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Executive Summary

Allied Bank is amongst the leading commercial banks in the country and has
always played a pioneering role in introducing innovative technology-bused banking
services. The role played by its human resources is highly valued, both in terms of their
skills and dedication in implementing uniq1o banking services. The Bank Allied Bank
Limited was the first bank to be established in Pakistan. It started out in Lahore by the
same Australasia Dank before independence in 1942; was renamed Allied Bank of
Pakistan Limited in 1974 and then Allied Bank Limited in 2005.

In August 2008, because of capital reconstruction, the Bank’s ownership was


transferred to a consortium comprising Abraham Leasing Limited and Abraham Group.
Today . with its existence of over 60 years, the Rank has built itself a foundation with a
strong equity, assets and deposit base. It offers universe banking services, while placing
major emphasis on retail banking The Bank also has the largest and work of over 700
online branches in Pakistan and offers various technology-bused products and services to
its diverse clientele.

VISION

To become a dynamic and efficient bank providing integrated solutions and the
first choice of bank for all customers

MISSION

• To provide value-added services to our customers

• To provide high-tech innovative solutions to meet customer requirements

• To create sustainable value through growth, efficiency and diversity for all
stakeholders

• In provide a challenging work environment, and reward dedicated team.

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• To play a proactive role in contributing inwards the society.

CORE VALUES

• Integrity

• Excellence in service

• High performance

• Innovation and Growth

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Brief Introduction of the Organization’s Business Sector

IMPORT EXPORT BUSINESS

Allied Bank provides highly efficient trade finance services for import/export
business for our clients/ customers through large number of authorized branches where
trained and Motivated staff is available to I4ndle the business on behalf of customer.

Running Finance

It is a short term loan allowed by the bank for a period of one year. The running
finance account can be operated and daily sale proceeds can be deposited into the
account.

Corporate Leasing

Allied Bank Limited commenced lease operations upon amalgamation with


Ibrahim Leasing Limited. Facilities include leasing for machinery, commercial vehicles.

Agriculture Finance

The Bank under the Agricultural Financing Scheme as decided by the State Flank
of Pakistan, extends short medium and long term farm and non- farm credits. The farm
credits toe extended for production I inputs I and development purposes. N on-farm are
ill is arc allowed for livestock (goats. sheep, and cattle), poultry and factories including
social forestry and fisheries (inland and marine, excluding deep sea fishing), The function
of commercial banking and application of the fundamental principles of the depositor
bank relationship have remained essentially the same since about BC. Bank operation
methods and procedures, on the other hand, have undergone a constant process of
evolution because of economic growth, the mounting volume of transactions and greater
use of banking facilities.

As a result of these contributing factors, methods and practices necessary to


bundle the increased volume of detail work ins e been developed “bite other and quicker

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methods have been adaptive in order in cope with the increased volume, much of which
has been accomplished without unduly increasing the cost of doing business.

During the last twenty years we have experienced a constant transition from the
old to the new - from manual to mechanical methods and procedures - from old
established prepuces to current techniques and to n more scientific approach to the
solution of problems brought about by day to day changes in business practices.

OUR BANKING; SYSTEM TODAY:

The Banking Business as we know it today is composed of three separate and


distinct principal functions.

1. The acquiring of funds to invest and loan.

2. The investing of such funds in loans and bonds.

3. The servicing of such funds, such as providing of checking/saving facilities, and


the collection of draft, notes and checks.

These functions, while differing in detail of operation, follow the same principles
established hundreds of years go by money lenders and exchangers.

Bank Definition

“Banks are institution that enjoys the public money doing nothing for the public.”

According the banking ordinance 1962 sec (6),

“Banks mean the acceptance of deposit for the purpose the lending or the
investment of deposit of money from the public repayable on demand or otherwise
withdraw able by cheques, drafts, orders, and otherwise”

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Bankers

Banker owl odes a body of persons whether incorporated or not who carry on
business of banking.

Customer

Customer is defined as one who has account with the bank. The word customer
signalizes a relationship in which duration is not of the essence. A person whose money
has been accepted by he Bank on the footing that they undertake to honor cheuqes up in
the ai000tit standing to this credit is a customer of the Rank in the sense of the situate,
irrespective of whether his connection is of short or long standing. All the city branches
accounts arc computerized.

TYPES OF BANKS

Today the principal banking and financial facilities available to serve commercial
are providedand made available in them through five types of banks.

1. Commercial Banks

2. Trust companies

3. Saving Banks

4. Saving and Loans association

5. Finance, companies

COMMERCIAL RANKS

Commercial banks may he defined as “moneyed” corporations, authorized by law


to receive deposits and pay such funds to others on order discount and negotiate
promissory notes, drafts, bills of exchange, and oilier evidences of debt: he lend money
on real or personal security; to make collectives; and conduct such other moneyed
transactions as are not inconsistent with its charter or the law under which it operates.

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Overview of the Organization

At the time of independence in 1947 the banks services were very badly affected
and by June 10. 1948, the number of offices of scheduled banks came down to only 81 in
the territories comprising Pakistan; but the by December 31. 1973 there were down
scheduled Pakistani commercial banks with 3323 offices all user the Pakistan and 74
offices in foreign countries.

1. National Bank of Pakistan

2. Habib Bank Limited

3. Habib bank (Overseas) Limited

4. United Bank Limited

5. Muslim Commercial Bank Limited

6. Commerce Bank limited

7. Standard hank Limited

8. Australasia bank limited

9. Bank of Bahawalpur Limited

10. Premier bank Limited

11. Pak Bank Limited

12. Sarhad Bank Limited

13. Lahore commercial banks limited

14. Punjab Provincial Cooperative Bank Limited

The facts that commercial banking has made tremendous progress and achieved a
phenomenal growth since independence and that the commercial banks have duly played

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a vital role as a mobilize of peoples saving to the most important source of financing in
country economy. However it was kit that these bank failed to ensure that the resources
so mobilized by them flow in those sectors of economy where they would produce the
goods and services needed badly by a very large number of people in Pakistan,

History of Allied Bank Ltd

ABL is the first Muslim Bank established on territory that later on became
Pakistan, It was established on December 3, 1942 as Australasia Bank at Lahore with
capital of 0.12 million. At that time the chairman was Kh. Bashir Baksh. ABL’s story was
one of the dedication, commitment to professionalism and adaptation to changing
environmental changes.

The bank’s history is divided into many phases. During 25 years a! united
Pakistan the bank advanced forward in all areas of its activities. I970a were a difficult
decade for all Bunks of Pakistan. In 1971 East Pakistan was separated and Australasia
Bank lost its 50 branches and a lot of capital as well. Nevertheless the growth remained
steady.

In 1974 all the Ranks were nationalized including Australasia Bank. The small
provincial Banks were merged into Australasia Bank. On 1st July 1974 the new entity
was renamed as ABL of Pakistan Limited. That , it started its operations as Public sector
financial institution.

Different Phases of ABL Bank is as Follows:

THE PRE INDEPENDENCE PERIOD (1942-47)

Australasia Bank had the unique distinction of being closely identified with sonic
of the country’ most Prominent leaders of the freedom, moment. Such as Mian Mumtaz
Daultana (Board of directors). Mian Iftikhar Hussain and Maulana Zafar Ali Khan.

The bank originally started its operation in the garage of Khawaja Bashir Baksh’s
bungalow (who was the chairman) near the Lahore Railway Station . But the success of

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Bank enforced the directors to open its another branch in Anarkali on 1st March 1944.
Kh. Bashir was the chief executive. He was the person who was really working in its
development. His sincerity of purpose can be judged from his great moments

Another branch was opened at Amaratsar in 1945. In June 1946, the bank earned
the status of scheduled bank. During 1946-47 many other branches were opened at
Mcleod Road Lahore. Jallandhar, Ludhiana, Agra and Delhi.

At independence the industrial and commercial sectors were underdeveloped but


ABL contributed a lot in the development of these sectors.

AUSTRALASIA BANK IN PRIVATE SECTOR (1947-74)

It was the only full functional Muslim, Bank on the land of Pakistan, On August
14. 1947 bank was identified with Pakistan moment. Many of its Board of Directors Were
prominent Muslim League leaders. Jallandhar and Ludhiana branches were attacks by
rioters because of Muslim staff appointed in these branches of bank. But when the
Pakistan flags wee hoisted on the branches then all the banks in India were closed down.
With this, the bank lost a lot of capital and its deposits and almost 6 branches. During
1948 new branches were opened at Karachi, Rawalpindi. Peshawar, Sialkot, Sargodha,
Jhang, Gujranwala and Kasur. But later on its branches were spread to Multan and
Quetta. At that time, the bank financed trade in cloth and food grains and thus maintained
consumer’s supplies during the riot effected early month of 1948. Australasia Bank made
a profit of Rs.50.000 in l947-48. In August 1948 Australasia Bank became the first
Pakistani Bank to-successfully negotiate and open L/C for a Sialkot based importer of
books. So it also made correspondence relation, with Midland (U K), Chase Manhattan
(USA) and Lloyds (India).

During the treasury functions of Federal Govt. of Pakistan and it also acted as
Banker to several local Govt. Bodies and to the Punjab University during this period.
Treasury functions were taken by National Bank of Pakistan in 1949. In 1950-51
Chairman was replaced with his brother Kh. Sharif Bakhsh.

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During 1955-56. Mr Naseer A. Sb. became the Chairman of Board and close
working relationship was forged between the new Chairman and Managing Director. This
partnership proved in modernizing its operations and consolidating its financial position.

In 1963 Bank had 29 branches in various cities. And deposits were 89 million and
advances were 6 million. Hank was mainly concerned with general banking and trade
financing (including foreign exchange transactions). It helped a lot in development of
small and medium sited business houses. These were Muslim, Crescent, Haroon traders,
Takht Bhai Sugar, Insaf, Punjab Soap, Pak Fruit and Saboor Oil Mills etc. In 1984, 13
new branches were opened including 3 in East Pakistan. In 1965, 17 new branches were
opened and over 83% of gross profit for the year was earmarked fur development
expenditure in connection, with opening of new branches.

In 1966 bank opened 26 new branches and doubled its reserved funds. For the
first time in history, its advances were increased to Rs. 160 million cm deposits raised by
almost 58% exceeding Rs. 232 million. In 1966, central Office was built in Karachi but
Head Office remaining at Shah Chiragh Building, Lahore.

