QUALITY CONTROL PLAN FOR DISTRICT THREE DESIGN

FLORIDA DEPARTMENT OF TRANSPORTATION CHIPLEY, FLORIDA June 2003

TABLE OF CONTENTS
1.0 INTRODUCTION 1.1 1.2 1.3 1.4 2.0 3.0 Requirements for Quality Control Objective Sterling Criteria Definition of erms

PROJECT QUALITY CONTROL REQUIREMENTS ORGANI ATION 3.1 Quality Control Staff

!.0

QUALITY CONTROL RE"IE#S 4.1 4.2 4.3 !eneral "i#ability$ Constructability an# Rig%t of &ay Revie's 4.2.1 "i#ability Revie's 4.2.2 Constructability an# Rig%t of &ay Revie's C%ec(ing )roce#ures 4.3.1 C%ec(ing Re*orts 4.3.2 C%ec(ing Dra'ings 4.3.3 C%ec(ing Calculations 4.3.4 C%ec(ing Corres*on#ence Resolution of Dis*utes

4.4 $.0

METHOD OF DOCUMENTATION OF COMMENTS, COORDINATION, RESPONSES AND QUALITY ASSURANCE RECORDS +.1 +.2 +.3 Documentation of Comments$ Coor#ination an# Res*onses Quality ,ssurance Recor#s Coor#ination 'it% O*erations -Construction an# .aintenance/

%.0

QUALITY ASSURANCE 0.1 0.2 0.3 0.4 !eneral 1requency of Q, Revie's an# Re*orts Q, of Consultant )rojects 1DO Revie's of Consultant Designs

2 2

1.0

INTRODUCTION
1.1 REQUIREMENTS FOR QUALITY CONTROL Quality Control &and Quality Assurance' () *+e ,-./e)) u)e0 *. en)u-e *+e ,u12(/ -e/e(3e) 4 5u42(*6 ,-.0u/*.
QUALITY CONTROL () t%e *rocess *erforme# to ensure conformance 'it% vali# requirements. %is *rocess inclu#es quality *lanning$ training$ *rovi#ing clear #ecisions an# #irections$ constant su*ervision$ imme#iate revie' of com*lete# activities for accuracy an# com*leteness$ an# #ocumenting all #ecisions$ assum*tions an# recommen#ations. 2ac% District s%all %ave a D()*-(/* Qu42(*6 C.n*-.2 P24n for Roa#'ay Design an# t%e ot%er *ro#uction units '%ic% a##ress a broa# overall quality initiative. %e D()*-(/* Qu42(*6 C.n*-.2 P24n s%all i#entify t%e organi3ation$ res*onsibility$ an# accountability use# to *erform an# #ocument overall quality control$ inclu#ing t%e requirement for a )roject Quality Control )lan on all *rojects. ,ll P-.7e/* Qu42(*6 C.n*-.2 P24n) must a##ress any *roject s*ecific Sco*e of Service nee#s an# be a**rove# by t%e DO )roject .anager for Consultant *rojects or t%e Quality ,ssurance .anager for 4n5%ouse *rojects. 4n5%ouse an# Consultant #esigners an# revie'ers must recogni3e t%at quality is t%e result of several *rocesses. 4t requires many in#ivi#uals *erforming many a**ro*riate activities at t%e rig%t time #uring t%e *lans #evelo*ment *rocess. Quality Control #oes not solely consist of a revie' after a *ro#uct is com*lete#. 4t is an a**roac% an# a reali3ation t%at Quality is somet%ing t%at occurs t%roug%out t%e Design *rocess. Quality requires *erforming all activities in conformance 'it% vali# requirements$ no matter %o' large or small t%eir overall contribution to t%e #esign *rocess. !oo# C,DD tec%niques$ attention to #etail an# ensuring t%e *lans are correct an# useful to t%e contractor are also essential to quality. F2.-(04 S*4*u*e 20.23&!'&1' requires a Qu42(*6 C.n*-.2 P-./e)). 4t requires t%at eac% District s%all be accountable for ensuring t%eir District6s quality of *erformance an# com*liance 'it% all la's$ rules$ *olicies$ an# *roce#ures relate# to t%e o*eration of t%e De*artment. %e DISTRICT s%all follo' establis%e# #esign *olices$ *roce#ures$ stan#ar#s an# gui#elines in t%e *re*aration an# revie' of all #esign *ro#ucts7 an# revie' Consultant *re*are# in#ivi#ual engineering an# #esign for com*liance 'it% *olicies$ stan#ar#s$ *roce#ures an# goo# engineering *ractice -DO revie' may be limite# for certain 8full service9 consultant contracts/. 3 3

