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Title: Postprocess Electronic Bank Statement Errors 11/07/07 Functional Area : Finance Process : Cash Management

Work Instruction Postprocess Electronic Bank Statement Errors 11/07/07 FEBA

Purpose Use this procedure to post-process the electronic bank statement. Trigger Perform this procedure after the Electronic Bank Statement has been uploaded to view the items that posted, have errors, or are pending. Prerequisites The electronic bank statement should have been uploaded. Menu Path Use the following menu path(s) to begin this transaction:

Select Accounting Financial Accounting FEBA_Bank_Statement-Reprocess.

Banks

Incomings

Bank Statement

Transaction Code FEBA Helpful Hints Type the transaction code FEBA in the drop down box and click

File name: Version: 09 Final ~BPP_FI_CM_FEBA_POSTPROCESS_ELECT Last Modified: 11/30/2007 RONIC_BANK_STATEMENT_ERRORS_110707 .DOC

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Title: Postprocess Electronic Bank Statement Errors 11/07/07 Functional Area : Finance Process : Cash Management

Procedure

1.

Start the transaction using the menu path or transaction code.

SAP Easy Access

2.

Double-click

File name: Version: 09 Final ~BPP_FI_CM_FEBA_POSTPROCESS_ELECT Last Modified: 11/30/2007 RONIC_BANK_STATEMENT_ERRORS_110707 .DOC

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Title: Postprocess Electronic Bank Statement Errors 11/07/07 Functional Area : Finance Process : Cash Management

Selection of Bank Statements by Banks and Account Nos

3.

As required, complete the following fields: Field Name Company Code R/O/C R Description The Company Code is an organizational unit within financial accounting. Example: SBBC

You can type the House Bank ID and the Account ID to display specific bank accounts.

4.

Click

File name: Version: 09 Final ~BPP_FI_CM_FEBA_POSTPROCESS_ELECT Last Modified: 11/30/2007 RONIC_BANK_STATEMENT_ERRORS_110707 .DOC

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Title: Postprocess Electronic Bank Statement Errors 11/07/07 Functional Area : Finance Process : Cash Management

Edit Bank Statement

In this screen you can see on the left side, the different bank accounts, if you click on each indicates that all folder it will take you to the specific transactions of a given day. A indicates that the cash portion of the entry was transactions were posted correctly. A posted to the G/L but the item was not processed in its entirety (e.g. A cashed check was indicates that the entry has not been posted to the G/L. You will have to not cleared). A go to the specific transaction, do an investigation and once this has been resolved then post the transaction to the G/L. This unposted transaction will affect your Cash Position. Communications should be sent to the Treasury Department to create a Memo Record to Correct the Cash Position until the transaction has been posted to the G/L.

5.

Click

to open the Food and Nutrition account.

File name: Version: 09 Final ~BPP_FI_CM_FEBA_POSTPROCESS_ELECT Last Modified: 11/30/2007 RONIC_BANK_STATEMENT_ERRORS_110707 .DOC

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Title: Postprocess Electronic Bank Statement Errors 11/07/07 Functional Area : Finance Process : Cash Management

6.

Double-click to see the transactions posted in the Food and Nutrition Account Statement #7 and you will see the transactions that fail to post.

Edit Bank Statement

7.

Double-click

and you will see all the relevant bank information.

File name: Version: 09 Final ~BPP_FI_CM_FEBA_POSTPROCESS_ELECT Last Modified: 11/30/2007 RONIC_BANK_STATEMENT_ERRORS_110707 .DOC

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Title: Postprocess Electronic Bank Statement Errors 11/07/07 Functional Area : Finance Process : Cash Management

Edit Bank Statement

You can right click on the amount and select Post from the menu. If the issue that caused the item not to post was resolved, the system will post the item. Otherwise, the user can change the posting rule associated with this item (e.g a wire out to misc.) to post the entry. As an alternative the Post button will display a screen where the user can post the item manually.

8.

Click on the

button to save the entry.

The system displays the message, "document number was posted." If you check the status of the entry (on the left side of your screen), the indicator should have changed from or to .
File name: Version: 09 Final ~BPP_FI_CM_FEBA_POSTPROCESS_ELECT Last Modified: 11/30/2007 RONIC_BANK_STATEMENT_ERRORS_110707 .DOC Work Instruction Page 6 / 8

Title: Postprocess Electronic Bank Statement Errors 11/07/07 Functional Area : Finance Process : Cash Management

9.

You have completed this transaction.

Result You have successfully posted electronic bank statement entries. Comments None.

File name: Version: 09 Final ~BPP_FI_CM_FEBA_POSTPROCESS_ELECT Last Modified: 11/30/2007 RONIC_BANK_STATEMENT_ERRORS_110707 .DOC

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Title: Postprocess Electronic Bank Statement Errors 11/07/07 Functional Area : Finance Process : Cash Management

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