16 new branches were opened in 1967 and 20 in 1968. Respectively their funds
were increased gradually. 21 new branches were opened in 1971. But separation time the
SI branches were lost by the bank which was a big toss.

ALLIED BANK: PUBLIC SECTOR YEARS (1974-91)

Under the Nationalization Act of 1974, 14 scheduled banks were taken over by
the Government. Australasia Bank’s Board of Directors was dissolved and the hunk was
renamed as Allied Bank of Pakistan Limited. Sarhad Bank. Lahore Commercial Bunk and
Pakistan Rank Limited were merged into Australasia Bank. At time of migrate ARI, was
scud highest among all the banks Nationalized in 974, Allied Banks first Executive Board
was constituted of Mr. Iqbal A. Rizvi as President, Mr. Ajmal Khalil as Joint President
and Mr. Khadim Hussain Siddique as it s1974 Mr. ID. Junejo and Mr. Safdar Abbas Zaidi
joined the Board later. 116 new branches were opened In 1974 and 1.1 started
participation in commodity Operation program of Government.

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In 1970’s Bank played an important part of agricultural area loans and other loans
In 1976 Mr. Ajmal replaced Mr. Rizvi as Chief Executive and President. During 1974-77,
361 new branches were opened and 230 of these were located in villages and small
towns, It also opened its foreign branch in London, near the Bank of England. In 980 the
Bank of England granted Allied Bank recognition as a lull fledge Bank wider the U.K.
Banking Act.

In 1981, President was changed, in 1984, again new president was come 10 know.
He tries to increase the international business. It also initiated a 01 major counter
program. In 1985, mainframe computer was installed and effective management system
was developed. During this period profitability was increased. New President Mr.
Maqbool introduced different schemes in 1987-88. In 989, 13 branches were installed.

Over 1991. 745 branches were there in all over the Pakistan.

A NEW BEGINNING

In November! December 1990, the Government announced its commitments to


the rapid privatization of the Banking sector. Allied Bank’s management under the
leadership of Mr. Khalid Latif decided to react positively to this challenge. In September
1991, ABL entered in a new era of its history as world’s first bank to be owned and
managed by its employees. The 850 executives and 7200 staff members spread over 800
branches throughout the Pakistan established a high degree of cooperation and family
feelings.

Allied bank Objectives

Allied bank has following objectives:

i) Main objective of Allied bank is to earn profit.

ii) To provide services to their customers and assistance in the development of


commerce and trade, Allied bank also have another responsibility to give service

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to their communities. It watches the growth and development of his community


especially the commerce timid business of the area.

Allied Bank Mission

To provide quality financial services with an edge of technology to businesses


particularly small and medium sized interprises through a motivated Imman resource
endeavoring to achieve customer satisfaction.

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COMPETITORS

Nationalization of banks in the seventies was a major upset to domestic banking


industry of the country, which changed the whole complexion of the banking industry,
with irrational decision at the top all the commercial banks were mode subservient to the
political leadership and the bureaucracy. Specialized banking institutions were already
working in the public sector. The new accountability paradigm closed the business ethics
in the banking industry, and with this change stoned the disaster.

Nationalization of banking industry was accompanied by violent changes in the internal


aloe of rupee. The commercial banks thus lost their assets management equilibrium in
time and growth momentum. They ceased to the a loaning concern and became big
bureaucracies. This was accompanied by indiscreet loaning under political pressure. They
suffered from three commercial diseases: non-performing loans: higher intermediation
cost: and loss of initiative and entrepreneurship. The rise Labor Unions arid Officers
Associations made life tough and working conditions ugly to honest dedicated and
industrious workers in the realms of domestic banking industry. The era of nineties was
the climax of privatization, deregulation and restructuring in the domestic banking
industry and financial institutions, The Muslin, Commercial Bank was the first bank to
private. Followed by Allied Bank limited, United Bank Limited and now the Habib Hank
Limited have been privatized. One thing good for that particular period was the
recruitment of fresh officers in the domestic banking industry through well-organized
policies of Banking Council. With the decay of Banking Council there was flood of
insincere, nonprofessional, incompetent candidates directly appointed/ recruited in all the
domestic banks of the country.

Public Sector Commercial Banks

National Bank of Pakistan NBP

First Women Bank Limited FWB

The Bank of Khyber KB

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The Bank of Punjab BOP

The government of Pakistan permitted small private sector banks to operate,


which indulged in doubtful policies to promote business. The public sector banking.
which constituted the backbone, thus continued to suffer because of their approach, sizes
and carried over liabilities. Mehran Bank is the prime example of that kind of lax banking
in the country, which ultimately merged into National hank of Pakistan i.e. last resort of
domestic banking industry.

Local Private Banks

My Bank Limited

Bank Al-Falah Limited

Bank Al Habib Limited

Askari Bank

Faysal Bank

Metropolitan Bank Limited

Prime Commercial Bank Limited

Saudi Pak Commercial Bank Limited

PICIC Commercial Bank Limited

Soneri Bank Limited

Muslim Commercial Bank Limited

Allied Bank of Pakistan

Atlas Bank

Faysal Bank

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In the meanwhile, western banks started into the business. They, with the support
of ruling elite, concentrated on the big business, leaving the routine business to the local
banks. This reduced the profitability of the local banks.

Foreign Banks

ABN Amro Bank

Al-Baraka Islamic Bank

American Express

The Bank of Tokyo Mitsubishi

CITI Bank

Credit Agricole Indo Suez

Deutsche Bank

Doha Bank

Habib Bank A.G. Zurich

Corporation

Mashreq Bank PJSE

Oman Bank

Rupali Bank

Standard Chartered Bank

Specialized Banks

Zari Tarqiati Bank Limited

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Industrial Development Bank of Pakistan

Punjab provincial Cooperative Bank Limited

Product Line

The following is the list or Product line of Allied Bank Limited

• Internet Banking

• Online Banking

• ATM Network

• Depott Account

• SME

• Agriculture

• Corporate Leasing

Corporate Banking

• Project Finance

• Long Term Financing

• Short Term Financing

• Trade Finance

Investment Banking

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• Project Finance

• Syndication

• Advisory

Financial Institution

• Cash Management

• Home Remittances

ORGANIZATIONAL STRUCTURE

MANAGEMENT SYSTEM OF ABL

Successful rind profitable banking management depends on two principal factors,

a) The manner in which the functions of banking, that is the acquiring of deposits.
the investing or converting such deposits into enrolling assets, and the servicing
of such deposits, are performed.

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b) The degree to which officers and employees contribute their talents to the
progress and welfare of the bank in discharging duties and responsibilities, Allied
Bank Management

Banks are managed by board of director or similar group of men who are
responsible to the owners creditors, and the government for the well being in their
institutions. The government selects all or some of directors not ABL. Management at
ABL are given as follows;

Directors

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Board of Directors
Left to Right

Pervaiz Iqbal Butt Mohammad Waseem


(Director) Mukhtar (Director)

Sheikh Mukhtar Ahmed


Farrakh Qayyum
(Director)
(Director)

Abdul Aziz Khan Tasneem M. Noorani


(Director) (Director)

Sheikh Jalees Ahmed Nazrat Bashir


(Director) (Director)

Mohammad Aftab Manzoor Mubashir A. Akhtar


(CEO) (Director)

Mohammad Naeem Mukhtar


(Chairman)

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Management

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A sim T ufai l Fareed Vardag


(Group Chief , (Chief Risk Of fic er)
Consumer & P ersonal
Ban king)

Iqbal Zai di Mohammad Abbas


(Group Chief , Sheikh
Comp liance) (Gr oup Chie f, Spec ial
Assets Mana gement)

Mohammad Aftab Muhammad Ja wai d Iqbal


Man zoo r (Gr oup Chie f, Cor por ate
(Chief Ex ecutiv e & Investment Ban kin g)
Of ficer)

Muhammad Shahzad Muhammad Y aseen


Sadi q (Gr oup Chie f, Treasury)
(Group Chief , A udi t &
CR R)

Mujahid Al i Shafique Ahmed Uqail i


(Group Chief , (Gr oup Chie f, Human
Inf ormat ion Resour ces)
Techno logy)

Kha waja Mohammad Tahi r Ha ssan Qur eshi


Almas (Chief Financial Of fice r)
(Head , Cor e Banking
Projects)

Tari q Mehmood Waheed ur R ehman


(Group Chief , (Compan y Sec retary)
Oper ations)

Zia Ijaz
(Group Chief ,
Commercia l & R eta il
Ban king)

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STRUCTURE OF ABL LIMITED

No bank can be expected to operate efficiently unless all employees with in a


department, division or section know

• From whom they are to receive the work they are to do,

• What they are supposed to do with the work after they receive it,

• How they are supposed to handle the operation of item.

• When they are supposed to do work, perform the operation.

• To whom they give the item or function after finishing it.

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To perform the functions efficiently the hank has is Head Office in Karachi. which
is controlled by the president of the Bank. The hank has regional office under head office
in areas of the country. Regional Chief heads this of 15cc. The region Consist of many
zonal offices with a zonal chief. There are many branches in a Zone to cavity the
functions effectively and performing customer services locally.

ABL Ltd. is functionally organized into divisions and divisions are further divided
into department and sections. Every province has its own regional office and zonal
offices. Executive vice president heads the divisions and departments are further headed
by OCT (Officer of Grade l, Manager heads branches.

BRANCH NETWORK

There are Four Provincial headquarters of Allied Bank Limited situated at Lahore
Punjab Karachi (Sindh), Peshawar (NWFP & And Kashmir) and Quetta (Baluchistan).
800 domestic branches

Arrangements with large camber of Correspondent Banks/ Exchange Companies

Over 200 branches for Foreign Currency Accounts

Over 70 branches for trade finance.

Large number of branches for Inland Remittance

Large number of branches for Rupee Travelers Cheques

PROVINCIAL HEADQUARTERS

Punjab:

196/Upper Mall, Lahore

Sindh:

Jubilee Insurance House, II. Chundrigar Road. Karachi

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NWFP:

1st floor, State Life Building, The Mall.

Azad Kashmir:

Peshawar Cantt,

Baluchistan:

C.C, & Building, Zerghoon Read, Quetta.

