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SAP HR - INFOTYPES

Infotypes
0000 Actions

Descriptions
With the Actions infotype (0000) the user can request an overview of all of the important changes related to a person. The Actions infotype (0000) documents the most important stages of a persons development within the enterprise. The Additional Actions infotype (0302) enables you to automatically log all of the personnel action types that are performed for an employee on a specific date. It enables you to perform and document several personnel action types for an employee in the system on the same day. The Actions infotype stores basic information such as the Action Type and Reason, the persons employment status, and the persons organizational assignment. It is typically the first infotype in actions. The Actions infotype (0000) has time constraint 1, which means that exactly one valid infotype record must exist for all of the time the employee is working in the enterprise. It is important to note that this infotype should never be directly maintained. Instead, it should be created by SAP through the processing of an Action on PA40. The Organizational Assignment infotype (0001) deals with the incorporation of the associate into the organizational structure and the personnel structure. This data is very important for security authorizations and control of Payroll. Enterprise Structure The CoCode (company code), Pers.area (personnel area), and Cost center fields cannot be maintained in this infotype. They already contain default values that come from the position. These values can only be edited by carrying out a personnel Action. Personnel Structure The system derives the values for the EE group (Employee group) and EE subgroup (Employee subgroup) fields from the Actions infotype (0000). These values cannot be overwritten. These values should only be assigned by carrying out a personnel Action. The Organizational Assignment infotype (0001) has the time constraint 1, which means that an infotype data record must exist in the system at all times as of the date on which the employee is hired. The infotype Personal Data (0002) stores data for identifying an associate, such as name, birth date, SSN, gender, etc. The validity start for the first record of the infotype Personal Data (0002) is determined from the employees/applicants date of birth. The Personal Data (0002) infotype has the time constraint 1, which means that an infotype data record must exist in the system at all times as of the date on which the employee is hired. Infotype in which data on the Payroll status and Time Management status is stored. The system automatically creates this infotype when the associate is hired. In general, the system updates the infotype and writes the changes to the payroll past.

0001 Organizational Assignment

0002 Personal Data

0003 Payroll Status

0006 Addresses

The infotype Addresses (0006) stores the address data of an employee. The employees address is often used in conjunction with the employees name, taken from the infotype Personal Data (0002), for lists, forms, and address labels. You can enter different addresses for each employee. The standard system contains the following address types as subtypes: Permanent residence, Temporary Residence, Home address, Emergency address, Mailing address etc. In this infotype, when and where an employee works within your enterprise on a daily basis is defined. In addition, the infotype is used to determine whether the employee's time data is evaluated by Time Evaluation. By assigning a work schedule rule in the Planned working time infotype (0007), the system can determine the employee's personal planned working time. The planned working time determined by the system can be changed to suit your requirements. For example, an existing full-time work schedule rule can be used as the basis for defining a special provision for a part-time employee. The planned working time defined for the full-time employee is reduced to the percentage the part-time employee must work. If the employee's time data is to be processed by Time Evaluation, the relevant processing type must be specified in the Time Management status field. The view for calculating weekly overtime can also be determined. Any hours worked over the planned working time can then be evaluated as overtime. Basic pay is entered in the system in the form of wage types on this infotype. This infotype is used to calculate the employees pay, and must be populated in order to generate pay for the employee. The system checks the permissibility of the wage type entered for each employee in accordance with the employee subgroup and personnel subarea assigned to the employee from master data. It is important to note that a Basic Pay record should always be created through an Action instead of creating the infotype by itself. However, the infotype may be maintained directly.

