Faculty of Architecture and Ekistics, JMI

B. Arch. Final Year THESIS, Session (2011-12)

GENERAL INSTRUCTIONS FOR SUBMISSION OF WRITTEN ASSIGNMENTS AND REPORTS
Any written document requires a proper sequencing, referencing and presentation. It is important to follow standards and formats for universal acceptance. Following are some important aspects that should be taken care of when a written assignment/ report is to be presented.

S E Q U E N C E:
The structure of any report should carry the following order until or otherwise specified

COVERS:
Front Cover In case of a prescribed specific cover format/ colour etc., it should be strictly adhered to! otherwise it should be properly and creatively designed and should prominently contain the following information Title Author"s details #$ame, %ourse, &nrolment $o., 'ear/ (ession, etc) *ate of submission/ +onth and year in case of a ma,or submission Institution details

PRELIMINARIES:
Fly Pa e Cert!"!#ate A#$no%le& e'ent( Ta)le o" Content( L!(t o" Ta)le( L!(t o" Ill*(trat!on(+ Ma,(+Dra%!n (+F! *re((hould contain only the title, numbering is optional. If needed, such as in case of a Thesis, to be in the specified format. (hould be a formal acknowledgement where we avoid being too personal, should contain the authors name at the end. %ontents include preliminaries, main content, conclusion, anne-ure, bibliography and if required sub.chapter details along with page numbers. +entions Table titles and numbers along with page numbers, chapter wise details can also be given. +entions respective titles and numbers along with page numbers, chapter wise details can also be given. %omprises of /eneral introduction/ overview of the sub,ect matter may contain the need, aims, ob,ectives, methodology, scope of work and limitations, etc. It can form the first chapter. %ontains all other chapters in sequence, can also be sectionalised, if so required. &ntitled as the last chapter this is a summary of the findings/ work/ suggestions/ etc. +ay be given depending on the requirement of the various chapters. %ontains reference of all publications 0 1ooks, 2ournals, +aga3ines, $ewspapers, 4eriodicals, etc and unpublished work, if any. It is to be written in a specified format given in 5eference (tructure, which follows.

MAIN CONTENT:
Intro&*#t!on Ma!n Bo&y

FINALE:
Con#l*(!on Anne.*re B!)l!o ra,/y

STANDARD FORMATS
0EADINGS
To be given according to the following e-ample

1 C0APTER 0EADING #%an be placed in centre also/ underlined/given in words/ on separate page etc) 123 MAIN 0EADING I 12323 S*) 0ea&!n 1232323 Third Level Heading 123232323 Fo*rt/ Level 0ea&!n : Te-t in same line 121 MAIN 0EADING II $ote 7eft indents can be shifted using Tab for subsequent headings %hapter divisions can also be given as 123 MAIN 0EADING I a. or i. or bullets b. or ii. or bullets 12323 S*) 0ea&!n a. or i. or bullets b. or ii. or bullets

NUMBERING
All the preliminaries are numbered as 5oman numerals 0 i, ii, iii, etc 5est of the pages are numbered as Arabic numerals 0 6, 8, 9, etc (ection separators, fly pages are not numbered

TABLES
Table $umbers are preferably part of a chapter, e-ample . Table 8.:6 Table ;eading 0 %ontents, 4lace, 'ear/ Timing &-ample 0 A$$<A7 5AI$FA77, 7<%=$>?, 6@A6.8::6 *ata (ource/s to be mentioned below the heading Font si3e 0 if report te-t is in 68pt. then table should be in 6: pt. if report te-t is in 6:pt. then table should be in B pt.

ILLUSTRATIONS
Illustration $umber preferably should be as part of a chapter, e-ample 0 Fig. 8.:6 ;eading 0 %ontents, 4lace, 'ear/ Timing &-ample 07>%ATI>$ >F %>++&5%IA7 A5&A(, 7<%=$>?, 8::C *ata (ource/s should be mentioned below the heading

REFERENCES
Any sentence or paragraph taken from a publication is to be given within inverted commas and a reference to it must appear in the footnotes or reference section of the individual chapter. Also a borrowed idea/ concept, etc needs to be acknowledged. 1ibliography is the complete listing of references used in any particular order mostly alphabetical while reference sections appearing at the end of the individual chapters contain references in the order of usage in the chapter. A bibliography may also include other references as suggestive further readings. It is thus not necessarily an acknowledgement of the references, which is taken care by the references in te-t/ footnotes/ endnotes. Re"eren#e Str*#t*re o For a Boo$ + 4o*rnal 5 (<5$A+& >F A<T;>5, $ame/ Initials, #'ear of publication), Title of the Book / T!tle o" t/e Boo$, 4ublisher, 4lace of publication, page numbers . 4age numbers need not be given in the 1ibliography