Now with its network of over 800 branches located in the urban and rural areas
throughout Pakistan, Allied Bank is positioned to provide personalized banking services
to its customers at locations convenient to the customers. ARL has invested extensively in
branch automation. 560 branches out of a total of $19 branches are computerized Mr.
Khatid A. Sherwani. took, over as President of Allied Bank on 18th October 20(X) The
President gave policy guide tines and the strategy to rim the affairs of the Bank in the
light of changed requirements of the banking Industry. He emphasized that the flank
Executives, officers & staff must work fearlessly and put in nil-out effort to ensure steady
growth of the Bank. He emphasized that customers have to be given the best possible
service as it is they who are the source of our growth & success,

TRAINING ACADEMIES

Allied bank Limited has five training academies. two in Lahore. Two in Karachi.
and one in Islamabad, In these training academies the new as well as the existing staff get
training. When a new employee comes in ABL then most often he is sent to any of these
academies for training. The training period may be minimum of one-month upto
maximum of one year. The training period depends upon the nature of the job. During the
training the new employees are acquainted with all the necessary information about their
jobs.

When any change occurs in the policies of the Bank, then the seminars are held in
these academies in which employees as well it’ executives participate to get information

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about the new policies of the Bank. For example if the Bank policy regarding the
financing schemes change when the Managers of the Advances Section are invited it,
these seminars, They learnt about the new changes and then implement these changes in
their branches.

In these academies it permanent staff is present for the training of employees.


However if requires subject specialists are invited to deliver lectures on certain subject.
For example the bank has a contract with Saijad Associates which send its executives to
deliver lectures on project financing. Exams are also held in these training academics.

Branch Working

The Branch of ABL Ltd. is responsible to provide all services to its customer. This
branch is located in Green Town Lahore.

FUNCTIONS OF BRANCH OF ABL LTD

There are following functions which are performed by Allied bank Limited
Branch. The Bank provides deposit facility to its customers. The types of deposits are:

a) PLS Saving Account

In this type the depositor shares profit and loss with the bank.

b) Fixed Deposits

They bear high profit, but these can only be withdrawn after a fixed period of time

C) Current Accounts

No profit is paid on these deposits but amount could be withdrawn without any
restriction.

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Branch Hierarchy

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Plan of Internship Programme

I have worked in General Banking Departments and following are the


departments where I worked and their detail is given below

Duration 4 weeks

Timing 9:00a.m to 5:00p.m

General Banking where I worked

General banking is one of the major departments of Allied Bank, Ltd. it consists
of sub department, which are following

1. Current department

2. Token department

3. Remittance deparment

4. Clearing department

5. Accounts department

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Cash Department

Naeem Qadri Cash Officer MG-11

Following are the main work responsibilities but not limited to:

• Receipts

• Cash management (To ensure the availability of sufficient cash in all


denominations for payments and transit excess cash to chest branch)

• Preparation of cash related books/ statements (Cash in out, prize bonds sale
purchase, excess cash, cash sorting stmt, cash received/ sent to chest Br. Etc.)

• Custodian strong room, cash vault keys

• Any other activity assigned from BOM/ BM

Muhammad Noman Teller MG-12

Following are the main work responsibilities but not limited to:

• Payments

• Custodian offsite ATM key & FC cash vault key

• Maintenance of fresh notes issuance record as per SBP requirement

• Sorting of cheques

• Any other activity assigned from BOM/ BM

Adnan Nabeel Awan Teller MG-11

Following are the main work responsibilities but not limited to:

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• Utility bills collection and timely dispatch of stubs

• Proper record of utility day end

• Monthly dispatch of LESCO/ SNGPL statements to respective companies

• Collection of AIOU/ NTS fee etc

• Custodian onsite ATM key and utility draw key

• Voucher numbering

• Any other activity assigned form BOM/ BM

Bisma Nasir Officer MG-11

Following are the main work responsibilities but not limited to:

• Posting (inward clearning, transfer vouchers, online)

• Utility bills through FBP

• Custodian onsite ATM and combination key

• Sorting of credit voucher

• Processing of day end & daily backup weekly rotation basis

• Any other activity assigned from BOM/BM

Usman Ali Khan Officer MG-10

Following are the main work responsibilities but not limited to:

• Incharge assets portfolio (advances/ credit)

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• Preparation of statements related to advances (classification, PDO, watch list,


NPL markup receivable, LG’s Basel-II, quarterly, yearly, etc)

• Timely renewal of R/F limits & LG’s

• Timely recovery of markup, installments (if any) and eCIB, credit processing,
LG commission, Legal charges, etc

• Custodian offsite ATM and combination key

• Supervision of scanned CNIC’s and check card status

• Vouching inward advices

• Maintenance of leave record register and staff personal files

• Balancing of stamps in hand/ LG cash margin

• Branch security officer

• Processing of day end & daily backup weekly rotation basis

• Any other activity assigned from BOM/ BM

Muhammad Umair Officer MG-10

Following are the main work responsibilities but not limited to:

• Issuance of cheque books

• Issuance of PO/DD/DAC

• Balancing of PO, DAC, DD Payable, FOBC and cheque books

• FC incharge (daily/ weekly/ monthly & SBP returns). FOBC, FTT

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• Custodian acct. test keys, FC cash vault, security stationary & IBS books

• Maintenance of missing/ lost security instruments information and duplicate


walk in customer file

• Processing of day end & daily backup weekly rotation basis

• Any other activity assigned from BOM/ BM

Amber Rizwan Officer MG-11

Following are the main work responsibilities but not limited to:

• Collection of cheques through clearing (Local/ intercity), OBC

• Inward outward DAK

• Issuance of ATM cards

• Maintenance of captured ATM card record as per SBP requirement

• Handling other than own machines disputed transaction cases

• Calling customer ledger (51 No. Stmt)

• Balancing of OBC

• Processing of day end & daily backup weekly rotation basis

• Any other activity assigned from BOM/ BM

Shareena Ehsan Incharge Banking MG-11

Following are the main work responsibilities but not limited to:

• SOD (Start of day starting of unibanking system)

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• Supervision of all types of vouchers/ cheques including online transactions

• Supervision of SS cards

• Preparation and reconciliation of Pak A/C extract

• Maintenance of IBR, Dr. Clearing. CHQ return Stop payment, standing


instruction, ATM cash replenishment & duplicate walk in customer file

• Deduction of charges/ commission as per SOC

• Custodian strong room, cash vault, lockers room keys

• Arranging of sorted vouchers

• Updating old accounts personal information in unibanking (63 option)

• Supervision & monitoring of cash department in respect of parallel banking,


picketing of commission, KYC, AML and to provide complaint free counter
service

• Re-allocation/ assignment of duties within cash department for equal work


load, keeping customer tendency during month at particular counter to reduce
rush

• Processing of day end & daily backup weekly rotation basis

• Any other activity assigned from BOM/BM

Shireen Rasheed Officer MG-11

Following are the main work responsibilities but not limited to:

• Incharge liabilities portfolio (deposits) detail

• Account opening filling and completion of formalities

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• Letter of thanks issuance & SS cards scanning

• Calling IBR and general voucher (90 No. Stmt)

• Locker operations and balancing of lockers key deposit

• Balancing of deposit heads (ABBS, AMIS, MMS, RTDS, AADS, MPP, etc)

• Letters sent to dormant accounts (month wise), unclaimed accounts (there AI)
notices annually) and TDR/ fixed deposit holders at maturity.

• ICU/ audit compliance

• Incharge project accounts (Hajj/ IPO etc)

• Processing of day end & daily backup weekly rotation basis

• Any other activity assigned from BOM/ BM

• Letters to TDR holders on maturity

• Letter of thanks

• SS cards & scanning

• Calling IBR & general

• A/C opening documentation

• Locker operations

Usman Arshad BOM MG-10

Following are the main work responsibilities but not limited to:

Customer Services

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• Account opening in unibanking

• Issuance of TDR/ certificates etc. and pre mature encashment

• Issuance of ATM PIN codes

• Handling disputed transaction cases of branch own ATM’s

• Customer services (Dormant A/c, Sundry claim, signatures/ address change


etc)

Operations

• Overall supervision of branch operations and internal controls

• Custodian strong rooms, cash vault and lockers room keys, manager test keys
and security stationary

• Preparation weekly/ Monthly statements

• CNIC scanning/ accruals/ maintain budgetary limits/ stationary consumption

• Balancing of sundry/ stock of stationary

• Regional office correspondence/ statements

• Audit compliance/ rectification

• Calling stmt no. 27, 50, 600 & security printout

• Any other activity assigned from ROM/BM

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Training Program

Current Department

This department maintains all formalities of the accounts and accounts holder,
like accounts name, account holders name, code No., and full address. Different cheques
debit and credit voucher come from different departments like Token. Clearing.
Remittance, Cash, and Foreign Exchange. Advance and posted against different accounts.

A working Journal called Manual is prepared daily which shown the balance
accounts of all parties. Mark-tip and profit are calculated daily. That would he debited or
credited front or to Account holders account after specific period of time, Mark-up is
debit from the account after every three month and profit is credited to accounts the
every 6 month. New accounts are also opened in this department Total function perform
by this department is shown by block diagrams, These diagrams show the sequence of
activities, These are simplified diagram of what is actually being done in current
department and what happen to a customer department to open an account in the branch,
Following art the three accounts, which are maintained by this department,

1. Current Account

2. Saving Account

3. Fixed Account

TOKEN DEPARTMENT

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In token department, token are issues for the encashment of cheques Demand
draft. Telegraphic transfer. Mail transfer and miscellaneous expenses voucher of bank
before issuing term we check the following

1. Date should be current or previous not advance

2. Specimen Signature of account holder should there

3. Signature of hearer should on backside of cheques

4. Amount should be tame both in figure and words

In case of DD, checking sign Of authorized officer of bank if there is any


discrepancy in above-mentioned point, no token would be issued, Before issuing taken,
we stamped on backside of cheques and write the- no of token both front and backside of
cheques, etc.

After -all the process, the entry of cheques would be posted on the given register,
which includes token no., Code no. and amount. After taking hours total amount on
register would be mall at the cash department amount, that which has paid Any cheques
that returned front the current department because of any a debited that the total amount
on the register an token department.

CASH DEPARTMENT

Cash department deals with the cash, which either comes in the Bank or goes
Outside the bank. Cash can be in any form of currency.

