Excel keyboard shortcuts

10) Ctrl+N

New Workbook

File, New

All

Excel shortcuts Shortcut key Action Menu t comment s None All Edit, Fill Right All 12) Ctrl+P Print File, Print All versi 11) Ctrl+O Open File, Open All

equivalen on

1)

Ctrl+A

Select All

13) Ctrl+R 2) Ctrl+B Bold Format, Cells, Font, Font Style, Bold Edit, Copy All 15) Ctrl+U 14) Ctrl+S All

Fill Right

Save

File, Save All

Underline

Format, Cells, Font, Underline , Single

All

3)

Ctrl+C

Copy

4)

Ctrl+D

Fill Down

Edit, Fill, Down

All 16) Ctrl+V Paste

Edit, Paste

All

5)

Ctrl+F

Find

Edit, Find

All 17) Ctrl W Close

File, Close

Excel 97/20 00 +

6)

Ctrl+G

Goto

Edit, Goto

All 18) Ctrl+X All 19) Ctrl+Y All 20) Ctrl+Z Undo Edit, Undo Repeat Edit, Repeat Cut Edit, Cut

All

7)

Ctrl+H

Replace

Edit, Replace

All

8)

Ctrl+I

Italic

Format, Cells, Font, Font Style, Italic Insert, Hyperlink

All

21) F1

Help

Help, Contents and

All

9)

Ctrl+K

Insert Hyperlink

Excel 97/20 00 + 22) F2 Edit

Index None All

23) F3

Paste Name

Insert, Name, Paste Edit, Repeat. Works while not in Edit mode. None

All

34) Ctrl+:

Insert Current Time

None

All

24) F4

Repeat last action

All

35) Ctrl+;

Insert Current Date

None

All

36) Ctrl+"

Copy Value from Cell Above

Edit, Paste Special, Value

All

25) F4

While typing a formula, switch between absolute/relative refs

All 37) Ctrl+ Copy Formula from Cell Above

Edit, Copy

All

38) Shift

Hold down shift for additional

none

Excel 97/20 00 +

26) F5

Goto

Edit, Goto

All

functions in Excels menu Help, Whats This?

27) F6

Next Pane

None

All

39) Shift+F1

Whats This?

All

28) F7

Spell check

Tools, Spelling

All

40) Shift+F2

Edit cell comment

Insert, Edit Comment

All

29) F8

Extend mode

None

All

s Insert, Function All

41) Shift+F3 30) F9 Recalculate all workbooks Tools, Options, Calculati on, Calc Now N/A All 43) Shift+F5 42) Shift+F4 All

Paste function into formula

Find Next

Edit, Find, Find Next Edit, Find, Find Next

All

31) F10

Activate Menubar

Find

All

32) F11

New Chart

Insert, Chart

All 44) Shift+F6 Previous Pane

None

All

33) F12

Save As

File, Save All As 45) Shift+F8 Add to selection

None

All

46) Shift+F9

Calculate active worksheet

Tools, Options, Calculati on, Calc Sheet None

All

54) Ctrl+F5

XL, Restore window size

Restore

All

55) Ctrl+F6

Next workbook window

Window, ...

All

47) Ctrl+Alt+F9

Calculate all worksheets in all open workbooks, regardless of whether they have changed since the last calculation.

Excel 97/20 00 + 56) Shift+Ctrl+F6 Previous workbook window

Window, ...

All

57) Ctrl+F7

Move window

XL, Move

All

58) Ctrl+F8 None Excel 97/20 00 + 59) Ctrl+F9

Resize window

XL, Size

All

48) Ctrl+Alt+Shift+F9

Rechecks dependent formulas and then calculates all cells in all open workbooks, including cells not marked as needing to be calculated.

Minimize workbook

XL, Minimize

All

60) Ctrl+F10

Maximize or restore window

XL, Maximize

All

61) Ctrl+F11

Inset 4.0 Macro sheet

None in Excel 97. In versions

All

49) Shift+F10

Display shortcut menu

None

All

prior to 97 Insert,

50) Shift+F11

New worksheet

Insert, Workshe et

All

Macro, 4.0 Macro File, Open All

51) Shift+F12

Save

File, Save All

62) Ctrl+F12

File Open

52) Ctrl+F3

Define name

Insert, Names, Define File, Close

All

63) Alt+F1

Insert Chart

Insert, Chart...