0007 Planned Working Time

0008 Basic Pay

0009 Create Bank Details

Creating the infotype will create history, whereas Changing it will not. Bank Details infotype (0009), is used to record the information related to the disbursement of the associates pay. When a new Bank Details infotype (0009) is created, the payees name will be taken from the Personal Data infotype (0002). The postal code and/or the city will be taken from the Addresses infotype (0006). However, the payee and the employee do not have to be identical. The funds may be paid via direct deposit or by paycheck. If no bank is entered into the infotype, the employee will automatically receive a check. If an employee elects to do direct deposit, it will take 15 days for the pre-note to take place. Subtype 0 is used to record the employees main bank for d irect deposit. All employees who are processed through payroll must have a Bank details type 0 for regular payroll processing. Subtype 5 is used for Off-Cycle processing . All Active employees should have a subtype 5, Off-Cycle Main Bank. In the Recurring Payments/Deductions infotype (0014), an amount and/or a value and a unit of measurement can be entered for a wage type that is always paid or deducted during payroll accounting. Recurring Payments/Deductions are wage elements which are paid or deducted in every payroll period. In contrast Additional Payments are paid or deducted within a defined periodicity. In addition, the possibility exists to enter default cost assignment settings for

0014 Recurring Payments/Deductions

0015 Additional Payments

recurring payments/deductions for the application component Controlling (CO). A different cost center and company code combination than the one in the Organizational Assignment infotype (0001) can be stored; the additional payments will then be charged to this cost center. Select Edit: Maintain cost assignment. The Default Cost Assignment Settings dialog box appears. Enter the relevant data. If any data has already been entered for the cost assignment, it will be displayed on the infotype single screen. Further controlling objects may be set up using customizing in the section Enter Default Cost Assignment Section in Personnel Administration. In the infotype Additional Payments (0015), an amount and/or a value and a unit of measurement can be entered in a wage type; these are always paid or deducted in a certain period during payroll accounting. In addition, there is the possibility to enter default cost assignment settings for additional payments for the application component Controlling (CO). A different cost center and company code combination than the one in the Organizational Assignment infotype (0001) can be stored; the additional payments will then be charged to this cost center. Select Edit: Maintain cost assignment. The Default Cost Assignment Settings dialog box appears. Enter the relevant data. If any data has already been entered for the cost assignment, it will be displayed on the infotype screen. In the Contract Elements infotype (0016), The information on contract and external employees is maintained. With the Contract type field, you can subdivide contracts of employment in accordance with the planned duration of the work relationship and the employees legal status. In the Travel Privileges infotype (0017), employees that travel, for example oversees, can have specific travel related information recorded here. In the Monitoring of Dates infotype (0019), automatic monitoring of dates for all HR activities that have follow-up activities can be created. Depending on the selected date type, the R/3 system proposes a date on which you will be reminded of the stored deadline/date. This enables the timely implementation of any followup activities. Collect events with Task Monitoring report under Personnel Administration. This infotype is used to store information on Family/Related Persons (i.e. children, spouse, and emergency). This information is used during a benefit enrollment to indicate benefit plan dependants and beneficiaries. It is important to note that a Family/Related Person record can be created alone or completed through an Action. By updating the marital status and number of children field on Personal Data (0002), a dynamic action calls Family Member/Dependents with the appropriate subtype. An employees educational details are stored in the Education infotype (0022). An employees complete educational history is included in SAP via infotype records created with relevant educational periods for each. Enter the following data for each educational history: Educational establishment (e.g. primary school, college) Name and location of the relevant educational establishment (e.g. Boston College) Country in which the educational institute is located

0016 Contract Elements

0017 Travel Privileges

0019 Monitoring of Dates

0021 Family Member/Dependents

0022 - Education

Note that the system checks the applicant or employees certificate against the type of educational establishment attended to make sure they match up. In addition, the duration of study and the applicant/employees major and minor courses of study can be included.

0023 Other/Previous Employers 0025 Appraisals

In the Other/Previous Employers infotype (0023), the associates previous employers can be stored. The Employees performance appraisals are stored in the Appraisals infotype (0025). Various performance criteria will exist in the system for employee performance appraisals. These criteria can be used and inserted as required. The system suggests weightings for the individual appraisal criteria. The system calculates the total value for appraisal criteria from the point value, by adding the weighting, and by the correction value specified (optional). The individual point values are added to produce total points. The performance appraisal can be flagged so that it has an effect on the employees wages/salary. In this case, relevant Basic Pay infotype (0008) record is created for the employee.

