________________
Email /s ______________________________________________________________________________
We advise that the following contractor has been appointed to erect the above stand and install electrics at the above
exhibition. We also confirm that they have read and understood the relevant regulations as issued by Dubai World
Trade Centre (L.L.C.) and, therefore, agree to abide the same.
Appointed Contracting Company : ______________________________________________________________
Address : ______________________________________________________________
Contact Person/s : ______________________________________________________________
Tel : __________________________________ Fax : _______________________
E-mail : __________________________________ Mobile: _____________________
Details of works to be carried out including a hard copy of the dimensional drawings showing the front, side & back
perspectives, elevation and floor layout of the stand, must accompany this form. All double storey stands must provide hard
copies of the necessary documentation and structural calculations in duplicate.
Constructional details shall also be submitted, in duplicate, where it is intended to:

• erect a double-storey stand, platform floor or stage.
• provide for a closely seated audience of 15 or more persons.
• construct a stand exceeding 4m in height.
• construct a stand where there is greater than 10m from any part of the stand to a gangway.
There are specific regulations concerning stairways, ramps, exits and means of escape, for further clarification please see section
regarding Erection of Stands in the manual for Standfitting and Electrical Regulations.
Electrical Details
Electrical installations shall be of a nature to ensure safety in the utilisation of electricity and shall be carried out in a competent
manner. These plans, sections, specifications and written particulars shall be submitted on suitable materials in a clear and
intelligible manner and to a scale of at least 1:200.
Signed: ____________________________________________ Date ________________________

For and on behalf of the Exhibitor
Signed: ____________________________________________ Date ________________________

For and on behalf of the Contractor
Please remember to order the required power for the stand well before the deadline of 17 September 2009

Return to:
Customer Contact Centre

P O Box 9292 FORM
6A
Dubai, UAE
Tel: +971 4 3086333

Fax +971 4 3188741
E-mail: c3@dwtc.com
ELECTRICAL, WATER & WASTE ORDER FORM

(SPACE ONLY EXHIBITORS)
Address______________________________________________________________________________________
Email /s ______________________________________________________________________________
Main supplies to “Space Only” stands are NOT included and must be ordered. Price includes current consumed, but
does not include a distribution board.
20% SURCHARGE IS APPLICABLE ON ORDERS RECEIVED LESS THAN 7 DAYS PRIOR TO START OF THE BUILD
UP OF THE EXHIBITION OR FOR ANY ONSITE MODIFICATION.
CODE ITEM UNIT PRICE QUANTITY TOTAL COST

AED US$
15 Amps single phase main
SPM15 397.00 108.00
30 Amps single phase main
SPM30 710.00 193.00
10 Amps three phase main
TPM10 736.00 200.00
TPM15 920.00 250.00
TPM30 1,656.00 451.00
TPM60 2,944.00 802.00
TP100 5,146.00 1,402.00
TP125 6,079.00 1,656.00
TP160 7,782.00 2,120.00
TP180 8,755.00 2,386.00
TP200 9,726.00 2,650.00
TP250 14,590.00 3,975.00
Single phase distribution board
SDB01 515.00 140.00
3 Phase distribution board
TDB01 1,030.00 281.00
24 Hour supply = current rate + 30%
24HS
Water and Waste
WAW 2,502.00 682.00
TOTAL COST

CONDITIONS:
1. Please complete this form as required, showing location of items on grid along with the remittance and return by
Post, Fax or e-mail 15 days before the event.
2. DWTC does not supply sinks.
3. Quoted prices are only for the actual days of the event.
4. A 30% increase will be added to the total charges in case of any extension of the actual days of the event.
5. Payment in full must accompany this order. Please refer to payment terms.
6. Items will not be supplied out if payments are not received in advance, before commencement of build-up
20% SURCHARGE IS APPLICABLE ON ORDERS RECEIVED LESS THAN 7 DAYS PRIOR TO START OF THE
BUILD UP OF THE EXHIBITION OR FOR ANY ONSITE MODIFICATION.
Signature: …………………………………………………………..……….. Date: ………………………….…………………………………
PAYMENT TERMS
Payment can be made by cheque, demand draft, credit card, telegraphic transfer or cash, in favour of
Dubai World Trade Centre (L.L.C.). If you need to make payments by credit card, please advise and we
shall fax you the relevant form.
Cheques or Drafts in UAE Dirhams should be Cheques or Drafts in US Dollars should be made
made payable to: payable to:
Dubai World Trade Centre (L.L.C.) Dubai World Trade Centre (L.L.C.)
Account No. 01-50-07470-8 Account No. 27-48-035034
National Bank of Dubai National Bank of Dubai
Sheikh Zayed Road Branch Sheikh Zayed Road Branch
PO Box 777 PO Box 777
Dubai, UAE Dubai, UAE
SWIFT : NBDUAEAD
CORRESPONDING BANK : THE CHASE MANHATTAN
BANK N.A

18 – 22 October, 2009
Dubai International Convention and Exhibition Centre
GRID PLAN
Exhibitor Name: _____________________________ Stand Number: _________________________________
Authorised Person: ___________________________ Signature: ____________________________________
Please indicate on this Grid plan (1cm =1 mtr) the approximate electrical layout you require for your stand.
(Indicate also gangways and adjacent stand, to ensure positive identification)

