Visual Guide for Disaster Simulation Exercise

This visual guide on disaster simulation exercises is part of DG ECHO funded project known as Strengthening Capacity of National and Sub-national Level Disaster Management Committees to Implement Disaster Management Activities toward Community Resilience.

The project is implemented by the Consortium of Plan International and World Vision Cambodia and aims to strengthen the capacity of sub national committees for better disaster preparedness and effective response in time of disaster.

The visual guide contributes to future awareness raising, to increase the understanding of disaster preparedness and response in the real time of disaster and to sharing of knowledge, skill and experience from the simulation exercises with others.

Flooding always has impact on people`s livelihood and life. It destroys peoples and public property, agriculture crops, livestock, infrastructure, and more.

The simulation exercises were carried out in five target provinces, including Siem Reap, Kampong Cham, Kampong Thom, Kampong Chhnang and Kandal.

1. Emergency Preparedness: It aims to promote the level of disaster preparedness among PCDM, DCDM and CCDM. 2. Emergency Response: It aims to achieve a better capacity for emergency response of PCDM, DCDM and CCDM.

Acronym: CCDM: Commune Committee for Disaster Management DCDM: District Committee for Disaster Management DMC: Disaster Management Comittee NGOs: Non-Governmental Organisations PCDM: Provincial Committee for Disaster Management SimEx: Simulation Exercise SPHERE: Humanitarian charter and minimum standards in disaster response VIP: Very Important Person

Emergency Preparedness

News alert (TV and radio broadcasting or other mass media)

There have been floods, heavy rains and winds are expected

Based on the news alert, we should take note of potential warning and action/planning/discussions for any possible natural disaster event.
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Early warnings

As early warnings are issues, we should schedule meetings especially to analyze the meteorological information.

Situation getting worse

As the situation gets worse, the coordination meetings of the disaster management committees must be conveyed as soon as possible.

Situation getting worse

Be aware of (1) speed for convening the meeting and its focus and desired agreement to be reached,...

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Situation getting worse

(2) stakeholders to be engaged and to take the lead, and...

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Situation getting worse (Simulation Control)

(3) This injection to go through the committee line (from NCDM to PCDM and PCDM to or direct to DCDM if PCDM does not attend and DCDM to CCDM will respond back through this line).

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Emergency Response

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Preparation of rapid need assessment and report

The report should include a list of safe places that have been identified for the evacuation process, who is going to do the evacuation and how this is going to happen.

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Preparation for press conference

Disaster Management Comittee discusses and prepares for the press conference.

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Media handling and press conference

The activities require a well trained spokesperson who does not only know the situation (situation of affected areas, priority needs, and response strategy) but also understand what information the media is looking for.

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Declaration of the state of emergency

As the government has declared the country/province being in a situation of emergency and requested that the provinces give advice for the appropriate level of emergency that should be set in our provinces,...

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Declaration of the state of emergency

(1) we should Identify processes you have in place to make a decision on the emergency level to be used in our province and...

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Declaration of the state of emergency

(2) to give concrete recommendations for the emergency level.

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Responding
The disaster management committees coordinate quick meeting, analyse the information and be ready with the process on what mechanisms will be used to verify information. They should also agree on action to be undertaken.

Dealing with rumors.

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Responding
We should understand and test the response protocols, policies, decision making plan, coordination, resource mobilisation and procedures that are currently in place within the government structures at provincial, district and commune levels.

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Responding

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Responding

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Dealing with disease outbreak

To address this, we need a written response plan and a plan to provide populations with simple information on symptoms of epidemic-prone diseases and where to go for help. This plan should be implemented in the next 3 days.
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Dealing with disease outbreak

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Priorities update to NCDM

This would preferably include major response priorities, a 7-day action plan outlining the different roles and responsibilities of relevant actors.
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Incorporating SPHERE standards

We should understand the SPHERE standard and apply when preparing the response plans.

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Incorporating SPHERE standards

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Incorporating SPHERE standards

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Contingency planning

We should ensure the coordination of disaster management committees by strengthening capacity and activating the structures and developing preparedness plans.
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Contingency planning

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VIP (donor, celebrity, high-ranking officials) visit coordination

We need to agree on what to present to them and what we need from them. We should be ready with feed information required by visitors, such as emergency situation of affected areas, response strategy and latest response and future needs for response.

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VIP (donor, celebrity, high-ranking officials) visit coordination

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Proposal writing for material and non-material assistances

Communication equipment, phone directory, transport means, security measures, stationary, secondary data, assessment form and assessment results and the like should be made handy.

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Reflection of Simulation Exercise

All committees involve in reflecting SimEx activities and provide comments, feedback and learning focused on Preparedness and Response plans, Strengths and Points for future improvement. 35

National Committee for Disaster Management (NCDM) New Building, Street 516, Sangkat Toul Sangke, Khan Russey Keo, Phnom Penh, Cambodia Contact Tel: (855) 023 882 045/ 012 882 198 Fax: (855) 23 882 605

European Commission Directorate-General for Humanitarian Aid and Civil Protection (DG ECHO)

Plan International Cambodia Room 411, 4th floor, Block A of Phnom Penh Centre (Sihanouk Blvd and Sothearos Bvld), Sangkat Tonle Bassac, Khan Chamkarmon, Phnom Penh, Kingdom of Cambodia Tel: +885 23 217214 / Fax: +855 23 210 971 Cambodia.CO@plan-international.org Website: www.plan-cambodia.org

World Vision Cambodia Building #20, Street 71, Tonle Bassac, Chamkamorn, Phnom Penh, Kingdom of Cambodia P.O. Box 479, Central Post Office Tel: +855 23 216052 Fax: +855 23 216220

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