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Import-Export-Backup-MSSQL-Database

http://www.cs.trinity.edu/~thicks/Tutorials/MSSQL-Server-Manageme...

Dr. Thomas E. Hicks Computer Science Department Trinity University

Purpose
The purpose of this tutorial is to show how to use Microsoft SQL Server Management Studio Express to (1) import and export data to the same instance of the Microsoft SQL Server Express server. The last section of this tutorial shows how to attach original database data to alternate servers. Previous Tutorials That Might Help You With This Tutorial If You Have Difficulty With This Tutorial, You Might Find These Help Prepare You For This Tutorial I Recommend That My Students Complete The Tutorials In This Order! Tutorial: Microsft SQL Server Express- 2008 Advanced (With Server Management Studio) Express Install Tutorial: MSSQL Database Construction With Server Management Studio

Why Do
There are a number of reasons that you should back up your databases; three of the more important reasons would be: 1. All hard drives will eventually go bad; a current backup will enable you to restore the databases. 2. When developers are designing new procedures and queries, they will often test those functions on a backup copy of the database; once the testing proves to be correct, they can be used on the original database. If the procedures or queries are found to be faulty, the original database has not been destroyed. 3. There will be times when you wish to transfer a copy of the database to a second computer system. Exporting from the original database system and Importing to the second computer system will enable you to establish the second database. There are a number of reasons that you should back up your databases; three of the more important reasons would be:

The Database
1] We shall backup the Northwind database on Net1. Note that the Northwind database contains 8 tables.

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Import-Export-Backup-MSSQL-Database

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2] The Customers database table contains 91 records. We shall open up our copy and make sure that the Customers table looks similar to that below.

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Import-Export-Backup-MSSQL-Database

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A Zipped Copy Of Northwind.bak For You To Download Northwind.zip

Export/Backup The Northwind Database


1] Using the mouse, right-mouse-click on the Northwind Database --> Select Tasks --> Select Back Up... (See Below!)

2] We are going to do a Full Backup. You can rename the backup, but we are going to leave ours as Northwind-Full Database Backup. This is going to create a file, called Northwind.bak in directory. Using the mouse, select/push the OK button. (See Below!)

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Import-Export-Backup-MSSQL-Database

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3] The BackUp takes only seconds to complete. Using the mouse, select/push the OK button. (See Below!)

4] Take a look in directory C:\Program Files\Microsoft SQL Server\MSSQL.1\MSSQL\Backup - you will see file Northwind.bak. (See Below!)

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Import-Export-Backup-MSSQL-Database

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Delete The Original Northwind Database


1] Using the mouse, right-mouse-click on the Northwind Database --> Select Delete (See Below!)

2] Using the mouse, select/push the OK button.

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3] Note that the Northwind database is no longer there. (See Below!)

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Import//Restore Northwind.bak To Create A New Database


1] Suppose we have a copy of our Northwind.bak in directory C:\ (See Below!)

IMPORTING PROBLEMS?
I have found that students are sometimes successful importing from drive C and sometimes not. It depends upon the permissions associated with the drive C of the computer. They will always have problems importing from the desktop. In order to consider the permissions we might need, it is best to examine the default folder that MSSQL uses to backup files. The required permission for the import is SQLServer2005MSSQLUser Below, I have shown the default permissions on folder C:\Program Files\Microsoft SQL Server\MSSQL.1\MSSQL\Backup

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Import-Export-Backup-MSSQL-Database

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What To Do If I Have Problems Importing: Either Do A] The easiest solution is to copy (right mouse click on file -> Select Copy) the file and paste (right mouse click on your backup directory -> Select Paste) it into the backup directory associated with your Microsoft SQL Server application. [Note: If you drag the file into that folder with the mouse, it will not have the right permissions. A drag file maintains the original file permissions, but a copy file acquires the permissions of the host folder.]

Or B] Provide full control of the backup file to the SQLServer2005MSSQLUser


2] Using the mouse, right-mouse-click on Databases --> Select Restore Database (See Below!)

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Import-Export-Backup-MSSQL-Database

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3] Name the database Northwind. Select the From Device radio button. Select the Below!)

to identify the backup file. (See

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4] We need to Add the backup file. Using the mouse, select/push the Add button. (See Below!)

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5] Locate the backup file in the top window. Using the mouse, select/push the OK button. I have selected Northwind.bak on C:\ (See Below!)

6] Using the mouse, select/push the OK button. (See Below!)

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7] Check the box beside Northwind-Full Database Backup. Using the mouse, select/push the OK button. (See Below!)

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8] Using the mouse, select/push the OK button. (See Below!)