Return to:
P O Box 9292
FORM
7
Dubai, UAE
Tel: +971 4 3086333

Fax: +971 4 3188741
E-mail: c3@dwtc.com
SATELLITE CABLE REQUIREMENTS

Address______________________________________________________________________________________
Email /s ______________________________________________________________________________
COMMUNAL SATELLITE FEEDS HIRE COST REQUIRED NO. OF FEEDS TOTAL COST / DESCRIPTION
DIGITAL FEEDS :
ARABSAT 3A (KU) – Horizontal (High Band) AED.1,555 / US$424
ARABSAT 3A (KU) – Vertical (Low Band) AED.1,555 / US$424
ARABSAT 3A (KU) – Vertical (High Band) AED.1,555 / US$424
HOTBIRD – Vertical (Low Band) AED.1,555 / US$424
HOTBIRD – Vertical (High Band) AED.1,555 / US$424
HOTBIRD – Horizontal (Low Band) AED.1,555 / US$424
HOTBIRD – Horizontal (High Band) AED.1,555 / US$424
NILESAT KU – Vertical AED.1,555 / US$424
NILESAT KU – Horizontal AED.1,555 / US$424
Specialist IF Feed Running Single Cable Subject to separate
(Minimum 6 weeks notice) quotation Total Cost
Exhibitors wishing to order the "Specialist IF Feed" must provide the relevant details to ts@dwtc.com, Dubai World
Trade Centre, to enable a separate quotation to be provided. DWTC will only supply the cable; a digital receiver should
be arranged by the exhibitors.
Please note that Satellite Broadcast channels are Free to Air direct via Satellite and if encryption / Interruption of
services or transmission faults occur, DWTC cannot be held directly responsible prior or during show hours. We shall do
our best to provide uninterrupted services through the show.
Orders will be valid once full payment is received. In the event of cancellation of space, payments will not be refunded.
KINDLY NOTE THAT NO EXHIBITOR IS ALLOWED TO INSTALL THEIR OWN SATELLITE DISH. DWTC HAS
ALREADY INSTALLED THE REQUIRED INFRASTRUCTURE ON EACH EXHIBITION HALL TO ACCOMMODATE
ANY REQUESTS FROM EXHIBITOR.
Please refer to FORM 9 for payment details

Return to:

P O Box 9292
8
Dubai, UAE
Tel: +971 4 3086333

Fax: +971 4 3188741
E-mail: c3@dwtc.com
TELECOMMUNICATION SERVICES
Address______________________________________________________________________________________
Email /s ______________________________________________________________________________
Please return this order form together with payment to enable us to action your requirement.
Orders received 14 days or less before the start of the build up will be subject to a 100% surcharge and may not be
processed.
No. of lines
Item Rental + Deposit Total Cost per Service Total Cost
required
LINES THROUGH PABX - OVERSEAS & LOCAL EXHIBITORS

International PABX telephone line and set AED.905+3,000 AED.3,905 (US$1,064)
International fax line with machine AED.965+3,000 AED.3,965 (US$1,080)
LINES THROUGH ETISALAT - OVERSEAS EXHIBITORS

International Direct External Line (DEL) AED.905+3,000 AED.3,905 (US$1,064)
ISDN Line AED.965+3,000 AED.3,965 (US$1,080)
LOCAL EXHIBITORS
International Direct External Line (DEL) AED.605*
Line for Credit Card Machine (POS) AED.605*
ISDN Line AED.605*
The ISDN modem to be supplied by the client without which the line will not work.
Direct external line (DEL), line for credit card machine (POS) or ISDN line will be provided with a processing / cabling charge
of *AED.605 per service and this does not include ETISALAT charges (installation, rental & usage) and the telephone
instrument, which will be extra. Kindly complete the following details :
Subscriber Name:.....................………………..……………………………………. Subscriber No. :..............................................………..
Rental charges are non-refundable. Deposit less call charges and any deductions will be refunded following the exhibition.
TOTAL COST
P.S. All above orders must be routed through Dubai World Trade Centre. Orders directly sent to ETISALAT will not be
proceeded or actioned.

TELECOMMUNICATION SERVICES
Telephone and facsimile services are provided by Dubai World Trade (L.L.C.). The telecommunication facility will flow
from state of the art technology provided by a highly sophisticated PABX system. Any network connections (to any hosts
within or outside UAE or Internet) made using the PABX extension is entirely your decision.
• The system can provide telephone and facsimile connections at local, national (UAE) and international levels
as required. Please indicate your choice on the order form. Each telephone can be code locked to prevent un-
authorized use.
• Orders through PABX - Charges are payable 100% in advance and cover installation, connection, line rental,
equipment rental and purchase of units against line usage. Should your line usage exceed your deposit during
the exhibition, the option to purchase additional units is available. (A statement, including a printout of line
usage and any refund will be sent to you following the exhibition). Service will not be provided without
payment.
• Orders received 14 days or less before the start of the exhibition will be subject to a 100% surcharge and may
not be processed.
• Devices attached to Etisalat line require to be 'type approved'’ by Etisalat. Devices which are not 'type
approved' cannot be guaranteed to operate. Installation of exhibitor-provided equipment is entirely at the
exhibitor's risk and DWTC is unable to take any responsibility for malfunction or failure to operate.
• If at any time during the exhibition a virus has infected one or more of the exhibitors’ computers, the DWTC will
not be held responsible.
• DWTC will only provide telecommunication lines to exhibitor stands. DWTC is unable to provide any modem or
set-up support. An ISDN Modem is must for ISDN Line.
• All line and equipment usage during the period of hire is the responsibility of the person/company applying on
relevant Form Numbers. Once handed over, the equipment becomes the responsibility of the hirer and must be
returned to the organizers office within 1 hour of the close of the last day of the show.
• It is advisable that the Exhibitor insures the equipment hired.
• Remember to order a power point for the fax machine.
• Tell your stand contractor that you have ordered telecommunications.
• Missing or lost telecommunication instruments will be charged for as follows:
Telephone sets - AED 120 each

Fax machines - AED 1,100 each
PAYMENT TERMS
Orders will be valid once full payment is received. In the event of cancellation of space or services, payment will not be
refunded.
Payment can be made by cheque, demand draft, credit card, telegraphic transfer or cash, in favour of Dubai World
Trade Centre (L.L.C.). If you need to make payments by credit card, please advise and we shall fax you the relevant
form.
Cheques or Drafts in UAE Dirhams should be made Cheques or Drafts in US Dollars should be made
payable to : payable to :
SWIFT : NBDUAEAD
BANK N.A.

DEADLINE FOR RETURN: 17 SEPTEMBER, 2009
Return to:
P O Box 9292
Dubai, UAE
Tel: +971 4 3086333

Fax: +971 4 3188741
9
E-mail: c3@dwtc.com
DATA SERVICES
Address______________________________________________________________________________________
Email /s ______________________________________________________________________________
Please return this order form together with payment to enable us to action your requirement. Orders received 14 days
or less before the start of the exhibition will be subject to a 100% surcharge and may not be processed.
No. of items
Item Hire Cost Total Cost per Service Total Cost
required
SPECIALIST DATA SERVICES - OVERSEAS & LOCAL EXHIBITORS
ADSL 512K – per show AED.3,000.00 AED.3,000.00 (US$822)
ADSL 1MB – per show AED.3,400.00 AED.3,400.00 (US$932)
ADSL 2MB - per show AED.4,100.00 AED.4,100.00 (US$1123)
Leased Line (256K) – per day AED.2,700.00
Leased Line (512K) – per day AED.4,000.00
Leased Line (1MB) – per day AED.4,700.00
Leased Line (2MB) - per day AED.6,960.00
For specialist data services, application must be submitted to DWTC at least 6 weeks in advance of the first official
day of tenancy. Clearly outline your requirements. DWTC will not supply the serial and RJ45 cable for the Leased
Line.
Rental charges are non-refundable.