%e CONSULTANT is an agent for t%e District 'it% t%e *rimary res*onsibility for *re*aration of contract *lans. Consultants must ensure quality an# a#%ere to establis%e# #esign *olicies$ *roce#ures$ stan#ar#s an# gui#elines in t%e *re*aration an# revie' of all #esign *ro#ucts for com*liance an# goo# engineering *ractice as #irecte# by a P-.7e/* Qu42(*6 C.n*-.2 P24n. %e District s%all monitor t%e Quality Control efforts use# by 4n5%ouse staff an# its Consultant services units. %e District s%all assure *roject sco*es inclu#e an a#equate P-.7e/* Qu42(*6 C.n*-.2 P24n. %e Districts s%all maintain a file containing t%e current District Quality Control )lan an# s%all furnis% Central Office Design 'it% a co*y to be use# as *art of t%e critical areas to be revie'e#. Every project file will contain a Project Quality Control Plan at the beginning of the Initial Engineering Design Process. %e District s%all i#entify an# coor#inate training nee#s of 4n5%ouse an# Consultant services t%roug% t%e a**ro*riate Central Office units.

1.2

OBJECTI"E
%e main objective of t%e Quality Control )lan for #esign *rojects is to *rovi#e a mec%anism by '%ic% all *ro#ucts of t%e District Design Office can be subject to a systematic an# consistent revie'. %e outcome of t%e revie' s%oul# create a set of quality *roject *lans$ '%ic% s%oul# be substantially error free. , secon#ary objective of t%e Quality Control )lan is to *rovi#e for a 'ell #ocumente# 8trail9 of t%e #esign *rocess. , *ro*erly #ocumente# *roject file s%oul# be a by5*ro#uct of t%e quality control *rocess. %e De*artment$ as a '%ole$ s%oul# be able to substantiate its *osition from *ro*erly #ocumente# *roject files if any legal$ social or *roce#ural issues arise regar#ing t%e *roject. ,not%er secon#ary objective of t%e Quality Control )lan is to *rovi#e information fee#bac( from revie's t%at s%oul# increase a'areness of t%e Design units. Designer6s im*rove# e:*ertise an# general increase in (no'le#ge from fee#bac( s%oul# result in *ro#uct im*rovement at early stages even before a *roject revie' is starte#. %e Quality Control )lan t%us serves as a *arallel training *rogram. 4t is not t%e intent of t%is *lan to su*erse#e t%e Roa#'ay )lans )re*aration .anual or any ot%er manuals$ *olicies or stan#ar#s of t%e De*artment. %is *lan 'ill be revie'e# an# u*#ate# *erio#ically to ensure com*liance 'it% c%anges to *lans *re*aration requirements$ *rocesses an# organi3ational structure.

1.3

STERLING CRITERIA

4 4

%e Design Office is #irectly involve# in many of t%e De*artment6s Sterling Criteria strategic objectives. S*ecifically$ Design *lays a (ey role in strategic objectives 1.1 4m*rove 2:ternal Customer Satisfaction$ 2.1 4m*rove )roject Delivery )erformance an# 2.2 4m*rove rans*ortation System Safety. Q,;QC buil#s a foun#ation for t%e im*lementation of t%ese objectives7 t%erefore$ t%e )QC) s%all incor*orate t%e criteria for eac% of t%ese objectives.

1.!