9] As you can see below, once again we have a Northwind database whose Customer table has 91 records. This process can be used to make a copies of the Northwind database on other SQL/SQLEXPRESS Servers. (See Below!)

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Import//Restore Northwind.bak To Make A Duplicate Database Called Nortwind2.bak


1] Suppose we have a copy of our Northwind.bak in directory C:\ (See Below!)

2] Using the mouse, right-mouse-click on Databases --> Select Restore Database (See Below!)

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3] Name the database Northwind2. Select the From Device radio button. Select the (See Below!)

to identify the backup file.

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4] We need to Add the backup file. Using the mouse, select/push the Add button. (See Below!)

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5] Locate the backup file in the top window. Using the mouse, select/push the OK button. I have selected Northwind.bak on C:\ (See Below!)

6] Using the mouse, select/push the OK button. (See Below!)

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7] Check the box beside Northwind-Full Database Backup. Using the mouse, select/push the OK button. (See Below!)

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Import-Export-Backup-MSSQL-Database

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8] Using the mouse, select/push the OK button. (See Below!)

9] As you can see below, once again we have a Northwind2 database whose Customer table has 91 records. This process can be used to make a duplicate copy of the Northwind database on the same SQL/SQLEXPRESS Server. This copy might be used to test procedures and queries; it can also be used for development. (See Below!)

Alter The Original Northwind Database


1] Note that I have deleted the OrderDetail and the Orders tables from the Northwind database. I have also reduced the 91 Customer table records to only 12. (See Below!)

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Import-Export-Backup-MSSQL-Database

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Restore The Northwind Database From Northwind.bak


1] Suppose we have a copy of our Northwind.bak in directory C:\ (See Below!)

2] Using the mouse, right-mouse-click on Databases --> Select Restore Database (See Below!)

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Import-Export-Backup-MSSQL-Database

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3] Name the database Northwind. Select the From Device radio button. Select the Below!)

to identify the backup file. (See

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Import-Export-Backup-MSSQL-Database

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4] We need to Add the backup file. Using the mouse, select/push the Add button. (See Below!)

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Import-Export-Backup-MSSQL-Database

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5] Locate the backup file in the top window. Using the mouse, select/push the OK button. I have selected Northwind.bak on C:\ (See Below!)

6] Using the mouse, select/push the OK button. (See Below!)

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7] Check the box beside Northwind-Full Database Backup. Using the mouse, select/push the OK button. (See Below!)

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8] Using the mouse, select/push the OK button. (See Below!)

9] As you can see below, once again we have a Northwind database whose Customer table has 91 records. Tables Order Details and Orders have also been restored. This process can be used to databases on other SQL/SQLEXPRESS Servers. (See Below!)

Attaching A MSSQL Data Files 1] The techniques above work to backup and restore data from the same database instance. By using attach, we can get the data into other database instances. 2] You might want to download the two files below and copy them into your SQL Server data directory (see below!)

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3] Open MSSQL Server Management Studio Express. Right mouse click on Databases and select Attach. (see below!)

4] Push/Select the Add button. (see below!)

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5] Select the LibraryApp.mdf in your SQL Server data directory. (see below!)

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6] Open MSSQL Server Management Studio Express. Right mouse click on Databases and select Attach. (see below!)

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Tutorial: MSSQL Database Import, Export, & Backup With Server-Management-Studio Tutorial: Visual Studio Windows Application - Forms - MSSQL Connections & ComboBoxes Tutorial: Visual Studio Windows Application - Forms - MSSQL GUI Connections & DataGrids Tutorial: Tutorial: Tutorial: Visual Studio Windows Application - MSSQL Connections To A Library Application Tutorial: Visual Studio Windows Application - Forms - Custom MSSQL Record Lock-Out System For Multi-User LibraryApp - 1 [Database Configuration, Database Authentication, Generic Database Utilities, Etc.] Tutorial: Visual Studio Windows Application - Forms - Custom MSSQL Record Lock-Out System For Multi-User LibraryApp - 2 [Query Set Views & Navigation Buttons & Filters & Order By] Tutorial: Visual Studio Windows Application - Forms - Custom MSSQL Record Lock-Out System For Multi-User LibraryApp - 3 [Login, RecoordLock DB, Authentication, Configure Dynamic Data Combo, Password Fields, CheckBoxes, & Tab Control] Tutorial: Visual Studio Windows Application - Forms - Custom MSSQL Record Lock-Out System For Multi-User LibraryApp - 4 [Edit Mode, Normal Mode, Record-Lock Database, Record-Lockout Timing, Insert Lock Request, Complete Lock Request] Tutorial: Visual Studio Windows Application - Forms - Custom MSSQL Record Lock-Out System For Multi-User LibraryApp - 5 [Phase In Record Lock-Out System]

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