Deposit less call charges and any deductions will be refunded following the exhibition.
TOTAL COST
P.S. All above orders must be routed through Dubai World Trade Centre. Orders directly sent to ETISALAT will not
be proceeded or actioned.

DATA SERVICES :
1. ADSL 512K, 1MB, 2MB, 3MB & 4MB: The quoted price covers the show duration, including installation,
connection to one PC and Wired Router. DWTC will not do the configuration for the wired / wireless ADSL Router
which is provided by the exhibitors.
2. Leased Line 256K, 512K, 1MB & 2MB: The quoted price includes installation and connection.
Leased Line Router is EXCLUDED.
Note : A hub or a switch is must if you wish to do the network, and should be arranged by the exhibitors themselves.
ADSL lines will be provided one day before the event. If you wish to activate Leased Line before the event starts, please
mention the exact date you require.
PAYMENT TERMS:
Orders will be valid once full payment is received. In the event of cancellation of space or services, payment will not be
refunded.
Payment can be made by cheque, demand draft, credit card, telegraphic transfer or cash, in favour of Dubai World
Trade Centre (L.L.C.). If you need to make payments by credit card, please advise and we shall fax you the relevant
form.
SWIFT : NBDUAEAD
BANK N.A.

Return to:
P O Box 9292
FORM
10
Dubai, UAE
Tel: +971 4 3086019

Fax +971 4 3188607
BANNER ADVERTISING
Address______________________________________________________________________________________
Email /s ______________________________________________________________________________
BANNER SITES ARE AVAILABLE FOR ADDITIONAL ADVERTISING PURPOSES:

Any suspension from the ceiling, for branding purposes will attract an advertising cost and must be notified in advance
A. Banner Sites above the Stands
o The proposed dimensions of each banner must be 2m (width) x 1m (height).
o Please provide the Senior Operations Manager – Exhibitions with the proposed dimensions of the banner
above your stand for prior approval.
o The banner should be provided by the exhibitor, be made of fabric and weigh less than 5 kgs, and have
sleeves top and bottom. Please also provide pipe work for insertion in the sleeves.
o The cost per banner site is AED 1,100.
o The rate is for single sided banner only. Double sided, three sided and four sided (box or ring banner) will
be charged as per number of sides.
o The banner must be confined within the borders of the space contracted for by the exhibitors.
B. Banner Sites inside walls of Exhibition Halls (Subject to availability of site)
o The dimensions of each banner must be 4m (width) x 2m (height)
o The banner should be provided by the exhibitor and be made of fabric.
o The cost per banner site is AED 1,250
PLEASE INDICATE YOUR REQUIREMENTS:
Banner Advertising Site(s) Quantity Rate/Site (Per sq mtr) Size Total Cost (AED)
A. AED 1,100
B. AED 1,250
TOTAL
No order will be entertained after the deadline of 17 September 2009.
PLEASE NOTE:
As per Management policy, please be advised that all banners hung inside the halls will have to be done internally by
our Event Services Department. Kindly refer to installation costs overleaf.
DELIVERY OF BANNERS
Kindly note that all banners must be delivered to Dubai International Convention & Exhibition Centre, 10 days prior to
the exhibition and collected, if required, 3 days after tear down. Events Services Department is not responsible for
banners not collected within this period.

COMPLETE BANNER DETAILS NEED TO BE PROVIDED ON THE FORM OVERLEAF
Banner Installation Costs (suspended directly from Venue Ceiling)
Banner width Minimum Rigging Rate

Points*
Up to 2000mm 2 Points of Rigging AED 400
Above 2000mm to 5000mm 3 Points of Rigging AED 600
Above 5000mm to 6000mm 4 Points of Rigging AED 800
Above 6000mm to 7000mm 5 points of Rigging AED 1000
Above 7000mm 6 points of Rigging AED 1200
Box / Circular Banner Kindly contact Event Services for quotation
NOTE: ORDERS RECEIVED LESS THAN 14 DAYS BEFORE THE EVENT WILL BE SUBJECT TO A 50%
SURCHARGE PER RIGGING POINT.
* Subject to total weight of the banner. Our Event Services will confirm the order upon receiving total details of the
proposed banner above the stand.
For more information, please contact Admin Office – Event Services, Tel: +971 4 3097777; fax: +971 4 3188699;
email: ts@dwtc.com

BANNER DETAILS ABOVE STAND
Exhibitor Name: _____________________________ Stand Number: _________________________________
Authorised Person: ___________________________ Signature: ____________________________________
Banner Dimension: ___________________________ Banner Weight: ________________________________
Number of Banners: __________________________ Number of Sides: _______________________________
Banner Distance from Ceiling: __________________
Please use the below grid plan to specify your banner position. Kindly indicate your stand location in terms
of back/side walls (if any). For island stands, please indicate hall entrance in relation to your stand.
PAYMENT TERMS:
Payment can be made by cheque, demand draft, credit card, telegraphic transfer or cash, in favour of Dubai World Trade
Centre (L.L.C.). If you need to make payments by credit card, please advise and we shall fax you the relevant form.
Cheques or Drafts in UAE Dirhams should be made payable to

Account No. 01-50-07470-8
National Bank of Dubai
Sheikh Zayed Road Branch, PO Box 777
Dubai, UAE

Return to:
Customer Contact Centre FORM

P O Box 9292
Dubai, UAE
Tel: +971 4 3086333

Fax +971 4 3188741
11
E-mail: c3@dwtc.com
RIGGING ORDER FORM

Address______________________________________________________________________________________
Email /s ______________________________________________________________________________
RIGGING CHARGES
QUANTITY DESCRIPTION RATE TOTAL COST
Drop Wire AED 200 per point
Drop Wire – Hoist & Fix AED 300 per point
Roof Point AED 400 per point
Roof Point with Hoist AED 400 per point
Electric Chain Hoist (CM Lodestar with Safety) AED 250 per Show Day
Manual Chain Hoist AED 100 per Show Day
TOTAL Cost
SECONDARY RIGGING CHARGES
QUANTITY DESCRIPTION RATE TOTAL COST
Light Duty Truss AED 50 per Meter per Show Day – 30cm/30cm Square
Medium Duty Truss AED 75 per Meter per Show Day – 40cm/40cm Square
Heavy Duty Truss AED 100 per Meter per Show Day – 80cm/80cm Square
TOTAL Cost
Note: Deadline for submission is 17 September 2009. Any order received beyond this date will be subject to
100% surcharge per Rigging Point.