0027 Cost Distribution

In the infotype Cost Distribution (0027), costs associated with an employee can be distributed to different cost centers. At any one time, the appropriate percentage of costs can be distributed to up to 25 different cost centers. If Personnel Administration is integrated with Funds Management (FI-FM), the Funds and Funds center fields are displayed. Subtypes are used to differentiate between costs that should be distributed. The standard system contains the following costs as subtypes: Subtype 01: Wage / Salary Subtype 02: Travel expenses

By entering a value in the field Distr., the costs are distributed appropriately. The cost distribution is determined by recording entries in the following fields: CoCd (Company code) Cost center (Cost center) Order PSP-Element Perc. (Percentage rate) The cost assignment is displayed on the list screen. This is the cost assignment that has been entered on the first line of the screen. 0031 Reference Personnel Number The infotype Reference Personnel Number (0031) is used to assign several personnel numbers to one associate in order to accommodate multiple employment relationships between the employee and the respective company. This infotype establishes links between all of an employees reference personnel numbers. (This can also be accomplished by implementing Concurrent Employment.) Certain infotypes are the same for all the personnel numbers belonging to one employee. If the infotypes for a particular personnel number are edited, then the relevant infotype records for all related personnel numbers are also updated. These infotypes are: Personal Data (0002) Addresses (0006) Bank Details (0009) A search can be executed on either the employee number or the reference employee number.

0032- Internal Data 0040 Objects on Loan

The Internal Data infotype (0032) is used to store items such as previous employee number, time entry numbers, employees company car and work center. The infotype Objects on Loan (0040), records the company assets an employee has received on loan. Subtypes are used to differentiate between the different objects on loan. The standard system contains the following types of objects on loan: Subtype 01: Key(s) Subtype 02: Clothing Subtype 03: Books Subtype 04: Tool(s) Subtype 05: Plant ID Subtype 06: Tennis racket(s) The status indicator in the Employment (STAT2) field of the Actions infotype (0000) must be 3 for an employee to have an Objects on Loan infotype (0040). If the asset check is active, you can enter the asset number of the object on loan here. You specify whether the system is to carry out an asset check for the object on loan number against the asset number in Customizing. This check can only be run if you have implemented SAP Asset Accounting.

0041 Date Specifications

The following information can be recorded in the infotype Date Specifications (0041): The Date type is specified by the type of information, and there are multiple date types stored on this infotype The relevant date for the specific date type Specific Date types (recorded by the user) are used in a series of reports to evaluate and specify information. For example, an entry date that cannot be derived from the organizational assignment history, but which is stored in the infotype Date Specifications (0041), specifies when an employee truly began work for a company. All HR modules share and use this information. The user must update the date types based on the Action that is being executed. The Time Recording infotype (0050), houses master data for employees who record their clock-in/out times at a time recording terminal and controls data for time evaluation. This infotype must be maintained for all employees who take part in time recording. You enter data about an employees time recording ID card in this infotype. Even if an employee loses his or her time recording ID card, you can still retain the ID number. The system uses a version number, which you can change if necessary. The Additional Personnel Data infotype (0077) is used to store additional data like ethnic origin, EEO status, military status, and disability status of an associate. The Residence Status infotype (0094) is used to document I-9 information for associates. Full documentation of I-9 information is not required in SAP, as hardcopies will be maintained. Associates workstation locations are stored In the infotype Communication (0105). This infotype, subtype system username (0001) is required for ESS because it holds the user id. The infotype Communication (0105) performs the following tasks: It stores an associates work location It stores an associates communication data, for example contact numbers or internet addresses It can also store credit card information such as AT&T and AMEX