SOURCES OF THE CASH

There are different sources through the cash inflows the Bank These sources are
as follows.

DEPOSITS

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This is the major source of the cash inflow. When someone deposits the cash in
the Bank in any currency, it means that the cash is coming in the Bank.

1. DEMAND DRAFT AND TELEGRAPHIC TRANSFER


COMMISSION

These are the second major sources of the cash inflow of the Bank. When the
bank issues the DDs and TTs on the behalf of customer then the Bank lakes certain
charges as commission. These DDs and the TTs can be issued in any currency on the
demand of the customer,

2. PRIZE BONDS. FEUCS, NDSCS ETC

Prize bonds, FEBCs and NDSCs ore other sources of cash. These instruments are
sold to the general public and cash is received form them. Though this cash is ultimately
transferred to SKI’ but still the Bank has to manage this cash.

MANAGEMENT OF CASH

It is necessary for every branch to maintain a specific amount of cast, with it 9’


any rinse. so that when a customer comes to get cash, he may get it promptly. If a branch
tot able to main Lain Soc Ii appropriate level f cash then it will have a bad effect on
repute and it will not be able to fulfill the customer expectations. So, effective
management of cash is very necessary for every think. ABL has pat an appropriate limit
on its branches that they should keep that minimum levels of casts wit them at any time.
This limit is different for main branch and other sub-branches.

TREATMENT OF SURPLUS CASH

The surplus cash means the cash, which is over and above the limit of any
particular branch, It may happen that a branch may have the surplus cash with it, If a sub
branch has surplus cash with it than that of limit, then it will transfer the surplus money
to head office in Karachi through the SBP, If these surplus funds remain with there main
branch, they will be of is use and will act as like money because they are change no

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profit. So these funds are remitted to the head office, where they are invested and will
earn profit for the Bank. The main branch earns the profit on the funds which it returns to
the head office. Currently this rate of profit is 13%. The-re is no profit given or, the funds
which she sob-branches which they transfer to the main branch.

TREATMENT OF CASH DEFICIT

As surplus of the cash occurs, similarly the deficit can also be there in the Bank. It
moans that the cash shortage is there in the branch. To cover this shortage the patterns are
followed. If shortage is there in sub-branch, then it any take the cash from the main
branch. If the main branch has the shortage of cash, then it may take the foods from the
head office. The head office charges certain rate of profit, which is 13% on the funds,
which it remits to the main branch. There is no profit charged by the main branch on the
lands provided to the sub-branches.

CASH IN TRANSIT

The cash, which is transferred from any sub-branch to Main branch or From main
branch to SBP is called cash in transit, There is limit of cash in transit on main branch,
This limit is of Rs. 20 millions i.e. main branch can take the cash from any sub-branch or
can transfer the cash to SBP up to the limit to the 20 millions.

INSURANCE OF CASH

All the cash al the Bank is insured. The major companies, which insure the cash
include Adamjee Insurance Corporation, General Insurance Company and East West
Insurance Company. The Central Office pays all the expenses of the insurance of cash.

SECURITY ARRANGEMENTS

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Pew years earlier, the bank has its own guards for the transfer of the cash Irons
main branch in slip or from sub-branch to the main branch. But now the Bank has hired a
security company for the reference of cash. This company is Brink. The commission
which is charged by the Brinks Company varies from place to place and is different for
different amounts of cash,

CLEARING DEPARTMENT

Introduction

The Bank is the member of the Clearing House and receives Cheques demand
drafts and other negotiable instruments for presentation of its payment by the branch of a
drawee bank located within the city other then ABE.. The proceeds of the clearing
instruments arc credited into the account of the customer. The clearing facility is
‘available on all working days.

Wherever the clearing facility is both available or the drawee institution is not the
member or clearing house the Bank receives Cheques demand draft or negotiable
instruments for collection and upon receipt of payment from the drawee the same is
credited into the account of the customer. Clearing may be outward or inward.

OUTWARD CLEARING

Suppose a customer deposits cheque in ABL HASSAN ARCADE BRANCH,


drawn on Habib Bank Lahore Cantt branch. Then the representative of ABL. HASSAN
ARCADE BRANCH will take this cheque to the Clearing house in SBP, where
representatives of all banks gather daily. Now In fist clearing this cheque will be
exchanged with the representative of Habib Bank Muttan Cant branch. In he second

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entering, if the cheque is honored, he will tell it to the ABL representative and so the SUP
credits (lie account of ABL HASSAN ARCADE BRANCH and debits the Habib Rank
Multan Cant branch through the clearing account. This is called Outward Clearing.

INWARD CLEARING

Suppose a person deposits a cheque in Habib Bank Mulian Cant branch, drawn on
any AaL Moltan brunch: Let it be the ABL main bninch Cant. The representative of HBL
will exchange this cheque with the ABLs representative in the first clearing in Clearing
House. If the cheque is honored by the ABL main branch then SBP will debit and Qereshi
the respective accounts. This is called Inward Clearing.

TRANSFER DELIVERY

The clearing between the ABL's own branches within one city is called Transfer
Delivery. During this clearing Pak Account is not involved. In ABL, it is done twice in a
week. The Bank charges no commission from its customers for this transfer delivery.

BILL/ REMITTANCE DEPARTMENT

Bills far collection means the Cheque or DDs/TTs/POs which are received from
or sent to other branches outside the eit4 for collection, drawn on any other Bank. Bills
the collection may be inward or outward.

Remittances means, the transfer of cash from one price to other place through
paper transaction. Remittances nay be inward and outward,

BILLS FOR COLLECTION

There are two types of bills for collection.

1. Inward bills for collection (inland & foreign)

2. Outward bills for collection (inland & foreign)

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INWARD BILLS FOR COLLECTION

Suppose a customer of ABL Mall Branch Lahore deposits a cherub drawn in the
name of Habib Bank Multan Cant Branch. Now the ABE Mall Branch Lahore will send
this cheque to ABE Main Branch of Multan for collection front Habib Bank Branch, New
ABL Main Multan branch will collect this cheque from Habib flank Branch through
clearing, and will remit the amount to the ABL Mail Branch Lahore. This is called Inward
Bills for Collection (inland) for ABL Main Branch Multan. It wilt he recorded in Inward
Bills Collection Register, In the same way if the cheque is received for collection drawn
in any other Batik From Foreign Branch of ABL. then this ill he called as Foreign Inward
Bills for Collection. It wilt also he recorded in Inward Bills Collection Register.

OUTWARD BILLS FOR COLLECTION

When any branch of API, sends a cheque Or DD/TT/PO to main branch ABL in
another city for collection from any other bank, then it is known as Outward Bilk for
Collection, Suppose a person deposits a cheque in ABL Samnabad Lahore branch draw a
on Habib, Bank total Now A 131. Samanabad branch is will send cheque branches for to
a Habib branch Lahore Lahore will collect his cheque through clearing Hahib Bank
branch through clearing and will remit the amount to ABL Samanabad branch Multan.
This is called Outward Bills for Collection (inland) and it will be recorded in outward
Bills Collection Register.

In the same way, if ABL Green Town branch sends any cheque or DD/TTIPO to
its foreign branch for collection irons any other Bank, then if will be called as Foreign
Outward Pills for Collection and will also be recorded in Outward Bills Collection
Register.

COMMISSION

The rate of commission for both Inward and Outward Bills for Collection is .25%.
with a limit of minimum of Rs 20 plus courier charges.

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REMITTANCES

The remit lances can he made through the following mode of transference.

1. Demand Draft (DD)

2. Telegraphic Transfer (TT)

3. Payment Order (PO)

4. SEP Cheque

DEMAND DRAFT

It is a kind of cheque which is issued by the ABL to the other hunks or other
branches of the Alit. on the demand of the client, On the Demand & Draft there are
different heads mentioned on that. Such as he amount to be sent, the name of the person
It, which it is to he sent. It is very convenient and safe method of sending the money rum
one face to another. The businessman to transfer or send the money from one place to
another usually uses it. If one person issues the DO in the name of other person, then it
can be transferred to the account of the second person easily DD can be in Pakistani
Rupee or in arty Foreign Currency. When DD is issued, it is given to the person, who
wanted to make it. At that time Bank will have no concern with that DD but an advise is
sent to the concerned branch that we have issued the DD of such amount and on the name
of this person, and you will pay him on the demand of the client. This DD can be closed
before the issuing the contacts. On issuance the DD, Bank take some commission.

TELEGRAPHIC TRANSFER

It is also a way of sending the money from one place to another. Like DD certain
forms are to be filled. In this the message sill not be sent through the paper but with the
help of the fax or things like that.

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PAYMENT ORDER

It is an order issued by the Bank and payable on itself, through this client can
easily transfer the money from one person to another within the same city. It is a written
document on which the certain commission is to be paid and certain documents are filled
by the client. For this certain amount is needed to deposit with the Bank.

PROCESS FOR REMITTANCE

All branches of ABL deal with each other through a central account named as Pak
Account”.

PAK ACCOUNT

Pak Account is maintained Central Office Karachi. In Central Office there is an


account of every branch and all these accounts of all branches ac maintained through this
Pak Account, In Paks Account, a specific code has been allotted to every branch account.
These Pak Acceptant controls all the remittances made by different branches.
Remittances may be outward or inward.

REMITTANCES OUTWARD

Suppose a permit comes to the ABL HASSAN ARCADE BRANCH and asks to
make a Demand Draft (DD) of Rs. 50,000/- in the name of beneficiary whose Bank is
ABL Mall Branch Lahore. Now the ABL Multan branch will receive the cash and prepare
the DD of Rs.50, 000/- and will send it to the ABL Lahore branch. At the same time it
will also prepare an advice and send it to the Central Office. In this advice, the ABL
Multan branch will tell the Central Office that it has sent a DD of amount Rs. 50000/- to
the ABL Mall Branch Lahore, so make its account debited by Rs. 50000/ and make the
account of ABL Mall Branch Lahore credited with the same amount This is called
“Remittances. Outward”

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REMITTANCES INWARD

Similarly when the ABL Mall Branch. Lahore sends a UD/TI/PO or cheque to
A141. Multan Cant Branch then it will be remittances inward fur his branch. This type its
account will he credited by central office in Pak-Account and the account of ABL Mall
Branch. Lahore will be debited.