Kindly read through the following guidelines and ensure that all details are submitted promptly and accurately.
- All rigging plans submitted must be clear and concise
- Rigging points must be plotted with metric measurements between each rigging point and from each side of the
stand
- Precise weight of each individual rigging point must be clearly mentioned in kilograms along with the total weight of
the structure
- The stand orientation must be clearly shown by the direction of the main entrance and by the stands or the walls on
the neighboring three sides
- The desired metric height from the floor to the bottom of the structure when fully suspended must be shown
- The type of structure along with metric measurements of its width, length and height must be clearly stated
- Any rigging plans that do not match the above criteria will not be accepted
- Any bottom rigging, lifting equipment or lifting eyes that are not stamped, rated and approved with a valid test
certificate will not be accepted
- Rigging points that have to be changed due to incorrect submitted rigging plans will be charged at the surcharge
rate
Stand/Booth Orientation Grid (Please fill in complete details)
Desired Height From the Floor: ___________ Dimension of Truss: _______________
Weight Per Point: __________ Stand On Left Side: __________ Stand On Right Side: ____________

DEADLINE FOR RETURN: 06 AUGUST 2009
Return to:
GITEX TECHNOLOGY WEEK 2009
ITP
P O Box 500024 FORM
Dubai, UAE
Tel: +971 4 4392708

Fax: +971 4 4392780
E-mail: natasha.pendleton@itp.com
12
GITEX TECHNOLOGY WEEK PUBLICATIONS:
OFFICIAL PREVIEWS, DAILIES & SHOW CATALOGUE
WHY ADVERTISE IN GITEX TECHNOLOGY WEEK PUBLICATIONS?
Exhibiting at one of the world’s premier information and communication technology exhibitions is a serious
investment. This means ensuring a high ROI is paramount. Specifically, it means attracting footfall to your
stand and making sure the right kind of show visitors are finding their way to your stand, so they can meet
your people and discuss real business. But with over 3,000 companies represented at GITEX
TECHNOLOGY WEEK all trying to do the same thing, how do you ensure you are meeting the people that
will give you the ROI you are looking for? The best way to ensure you raise the awareness needed to drive
both visitors and potential new business to your stand is to let them know you are at the show, and what
your company can do for their organisation. And, the most effective way to do this is to advertise in the
dedicated, official show publications that delegates and visitors will be using before, during and after GITEX
TECHNOLOGY WEEK. Those companies that have enjoyed great success at the show in the past have
used this strategy, so we suggest you try it too.
GITEX Preview
Sent to the DWTC’s extensive database of trade visitors, dignitaries, delegates and VIPs, this dual language
newspaper highlights the key events scheduled to take place at the Middle East’s premier ICT trade show.
What’s more, the GITEX Preview gives show visitors the lowdown on the activities each exhibitor at Gitex
Business Solutions, GULFCOMMS and Consumer Electronics is set to undertake at the event, thus giving
them the information they require to plan a successful show. For exhibitors looking to book business-
orientated meetings with potential customers and to maximise their time at the region’s largest ICT show,
this publication is a must.
ADVERTISING RATES
ADVERTISING TRIM SIZE RATE

POSITION
W x H (mm) (AED)
Cover Strip 157mm x 41mm (Trim) 45,000
Page 3 Strip 210mm x 41mm 28,000
OBC 235mm x 335mm 66,000
IFC 235mm x 335mm 55,000
IBC 235mm x 335mm 44,000
Double Page Spread 470mm x 335mm 55,000
Full Page 235mm x 335mm 33,000
* Please add 5mm bleed to all edges of artwork

All rates are UAE Dirhams. US$1 = AED 3.672

GITEX Times
The GITEX Times is the official daily newspaper of the GITEX TECHNOLOGY WEEK exhibition. Available
every day in English and Arabic and encompassing news, reviews, exclusive interviews and breaking news
from the show floors of Gitex Business Solutions, GULFCOMMS and Consumer Electronics, the paper is a
must read for the event’s 120,000-plus visitors as it covers the latest show news and provides visitors with
essential industry insights. ITP’s technology specialists write the publication live at the event and over
10,000 copies of the paper are distributed each day – at the main entrances to GITEX TECHNOLOGY
WEEK, as well as throughout the halls and at other outlets in the Emirates. No other paper talks to the
people that matter when it matters most.
ADVERTISING RATES
ADVERTISING SIZE ENGLISH & ARABIC ENGLISH & ARABIC

POSITION
W x H (mm) (Five Inserts) Rate AED (Ten Inserts) Rate AED
Cover Strip 157mm x 41mm (Trim) 88,000 147,000
Page 3 Strip 210mm x 41mm 80,000 140,000
OBC 235mm x 335mm 144,000 257,000
IFC 235mm x 335mm 121,000 220,000
IBC 235mm x 335mm 100,000 190,000
Double Page Spread 470mm x 335mm 140,000 238,000
Full Page 235mm x 335mm 100,000 176,000
* Please add 5mm bleed to all edges of artwork

TICK THE FOLLOWING:

I wish to be contacted to discuss advertising options in the Gitex Preview and Gitex Times
Kindly note the following deadlines :

• Previews Booking Deadline : 06 August 2009
• Material Deadline : 13 August 2009
• Dailies Booking Deadline : 01 October 2009
• Material Deadline : 08 October 2009

DEADLINE FOR RETURN: 01 OCTOBER 2009
Return to:
GITEX TECHNOLOGY WEEK 2009

ITP FORM
P O Box 500024
13
Dubai, UAE
Tel: +971 4 4392708

Fax: +971 4 4392780
E-mail: natasha.pendleton@itp.com
OFFICIAL SHOW CATALOGUE ADVERTISING FORM

Address______________________________________________________________________________________
Email /s ______________________________________________________________________________
The award winning GITEX TECHNOLOGY WEEK Catalogue is the ultimate reference tool for this year’s exhibition.
The catalogue provides a complete and user friendly guide for all business visitors, encompassing “at a glance” A-Z
listings, listings by product, listings by company name, detailed floor-plans, pertinent editorial analysis and company
profiles.
The catalogue encompasses all four events – GITEX Business Solutions. GULFCOMMS, Consumer Electronics
andMEFX and is an indispensable guide for those wishing to successfully navigate the largest ICT trade show in the
region; The catalogue is retained long after the exhibitions as the definitive reference tool for the industry, crucially
listing companies, both regional and international, who wish to expand their business and actively invest within the
region.
On sale throughout the show, the GITEX TECHNOLOGY WEEK Catalogue is essential reading for those visitors who
want to ensure they meet the exhibitors that matter most to their business.
PLEASE TICK CATALOGUE ADVERTISING RATES (FULL COLOUR) AED