0050 Time Recording

0077 Additional Pers. Data 0094 Residence Status

0105 Communication

0161 IRS Limits USA

The IRS LimitsUSA infotype (0161) sets exemption limits for employees Withholding Info W-4/W-5 US infotype (0210) record for Federal levy purposes. The Health Plans infotype (0167) stores details of the health plans in which the employee is enrolled. For each health plan in which the employee participates, a separate record exists. Usually changes to this infotype are not required. It is automatically created and updated by Enrollment procedures. The infotype is used by the Payroll and for evaluations of employee benefits data. The infotype stores details of whether the employee has any other benefit coverage which requires coordination for processing claims. The provider and policy number of this additional coverage is shown here. The possible dependents are taken from the Family Related Persons infotype (0021) belonging to the employee. The Insurance Plans infotype (0168) stores details of the insurance plans in which the employee is enrolled. For each insurance plan in which the employee participates, a separate record exists. Usually changes to this infotype are not required. It is automatically created and updated by Enrollment procedures. The infotype is used by the Payroll and for evaluations of employee benefits data. This infotype stores possible beneficiaries for the insurance plans. The Savings Plans infotype (0169) stores details of the savings plans in which the employee is enrolled. For each savings plan in which the employee participates, a separate record exists. Usually changes to this infotype are not required. It is automatically created and updated by Enrollment procedures. The infotype is used by the Payroll and for evaluations of employee benefits data. This infotype shows how the specific savings plan fits into the entire plan structure. It gives the contribution rules, the vesting rule and the investment group for the plan. Flexible Spending Accounts (FSAs) contain information including the appropriate plan type , plan status, and benefit provider for the spending account. The General Benefits Information infotype (0171) stores the benefit area, first program grouping, and the second program grouping assignments of the employee. This record is essential for normal benefits processing. The employee must have a General Benefits data record before enrolling in a benefits plan. This record must also exist before an Adjustment Reasons infotype (0378) record can be created. This infotype might have already been created in HR master data personnel Actions, or it can be created individually in employee master data. The benefit area, first program grouping and second program grouping are default entries which can be overwritten. The system refers to these employee assignments in order to determine the benefit program for the employee.

0167 Health Plans

0168 Insurance Plans

0169 Saving Plans

0170 Flexible Spending Accounts

0171 General Benefits Information

0194 Garnishment Document

The Garnishment Document infotype ( 0194) is the main garnishment infotype and is used to store garnishment document information, including:

General information such as status, important dates, priority, and category Vendor information Originator information Garnishment processing information, such as applicable service charges, and remittance information

The Garnishment Order infotype (0194) is closely linked with the Garnishment Order infotype (0195) and the Garnishment Adjustment infotype (0216). When a garnishment document is created and saved, the Garnishment Order infotype (0195) fast-entry screen appears. This screen allows the end user to enter garnishment order information for several different order types. Adjustments to a garnishment, such as a refund, a stopped payment or an additional deduction, are performed using the Garnishment Adjustment infotype (0216). 0195 Garnishment Order The data for garnishments is stored in several infotypes. The garnishment document information is stored in the Garnishment Document infotype (0194). This infotype must be created before you can create a garnishment order. The Garnishment Order infotype (0195) allows you to store the processing data for a garnishment request. This data includes: The initial balance of the claim The periodic deduction information Any information on non-exempt and exempt limits