DEFINITION OF TERMS
%e use of t%e terms Quality Control$ Quality ,ssurance$ an# )roject Quality Control )lan 'it%in t%is #ocument 'ill be un#erstoo# to %ave t%e follo'ing meanings< Qu42(*6 C.n*-.2 &QC' Quality Control refers to t%ose actions$ *roce#ures$ an# met%o#s t%at are routinely em*loye# at t%e *ro#uction an# a#ministrative levels$ an# un#er t%e juris#iction of t%e 2ngineer of Recor# -2OR/$ to *ro#uce t%e #esire# result of a quality *ro#uct. Qu42(*6 A))u-4n/e &QA' Quality ,ssurance refers to t%ose actions$ *roce#ures$ an# met%o#s em*loye# at t%e management an# senior tec%nical levels to observe an# see t%at *ru#ent quality *roce#ures are in *lace an# are being carrie# out an# t%at t%e #esire# result of a quality *ro#uct is ac%ieve#. P-.7e/* Qu42(*6 C.n*-.2 P24n &PQCP' %e *roject Quality Control )lan #efines an# outlines s*ecific actions an# *roce#ures to be use# to ac%ieve t%e *roject goal. %is *lan also #elineates '%o is res*onsible for t%ese actions an# '%en t%ey s%oul# occur. 4nterfaces an# *oints of coor#ination are #efine# an# s*ecific res*onsibilities are clearly set fort%. Qu42(*6 A))u-4n/e Ce-*(8(/4*(.n Refers to a signe# statement by a management level 2ngineer certifying t%at a 'ritten$ *re5a**rove# )roject Quality Control )lan is in *lace an# %as been a#%ere# to.

2.0

PROJECT QUALITY CONTROL REQUIREMENTS

, P-.7e/* Qu42(*6 C.n*-.2 P24n &PQCP' is require# for eac% *roject *rior to beginning #esign.

+ +

T+e P-.7e/* Qu42(*6 C.n*-.2 P24n9 %is #etails t%e *ro*ose# met%o#s or *rocess of *rovi#ing quality control for all 'or( *ro#ucts. %is *lan 'ill be (e*t current 'it% t%e 'or( requirements. %e *lan s%all inclu#e$ but is not limite# to$ t%e follo'ing areas< Organi3ation Quality Control Revie's )ro*ose# met%o# of #ocumentation of comments$ coor#ination res*onses an# quality assurance recor#s. Quality ,ssurance Certification O**ortunities for )ublic an# =ocal !overnment 4n*ut

, )roject Quality Control )lan is to be #evelo*e# by t%e 2OR an# submitte# to t%e Quality ,ssurance .anager for a**roval.

3.0

ORGANI ATION
,ny mo#ification to t%e elements of t%is overall #ocument in t%e )QC) s%all be justifie# an# a**rove# by t%e Q, manager.

3.1

QUALITY CONTROL MANAGEMENT STAFF

%e 2OR %as *rimary management res*onsibility for Quality Control an# for #evelo*ment an# im*lementation of t%e )roject Quality Control )lan -)QC)/. ,t t%e time of starting t%e QC *rocess for any *roject element$ t%e 2OR in coor#ination 'it% t%e ,ssistant District Design 2ngineer must i#entify t%e QC *erson or team require# to revie' t%at *articular element. %is QC *erson or team must com*lete t%e QC *rocess of %is;t%eir elements an# confirm 'it% t%e original #esigner. %e follo'ing #escribes in more #etails t%e #uties an# res*onsibilities of t%e major *artici*ants< En:(nee- .8 Re/.-0 &EOR'9 ,llocates resources to various elements of t%e 'or($ establis%es an# im*lements t%e )QC)$ sc%e#ules t%e various activities an# a#justs *lans as t%e 'or( *rogresses to i#entify *otential *roblem areas an# resolve t%em in a timely manner. Res*onsible for tec%nical revie' an# a**roval of *roject #ocuments7 i#entifies t%e Quality Control *ersonnel require# for eac% revie'7 an# maintains frequent contact an# communication 'it% ot%er De*artments 'it%in DO $ local governments$ ot%er state agencies an# t%e general *ublic. %e 2OR #irects tec%nical staff an# assigns quality control functions. De)(:ne-9 ,n e:*erience# staff engineer 'or(ing un#er t%e su*ervision of t%e 2OR res*onsible for various roa#'ay #esign activities an# quality control activities as assigne# by t%e 2OR.