Double Page Spread 55,000
Full Page 31,000
1/2 Page 20,000
PLEASE TICK CATALOGUE ADVERTISING RATES (FULL COLOUR) AED
80,000
Inside Front Cover
66,000
Inside Back Cover
102,000
Outside Back Cover
110,000
Bookmark : Sizes on Application
91,000
Belly Band : Sizes on Application

TECHNICAL DATA SIZE
Full Page Trim 165mm x 235mm
Double Page Spread Trim 330mm x 235mm
Bleed Size Add 5mm all around
File requirements:
Advertising will only be accepted in the requirements outlined within this document; copy supplied outside the listed
requirements will not be accepted.
Quark Xpress, Illustrator CS and In Design CS Applications:

• All images must be composite CMYK, high resolution (300dpi) format.
• All fonts must be supplied or outlined in Illustrator.
• All files should be packaged or collected for output with all the relevant elements that are required for
successful output.
• All documents should contain a bleed area of 5mm.
PDF Format:
The ITP Press job option is available from the ITP Production department by request
• All Files must be PDF version 1.3 or higher.
• All files must be supplied as composite CMYK.
• All fonts must be embedded, and all embedded fonts must be subsetted.
• All images contained within the PDF must be high resolution (300dpi) CMYK format.
• The document should not contain spot colours.
File Delivery:
• ITP have an FTP site that can be used for uploading copy material, details are available from our production
coordinator.
• All Files must be clearly labelled with magazine, issue date and client.
• If supplying files on disc, please use industry standard CD/DVD. Media must be write protected and contain
only the files required for each advertisement.
• Any proofs supplied must be generated from the documents final version.
• Proofs must be 100% of final size, client approved, colour proofs.
Should a contract proof not be supplied ITP cannot be held responsible for color matching or any content errors
that may occur. Please note that if you are supplying same copy material for different ITP publications you must
supply each creative at the correct size, ITP will not be held accountable for errors made during the resizing of
artwork.
Address for Courier:
ITP
P O Box 500024
Dubai
United Arab Emirates
Tel: +971 4 2108000
Booking Deadline : 01 October 2009 Material Deadline: 01 October 2009
Cancellations or amendments will not be accepted after : 01 October 2009
PAYMENT TERMS
Payment terms are:
Payment upon invoice from ITP by either cheque or bank transfer

Return to:
Food & Beverage
Dubai World Trade Centre(L.L.C.)
P O Box 9292
FORM
14
Dubai, UAE
Tel: +971 4 3086653

Fax: +971 4 3086955
E-mail: edmund.fernandes@dwtc.com
STAND CATERING
Address______________________________________________________________________________________
Email /s ______________________________________________________________________________
The Dubai World Trade Centre Food & Beverage Department is at your service to ensure that you have a very
successful and smooth running show. Our professional staff will assist you in planning all your food & beverage
requirements. From Show Management Office, to Exhibitor Booth deliveries, to Cocktail Receptions and special
events, with your input, we can develop custom menus to accommodate your special needs.
Additionally, we are pleased to introduce a Butler Service, which will enable you to give personalised service to your
stand’s visitors and potential guests. This exclusive Butler service is available only at Dhs. 25/- per hour.
For further information about the facilities please refer to the Stand Order Form or call 3086296 / 3086944.
To cater to your business relations while you dine, you can use an Exclusive Business entertainment venue - the
World Trade Club located on the 33rd floor of the Dubai World Trade Centre tower. For further information or to make
a booking at the World Trade Club, please call 3087979.
Should you require catering services during the exhibition, please complete the Booth/Stand Catering Services Order
Form (please see next page) and fax back the same to +971 4 3086955.
WE CAN TAILOR MAKE THE MENUS TO YOUR REQUIREMENT WITH SUFFICIENT NOTICE
IMPORTANT NOTICE
Due to Health and Safety regulations of Dubai Municipality and as per Dubai World Trade Centre (L.L.C.) policy, all
food and beverage items that are consumed within the exhibition must be supplied by the Dubai International Catering
Centre ONLY. Any food or beverage that is brought in from outside will not be allowed into the venue.

Return to:
P O Box 9292 FORM
Dubai, UAE
Tel: +971 4 3086333

Fax +971 4 3188741
E-mail: c3@dwtc.com
15
STAND CLEANING
Address______________________________________________________________________________________
Email /s ______________________________________________________________________________
Dubai World Trade Centre LLC holds exclusive rights for housekeeping services inside the halls. Stand Cleaning is not
part of the stand rental cost. Stand cleaning services have to be ordered separately from DWTC Housekeeping
department.
Select Stand Cleaning Services Unit of Measure Area in m2 No. of Price in AED Total
Days Cost
Stand cleaning service prior to opening: Per m2 per day AED 7.50
general cleaning, floor finishing, windows/
acrylic partitions washing
Stand cleaning service on open day Per m2 per day AED 3.50
Vacuuming of stands only prior to opening Per m2 per day AED 3.50
Total Cost
Select Other Housekeeping Services Unit of Measure No. of No. of Price in AED Total
Units Days Cost
Valet services (min. 4 hours) Per hour AED 35.00
Cleaning of exhibits Per hour AED 35.00
Ironing and steaming service Per hour AED 60.00
Waste removal service Per skip per trip AED 500.00
Waste removal service on Friday’s Per skip per trip AED1,000.00

OTHERS
20% Surcharge for late orders
Grand Total
METHOD OF PAYMENT
Credit card Cash
Order authorized by: _______________________ Signature: ________________________Date: _________________