REMITTANCE IN TRANSIT

Suppose the ABL Main Branch. Multan Wants to send the surplus fund It, the
central office Karachi. This branch will first deposit the funds in the State Bank of
Pakistan, which will transfer these funds to central police. Karachi - Here she SW acts as
a cash account. Now the ABL Lahore, Branch will send an advice to central office.
Karachi that ii had remitted that many amounts through SB? This is called Remittance in
Transit, Now the SB? Lahore, Branch will remit this fund to the SB? Karachi. Branch and
from (here. lands will be ultimately transferred to the central office.

In the shine way when ABL Lahore Branch requires the funds then Central Office
will remit these funds through SB? and will send not advice to the ABL Lahore, Branch.
The funds will be ultimately transferred 1mm SBP Lahore, Branch to AEL Lahore,
Branch, This is also Remittance in Transit.

FOREIGN BILLS AND REMITTANCES

These can be

1. Foreign Currency Telegraphic Transfer

2. Foreign Currency been and Draft

Allied hank can transfer funds to the remotest of the country for payment/credit to
the account or the customer himself or a third party, through Telegraph Transfer for lie
payment on he same or next day.

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The Bank also issues the Demand draft for remittance of fund by customer. The
demand draft can be issued in favor of the purchaser himself or a third party. It is secured
and convenient to send/carry, instead of cash.

TELEGRAPHIC TRANSFER

In this case the authority is given to one bank lion, another bank on the behalf of
the customers through telecommunication to debit their inter office account with them
and credit his/her or pail vs account mentioned in telegraphic transfer (T.T.) This is the
fustiest way of transfer money from one place to another within the country as well as out
side the country.

As we know that when flank issues a T.T. it is given some service to the
customers. so service charges for issuing T;T’S, credit vouchers are prepared. Crediting
the cable charges and a debit advice is made for the party telling them that s.’ much
services charge have been deducted from your account with us, All the TT’S are serially
numbered. There ale two types of VT’S,

1. Incoming TT’S

2. Out-going TT’S

So far both type of TT’S separate registers are maintained. While issuing a VU a
confidential code no. called the lest numbers is also being given to VT by two authorized
officers and this code number is only under stood by the two other authorized officers in
the receiving bank. By this lest some multiplications ‘C done which confirm the
instructions in the body of TX.

MAIL TRANSFER

As it is clear from its name that in this ease the transfer of money (in the shape of
a document) takes place through mail. The procedure is like TT. That is instructions are
given in the receiving bank that inter office account should be debited and edited to the
mentioned party’s account, It is slower as compared to the TT. Records are maintained in

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the same way as of telegraphic transfer commission is also charged in the same manner
hut at a different rate.

ACCOUNT DEPARTMENT

Every Transaction, which takes place is recorded in the computer. Transaction


takes place through different vouchers which are finally posted to computer. As I already
wrote that total branch was computerized so all transaction in different dept would be
macleon computer. Each dept prepare a summary of daily transaction ‘at is forwarded to
Account dept. Since all voucher tram differ-it dept. also forwarded to current dept. So this
dept. will tally such transaction wash current dept after maintaining the ledger each dept.

The dept take care about bookkeeping maintains ledger and current accounts of
different dept. -

Following are the different functions performed by this department.

1. Preparation of monthly, quarterly, semiannually and yearly balance sheet of the


branch.

2. Ta maintain all accounts of different department.

3. Calculation of profit of different investment schemes.

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4. Calculation of markup of different advances.

5. Preparation of different type of reports far state bank of Pakistan.

6. Preparation of daily position report of cash and every account.

7. The most important function is the checking and to living daily summaries of
different departments with ledger’s balance

DEPOSITS SCHEME

Deposits to the tank arc as cite backbone to the body of main it is lifeblood of a
hunk. The hank borrows money him general public by accepting or by au offering
suitable rate of lit on them, or simply promise to repay on demand. When the hank
receives the deposits it becomes the debator and client assents position of creditor.

At ABL the main thrust is on customer satisfaction. The Bank provides many
opportunities to place the funds in variety of deposit accounts including foreign currency
deposit account and offer a wide range of facilities and services tailored to suit he
personal as well as domestic and foreign baldness requirements of its customers. The
different deposit schemes offered by ARL ore as follows:

1. Current Deposit Scheme

Purpose

The purpose of this account is provide the facility to the account holder that he
can deposit or withdraw any amount of money from his balance at any time.

Deposit of Funds

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Funds can be credited into the current deposit account in the ferns or cash,
Cheques and other financial instruments drawn on any other Bank or any other branch of
ABL.

Minimum & Maximum Balance

This account can be opened with a minimum balance of Ks. 100 und there are no
maximum limits on balance.

Mark- Up

No Murk-u p is gives to the current deposit account holders. Furthermore the


current accounts are exempted from Zakat.

2-PLS Saving Bank Deposit

Minimum & Maximum Balance

Profit and Loss sharing Bank account can be opened with a minimum of Rs. 100.
There are no I nuts on the maximum balance.

Deposit of Funds

Funds can be deposited into this account through Cash, Cheques and other
financing instruments drawn on any Bank or any other branch of ABL. The Bank will
take care of to see that the credit and debit entries are correctly recorded in the accounts
of the account holders but in case of any error, the Bank shall be responsible make the
correct adjusting entries without noticing the account holder and recover any nnou,n due
from the account holders.

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Profit

The profit is given utter every sis months and the rate of ph>lit is announced semi
annually. The overall profit of Bank for six months is determined and on that basis the
rate of profit on this account is calculated, The profit is given to the account holder on the
month wise product it is determined on the mininlum balance of account from 7th to 3lsL
of every month. The PLS saving rate announced by AUL on 31st June. 2008, far the next
six months is 2.5%.

Eligibility for Sharing profit/ loss of the Bank

PLS saving account having a matting minimum credit balance of Rs. 01). would
be eligible for sharing profit 055 of the 13 an k the ton of the profit loss into Ac etcH
shall he determined by the Sank in its sole and he hank decision shall he final and huiding
on the PLS Account holder.

The Bank shall be within its rights to make investment of credit ablates/deposits
In PLS Saving Account in any manner at its sole discretion and to make use of the funds
to the best of its judgment in the banking business under the P1_S system.

Withdrawals

Account holder can only withdraw suits from his account by means of Cheques
supplied to him, by the Bank for that particular account. Cheques should be signed as per
specimen signature supplied to the Bank and if there is any alteration in the signature of
the drawer then it must be authenticated by the drawers Cult signatures.

Post dated and stale Cheques shall not be paid. Withdrawals front PLS saving
sickouts are allowed not more than eight times in a month and a total amount not
exceeding Rs. 25.000. For withdrawal of larger amount, seven days notice is required
lobe given

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STRUCTURE OF THE FINANCE DEPARTMENT

Central Departmentalization

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Branch Departmentalization

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FINANCE DEPARTMENTALIZATION

Following divisions arc there in finance departments

ADVANCES DEPARTMENT

• Introduction

• Securities

• Types of advances

INTRODUCTION

The function of advances department is to lend money in the form at clean


advances, against promissory notes, as well as secured advances against tangible and
marketable securities, The bankers prefer such securities that do not run the risk of
general depreciation due to market fluctuations.

Common Securities for the banker’s advances arc as under Securities

1. Guarantees

When an application fur advance cannot after arty tangible security, the banker
may rely on personal guarantees to protect himself against loss on advances or overdraft
to the applicant.

2. Mortgage

A mortgage is the transfer of an interest in specific immovable property for the


purpose of security the payment of money advanced or Is’ be advanced by way of loan,
and existing or future debt or the performance of an engagement which may rise to a
pecuniary liability. The transfer is called a mortgagor, the transference a mortgage.

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3. Hypothecation

When property in the shape of goods is charged as security for loan form he bank
the ownership and possession is left with the borrower. the goods are odd to he
Hypothecated The essence of hypothecation is that neither the property in the goods not
the possession of theta are possession is -left with the borrower, the goods are, said to he
Hypothecated the essence of hypothecation a that neither the property in the goads not the
possession of them are possessed by the lender but the security is granted by means of
letter of hypothecation which usually provides for a banker’s charge on the hypothecation
goods.

4. Pledge

In a pledge the ownership remains with pledge, hot the pledge has the exclusive
possession of property until the advance is repaid in full. White in case at the pledge has
the power of sale after giving due notice.

5. Promissory Note

Sometimes promissory note is also accepted as a security, ‘A promissory note is


an instruments in writing containing an unconditional undertaking signed by the maker,
to pay on demand or at a fixed or determinable future time a certain sum of money only,
to or to the order of certain persons, or to the bearer or the instrument.” A promissory
note is incomplete until ha’ been delivered to payee or the bearer. Moreover, the stain
promised in a promissory note may be made by two or more makers who may be liable
there on jointly and severalty.

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TYPES OF ADVANCES

The advances which are given by Allied Bank Limited are as under:

1. DEMAND FINANCE (Ordinary Loan)

Demand Finances arc those advances which are allowed in lump sum for a fixed
period and are repayable lump sum or gradually in installments.

TYPES OF ADVANCES

• Demand Finance (Packing Credit)

• Scheme introduced by St-aft Bank of Pakistan for exploiter of carpet surgical


instruments at ten’ percent rule or interest. While banks provides al
confessional rate of interest.

• Loan ordinary (Demand Finance to Students)

• Qarz-e-Hasuna Scheme Loans are allowed to (he students, teachers without


ally interest or mark up with the recommendations of the MPA or MNA

• Demand Finance (Staff)

• Loans are offered to the staff of the following four categories

• House Building Loans against mortgage of property

• Loan for purchasing vehicles

• Loan equivalent to months salary

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RUNNING FINANCE (Overdraft)

Running finance (oh! name overdrafts are advances, which are generally, given to
meet temporary requirements of the customers. A good customer use the banks running
finance limit as a mean of protecting his credit in the market and its a line of security
meet his commitments.

TYPES OF RUNNING FINANCE

Unsecured

Under such type of overdraft the hank pay upon the personal security of the
customers mentioned on the customers account,

Secured

Under this type of overdraft the bank allows his customer to withdraw more than
his deposits after giving security against the amount overdrawn.

The securities against which they given are:

Share certificate,

Saving certificate

Deposits

Mortgage of properly

Guarantee of person

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CASH FINANCES (Commercial Loans Inward)

This type of loans are given against following

• Against locally manufactured goods.