0 0

Sen(.- Te/+n(/42 A03().-)9 %ese a#visors are senior tec%nical staff 'it% e:tensive e:*erience in t%eir res*ective areas of e:*ertise. %ese in#ivi#uals revie' t%e basic conce*ts an# #esign criteria in t%e initial stages of *roject #evelo*ment so t%at all subsequent 'or( 'ill *rocee# base# on t%e *ro*er assum*tions. %ey revie' t%e 'or( for soun# engineering$ feasibility$ constructabilty$ conformance to *rofessional engineering stan#ar#s an# *ractices$ an# com*liance to *roject stan#ar#s. C+e/;e-)9 )eer level engineers or tec%nicians '%o revie' t%e #etails of re*orts$ #ra'ings an#;or calculations. C%ec(ers are t%ose not actively involve# in t%e *re*aration of t%e *ro#uct being revie'e#. Qu42(*6 A))u-4n/e M4n4:e- &A))()*4n* D()*-(/* De)(:n En:(nee- 8.- In<+.u)e De)(:n'9 ,n engineer or manager 'it% general e:*erience in t%e area of roa#'ay #esign$ '%ose *rimary res*onsibility is to a**rove t%e initial )roject Quality Control )lan an# *erio#ically *erforms unannounce# Q, revie's to ensure t%e *lan is being a#%ere# to$ an# to #ocument #eficiencies an# recommen# im*rovements to t%e )roject .anager$ 2ngineer of Recor# or t%e District Design 2ngineer$ as a**ro*riate.

!.0

QUALITY CONTROL RE"IE#S !.1 GENERAL

2very *ro#uct 'ill un#ergo a quality control revie'. %e revie'er 'ill be an e:*erience# engineer who was not actively involved in the preparation of the product. C%ec(ing *roce#ures for t%ese quality control revie's are #iscusse# in Sections belo'. ,lso$ note t%at t%ere is an overla* among re*orts$ calculations an# *lans. .ost re*orts an# calculations are incor*orate# into t%e *lans. C%ec(s s%oul# be ma#e to ensure t%at calculations;re*orts are correctly incor*orate# into t%e *lans.

!.2

BIDABILITY, CONSTRUCTABILITY AND RIGHT OF #AY RE"IE#S

!.2.1 B(041(2(*6 Re3(e=) "i#ability revie's s%all be #one on every *roject -inclu#ing 8>o Revie';1ull Service9/. %ese revie's s%all be #one as *art of t%e 1inal )lans )rocessing an# is initiate# by t%e )ro#uction .anagement Office. O*tionally$ at t%e #iscretion of t%e District Q, 2ngineer$ revie'-s/ may be #one as early as ?@A -)%ase 444/ *lans. %is can be #one as *art of training an#;or to assist t%e "i# eam in meeting sc%e#ules an# re#ucing t%e time require# to com*lete t%e 1inal )lans revie'. B B

!.2.2

C.n)*-u/*41(2(*6 4n0 R(:+* .8 #46 Re3(e=) 2very Submittal s%all be sent to t%e District Construction 2ngineer an# t%e District Rig%t of &ay ,#ministrator for revie'. %e *ur*ose of t%ese revie's is to allo' in*ut from t%ese #e*artments for constructability revie's an# to assist in t%e Rig%t of &ay Office in re#ucing rig%t of 'ay costs. %e )QC) s%oul# #esignate s*ecific *roject meetings for rig%t of 'ay coor#ination. ,t t%e o*tion of t%e District Design 2ngineer -or %is Designee/$ t%e QC *lan may request or require t%e use of lan# *lanners to assist in avoi#ing costly rig%t of 'ay issues.

!.3

CHEC>ING PROCEDURES
!.3.1 C+e/;(n: Re,.-*) %e first ste* in t%e *ro#uction of a re*ort is t%e *re*aration of an outline. %is outline is t%en submitte# to t%e a**ro*riate ,ssistant District Design 2ngineer for %is a**roval. %is early revie' of t%e outline im*roves t%e efficiency of re*ort 'riting because it< )revents #u*lication an# overla* Cel*s to (ee* t%e focus on major issues .aintains consistency of format an# structure

Once t%e re*ort 'riting %as *rogresse# to an a**ro*riate stage of #evelo*ment$ a #raft is assemble# an# sent to t%e revie'er-s/$ one of '%ic% is t%e )roject .anager. %e revie'ers 'ill be given a s*ecific an# reasonable #ea#line for com*leting t%eir revie's. Revie' times are base# on t%e )QC). eview co!!ents"corrections are !ar#ed on the review draft in red . D*on com*letion of t%e revie'$ t%e revie'er signs an# #ates t%e cover *age of t%e #raft an# returns t%e #raft to its originator -see 1igure 1/. %e originator t%en confirms or revises t%e corrections an# comments$ a##s %is;%er o'n corrections;comments$ an# consults 'it% t%e a**ro*riate *erson-s/ to resolve any conflicts. %e originator t%en ma(es t%e corrections to t%e te:t. %e mar(e#5u* #raft is *lace# in t%e *roject files after t%e #ocument is finali3e#. !.3.2 C+e/;(n: D-4=(n:) Dra'ings are *re*are# un#er t%e #irection of an assigne# Designer. %ey are #evelo*e# *rogressively by an interactive *rocess using sources of information suc% as survey #ata$ re*orts$ recor# #ata$ *reliminary E E