CREDIT CARD INFORMATION: VISA / MASTER / AMERICAN EXPRESS
(Please tick one)
CARD NUMBER
EXPIRATION DATE (MM/YYYY)
SIGNATURE _________________________ NAME AS APPEARS ON THE CARD____________________________
The Dubai World Trade Centre LLC (DWTC), through its Housekeeping department, offers a complete solution for all
cleaning and waste disposal services required by the exhibition and convention industry.
Our fully trained and professional staff with years of experience will take care of all your requirements from carpet
cleaning and glass cleaning to special waste removal. With our commitment to superior service and with an eye for
detail, we make certain that our customers are satisfied. To ensure high quality of service delivery we use only branded
and certified products, and apply latest technology and most effective cleaning methods available in the industry
Terms and Conditions:
• DWTC Housekeeping Division holds exclusive rights for all housekeeping services within the DWTC complex.
• Orders for stand cleaning should be placed with DWTC not later than one month prior to the commencement of the
build up of the exhibition. Any orders received thereafter will be subject to a 20% surcharge.
• DWTC does not guarantee to deliver orders received later than one month prior to the commencement date of the
build up of the exhibition. Late orders can only be confirmed by Housekeeping after evaluating of other business
commitments.
• No credit facilities are provided by DWTC Housekeeping.
• Cancellation of service orders should be done not later than 24 hours prior to the booked service delivery time.
Any cancellation made within 48 hours of delivery time is subject to cancellation fee up to the full price of the
delivery /event.
• All housekeeping service orders must be paid in full prior to a service commencement. Payment can be made by
cash or credit card providing pre-authorization. The following credit cards are accepted: Visa, Master and
American Express.
• All work in a nature of construction or erection of stands must be completed at least eighteen prior to the first
opening of the event. All vehicles, plants, ladders, trestles, scaffolds, trolleys, contractor’s huts, spare material
and other items used in connection with the construction and erection of stands must be removed from the halls to
guarantee prompt and quality standard of service.
• DWTC Housekeeping team shall conduct cleaning operations every day after the closing of the exhibition. Basic
maintenance will be carried out during the event opening period for public areas and common areas such as
lobbies, hallways, concourse and restrooms.
• DWTC shall not provide any cleaning material to be used by the exhibitor.
• DWTC Housekeeping does not supply to the stand any furniture or fixtures e.g. tables, chairs etc.
• DWTC cannot be held responsible for any loss, claim or damage related to cleaning of exhibits or for items
claimed as lost after closing of the event.
Cleaning Services:
• Stand cleaning prior to opening (post construction) service – general cleaning: high dusting of walls, signs and
furniture with an exception of exhibits, cleaning of windows, glass or acrylic partition, carpets or hard flooring, floor
refinishing. The work is carried out at night to ensure that stands are ready prior to the opening of the exhibition. In
order for us to meet high standards, the handover of the stand from the contractors should be done before the start
of the exhibition.
• Stand cleaning on open day (daily service) — waste removal, dusting of furniture, vacuuming and floor mopping
with an exception of exhibits. Work is carried out each day after the show.
• Floor Refinishing— care of hard surface floors including marble, vinyl, hardwood, tiles and carpet, wood etc.
• Windows and Acrylic partition washing – high dusting and cleaning of glass and acrylic partitions.
• Valet services – a standby cleaner for the stand during the event to facilitate a regular cleaning of the stand and
pantry/kitchenettes as well as clearing of waste bins.
• Cleaning of Exhibits— cleaning of all items exposed in the stand as well as exhibits and showcases. Work is
Carried out each day after the show.
• Laundry — washing, dry cleaning, pressing and steaming services.
• Waste Removal—providing waste collection services for unwanted materials.

Return to:
P O Box 9292 FORM
Dubai, UAE
Tel: +971 4 3086333

Fax +971 4 3188741
E-mail: c3@dwtc.com
16
EVENT STAFF REQUEST FORM
Address______________________________________________________________________________________
Email /s ______________________________________________________________________________
Please indicate in the table below the number of temporary staff required as well as their main duties/tasks to be
performed (such as host / hostesses, receptionist, data entry operator, secretary, sales person etc) in order to enable us
to allocate individuals with the appropriate skills.
No. of Dates Timings

Duties Rates (per hour) Staff Languages From To From To
Hostesses AED 90 ($25)
Registration Staff AED 90 ($25)
Ushers AED 80 ($22)
Translator AED 130 ($35)
Qualified Personnel/Supervisors AED 110 ($30)
Models AED 120 ($32)
Dress Code (Please specify )
Other Roles (Please Specify)
Specific Requirements
(Please mention)
The above are flat rates. However, different rates may apply for special requests and specific roles and invoice will be
made accordingly. To ensure availability of staff kindly book in advance. Last minute bookings are subject to availability
and above rates can not be guaranteed.
Preferential rates can be applied for order of 10 staff and above.
CANCELLATION TERMS: Partial or total cancellation of the above order can be made up to 15 days prior to the
commencement of the duty without charge. 30% of the expected payment will apply for any partial or total cancellation
made within 14 and 8 days of the commencement of the duty, 100 % charge of the expected payment will apply for any
partial or total cancellation made within 7 days prior to the event
REFUND: DWTC does not provide refunds for total or partial cancellation of order after commencement of duty. In
cases of drop outs or non-appearance of the staff, DWTC has the right to send replacements and will only give refunds
on the hours/days that the staff did not work.
CONFIRMATION: Final confirmation will be made by DWTC only after receiving payment. Bank Transfer, Cash or
Credit Card – If it is bank transfers please notify us by sending an email to: hosts@dwtc.com

METHOD OF PAYMENT
Cash
Credit Card
Bank Transfer
CASH
o All cash payments should be received at least 15 days prior to the commencement of the duty.
CREDIT CARD:
o If paying by credit card please request the form from: hosts@dwtc.com
BANK TRANSFER:
o International Companies: All payments made by bank transfer should be received at least 15 days prior to the
commencement of the duty as per the bank details given below.
o Please send us a copy of the bank transfer at hosts@dwtc.com so that we may be able to trace the payment
For U.S. Dollars - Bank Transfer Details For U.A.E. Dirhams - Bank Transfer Details
Beneficiary Name: Dubai World Trade Centre LLC Beneficiary Name: Dubai World Trade Centre LLC
Account Number 27-480-35034 Account Number : 01-50-07470-8
Bank: National Bank Of Dubai Bank: National Bank Of Dubai
Dubai, U.A.E. Dubai, U.A.E.
P.O.Box 777 P.O.Box 777
Swift: NBDUAEAD Swift: NBDUAEAD
Corresponding Bank: The Chase Manhattan Bank N.A.