All

53) Ctrl+F4

Close

All

64) Alt+F2

Save As

File, Save All As

65) Alt+F4

Exit

File, Exit

All

75) Ctrl+Shift+A

Insert argument names into

No direct equivalen t

All

66) Alt+F8

Macro dialog box

Tools, Macro,

Excel 97/20 76) Alt+Down arrow

formula

Macros in 00 + Excel 97 Tools,Ma cros - in earlier versions Tools, Macro, Visual Basic Editor Insert, Name, Create All Excel 97/20 00 +

Display AutoComplete list

None

Excel 95

77) Alt+

Format Style dialog box

Format, Style

All

78) Ctrl+Shift+~

General format

Format, Cells, Number, Category, General Format, Cells, Number, Category, Number

All

67) Alt+F11

Visual Basic Editor

79) Ctrl+Shift+!

Comma format

All

68) Ctrl+Shift+F3

Create name by using names of row and column labels

69) Ctrl+Shift+F6

Previous Window

Window, ...

All

80) Ctrl+Shift+@

Time format

Format, Cells, Number,

All

70) Ctrl+Shift+F12

Print

File, Print All

Category, Time Format, Cells, Number, Category, All

71) Alt+Shift+F1

New worksheet

Insert, Workshe et

All

81) Ctrl+Shift+#

Date format

72) Alt+Shift+F2

Save

File, Save All

Date Format, Cells, Number, Category, All

82) Ctrl+Shift+$ 73) Alt+= AutoSum No direct equivalen t Tools, Options, View, Formulas All 83) Ctrl+Shift+% All

Currency format

Currency Format, Cells, Number, All

74) Ctrl+`

Toggle Value/Formula display

Percent format

Category, Percenta ge Format, Cells, Number, Category, Format, Cells, Border All All

91) Ctrl+2

Bold

Format, Cells, Font, Font Style, Bold Format, Cells, Font, Font Style,

All

84) Ctrl+Shift+^

Exponential format

92) Ctrl+3

Italic

All

85) Ctrl+Shift+&

Place outline border around selected cells

86) Ctrl+Shift+_

Remove outline border

Format, Cells, Border Edit, Goto, Special, Current Region

All

Italic Format, Cells, All

93) Ctrl+4

Underline

87) Ctrl+Shift+*

Select the current region around the active cell. In a PivotTable report, select the entire PivotTable report.

All

Font, Font Style, Underline Format, Cells, Font, Effects, Strikethr All

94) Ctrl+5

Strikethrough

88) Ctrl++

Insert

Insert, (Rows, Columns, or Cells) Depends on selection Delete, (Rows, Columns, or Cells) Depends on selection Format, Cells

All

ough Tools, Options, View, Objects, Show All/Hide All

95) Ctrl+6

Show/Hide objects

89) Ctrl+-

Delete

All 96) Ctrl+7 Show/Hide Standard toolbar View, Toolbars, Stardard None All All

97) Ctrl+8

Toggle Outline symbols

90) Ctrl+1

Format cells dialog box

All

98) Ctrl+9

Hide rows

Format, Row, Hide

All

99) Ctrl+0

Hide columns

Format, Column, Hide Format, Row, Unhide Format, Column, Unhide

All

the current entry. Format, Cells, Font Format, Cells, Font Befor e 97/20 00 Format, Cells, Font None Excel 97/20 00 + None Excel 97/20 00 + All All

110) Shift+Ctrl+F

Font Drop Down List

100) Ctrl+Shift+(

Unhide rows

All

111) Shift+Ctrl+F+F

Font tab of Format Cell

101) Ctrl+Shift+)

Unhide columns

All

Dialog box

112) Shift+Ctrl+P 102) Alt or F10 Activate the menu None Excel 97/20 00 + 114) Shift+Spacebar 113) Ctrl+Spacebar None All

Point size Drop Down List

103) Ctrl+Tab

In toolbar: next toolbar In a workbook: activate next workbook

Select the entire column

Select the entire row

104) Shift+Ctrl+Tab

In toolbar: previous toolbar In a workbook: activate previous workbook

None

Excel 97/20 00 + 115) CTRL+/ Select the array containing the active cell.

116) CTRL+SHIFT+O None Excel 97/20 00 + 117) CTRL+\

Select all cells that contain comments.

105) Tab

Next tool

In a selected row, select the cells that dont match the formula or static value in the active cell.

106) Shift+Tab

Previous tool

None

Excel 97/20 00 +

107) Enter

Do the command

None

Excel 97/20 00 +

108) Alt+Enter

Start a new line in the same cell.