s(etc%es$ sam*les$ official ma*s$ etc$ in conformance 'it% t%e requirements$ #esign criteria$ an# stan#ar#s an# gui#elines require# by 1DO . "efore a #ra'ing is consi#ere# final$ it 'ill be in#e*en#ently c%ec(e# for< Conformance 'it% t%e #esign criteria$ *roject requirements inclu#ing gra*%ic stan#ar#s -C,DD Stan#ar#s/ Com*leteness an# clarity Coor#ination 'it% ot%er as*ects of t%e *roject$ i.e.$ structural$ civil$ traffic$ rig%t5of5'ay$ etc.$ an# 'it% ot%er associate# *roject #ocuments Com*atibility stan#ar#s an# goo# *lans *re*aration *ractice Coor#ination 'it% *roject elements being #evelo*e# or *lanne# #evelo*ment on a#jacent *rojects %e first formal issue of a #ra'ing is t%e c%ec( *rint$ '%ic% is route# to t%e assigne# c%ec(er-s/ -see 1igure 1/. ,##itional co*ies of c%ec( *rints may be route# for internal #esign revie' to engineers in #e*artments 'it% interfacing *roject res*onsibilities. ,ll #ra'ings 'ill %ave c%ec( *rint issues. C%ec(ers 'ill revie' a #ra'ing to #etermine if it meets t%e objectives of t%e tas( an# is com*lete$ accurate$ an# suitable for t%e inten#e# use. ,ll items must be mar(e# by t%e c%ec(er to in#icate eit%er %is;%er agreement or #isagreement. !R22>< C%ec(er agrees 'it% #ra'ing R2D< ,rea requiring correction$ 'it% a**ro*riate comments note# by t%e c%ec(er a#jacent to t%e area

%e Designer t%en ins*ects t%e c%ec( *rint$ confirms or revises t%e corrections an# comments$ a##s %is;%er o'n corrections;comments$ consoli#ates an# coor#inates comments from #ifferent c%ec(ers$ an# consults 'it% t%e c%ec(er an# ot%er a**ro*riate *erson-s/ to resolve any conflicts. &%en all comments are com*ile# an# all conflicts are resolve#$ t%e #esigner t%en routes t%e c%ec( *rint to t%e a**ro*riate C,DD o*erator$ '%o 'ill t%en ma(e t%e corrections to t%e C,DD files. Once t%e C,DD o*erator ma(es corrections from t%e com*ile# c%ec( *rint to t%e original C,DD files$ %e;s%e 'ill +(:+2(:+* t%e corrections in 6e22.=. &%en com*lete#$ t%e C,DD o*erator 'ill *lot a revise# c%ec( *rint. "ot% t%e original an# revise# c%ec( *rints are t%en returne# to t%e c%ec(er. %e c%ec(er t%en bac( c%ec(s t%e revise# c%ec( *rint against t%e original c%ec( *rint. &%en t%e c%ec(er is satisfie# t%at all comments;corrections %ave been incor*orate# into t%e #ra'ing$ %e;s%e for'ar#s t%e original an# ? ?

revise# c%ec( *rints to t%e Designer for %is;%er revie'. $owever% if the chec#er has new co!!ents% the drawing is returned to the designer and the process is repeated. %e c%ec(er s%all initial t%e revise# c%ec( *rint to verify t%at corrections %ave been ma#e.