• Cash finance against Rice and Paddy

• Against pledge

• Against commodities

• Besides advances against the above commodities parties for advances against
other commodities like tobacco, oil, may approach bank.

To obtain adjustment of an overdue account or to facilitate the borrower to self the


pledged good it is some times necessary to deliver a portion of the goods, against the trust
receipt and promise from she harrower to despoiled the sale proceeds with die bank.

Small Loans

Loan is allowed to contractors clearing and forwarding agents,

FINANCE AGAINST THE FOREIGN BILLS (FAFB)

The advance facility is allowed both to local foreign bills and is classified as
finder FAFB (Local) advance against Railway receipts and truck receipt accompany of
exchange and invoices, are given under this head.

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FAFB (Foreign) advances against foreign bill, covering bills of exchange bills of
lading airway bills of exchange hills of lading airways bills etc.

AGRICULTURE LOANS

Loan to the farmers with holding up to 25 acres for meeLing their short terms and
long terms Agricultural production requirements, such as:

Agricultural inputs

Tube wells

Live Stock Framing

Land improvement

INDUSTRIAL LOANS

Besides the short-term loans which play a part in working capital tedium and
long-tern, loans ape also to industrial sector for purchase of machinery and other capital
nut ate goods..

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FOREIGN EXCHANGE DEPARTMENT

International trade is growing and with the development of international trade it


has become more imperative.

For countries to devote more and more attention to the complicated mechanism of
Foreign Exchange. It is more important in case of developing countries. It is need of time,
that a country should conserve its foreign exchange resources,

MEANING OF FOREIGN EXCHANGE

The foreign exchange term refers ho the principles that determine the rate of
exchange. Ii covers following three senses:

The mechanism or system by which international obligations or indebt edits lire


tilled.

The currency to one country is exchanged for that of another.

The principles on which the people of the word settle their debts to one another.

FOREIGN EXCHANGE TRANSACTIONS

The foreign exchange transactions are usually of two types.

i. Merchandise Transaction

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These consist of risible imports and exports, i.e. the purchase of goods for abroad
and sale of goods to abroad.

ii. Service Transaction

These represent inward and outward payments in respect of shipping, insurance,


banking and travel services. It includes payments in respect of (merest, dividends, rails
and profits etc.

iii. Unrequited Transfers

In indicates the payments and receipts from of reign countries in shape of suet,
items as home remittances by workers abroad, gifts, aids etc.

iv. Capital Account Transactions

These are further divided into two classes:

i. Long Term Capital Transfers

Those transfers whereby residents of one country acquire securities (stocks and
bounds) and tangible asset. (land etc.) in foreign countries with the purpose of earning
profits in future.

ii. Short Term. Capital Transfers

Those transfer which more relatively quickly from country to country; Fore
speculative purposes

To take advantages of differences in interest rates

As balancing items where a country has a debit or credit balance on current


accounts. The Important examples art:

Money Gold, and

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Holdings of commercial credit, bills, cheques etc.

Transactions with I.M.F.

BILLS DEPARTMENT

Bills department performs the following functions.

Inward Bills for Collection (IBC)

Outwards Dill for Collection (OBC)

INWARD BILLS FOR COLLECTION (IBC)

These are halls or cheques etc which are collected locally. They are received from
outstation branches banks and parties. -

DEMAND DRAFT

If refers to the payments of money on demand of the holder of draft. Demand


draft includes DO issues and DD payable.

OUTWARDS BILL FOR COLLECTION (OBC)

CLEAN BILLS

These are negotiable instruments, drawn on outstation branches, hills sent for
collection on behalf of the customers i.e. cheques drafts or treasury bills etc.

DOCUMENTARY BILLS

These are hills accompanied by documents such as R.R ‘FR l3ills of landing etc.
having title to goods collected by the bankers on behalf of their customers,

PAY SLIP

Pay slip is an instrument in receipt issued by the bank in the following cases:

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On account of expenditure incurred by the bank.

On account of refund of a payment to a persons under certain circumstances.

PAY ORDER

Pay order is issued to oilier banks for collection of make the payment as said.

ACCOUNTS DEPARTMENT

Usually Accounts are maintained iii two ways:

Journal System

Vouchers System

Journal system is adopted by some commercial industrial institution. In journal


system entries are reported in journal books and then posted to ledger.

Voucher system is used for every transaction Voucher has so be prepared either in
cash or in transfer or in clearing, the Sheet upon which these vouchers are announced
transactions-wise and consolidated into a figure is called supplementary.

Types of Supplementary Debit Supplementary Credit Supplementary

Debit supplementary is used for debit voucher and credit supplementary is used
for credit voucher banks and registered maintained by hank are as follows:

General ledger Statement of daily affairs, Cash hook or Cash cum day hook,
Transfer book

Income and expenditure ledger etc.

Income Includes

Brokerage (A bank sells and buys share, stocks, debentures, other securities and
receives payment for these services).

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Discount

Service Charges

Rent (On building)

Commission (from utility services)

EXPENDITURES INCLUDES

Salaries, allowances and provident fund

Rent, taxes, insurance, lighting etc.

Profit paid on deposits and borrowings

Postage. telegram and stamps:

Stationary, printing and advertisement charges etc.

Auditor’s fee and legal charges.

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Functions of the Finance Department

CASH COLLECTION

Cash department deals with the cash, which either comes in the Bank or goes out
side the Bank. Cash can be in any form currency.

SOURCES OF THE CASH

There are different sources through the cash inflows the Bank. These sources are
as follows.

DEPOSITS

This is the major source of the cash inflow. When someone deposits the cash in
Urn Bank in any currency, it means that the cash is coming in the Bank.

1. DEMAND DRAFT AND TELEGRAPHIC TRANSFER COMMISSION

These are the second major sources of the cast, inflow of the Bank, When the
Bank issues the DDs and 1’Ts on the behalf of customer then the Bank takes certain
charges as commission. These DDs and the’rfs can be issued hi any currency on the
demand of the customer. -

2. PRIZE BONDS, FEECS, NDSCS ETC

Prize bonds, FEBC’s, and N’DSCs are other sources of cash, These instruments
art sold to 11w general public and cash to received front them. Though this cash is
ultimately transferred to SUP of still the Bank has to manage this cash.

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MANAGEMENT OF CASH

It is necessary for every branch to maintain a specific amount of cash with it at


any time, so that when a customer comes to get cash, he may gel it promptly. If a branch
is not able to maintain such appropriate level cash then it will have a bad effect on its
repute and it will not be able to fulfill the customer expectations. So, effective
management of cash is very necessary for ever Bank. AUL has pull an appropriate limit
on its branches that they should keep that minimum levels of cash wit them at any time,
This limit is different for main branch and other sub-branches.

TREATMENT OF SURPLUS CASH

The surplus cash means the cash, which is over end above the limit of any
particular branch. ft may happen that a branch may have the surplus cash with it. If a sub
surplus has cash with is than that is limit en is wilt transfer, it to the main hr inch is daily
has. It be main branch has the surplus limit then he will transfer the started money to head
office in Karachi through the SBP. If these surplus funds remain with the main branch,
they will be of no use and will act as idle money because they the earning no profit. So
these funds are remitted to the head office, where they are invested and will earn profit
for the Bank. The main branch earns the profit on the funds, which it remiss to the head
office. Currently this rate of profit 1s13%. There is no profit & even on the funds which
the sub-branches which they transfer to the main branch.

TREATMENT OF CASH DEFICIT

As surplus of the cash occur, similarly the deficit can also be there its the Batik. It
means that the cash shortage is there in the branch. To cover this homage the patterns are
followed. If shortage is there in sub-branch then it may take the cash front the main

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branch. If the main branch has the shortage of casts, then it may take the funds from the
head office. The head office charges certain rate of profit, which is 13% on the hinds, wit
id, it remiss to he ‘‘lain branch. There is no profit charged by the main branch on the fu
tied to be sub-branches.

CASH IN TRANSIT

The cash, winch is transferred 1/nm any sub-branch to Main branch or from main
branch to SBP is called cash in transit. There is limit of cash in transit on main branch.
This limit is of Rs. 20 millions i.e. main branch can take-the cash Irons any sub-branch or
can transfer the cash Iii SRI’ op to the limit to the 20 millions,

INSURANCE OF CASH

All the cash of Lilt Bank is insured, The major companies, which insure the cash
include Adam jee Insurance Corporation, General Insurance Company and Last West
Insurance Company. The Central Office pays all the expenses of the insurance of cash.

SECURITY ARRANGEMENTS

Few years canter, the Bank has its has guards lot- the transfer of the cash front
branch to SRI’ or from tub-branch to the main branch. Bus now the Batik has hired a
security company for the transference of cash. This company is ‘Brinks”. The
commission which is charged by the Brinks Company varies from place to place and is
different for different amounts of cash.

CLEARING FUNCTION

Introduction

The Bank is the member of the Ceasing House and receives Cheques, demand
drafts and other negotiable instruments for presentation of us payment by the branch of a
drawee hank located within the city other then ABL. The proceeds of the clearing

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instruments are credited into (be account of the customer. The clearing facility is
available on all working days.

Wherever the clearing facility is hot available or the drawee institution is not the
member of clearing house the Bank receives Cheques demand draft or negotiable
instruments the collection and upon receipt the payment [coin the drawee the same is
credited into the account of the customer. Clearing may be outward or inward,

OUTWARD CLEARING

Suppose a customer deposits cheque in ABL HASSAN ARCADE BRANCH.


drawn on Habib Bank Multan Cans branch. Then the representative of ABL HASSAN
ARCADE BRANCH will take this cheque to the Clearing house in SEP. where
representatives of all bank; gather daily. Now in first clearing this cheque will be
exchanged wish the representative of Habib Bank Multan cant branch. In the second
clearing, if the cheque is honored, he will tell it to the AEL representative and so the SUP
credits the account of ABL HASSAN ARCADE BRANCH and debits the Habib Bank
Multan Cant branch through the clearing account. This is called Outward Clearing.

INWARD CLEARING

Suppose a person deposits a cheque in Habib Bank Mulman Cant branch, drawn
on any ABL Mulman branch: let it he ihe ABL main branch Cant. The representative of
bill will exchange this cheque with time ABL’s representative in the first clearing in
cleaning Hr use if the cheque is honored by the A 81. main branch then SB P will debit
arid credit the restrict accounts. This is called onward Clearing.