None

Excel 97/20 00 +

118) CTRL+SHIFT+|

In a selected column, select the cells that dont match the formula or static value in the

109) Ctrl+Enter

Fill the selected cell range with

None

Excel 97/20 00 +

active cell.

ACEBAR selects the current

119) CTRL+[

Select all cells directly referenced by formulas in the selection.

region. Pressing CTRL+SHIFT+SP ACEBAR a second time selects the entire worksheet. When

120) CTRL+SHIFT+{

Select all cells directly or indirectly referenced by formulas in the selection.

an object is selected, CTRL+SHIFT+SP ACEBAR selects all objects on a worksheet

121) CTRL+]

Select cells that contain formulas that directly reference the active cell.

Shortcut key

Action

Menu equivalent comments None

Version

1)

Ctrl+A

Select All

All

122) CTRL+SHIFT+}

Select cells that contain formulas that directly or indirectly reference the active cell.

2)

Ctrl+B

Bold

Format, Cells, Font, Font Style, Bold Edit, Copy

All

3)

Ctrl+C

Copy

All

123) ALT+;

Select the visible cells in the current selection. 4) Ctrl+D Fill Down

Edit, Fill, Down

All

124) SHIFT+BACKSPA CE

With multiple cells selected, select only the active cell.

5)

Ctrl+F

Find

Edit, Find

All

6)

Ctrl+G

Goto

Edit, Goto

All

125) CTRL+SHIFT+SPA CEBAR

Selects the entire worksheet. If the worksheet contains data, CTRL+SHIFT+SP 8) Ctrl+I Italic 7) Ctrl+H Replace

Edit, Replace

All

Format, Cells,

All

Font, Font Style, Italic Insert, Hyperlink Excel 97/2000 +

21) F1

Help

Help, Contents and Index None

All

9)

Ctrl+K

Insert Hyperlink

22) F2

Edit

All

10) Ctrl+N

New Workbook

File, New

All

23) F3

Paste Name

Insert, Name, Paste

All

11) Ctrl+O

Open

File, Open

All 24) F4 Repeat last action

Edit, Repeat. Works while not in Edit

All

12) Ctrl+P

Print

File, Print

All

13) Ctrl+R

Fill Right

Edit, Fill Right

All

mode. None All

25) F4 14) Ctrl+S Save File, Save All

While typing a formula, switch between

15) Ctrl+U

Underline

Format, Cells, Font, Underline, Single Edit, Paste

All

absolute/rela tive refs Edit, Goto All

26) F5

Goto

16) Ctrl+V

Paste

All

27) F6

Next Pane

None

All

17) Ctrl W

Close

File, Close

Excel 97/2000 +

28) F7

Spell check

Tools, Spelling

All

18) Ctrl+X

Cut

Edit, Cut

All

29) F8

Extend mode

None

All

19) Ctrl+Y

Repeat

Edit, Repeat

All

30) F9

Recalculate all

Tools, Options, Calculatio n, Calc Now

All

20) Ctrl+Z

Undo

Edit, Undo

All

workbooks

31) F10

Activate Menubar

N/A

All

42) Shift+F4

Find Next

Edit, Find, Find Next

All

32) F11

New Chart

Insert, Chart

All

43) Shift+F5

Find

Edit, Find, Find Next

All

33) F12

Save As

File, Save As

All

44) Shift+F6

Previous Pane

None

All

34) Ctrl+:

Insert Current Time

None

All

45) Shift+F8

Add to selection

None

All

35) Ctrl+;

Insert Current Date

None

All

46) Shift+F9

Calculate active

Tools, Options, Calculatio n, Calc Sheet None

All

36) Ctrl+"

Copy Value from Cell Above

Edit, Paste Special, Value Edit, Copy

All

worksheet

47) Ctrl+Alt+F9 All

Calculate all worksheets in all open workbooks, regardless of whether

Excel 97/2000 +

37) Ctrl+'

Copy Formula from Cell Above

38) Shift

Hold down shift for additional functions in Excel's menu

none

Excel 97/2000 +

they have changed since the last calculation. None Excel 97/2000 +

48) Ctrl+Alt+Shift+ Help, What's This? Insert, Edit Comments Insert, Function All All All F9

Rechecks dependent formulas and then calculates

39) Shift+F1

What's This?