This infotype can be displayed in either a fast-entry or detail-entry screen. Both screens allow the main data of the garnishment order type to be entered, but only the fast-entry screen allows several order types to be inserted using one entry screen. If you need to fill in more fields than there are in the fast-entry screen, you can use the detail-entry screen, which you can access from the fast-entry screen by choosing Garnishment Order, by selecting Order from the toolbar, or by simply double-clicking the desired entry in the fast-entry screen. 0207 Residence Tax Area The Residence Tax Area is the group of authorities to which an individual employee pays tax. As long as a particular combination of local, state and federal tax authorities has been maintained in the relevant section of the Implementation Guide, all the tax authorities to which the employee must pay tax, based on their residence, will be displayed by the system in this infotype. For further information, please see the Tax areas section of the US Payroll Implementation Guide. Suppose that an employee lives in San Francisco, California. The code CA01is entered for that tax area. The system will then display the San Francisco, California, and Federal tax authorities to which the employee must pay tax. An associate that works in more than one locality during a tax year may be subject to taxes in those localities. The Work Tax Area infotype (0208) records the amount of time an associate spends in each locality outside their Residence Tax Area infotype (0207) throughout the tax period. The Work Tax Area infotype (0208) should be completed even if the work tax area and residence tax areas are the same.

0208 Work Tax Area

0209 Unemployment State

0210 Withholding Info W-4/W-5 US

The Unemployment State infotype (0209) is used for the payment of Unemployment Insurance for each associate. The Unemployment State infotype should be created in accordance with company policies and the applicable state laws when determining the proper unemployment state for the associate. The information stored in infotype 0209 is also used to provide statistical information to unemployment authorities requiring multiple work site reports. The Withholding Info W-4/W-5 US infotype (0210) stores the details of an associates Federal Employee Withholding Allowance Certificate (W4 Form), Earned Income Credit Advance Payment Certificate (W5 Form), as well as their equivalent state and local withholding allowance certificates. The information contained in the Withholding Info W-4/W-5 US infotype (0210) is used during the payroll process to calculate the necessary federal and state tax withholdings. Note: If the residence tax area entered in the Residence Tax Area infotype (0207) requires that an associate pay state income tax, two Withholding Info W-4/W-5 US infotype (0210) records will be created, one for federal taxes and the other for state taxes. During the hiring action the system will automatically prompt for both to be created. In the COBRA- Qualified Beneficiary infotype (0211), the qualifying event information for an employee who is eligible to have COBRA is recorded. This infotype will not be used at this time because COBRA is considered out of scope. The COBRA Health Plans infotype (0212) stores details of the health plans in which the employee is enrolled for COBRA. For each health plan in which the employee participates, a separate record exists. Usually changes to this infotype are not required. It is automatically created and updated by the COBRA enrollment procedures. The infotype is used by the Payroll and for evaluations of employee benefits data. It stores details of whether the employee has any other benefit coverage which requires coordination for processing claims. The possible dependents are taken from the Family/Related Person infotype (0021) belonging to the employee.

0211 COBRA- Qualified Beneficiary

0212 COBRA Health Plans

0216 Separate Calculation / Garnishment Adjustment

The data for garnishments is stored in several infotypes. The garnishment document information is stored in the Garnishment Document infotype (0194) and the garnishment order information is stored in the Garnishment Order infotype(0195). You can access the Garnishment Adjustment infotype (0216) directly from either of these infotypes by choosing Garnishment - Adjustment. Depending on the type of adjustment to be made, different screens may be accessed from this infotype. The infotype allows for the following adjustments: Separate calculation of payments In circumstances in which there are two payments in the same payroll period for the same garnishment, for example, if the employee receives as bonus as well as his/her regular pay, a separate calculation may need to be processed. Calculating the garnishment end date Some states put a time limit on how long a garnishment can be active. The end date represents the day on which the garnishment is no longer active, and can be calculated automatically by the system given the day that the garnishment becomes active and the number of valid days that the law specifies. If the end date is not calculated when first creating the garnishment document, an adjustment may still be made. Declaring a new balance