TRANSFER DELIVERY

The clearing between the ABL8 own brandies within one city is called Transfer
Delivery. During this clearing Put Account is not involved. In ABL. It is done twice in a
week, The Bank charges no commission irons its customers or this transfer delivery.

BILL REMITTANCE FUNCTION

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Bills for collection means the Cheques or DDs/TTsIPOs which are received from
or sent to other branches outside the city for collection, drawn on any other Bank. Bills
for collection may he inward or outward.

Remittances means, the transfer of cash from one place to other place through
paper transaction. Remittances may be inward and outward.

BILLS FOR COLLECTION

There are two types of bills for collection

Inward hills [or collection (inland & foreign)

Outward sills for collection t inland & foreign,

IN WARD BILLS FOR COLLECTION

Suppose a customer of ABL Mall Branch Lahore deposits a cheque drawn in the
name of Habib Bank Multan Cant Branch. Now the ARL Malt Branch Lahore will send
this cheque to ABL Main Branch of Mulian for collection from Habib Bank Branch. Now
ABL Main Multan branch will collect this cheque from Habib Bank Branch through
clearing, and will remit the amount to the ARL Mall Branch Lahore. This is called Inward
Bills or Collection (inland) for AEL Main Branch Multan. It will be recorded in Inward
Bills Collection Register. In the same way if the cheque is received for collection drawn
on any other Bank from- Foreign Branch of ABE, then this will be called as Foreign
Inward Bills for Collection. It will also be recorded in Inward Bills Collection Register.

OUTWARD BILLS FOR COLLECTION

When any branch of ABL sends a cheque or OD/TT/PO to main branch ABL in
another city for collection from any other Bank then it is known as outward Bills for
Collection. Suppose a person deposits a cheque in ABL Rashidahad Multan branch drawn
on Habib Bank Lahore branch. Now AB.sL Rashidabad branch will send this cheque to
A13L main branch Lahore for collection from Habib branch Lahore branch. ABL main

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branch Lahore will collect this cheque through clearing from Habib Bank branch through
clearing and will remit the amount to ABL Rashidahad branch Multan. This is calledi
Outward Bills for Collection (Inland)

and it will he recorded in outward Bills Collection Register.

In he same way, if ABL Green Town branch sends ally cheque or DD/TT/PO) to
is Foreign branch for collection any other Rank, then it will be called as Foreign Outward
Bills for Collection and will also be recorded in Outward Bills Collection Register.

COMMISSION

The rate of commission for both Inward and Outward Bills for Collection is 25%.
with a limit of minimum of Rs,20. plus courier charges.

REMITTANCES

The remittances can be made through the following mode of transference.

Demand Draft (DO)

Telegraphic Transfer (17)

Payment Order (PO)

SBP Cheque

DEMAND DRAFT

ft is a kind of cheque which is issued by the ARL to the other banks, or other
branches of the ARL on the demand of the client. On the Demand Draft there are
different heads mentioned on that. Such as the amount to be sent, the name of the person
to whom it is to he scote, It is very convenient and sale method of sending the money
from uric place in another, The businessman to transfer or send the money from one place
to another usually uses it. 11 one person issues the DO in the lame of other person, then ii
can he transferred to the account of the second person early. DO can be in Pakistani

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Rupee or in any Foreign Currency. When DO is issued, it is given to the person, who
wanted to make it, At that time Bank will have no concern with that DO but an advise is
sent to the concerned branch that we have issued that DD of such amount and on the
name of ibis person, and you will pay him on the demand of the client. This DO can be
closed before the issuing the amount. On issuance the DO Bank take some commission

TELEGRAPHIC TRANSFER

It is also a way of sending the money 1mm one place to another. Like DD certain
farms are to be filled. In this the message sill not be sent through he paper but with the
help of the fax or things like that.

PAYMENT ORDER

It is an order issued by the Bank and payable on itself, through this client can
easily transfer the money from one person to another within the same, city it is a written
document on which the certain commission is to he paid and cert documents are filled by
the client, For this certain amount is needed to deposit with the Bank

PROCESS FOR REMITTANCE

All branches of ABL deal with each other through a central account named as
“Pak Account”.

PAK ACCOUNT

Pak Account is maintained in Central Office Karachi. In Central Office there is an


account of every branch and all thc3e accounts of all branches are maintained through the
Pak Account. In Pak Account, a specific coil has been allotted to every branch’s account.
These Pak Account controls all the remittances made by different branches. Remittances
may be outward or Inward.

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REMITTANCES OUTWARD

Suppose a person conies to the Al-HASSAN ARCADE BRANCH and asks to


flake a Demand Draft 1)1)1 of Rs.50.)/- in the name of beneficiary when is AHI. Ni all B
ranch Lahore. Now I he ABI. Multan branch will receive the cash and prepare the Dl) of
Rs.50. 00W- and will send it to the ABL Lahore branch. At the same Lime it will also
prepare an advice and send it to the- Central Office, In this advice, the ABL Multan
branch will tell the Central Office that it has sent a DE) of amount l(s. 50.0001- to the
ABL Mall Branch Lahore. so make its-account debited by Rs. 50.0001- and make the
account of ABL Mall Branch Lahore credited with the same amount. This is called
“Remittances Outward”

REMITTANCE INWARD

Similarly when the ABL Mali Branch Lahore sends a DD/Tt/PO or cheque to A,
Multan Cant Branch then it will be remittances inward for this branch. This type its
account will be crediLed by centrai office in Pu-Account and the account of AEL Mall
Branch. Lahore will be debited.

REMITTANCE IN TRANSIT

Suppose the AIIL Main Branch, Multan wants to send the surplus lurid to the
central office Karachi. This branch will first deposit the funds In the State Bank of
Pakistan, which will transfer these funds to central office. Karachi. Here the SEP acts as:
a cash agent. Now the ABL Lahore, Branch will send an advice to central office. Karachi
[hat 1 had remitted that many amounts through SBP. This is called remittance in Transit.
Now the SEP Lahore, Branch will cash this fund to the SBP Karachi Branch and from
(here. funds will be ultimately transferred to (he central office, in the same way when
ABI. Lahore. Branch requires (he funds then Central Office will recruit these funds
through SBP mid will send an advice Lu the ABL Lahore, Branch. The funds will be
ultimately transferred from SEP Lahore, Branch In ABL Lahore, Branch. This is also
Remittance in Transit.

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FOREIGN BILLS FUNCTIONS

These can be

1. Foreign Currency Telegraphic Transfer

2. Foreign Currency Demand Draft

Allied bank can transfer funds to the remotest fart of the country Fur
payment/credit hr the account of the customer himself or a third party, through Telegraph
Transfer for the payment on the same or next day.

The Bank also issues the Demand draft for resonance of fund by customer. The
flirt and draft can be issued in favor of the purchaser himself or a third pans’. It is secured
and convenient to secondly, instead of cash.

TELEGRAPHIC TRANSFER

In this case the authority it given to one hank front another hank on (he behalf of
the customers through telecommunication to debit their inter office account with then and
credit his/her or party account ,mentioned in telegraphic transfer (FT.) This is the fastest
way of transferring money from one place to another within the country as well as out
side the country.

As we know that when a bank issues a T.T. it h given some service to the
customers, so service charges for issuing Ti’s, credit vouchers are prepared. Crediting the
cable charges and a debit advice is made for the any telling them that so much services
charge have been deducted from your account with us. All the TT’S are serially
numbered. There are two types of TT’S,

1. Incoming TTs.

2. Out-going TT’s

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So far both type of TT’S separate registers are maintained. While issuing a TI a
confidential code no. called the test numbers is also being given to Ti’ by two authorized
officers and this code number is only under stoped by the two other authorized of listen in
the receiving lank. Charged test some commission ‘C’ done which compared the is true in
t lie body of T.T,

MAIL TRANSFER

As it is clear from its name that In this case the transfer of money (in the shape of
a document) takes place through mail. The procedure is like Ti’. that is instructions are
given to the receiving hank that inter office account should be debited and ‘edited to the
mentioned party’s account. It is slower as compared to the ‘FT. Records are maintained in
the sate way as of telegraphic transfer, commission is also charged it the same other but at
a different rate.

Every Transaction, which sakes place, is recorded in the computer. Transaction


takes place through different vouchers which are finally posted 10 computer. As I already
wrote that total branch was computerized sc> all transaction iii different dept. Would be
made same computer, Each dept prepare a summary of daily transaction tat is forwarded
to Account dept. 5inct all voucher from stiffer-it dept. also forwarded to current dept. So
this dept. will tally it such transaction with current dept titer maintaining the kedgeree
dept.

The dept take care about bookkeeping, maintains ledger and current accounts of
different dept.

Following are the different functions performed by this dep4trttnent.

1. Preparation of monthly, quarterly, semiannually and yearly balanace sheet of


the branch.

2. To maintain alt accounts of different department.

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3. Calculation of profit of different investment schemes.

4. Calculation of mark-tip of different advances.

5. Preparation of different type of reports for stale bank of Pakistan.

6. Preparation of daily position report of cash and every account.

7. The most important function is the checking and tallying daily summaries of
different departments with ledge balance

DEPOSITS FUNCTIONS

Deposits to the bank arc as the backbone to the body of man it is lifeblood of a
trade the hank borrows money from general public by accepting or by an offer suitable
rate of lit on them, or simply promise to repay on demand. When the batik receives the
deposits it becomes the debtor and client assumes position of creditor.

At ABL the main thrust is on customer satisfaction. The Bank provides may
opportunities to place the funds in variety of deposit accounts including foreign currency
deposit account and offer a wide range of facilities and services Lailored to suit the
personal as well as domestic and foreign business requirements of its customers. The
different deposit schemes offered by ARL are as follows:

1. Current Deposit Scheme

Purpose

The purpose of this account is a provide the facility to the account holder that he
can deposit or withdraw any amount of money from has balance at any time, Deposit of
Funds

Funds can be credited into the current deposit account in the form of cash,
Cheques and other financial instruments drawn on any other Hank or any other branch of
ABL. Minimum & Maximum Balance

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This account can be opened with a minimum balance of Ra. 100 and there are no
maximum limit on balance.