40) Shift+F2

Edit cell comment

all cells in all open workbooks, including cells not marked as needing to

41) Shift+F3

Paste function into formula

be calculated. None All

61) Ctrl+F11

Inset 4.0 Macro sheet

None in Excel 97. In versions prior to 97 - Insert,

All

49) Shift+F10

Display shortcut menu

50) Shift+F11

New worksheet

Insert, Worksheet

All

Macro, 4.0 Macro File, Open All

51) Shift+F12

Save

File, Save

All

62) Ctrl+F12

File Open

52) Ctrl+F3

Define name

Insert, Names, Define File, Close

All

63) Alt+F1

Insert Chart

Insert, Chart...

All

64) Alt+F2 All

Save As

File, Save As

All

53) Ctrl+F4

Close

65) Alt+F4 54) Ctrl+F5 XL, Restore window size Window, ... All Restore All

Exit

File, Exit

All

66) Alt+F8

Macro dialog box

Tools, Macro, Macros in Excel 97 Tools,Mac

Excel 97/2000 +

55) Ctrl+F6

Next workbook window

56) Shift+Ctrl+F6

Previous workbook window

Window, ...

All

ros - in earlier versions Tools, Macro, Visual Basic Excel 97/2000 +

57) Ctrl+F7

Move window

XL, Move

All

67) Alt+F11

Visual Basic Editor

58) Ctrl+F8

Resize window

XL, Size

All

Editor Insert, Name, Create All

68) Ctrl+Shift+F3 59) Ctrl+F9 Minimize workbook XL, Minimize All

Create name by using names of

60) Ctrl+F10

Maximize or restore window

XL, Maximize

All

row and column labels

10

69) Ctrl+Shift+F6

Previous Window

Window, ...

All

80) Ctrl+Shift+@

Time format

Format, Cells, Number,

All

70) Ctrl+Shift+F12

Print

File, Print

All

Category, Time Format, Cells, Number, All

71) Alt+Shift+F1

New worksheet

Insert, Worksheet

All

81) Ctrl+Shift+#

Date format

72) Alt+Shift+F2

Save

File, Save

All

Category, Date Format, Cells, Number, All

73) Alt+=

AutoSum

No direct equivalent

All

82) Ctrl+Shift+$

Currency format

74) Ctrl+`

Toggle Value/Formul a display

Tools, Options, View, Formulas No direct equivalent

All

Category, Currency Format, Cells, Number, Category, Percentag e Format, Cells, Number, Category, Format, Cells, Border All All All

83) Ctrl+Shift+%

Percent format

75) Ctrl+Shift+A

Insert argument names into formula

All

76) Alt+Down arrow

Display AutoComplet e list

None

Excel 95

84) Ctrl+Shift+^

Exponential format

77) Alt+'

Format Style dialog box

Format, Style

All

85) Ctrl+Shift+&

Place outline border around

78) Ctrl+Shift+~

General format

Format, Cells, Number, Category, General Format, Cells, Number, Category, Number

All

selected cells Format, Cells, Border All

86) Ctrl+Shift+_

Remove outline

79) Ctrl+Shift+!

Comma format

All

border

87) Ctrl+Shift+*

Select current region

Edit, Goto, Special, Current Region

All

11

88) Ctrl++

Insert

Insert, (Rows, Columns, or Cells) Depends on selection

All

95) Ctrl+6

Show/Hide objects

Tools, Options, View, Objects, Show All/Hide View, Toolbars, Stardard

All

96) Ctrl+7 89) Ctrl+Delete Delete, (Rows, Columns, or Cells) Depends on selection Format, Cells All 98) Ctrl+9 97) Ctrl+8 All

Show/Hide Standard toolbar

All

Toggle Outline symbols

None

All

Hide rows

Format, Row, Hide

All

90) Ctrl+1

Format cells dialog box

91) Ctrl+2

Bold

Format, Cells, Font, Font Style, Bold Format, Cells, Font, Font Style, Italic Format, Cells, Font, Font Style, Underline Format, Cells, Font, Effects, Strikethro ugh

All

99) Ctrl+0

Hide columns

Format, Column, Hide Format, Row,

All

100) Ctrl+Shift+( All

Unhide rows

All

92) Ctrl+3

Italic

Unhide Format, Column, Unhide None All All

101) Ctrl+Shift+)