&-amples 0 F7&T%;&5, (ir 1anister, #6@@D), A History of Architecture, 6Bth &d %harles (cribner"s (ons, $ew 'ork, pp 86:.88: &*?A5*(, A. T., #6@8A), Style an& Co',o(!t!on !n Ar#/!te#t*re , 2ohn Tiraniti 7td., 7ondon . if the same book is referred to immediately afterwards Ibid, page numbers &-ample 0 Ibid, pp 68.6A, 8D . if the same book is referred to later on (<5$A+& >F A<T;>5, $ame/ Initials, #'ear of publication), op cit., page numbers &-ample 0 F7&T%;&5, (ir 1anister, #6@@D), op cit., pp 98.C: o For an Art!#le !n a Boo$ 5 (<5$A+& >F A<T;>5 >F T;& A5TI%7&, $ame/ Initials, #'ear of publication), E T!tle o" t/e Art!#le", in (<5$A+& >F A<T;>5 >F T;& 1>>=, $ame/ Initials, #if edited book . &d), Title of the Book / T!tle o" t/e Boo$, 4ublisher, 4lace of publication, page numbers . if there are more than one author then use et. al. meaning and others &-ample 0 T>?$5>&, 4. +., #6@@A), EUr)an S*(ta!na)!l!ty an& So#!al Co/e(!on ", in 4ugh, %. et. al., #&d), Sustainability, the Environment and Urbani ation, (elro 4ublishing (ervices, >-ford, pp 6B6.6BA For an Art!#le !n a 4o*rnal 6 (<5$A+& >F A<T;>5 >F T;& A5TI%7&, $ame/ Initials, #'ear of publication), E T!tle o" t/e Art!#le7, Title of the !ournal / T!tle o" t/e 4o*rnal, 4ublisher, 4lace of publication, page numbers &-ample 0 *A7FI, +., #*ec. 8::C), ERoote& !n S,a#e 5 Part II", Architecture" Time, S#ace and $eo#le, (penta +ultimedia, +umbai, pp C8.CD For re"eren#e( !n te.t #(<5$A+& >F A<T;>5 / (urname of Author 'ear of publication) &-ample . #Ferma 8::9) . this is to be followed by a complete reference given either in the end notes coming on every page or in the references given at the end of the chapter and/ or bibliography For re"eren#e( a( a (o*r#e !n ta)le(8 !ll*(trat!on(8 et# . the full reference should be given! however if the same reference is being used several times then it can be given as #(<5$A+& >F A<T;>5 / (urname of Author 'ear of publication) &-ample . #Ferma 8::9) . this is followed by a complete reference given either in the end notes coming on every page or in the references given at the end of the chapter and/ or bibliography . in case the author is the source of any reference then either author/s or self can be written in the specified formats ?ebsites consulted are also to be listed in the references

OT0ERS
9

Lan *a e

To be written to the point! a precise and crisp writing is preferred over one that unnecessarily tries to repeat and e-tend the same content. ;owever a report should have full sentences written e-cept at places where point wise data is given. (hort forms should be avoided in a formal report and if used must be e-plained somewhere in the report. The type and si3e of font used should be easily readable and decent in its appearance so as to suit the nature of the document content. Font si3e variations are done to maintain a hierarchy. $ormally font si3es of a written document vary from 6: pt. to 6C pt. for the main content with further increase/ decrease for headings, labels, etc. ;eaders and footers are used to provide information like page numbers, titles, chapters, sub.sections, etc. The use of these separates the main contents from other information, which is to be repeated and probably subdued. These can also be creatively designed including logo, emblem, etc. <sed to separate sections/ chapters/ sub.parts of the report content. There is no need to number them. These can be coloured, with creative images etc. 4roper sequence of the contents should be ensured before binding including all section separators, fly pages, cover page, etc. A few e-tra blank sheets can be included at the end of the report so as to include any comments, suggestions or supplementary information at a later stage. The type of binding depends upon the number of leaflets and the durability/ resistance required. In case of a specified binding format such as in a thesis, it should be strictly adhered to.

Font ty,e+ (!9e

0ea&er( : Footer(

Se#t!on Se,arator(+ Fly Pa e(

B!n&!n

NOTE: All the above instructions hold good for hand%&ritten and ty#ed/ #rinted documents