When the order to change the balance of an existing garnishment is received, the system will disregard the old balance, and calculate the garnishment using the new balance. Processing refunds from the vendor A refund from the vendor is received. This usually happens when a new balance is declared, when the vendor has a different balance on record than the value stored in the system, or when a garnishment payment is paid after the valid number of payable days. Stopping a payment Stopping a payment is similar to a refund in that balances must be corrected because a check does not go to the vendor. Adding additional deductions If an employee receives a refund from the vendor or a one-time bonus payment, this employee may be required by either state law or company procedure to have an additional garnishment deduction. Exceptional payments The type of adjustment chosen determines which screens and fields are available for editing. 0221 Manual Checks The information entered for an employee in the Manual Checks infotype (0221) is used in similar fashion to with the Off-Cycle payroll processing. Payroll can make gross to net adjustments, including taxable wages and tax adjustments, to an employees YTD earnings without creating a paycheck. 0234 Additional Withholding Info. US The information entered for an employee in Additional Withholding Info. US infotype (0234) is used in conjunction with the employee's W-4 Withholding Information infotype (0210) to calculate withholding taxes for the employee. Payroll uses the information on Additional Withholding Info. US infotype (0234) to calculate withholdings from special supplemental payments. The type of supplemental method to be used to calculate the tax is also likely to differ with each payment. For this reason it may be advisable to create a new record for each payment. Alternatively, there may be employees to whom standard tax calculation does not apply. In this case the Employee override group to which they belong should be specified in the Federal subtype of this record. The override will apply to all tax authorities. The withholding method used by payroll, either supplemental as defined here, or standard, is determined when the payment to an employee is entered into the system. Please see the Wage type section for further information. Per the tax authority, has the ability to exempt the tax from an employees pay calculation. The information contained on the Off Cycle One- Time Payments infotype (0267) is used within Off-Cycle processing for payments to one employee or a group of employees. Based on the wage type characteristics how and when it is used, is it a dollar amount or percentage, and can the wage type be used more than once a day for the same employee - the wage type is made permissible on this infotype for special

0235 Other Taxes US

0267 Off-Cycle One-Time Payments

one-time Off-Cycle processing. Mass bonus or commission payments can be loaded into an employees Off Cycle One- Time Payments infotype (0267) for a specific day and amount/percentage, and then payments are processed through the Mass Bonus Run process model. 0302 Additional Actions When two Actions are completed on the same day, for example a Transfer and a Leave of Absence, then the system automatically creates an Additional Actions infotype (0302) to house the data related to the second Action performed. This infotype is created as a ghost to the Actions infotype (0000) and can be viewed with the other (0000) information. The Additional Actions infotype stores basic information such as the action type and reason, the persons status, and the persons organizational assignment. It is important to note that this infotype should never be directly maintained. Instead, it should be created by SAP through the processing of an Action on PA40. The Time Sheet Defaults infotype (0315) is used in the processing of time entries in the SAP system. The Benefits Medical Information infotype (0376) stores the details of an employees physicians and a record of whether the employee is a smoker or not. This infotype is normally accessed from the benefits enrollment screen. A record of this infotype must exist before an employee can enroll in a benefits plan. Medical data is for reporting purposes only. The Employee Demographics report, for example, accesses the smoker data to produce its list of employee demographics. The Miscellaneous Plans infotype (0377) stores details of the Miscellaneous plans in which the employee is enrolled. For each plan in which the employee participates, a separate record exists. Miscellaneous plans are used in SAP to accommodate plans that do not readily fit into the other benefit plan categories of Health, Insurance, Savings, and Flexible Spending. For example, the Health club plan will be found in the Miscellaneous Plan category. Usually changes to this infotype are not required. It is automatically created and updated by Enrollment procedures. The infotype is used by the Payroll and for evaluations of employee benefits data. The possible dependents are taken from the Family/Related Persons infotype (0021) belonging to the employees.