Unhide columns

93) Ctrl+4

Underline

All

102) Alt or F10

Activate the menu

103) Ctrl+Tab

In toolbar: next toolbar

None

Excel 97/2000 +

94) Ctrl+5

Strikethroug h

All

104) Shift+Ctrl+Tab

In toolbar: previous toolbar

None

Excel 97/2000 +

105) Ctrl+Tab

In a workbook: activate next

None

Excel 97/2000 +

12

workbook None Excel 97/2000 +

F1 F2 F3 F4 F5

Help View Object Browser Find Next Properies Window Run Sub/Form or Run Macro

Help View, Object Browser

106) Shift+Ctrl+Tab

In a workbook: activate previous workbook

View, Properties Window Run, Run Macro

107) Tab

Next tool

None

Excel 97/2000 + F6 F7 F8 F9 F10 Shift+F2 Shift+F3 Shift+F7 Switch Split Windows View Code Window Step Into Toggle Breakpoint Activate Menu Bar View definition Find Previous View Object Step Over Quick Watch Show Right Click Menu Ctrl+F2 Focus To Object Box Close Window Run To Cursor Activate Menu Bar Close VBE File, Close and Return to Microsoft Excel Debug, Run To Cursor View, Object Debug, Step Over Debug, Quick Watch View, Definition View, Code Debug, Step Into Debug, Toggle Breakpoint

108) Shift+Tab

Previous tool

None

Excel 97/2000 +

109) Enter

Do the command

None

Excel 97/2000 +

110) Alt+Enter

Start a new line in the same cell.

None

Excel 97/2000 +

111) Ctrl+Enter

Fill the selected cell range with the current entry.

None

Excel 97/2000 +

Shift+F8 Shift+F9 Shift+F10

112) Shift+Ctrl+F

Font Drop Down List

Format, Cells, Font

All Ctrl+F4 Ctrl+F8

113) Shift+Ctrl+F+F

Font tab of Format Cell Dialog box

Format,

Before Ctrl+F10 Alt+F4

Cells, Font 97/2000

114) Shift+Ctrl+P

Point size Drop Down List

Format, Cells, Font

All Alt+F6 Switch Between Last 2 Windows Alt+F11 Ctrl+Shift+F Return To Application Go to last position View, Last Position

Shortcuts for the Visual Basic Editor Shortcut key Action Menu equivalent comments

2 Ctrl+Shift+F 8 Step Out Debug, Step Out

13

Ctrl+Shift+F 9 Insert Delete Home

Clear All Breakpoints

Debug, Clear All Breakpoints

Shift+Tab Alt+Spaceb ar

Outdent System Menu

Edit, Outdent

Toggle Insert Mode Delete Move to beginning of line Edit, Clear

Alt+Tab Alt+BackSp ace Ctrl+A Ctrl+C Ctrl+E Ctrl+F Ctrl+G Ctrl+H Ctrl+I

Cycle Applications Undo

End Page Up Page Down Left Arrow Right Arrow Up Arrow

Move to end of line Page Up Page Down Left Right Up

Select All Copy Export Module Find Immediate Window Replace Turn On Quick Info List Properties/Methods

Edit, Select All Edit, Copy File, Export File Edit, Find View, Immediate Window Edit, Replace Edit, Quikc Info Edit, List Properties/Methods

Down Arrow Down Tab Enter BackSpace Shift+Insert Shift+Home Indent New Line Delete Prev Char Paste Select To Start Of Line Shift+End Shift+Page Up Shift+Page Down Shift+Left Arrow Shift+Right Arrow Shift+Up Arrow Shift+Down Arrow Extend Selection Down Select To End Of Line Select To Top Of Module Select To End Of Module Extend Selection Left 1 Char Edit, Paste Edit, Indent

Ctrl+J

Ctrl+L Ctrl+M Ctrl+N Ctrl+P Ctrl+R Ctrl+S Ctrl+T

Show Call Stack Import File New Line Print Project Explorer Save Show Available Components File, Print View, Project Explorer File, Save Insert, Components... File, Import File

Ctrl+V Ctrl+X Ctrl+Y

Paste Cut Cut Entire Line Undo Copy Delete To End Of Word

Edit, Paste Edit, Cut

Extend Selection Right 1 Char Extend Selection Up Ctrl+Z Ctrl+Insert Ctrl+Delete Edit, Undo Edit, Copy

14

Ctrl+Home Ctrl+End Ctrl+Page Up Ctrl+Page Down Ctrl+Left Arrow Ctrl+Right Arrow Ctrl+Up Arrow Ctrl+Down Arrow

Top Of Module End Of Module Top Of Current Procedure End Of Current Procedure Move one word to left

Move one word to right Previous Procedure

Next Procedure

Ctrl+Spaceb Complete Word ar Ctrl+Tab Ctrl+BackS pace Ctrl+Shift+I Ctrl+Shift+J Cycle Windows Delete To Start Of Word Parameter Info List Constants

Edit, Complete Word

Edit, Parameter Info Edit, List Constants

15