!.3.3

C+e/;(n: C42/u24*(.n) .anual calculations 'ill be *re*are# in *encil. , calculation may also inclu#e ot%er forms$ c%arts$ gra*%s$ #ata s%eets$ com*uter *rintout$ etc. %e Designer signs an# #ates eac% com*utation s%eet as it is com*lete#. ,ssum*tions$ u*on '%ic% calculations are base#$ s%all be state# in t%e calculations. ,ssum*tions 'it% limite# a**lication s%oul# imme#iately *rece#e t%e calculations to '%ic% t%ey a**ly. Calculations issue# for a**roval or su**ort #ra'ings or ot%er 'or( issue# for a**roval 'ill be c%ec(e#. >o Designer 'ill c%ec( %is or %er o'n 'or(. %e c%ec(er s%all be e:*erience# in t%e #isci*line being c%ec(e# an# %ave a level of (no'le#ge an# qualifications sufficient to %ave *erforme# t%e calculation. Cursory su*ervisory revie's #o not satisfy t%e intent of t%is section. %e Designer #etermines t%e *oint at '%ic% #esign 'or( %as *rogresse# sufficiently t%at c%ec(ing can begin on a com*lete# *ortion of 'or(. %e #esigner revie's t%e #ata an# t%e sco*e of t%e 'or( 'it% t%e assigne# c%ec(er. %e Designer *rovi#es t%e c%ec(er 'it% #esign criteria$ co*ies of *ertinent information$ relate# #ra'ings$ an# relate# calculations$ if nee#e#. , #esign c%ec( inclu#es verification of t%e intro#uctory material on t%e calculation s%eet$ as 'ell as t%e calculation itself. %e c%ec(er verifies t%at all information is a**ro*riate$ correct$ com*lete$ consistent$ legible$ an# re*ro#ucible. o #o t%is$ t%e c%ec(er nee#s to follo' a logical met%o# to ma(e sure t%at %e;s%e %as not misse# verifying any #ata. %e stan#ar# *olicy is to c%ec( t%e major items of im*ortance first. %e c%ec(er 'ill mar( items to in#icate eit%er %is;%er agreement or #isagreement. %e follo'ing is t%e color co#e to be use# for ma(ing calculations. !R22>< Dse for agreement R2D< Dse for corrections

1@ 1@

&%en satisfie#$ t%e c%ec(er 'ill *lace %is;%er name;initials an# #ate eac% original calculation s%eet. !.3.! C+e/;(n: C.--e),.n0en/e ,ny corres*on#ence t%at is *re*are# for e:ternal customers s%all be revie'e# by an equal or %ig%er level em*loyee. %e revie' s%all inclu#e s*elling$ *unctuation$ grammar$ sentence structure$ correct a##ress an# title. %e goal is accuracy$ sim*licity an# uniformity. ,ll corres*on#ence s%all al'ays inclu#e t%e DO 1.F as 'ell as a local name '%en referring to a *roject. &%en a**ro*riate letters nee# to inclu#e #esign sc%e#ules$ letting #ate$ construction time an# cost estimate.

!.!

RESOLUTION OF DISPUTES
During t%e revie' an# c%ec(ing *rocess$ if t%e c%ec(er #oes not agree 'it% t%e results of t%e #esign tas( being c%ec(e#$ %e 'ill first #iscuss t%e matter 'it% t%e Designer. 4f t%e #ifference cannot be resolve# bet'een t%e c%ec(er an# t%e Designer$ a senior tec%nical a#visor 'ill be consulte# to assist in t%e resolution of t%e #is*ute.

$.0

METHOD OF DOCUMENTATION OF COMMENTS, COORDINATION, RESPONSES AND QUALITY ASSURANCE RECORDS $.1 DOCUMENTATION OF COMMENTS AND RESPONSES
,ll comments ma#e by e:ternal revie'ers s%all be recor#e# eit%er by co*y of memos$ e5mail$ letters an#;or mar(e# *lans receive# from t%e revie'ers. 4n t%e event t%at comments are receive# t%roug% meetings 'it% revie'ers$ t%ere s%all be minutes *re*are# t%at summari3e t%e comments receive#. ,ll comments s%all be res*on#e# to$ by t%e Designer res*onsible for t%e #isci*line t%at *re*are# t%e #ocument being revie'e#. %e res*onse s%all be in 'riting an# s%all be formatte# in a manner t%at i#entifies t%e #ocument revie' #ate$ revie'er6s comments an# res*onses to t%e comments. ,ll comments receive# s%all be co*ie# to t%e 2OR if not first receive# by t%e 2OR. ,ll comment;res*onse #rafts s%all be submitte# to t%e 2OR for %is revie'. %e 2OR 'ill be res*onsible for submittal of comment;res*onses to t%e revie'ing entity. &%ere it is necessary an# *ru#ent to #iscuss t%e comments 'it% t%e revie'er-s/ *rior to ma(ing a res*onse$ t%e 2OR s%all arrange for t%e meeting. Co*ies of all comments an# res*onses s%all be (e*t in a se*arate file containe# 'it%in t%e )roject 1iling System.