Return to:
Elizabeth Mascarenhas
Marsh Insco LLC FORM
P O Box 64057
17
Dubai, UAE
Tel : +971 4 2237700/ 2129110

Fax : +971 4 2272020
E-mail: elizabeth.mascarenhas@marsh.com
INSURANCE
Address______________________________________________________________________________________
Email /s ______________________________________________________________________________
The Organisers’ exhibition brokers are able to offer exhibitors comprehensive cover for risks related to GITEX
TECHNOLOGY WEEk 2009. To obtain a quotation please complete the following:
ALL RISKS INSURANCE
All risks insurance covers property owned by the insured or for which the insured is responsible during the exhibition,
subject to Policy Terms and Conditions:
Is this cover required? YES NO
What is the sum insured? AED/US$__________________
Give a brief description:

________________________________________________________________________________________________
________________________________________________________________________________________________
________________________________________________________________________________________________
____________________________________________________________________________________________
ABANDONMENT INSURANCE
Abandonment insurance covers loss of expenditure and nett profit in the event of cancellation, abandonment,
rescheduling, curtailment of the exhibition, subject to Policy Terms and Conditions:
What is the sum insured? AED/US$ __________________

(Estimated expenditure plus anticipated nett profit).
PUBLIC LIABILITY INSURANCE

The exhibitor shall at its own expense have in full force and effect for the duration of the exhibition including build up
and break - down periods, a Public Liability Insurance Policy.
This insurance will indemnify the insured against all sums which the insured shall become legally liable to pay as
compensation in respect of accidental bodily injury to any person or accidental damage to material property, subject to
the Policy Terms and Conditions. The limit of indemnity is AED 10 million in respect of any one occurrence.
Will the public be permitted to use AED/US$ __________________

the displays/equipment?

GENERAL QUESTIONS
Are you aware of any known circumstances YES NO

which could possibly give rise to claim under either
insurance for which application is now being made?
If yes, please submit full details for Insurer’s

consideration.
Are there any circumstances relating to previous YES NO

claims or other material points that are likely to
affect acceptance of this proposal?
I/We declare that the statements and estimates made above are true to the best of my/our knowledge.
Signature: ____________________________________ Date ________________________
(As the nominated authorised person for and on behalf of all parties to be insured)
NO COVER WILL BE IN FORCE UNTIL THE PREMIUM IS RECEIVED AND A POLICY ISSUED, UNLESS
OTHERWISE CONFIRMED IN WRITING.
Exhibitors/Licensees shall arrange insurances at their own cost and in the joint names of Dubai World Trade Centre
(L.L.C.) with the benefit of a cross liability clause and a waiver of subrogation.
Nothing herein shall serve to limit, detract or relieve the exhibitor from his respective liabilities, responsibilities and
obligations under or arising from the contract or generally at law whether or not the policies submitted by the
exhibitor/licensee are approved by the Organiser and/or the Dubai World Trade Centre (L.L.C.).

Return to:

P O Box 9292 FORM
18
Dubai, UAE
Tel: +971 4 3086333

Fax: +971 4 3188741
E-mail: c3@dwtc.com
AUDIO VISUAL
Address______________________________________________________________________________________
Email /s ______________________________________________________________________________
DESCRIPTION OF SERVICE ITEMS PRICE PER EVENTS QUANTITY TOTAL COST

(4 Days ) REQUIRED
DATA MONITOR AED US$
15” LCD Flat Screen 720.00 195.00
17” LCD Flat Screen 980.00 266.00
20” LCD Monitor 1,240.00 337.00
42” Plasma Screen 1,228.00 333.00
50” Plasma Screen 4,000.00 1,087.00
60” Plasma Screen 8,000.00 2,175.00
Additional sound for Plasma 370.00 100.00
SUB - TOTAL

( 3 Days ) REQUIRED
PROFESSIONAL VIDEO PLAYER AED US$
Multi System DVD Player 362.00 98.00
SUB - TOTAL

( 4 Days ) REQUIRED
PROJECTOR AED US$
Over Head Projector 600.00 163.00
LCD Projector 1000 Ansi Luminance 720.00 195.00
LCD Projector 2000 Ansi Luminance 1,240.00 337.00
LCD Projector 3500 Ansi Luminance 4,144.00 1,126.00
Laser Pointer 200.00 55.00
SUB - TOTAL

( 4 Days ) REQUIRED
PROJECTION SCREEN
2mx1.5m Tripod Stand Screen Front Projection 424.00 115.00
3mx2.5m Fast fold Screen Front/Rear Projection 648.00 176.00
6m x 4.5m Fast fold Screen Front/ Rear Projection 3,236.00 879.00
SUB - TOTAL

( 4 Days ) REQUIRED
AED US$
P.A System
1 Mackie 12 Channel
2 Speaker 150 watts with Tripod Stand 900.00 245.00
1 Microphone w/ Cord
SUB - TOTAL

( 4 Days ) REQUIRED
AED US$
SOUND SYSTEM PACKAGE 1
1 Mackie 12 Channel
2 Speaker 150 watts with Tripod Stand 2,257.00 615.00
2 Microphone Cordless handheld
SUB - TOTAL

( 4 Days ) REQUIRED
SOUND SYSTEM PACKAGE 2
1 Mackie 12 Channel
2 Speaker 250 watts with Tripod Stand 3,303.00 900.00
1 Microphone Cordless handheld or Lapel
3 Table Microphone
SUB - TOTAL

( 4 Days ) REQUIRED
ADDITIONAL EQUIPMENT FOR SOUND SYSTEM AED US$
Microphone with Cord 500.00 136.00
Wireless Hand Held Microphone 720.00 195.00
Wireless Lapel Microphone 720.00 195.00
Wireless Headset Microphone 720.00 195.00
CD Player - DENON 440.00 120.00
Lectern Microphone – SHURE 600.00 163.00
SUB - TOTAL

( 4 Days ) REQUIRED
LIGHTING SYSTEM AED US$
Parcans 64 Lights 1000 watts 160.00 44.00
Smoke Machine 500.00 134.00
Haze Machine 312.00 84.00
Lighting Controller 3,000.00 816.00
Moving Heads 575 watts 1,000.00 271.00
SUB - TOTAL

( 4 Days ) REQUIRED
General Systems ( quotes will be provided as per AED US$
client requirement)
Interpretation Systems
AV production
Rigging Truss
Metal Gobo Stencil type for Moving Heads 500.00 134.00
SUB - TOTAL
TOTAL COST
PLEASE NOTE
1. Please attach layout plan of exhibition stand indicating the position of AV equipment.
2. Full payment is required prior to installation of equipment.
3. For all technical enquiries and specifications, please contact Event Services on 009714-3097777 and
ts@dwtc.com.