0315 Time Sheet Defaults

0376 Benefits Medical Information

0377 Miscellaneous Plans

0378 Adjustment Reasons

A benefits adjustment reason is the reason why an employee must make changes to benefits elections. This is usually a change in personal or working circumstances such as a new baby, or a change of job. When an employee wants to make an adjustment, he or she must have one of these infotype records created. The type of adjustment reason is the subtype of the record, and points to the permitted changes for that adjustment reason, as defined in Benefits customizing. The validity of the record represents the period, which the employee can make changes to benefits elections. When an employee has an Adjustment Reasons infotype (0378), during enrollment, the system produces a Benefit Offer that is applicable for the validity period of the record. The Benefit Offer allows a restricted set of changes to existing enrollments, as defined for the adjustment reason in customizing.

2001 - Absences

Absences are times when employees are not at work. Employees are absent if their planned working time, as stipulated in their work schedules, is not fully worked. Types of absences include: Leave Illness Health cure Lateness

National Features Country-specific features must be taken into account for some absence types. These absence types can either be entered in the Absences infotype (2001) or in special types of infotypes: 2002 - Attendances Maternity Protection infotype (0080) Military Service infotype (0081)

The Attendances infotype (2002) can be used to store special attendances for employees. In the Human Resources (HR) component, attendances that define or add to an employees monthly work schedule may be recorded. A typical attendance is a business trip. The employee is not at his or her normal workplace, but nonetheless is still working for the enterprise. Attendances are divided into attendance types. Attendance types are subtypes of the Attendances infotype (2002). Attendances with Quota Deduction This entry screen can be used for the Attendance For Quota Days attendance type. In addition, the screen includes special fields and additional subscreens to check quota deduction. When an attendance type is entered with a quota deduction, the system checks the existing quotas. The attendance record can only be stored if sufficient quotas are available. The system automatically updates the quotas. In Customizing, the attendance quota types can be defined for a particular attendance type to be deducted. When attendance types are entered, the system automatically calculates the number of attendance hours and days, taking the employees planned working

time and days off into account. The Hours fields may be overwritten. Unlike absence times, attendance times can extend beyond an employees daily planned working time. 2003 Substitutions A substitution is generally understood to be a temporary replacement for an employee who is absent. In the business world, a substitution also means assigning another person to take over the position and associated tasks of an absent colleague. A substitution is interpreted even more broadly in SAP Human Resources (HR). A substitution is not only the temporary replacement of an absent employee, but most importantly, involves a change to the employees planned working time. 2006 Absence Quotas The Absence Quotas infotype (2006) is used to manage time accounts that represent an employees absence entitlements or time credits. The time accounts contain a particular number of days or hours, during which time employees are permitted to be off work. This infotype may be used to manage the following time accounts, for example: Employees annual leave Time in lieu accounts, containing hours of overtime for which employees are permitted to claim time in lieu Entitlements to paid absences in the case of illness

2007 Attendance Quotas

The Attendance Quotas infotype (2007) may be used to manage time accounts that represent an employees attendance approvals. An Employees working time affects costs. Therefore, the Attendance Quotas infotype (2007) is utilized to specify how many hours an employee is permitted to work, and at what times. The SAP System monitors how these time accounts are accrued and deducted. This infotype can manage the following time accounts, for example: Approvals for an employee to use a set number of days each year for further training Approvals for an employee to work a set number of overtime hours at set times over a specific period

2011 Time Events

The Time Events infotype (2011) is used only for time evaluation. It is used to manually create, correct, or delete time events. In the HR system, time events are clock-in/out times recorded by an employee at the time recording terminal. If an employee has forgotten to clock in or out, the missing times may be entered using this infotype. Absence Quotas infotype (2006) can be generated automatically in time evaluation. The Quota Corrections infotype (2013) may be used to influence the process - that is, increase or reduce the quota entitlements generated, or set them to a fixed value. The Absence Quotas infotype (2006) does not take into account quota corrections immediately. The infotype is updated at a specific transfer time that is determined in time management customizing.

2013 Quota Corrections

However, time evaluation can transfer the results immediately to the Absence Quotas infotype (2006). To do this, select the Transfer immediately field.