11 11

$.2

EOR QUALITY ASSURANCE RECORDS

%e 2OR 'ill be res*onsible for maintaining t%e Quality Control recor#s. ,t any *oint in t%e #esign *rocess$ t%e 2OR s%all ma(e recor#s available 'it%in a reasonable time frame to meet 'it% t%e Quality ,ssurance .anager -or #esignee/ for any unannounce# Q, revie'.

$.3

COORDINATION #ITH OPERATIONS &CONSTRUCTION AND MAINTENANCE'

%e District %as establis%e# a .ont%ly )ro#uction;O*erations meeting to #iscuss coor#ination issues. Constructability$ maintainability$ *lans *re*aration an#;or su**lemental agreement to*ics s%oul# be broug%t to t%e attention of t%e District Design 2ngineer for inclusion in t%is meeting. %e Design Office s%all revie' Construction Su**lemental ,greements. %e results of t%is revie' are *ublis%e# in t%e District Design >e'sletter. %is revie' *rovi#es fee#bac( to t%e Designers an# to #etermine if )remium Costs s%oul# be associate# 'it% a *articular Su**lemental ,greement.

%.0

QUALITY ASSURANCE %.1 GENERAL

Q, s%all inclu#e not only *erio#ic revie's to ensure com*liance 'it% t%e QC *lan inclu#e# in t%is #ocument7 it also inclu#es revie' of several ot%er establis%e# *rocesses. %e Q, manager s%all ensure t%at an a**ro*riate level of revie' -an# coo*erativeness in t%e revie' *rocess/ %ave occurre# for< -a/ -b/ -c/ -#/ Constructabilty "i#ability Galue 2ngineering )roject Conce*t Re*orts

Q, also incor*orates a general revie' of *ersonnel to ensure an acce*table level of e:*ertise is maintaine# for quality #esign *ro#ucts. ,ll Design *ersonnel s%all be a#vise# of t%e #etails of t%e QC *lan. ,lso communication is a vital element in all *rocesses an# t%e Q, 'ill also revie' #ocumentation concerning t%e level an# quality of communications accom*lis%e# #uring various *rocesses. ,t least quarterly$ t%e Q, manager s%all meet 'it% customers of Design *ro#ucts to #iscuss issues an# *roblems an# s%all use information to im*rove *rocesses for t%e QC *lan annual re*orts. %e Q, manager s%all *erform Q, revie's in an 12 12

unannounce# fas%ion. Ce may *erform a revie' %imself or #elegate t%is #uty. 1or consultant *rojects$ %e may #irect t%e DO *roject manager to *erform t%e Q, revie'.

%.2

FREQUENCY OF QA RE"IE#S AND REPORTS

2ac% Consultant;4n5%ouse Designer s%all %ave a Q, revie' at some *oint -see 1igure 2/. ,ny #eficiencies in a#%erence to t%e )QC) s%all be #ocumente# an# t%e Q, .anager 'ill a#vise t%e 2OR -for in5%ouse *rojects/ or t%e De*artment an# Consultant )roject .anager -for consultant *rojects/ of #eficiencies. %e 2OR s%all res*on# in 'riting as to '%at corrective action 'ill be im*lemente#. 2ac% *roject s%all %ave a brief re*ort #evelo*e# follo'ing com*letion of construction to #ocument #esign errors i#entifie# #uring construction. %e re*ort s%all a##ress -'%en *ossible to conclu#e/ '%et%er t%e error 'as attribute# to ina#equate a#%erence to t%e )QC). On June 30*+ .8 e4/+ 6e4-$ t%e Q, .anager s%all #eliver to t%e District Design 2ngineer$ an annual Q, re*ort #ocumenting %o' many an# '%at ty*e *rojects %a# Q, *erforme# on t%em -an# at '%at *%ase/. %e re*ort s%all inclu#e an overall summary of t%e effectiveness of t%e District QC Plan an# recommen# any c%anges necessary to im*rove quality.