TERMS AND CONDITIONS FOR AUDIO VISUAL RENTAL
1. Unless specified all above prices are per show (exhibition period).
2. The price is based on the duration of not more than seven (7) days, which include build-up and teardown periods.
For rental exceeding seven (7) days, charges will be on a daily basis.
3. Manpower and equipment cost will be charged for special installations deemed at the sole discretion of DWTC such
as mounting of TV, data monitor, plasma screen or video wall set on high rise stands, and suspension of moving
heads and other lighting systems on the ceiling. Prices will be based on a case-by-case basis.
4. DWTC reserves the right to revise the equipment rental rates for any orders received less than one (1) week before
the build-up commences.
5. Equipment not specified in the list can still be requested at least four (4) weeks before the build-up commences.
6. The total value of the equipment will be billed upon loss or damage of equipment. 20% of the total value as deposit
should be paid in advance and the hirer should have mandatory local insurance coverage.
7. Hundred percent (100%) of the rental price of the equipment will be charged for cancellation once the equipment is
delivered on-site.
PAYMENT TERMS
Orders will be valid once full payment is received. In the event of cancellation or space or services, payment will not be
refunded.
Payment can be made by cheque, demand draft, credit card, telegraphic transfer or cash, in favor of Dubai World Trade
Centre (L.L.C.). If you need to make payments by credit card, please advise and we shall fax you the relevant form.
SWIFT : NBDUAEAD
BANK N.A.

NOTES
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_______________________________________________________________________________________
_______________________________________________________________________________________
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Gitex 2009 Exhibitors Manual - Forms

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Gitex 2009 Exhibitors Manual - Forms

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DEADLINE: 20 SEPTEMBER 2009

All requests for Exhibitor Badges

This service will be de-activated on

The guidelines for Online Exhibitor Badge request are as follows:

EXHIBITOR BADGE COLLECTION

PLEASE PROVIDE ALL DATA REQUESTED TO ENABLE US TO ACTION YOUR ORDER.

Complete online at:

Please Visit : www.itp.com/catalogues/gitex09

DEADLINE: 1 SEPTEMBER 2009

1. Request your login information

2. After you receive your login information

Additional catalogue services:

• Arabic translation: US$ 137

PLEASE PROVIDE ALL DATA REQUESTED TO ENABLE US TO ACTION YOUR ORDER.

Tel: +971 4 3086019

LIST OF COMPANIES REPRESENTED ON YOUR STAND

City/Country_____________________________________________________ Date _________________________

Telephone_________________________ Fax ________________________ Mobile _________________________

Title: (Mr/Ms) First Name : Family Name:

Job title: Department:

Address / PO. Box:

Town/City: ……………………………………….………………….…………………………………………………..…… Country: …………………………………………………………………………………………..…………………….

Telephone Number : ……………………………………………………………………………………………………… Email: ……………………………………………………………………………………………………………………..

Title: (Mr/Ms) First Name : Family Name:

Job title: Department:

Address / PO. Box:

Town/City: ……………………………………….………………….…………………………………………………..…… Country: …………………………………………………………………………………………..…………………….

Telephone Number : ……………………………………………………………………………………………………… Email: ……………………………………………………………………………………………………………………..

PLEASE PROVIDE ALL DATA REQUESTED TO ENABLE US TO ACTION YOUR ORDER.

Title: (Mr/Ms) First Name : Family Name:

Job title: Department:

Address / PO. Box:

Town/City: ……………………………………….………………….…………………………………………………..…… Country: …………………………………………………………………………………………..…………………….

Telephone Number : ……………………………………………………………………………………………………… Email: ……………………………………………………………………………………………………………………..

Title: (Mr/Ms) First Name : Family Name:

Job title: Department:

Address / PO. Box:

Town/City: ……………………………………….………………….…………………………………………………..…… Country: …………………………………………………………………………………………..…………………….

Telephone Number : ……………………………………………………………………………………………………… Email: ……………………………………………………………………………………………………………………..

Title: (Mr/Ms) First Name : Family Name:

Job title: Department:

Address / PO. Box:

Town/City: ……………………………………….………………….…………………………………………………..…… Country: …………………………………………………………………………………………..…………………….

Telephone Number : ……………………………………………………………………………………………………… Email: ……………………………………………………………………………………………………………………..

Title: (Mr/Ms) First Name : Family Name:

Job title: Department:

Address / PO. Box:

Town/City: ……………………………………….………………….…………………………………………………..…… Country: …………………………………………………………………………………………..…………………….

Telephone Number : ……………………………………………………………………………………………………… Email: ……………………………………………………………………………………………………………………..

PLEASE PROVIDE ALL DATA REQUESTED TO ENABLE US TO ACTION YOUR ORDER.

Tel : +971 4 3086019

INDEMNITY AND WAIVER

City/Country_____________________________________________________ Date _________________________

Telephone_________________________ Fax ________________________ Mobile _________________________

Signature _____________________________________ Date ____________________

Seal of the Company ____________________________

PLEASE PROVIDE ALL DATA REQUESTED TO ENABLE US TO ACTION YOUR ORDER.

Tel: +971 4 3086019

Yes, I agree to comply with the above regulation.

Signature _____________________________________ Date ____________________

Seal of the Company ____________________________

PLEASE PROVIDE ALL DATA REQUESTED TO ENABLE US TO ACTION YOUR ORDER.

Tel : +971 4 3086649

City/Country_____________________________ Date _

Telephone_ Fax Mobile _

City/Country_____________________________ Date _

Telephone_ Fax Mobile _

Signature _________________ Date

Signature _________________ Date

City/Country_____________________________ Date _

Telephone_ Fax Mobile _

City/Country_____________________________ Date _

Telephone_ Fax Mobile _

Signed: ____________________ Date

Signed: ____________________ Date

Company Name ___________________________________________ Stand NoHall_

City/Country_____________________________ Date _

Telephone_ Fax Mobile _

Authorised Person: _ Signature: __________

Company Name ___________________________________________ Stand NoHall_

City/Country_____________________________ Date _

Telephone_ Fax Mobile _

Company Name ___________________________________________ Stand NoHall_

City/Country_____________________________ Date _

Telephone_ Fax Mobile _

Company Name ___________________________________________ Stand NoHall_

City/Country_____________________________ Date _

Telephone_ Fax Mobile _

City/Country_____________________________ Date _

Telephone_ Fax Mobile _

Authorised Person: _ Signature: __________

Banner Dimension: _ Banner Weight: ______

Number of Banners: Number of Sides: _____