%.3

QA OF CONSULTANT PROJECTS
Consultant *rojects s%all un#ergo t%e same Q, revie' as in5%ouse *rojects. Consultant )roject Quality Control )lans s%all be submitte# to t%e DO )roject .anager in a#vance of any #esign 'or( an# s%all inclu#e but not be limite# to t%e follo'ing areas< Organi3ation Quality Control Revie' of )lans$ Re*orts$ Calculations H Corres*on#ence )ro*ose# .et%o# of Documentation of Comments$ Coor#ination$ Res*onse an# Q, Recor#s Control of Sub5Consultants an# Gen#ors 2fficiency Quality ,ssurance Certification )ublic an# =ocal !overnment 4n*ut

??CONTROL OF SUB<CONSULTANTS PROGRESS Strong em*%asis 'ill be *lace# on coor#ination 'it% all of t%e sub5consultants t%roug%out t%e *roject. )articular attention 'ill be *lace# on critical *at%

13 13

activities an# on t%e sub5consultant6s nee#s for information require# for *artici*ating in t%ese an# ot%er activities in a timely manner. Regular meetings an# teleconferences 'ill ta(e *lace in or#er to facilitate t%is coor#ination. ,ll sub5consultants s%all be require# to conform to t%e )QC) an# *rovi#e t%eir su**lement to t%e )QC) '%ere t%ey are *erforming a s*eciali3e# service t%at is not a#equately a##resse# in t%e )QC). ,ll submittals s%all also be subject to quality assurance au#its by 1DO . )roblem areas s%all be #iscusse# 'it% t%e sub5consultant an# agree# u*on reme#ial actions s%all be ta(en by t%e sub5consultant *rior to any furt%er *ayment of sub5 consultant invoices.

%.!

FDOT RE"IE#S OF CONSULTANT DESIGNS

)rojects in 1DO 6s 'or( *rogram are i#entifie# for various levels of revie' by 1DO . Ot%ers may be i#entifie# as 81ull Service9 contracts concerning consultant services. %ese ty*e contracts require continual an# frequent communication. 4n a##ition$ t%e 1DO )roject .anager s%all %ave a sco*e conformance meeting near 0@A *lans com*letion. &%ere any revie' by 1DO is *erforme#$ Consultants must not rely on 1DO as a *art of t%eir QC *lan eit%er formally or informally. Consultants are e:*ecte# to follo' t%eir o'n QC *lans an# acce*te# engineering *ractices.

14 14

QC PROCESS &F(:. 1'

De)(:ne-

C+e/;e ,gree .ar(u* Comment !R22> R2D R2D

De)(:ne J 4f agrees 'it% Re# .ar(u*$ t%en c%ec( it 'it% !R22> 4f #isagrees 'it%$ mar( t%roug% it 'it% a R2D 8I9 * Designer will need to discuss first with Checker

CADD
Kello' out all corrections .a(e ne' *lot Gerify corrections vs. *lot .a(e c%anges$ if necessary CADD to ensure conformance to CADD Standards.

>e' >e')lot )lot ';Original ';Original .ar(u* .ar(u* bac( bac(to toC%ec(er C%ec(er

C+e/;e Gerify correct c%anges >e' .ar(u* >e' Comments !R22> R2D R2D

Ye)

C.--e/*(. C.--e/*(. n) n) Nee0e0 1+ Nee0e0

1+

N. F(n42 F(n42 P2.* P2.*

10 10

QA Interviews (Golden)

QC Reviews (All Reviewers)

/id -eam Reviews (,a((/Armstrong)

Master QA/QC File (Armstrong)

&ro'e!t Manager (Comments and Res(onses.)

Feed$a!% to Consultant

QA Review/Analysis (Armstrong/Golden )

Final Re(ort to DD And Assistants (+elley/&eters/Gold en)

QA Memorandum of Findings (Armstrong)

Asst. DD Con!urren!e "it# Memo (Golden)

Feed$a!% to Consultant

Final valuation of QA/QC &rogram (Armstrong)

Co(y DD ) D&M * &M (+elley/&eters)

Rev. Constru!tion) ,u((lemental) Cost * -ime .verruns (&eel/Armstrong)

Master QA/QC File (Armstrong)

Figure 2 Quality Assurance Flow Chart

1B

1E