Mark-Up

No Mark-up is given to the current deposit account holders. Furthermore the


current accounts are exempted front Zakat.

2. PLS Saving Bank Deposit

Minimum & Maximum Balance

Profit and loss sharing Bank account can he opened with a minimum of Rs. 100. The are
no limits on the maximum balance.

Deposit of Funds

Funds can be deposited into this account through Cash, Cheques and other
financing instruments drawn on any Bank or any other branch of ABL. The Bank will
lake care of to see that the credit and debit entries are correctly recorded in the accounts
of the account holders but in case of any error, the Bank shall be responsible take the
correct adjusting entries without noticing the account holder and recover any amount due
from the account holders.

Profit

The profit is given alter every six months and the rate of profit is announced semi
annually. The overall profit of Bank for six months is determined and on that basis the
rate of profit on this account is calculated. The profit is given to the account holder on the
month wise product. It is determined on the minimum balance of account from 7th to
31sT of every month. The P saving rate announced by ABL on 31st June. 2008 for the
nest six months is 25%.

Eligibility for Sharing Profit/Loss of the Bunk

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PLS saving account having a running minimum credit balance of Rs. 100. would
he eligible for sliming profit/loss of the Bank the proportion of the profit or loss on as
Saving Account shall be determined by the Bank in its sole discretion and the Bank
decision shall be float and binding on the PLS Account holder.

The Bank shall be within its rights to make investment of credit balances/deposits
in PLS Saving Account in any manner at its sole discretion and to make ue of the funds
It’ The best of its judgment in (he banking business under the PLS system.

Withdrawals

Account holder can only withdraw sums from his account by means of Cheques
supplied to him by the Bank for that particular account Cheques should be signed as per
specimen signature supplied to the Bank and if there is easy attention in the signature of
tile drawer, then it must be authenticated by the drawer’s full signatures.

Post dated and stale Cheques shall not be paid. Withdrawals front PLS saving
accounts are allowed not more than eight times in a month and a total amount not
exceeding Ks, 25.000. For withdrawal of larger amount, seven days notice is required to
be given.

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CERTAIN OTHER FEATURES

Every account holder will be required to Give a specimen of his signature for
record. If there is any, slightest doubt realized by the flank regarding the signature of the
account holder. Bank is entitled to refuse payment of cheque drawn by the account
holder. Each account will be given a number and account holder should always quote this
number when writing to the Hank regarding his account or when making deposits or
withdrawals. Any change in address of account holder should be immediately
communicated to the Bank.

Account may he transfer form one branch to another branch of the flank free not
charge, without effecting the profit/loss account rig position of the account the account
holder wishing to close the account must present the passbook and unused Cheques to the
Bunk. in order to draw the balance amount. In ease of account fielder wishing to close the
account within a period of six month front the date of its opening a charge of Rs. 5 on
account of cost of passbook will he made.

No credit facilities will be allowed against the balances in PLS Saving Accounts.
The Bank has a right to close any account without giving any previous notice to the
account holder, which in its opinion is not being satisfactory, operated upon.

PLS High Premium Account

This account can he opened with the minimum of Rs, 2,50,0(X) and there is no
timing on the maximum balance.

Profit

The profit is paid on the daily product, i.e., the minimum balance from 1st to 31st
is calculated and on that balance the profit rate is applied. The rate of profit on this
account as announced on 31st June 2t8 is 2%.

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Overseas PLS Account

Overseas Pakistan is can open this account by remitting the account Into this
account. This account can be opened only when the Client remits his amount here from
abroad.

Deposit of Funds

Funds can be deposited into this account through Cheques, DDs, ‘ITs and other
financial instruments drawn on any Bank or any others branch of ABL.

Profit

To attract the overseas Pakistanis, ABL offers 2% higher rate of profit than the
PLS tern, deposits fur Pakistani residents. The current rate of profit on this account as
announced by Rank on 31st Dee, 2008 is 4.5%,

Allied Super Premium Term Certificates

The minimum balance for this account is Rs. 1,00,000 and no maximum limit.
However die balance should he in multiples of Rs. I .00000), Maturity Period

The maturity period of Allied Super Premium term Certificates in fixed and it to
three years.

Profit

There are three different categories for the payment of profit. For each category
the profit rate is different. Normally the profit ranges from 3% to 4%. The profit may be
paid quarterly, semi annually or annually. The rates of profit for these categories are as
follows;

Quarterly rate of profit 3%

Semi annually rate of profit 3.5%

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Annually rate of profit 4%

When these certificates are issued to the customs, different profit coupon is attached with
them. When the customer shows the coupon, the profit is paid to him. If the term
certificate carries annually payment of profit then it will bear three coupons, one for each
yearly payment. Similarly, a semi annually profit payment certificates will have six
coupons and annually profit payment certificate will have twelve coupons. Suppose a
client has yearly profit term certificate and he does not take his first year profit, then this
profit will remain with the Bank and he can take it in the next in the next year with the
second payment. gut no markup will be given on his previous profit,

Allied Mahana Amadani Certificates

Minimum investment in Allied Mahana Arnadani Certificates is Rx. 25.1)00. 11w


maximum investment limit in the certificates is Rx. 1,000,000. The maturity period fur
Mahana Amadani Certificates is live years.

Investment can he made by Individual or jointly

Proprietorship, Partnership concern or Corporate bodies in their names. It carries special


attractions cot:

Retired civil and Armed forest employees. Widows and California being brought up by
guardian. Expatriates looking for per ornament monthly Income.

Profit

Profit on Mahana Amadni Certificate is given on monthly hoses. The estimates


minimum rate of profit is 1.1% per month. The expected monthly profit on various
amounts would be as follows.

TAX AND ZAKAT DEDUCTION

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Payment of profit is subject to deduction of Withholding Tax and Zakat as per


roles,

Exemption on Zakat it available as per Law.

Mode of’ Payment

Client will enjoy the facility of receiving the profit through Payment Order
/Demand Draft/Postal Money Order, every month at his doorstep. At Client’s discretion
he or his authorized representative can also receive the profit through Cash y
Order/Demand Draft. Since the profit shall be payable by the Branch where Client will
open his account under the ‘Allied Mahana Amadni. Schemes it can also be credited to
his account every month

Allied Young Saver Certificates

This scheme has been offered specially for the children. This scheme has he
maturity period of ten years. This schemes introduced, on the side footings as hat of
National saving certificates, which are issued by National saving centers. The amount
deposited its these Certificates becomes four tunes after she maturity period of 15 years.
For example if a person deposits 500/- Rs in this account, their after maturity period this
amount will he 20000.

Standing Instructions

Batik extends the facility to its customer to give standing instructions to much
financial obligations or commitment, such as payment of loan installment of. HBFC.
payment of insurance premium, etc. The Bank provided there is a balance in the account
or some other arrangements have been agreed upon between the Bank not customer
carries not the standing instructions.

Standing Instructions Fee

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Standing instruction fee will be recovered in addition to the usual charges on


remittances, if any. The standing instruction feels Rs. 30 per transaction.

Stop Payment Instructions

If a client wants to stop the payment can the issued cheque, when it will conic for
clearing to the bank, then he has to give an application, in this application the client has
to give some seasoits because of which he wants to stop the payment on the issued
cheque. This stop payment application to recorded in the atop payment register and a
caution is marked on the account of the client so that when the issued cheque comes for
clearing it may not he cleared.

Allied Tahaffuz Deposit Scheme

Brings you unparalleled life instance cover along with attractive monthly profit.
Minimum Deposit amount - Its. 50,00/- or multiples thereof. Insurance cover upto -
Rs.5,000,000/- Competitive rare of profit.

Payment of profit on monthly basis. Automatic renwal on face value.

Life Insurance upto 5 limes or your deposit amount with no extra cost.

Premium shall be paid by the bank

Full payment of claim in case of - Death – permanent Total Disability

Eligibility Age - 64 years.

However, there are there days normally used so seem the account

1. Pledge

2. Mortgage

3. Hypothecation

PLEDGE

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Pledge is a contract between the. borrower and the back whereby the goods are
transferred into the bankers possession while the ownership remains in the possession of
the borrower. This possession remains with the bunk until the payment of loan is dully
and. It, case of default, the back can sale the goods after giving the notice,

MORTGAGE

Mortgage is a contract whereby the interest in any specified immovable progeny


is transferred to the banker in order to give the security rot the payment of debts

HYPOTHECATION

Hypothecation is a term where goods are charged for die purpose of security. But
the possession and ownership remains with the owner of the goods.

CATEGORIES OF ADVANCES

The bank can make the advances in the following three ways.

1. Overdraft

2. Loan

3. Cash Credit

1. OVERDRAFT

Under such arrangement the customer is allowed to withdraw the amount


excessive from his balance. But the limit of amount is sanctioned by the manager and
given for a fixed period.

2. Loan

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When the bank make the advances in a lumpsum. to be repaid in lumpsom or in


forms of instruments with interest at any future date, is known as loan. These loans may
he of short and long term,

3. Cash Credit

These advances tire made against the security of the goods which may be made
like in the form pledge or hypothecation. The bank credits the borrowers account with the
martini making as loan. The amount can not be withdrawn in lump sum. While interest is
paid on the amount withdrawn from the bank.

LOANING FUNCTION

The flank provides the facility of two types of financing.

• Funds based Financing

• Non Funds based Financing

• FUNDS BASED FINANCING

• The type of Financing in which the funds of the Bank are directly Involved is
called Funds based Financing.

• There are following types of Funds based Financing.

• Running Finance

• Cash Finance

• Demand Finance

• Demand Finance against Foreign Currency Account

• Demand Finance to Staff

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• Finance Against Local Manufacturing Machinery

• Allied Equity Building Plan

• Un organized Sector Financing Scheme

• Housing Finance

• Agriculture Finance

• LDA Financing

• Consortium Finance

• Finance Under Small Business and Small Industries

• Overseas Employment Financing Scheme

• Finance against Trust Receipt

• Term Finance Certificates

• Finance for Government Operations

NON-FUND BASED FINANCING FUNCTION

The type of financing in which the funds of the Bank are not involved is called
Non Fund Based Financing. Under non-fund based financing, the following schemes arc
available in Allied Bank Limited.

• Letter Of Guarantee

• Performance Bonds

• Bid Bonds

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• Letter of Credit (Inland)

INTRODUCTION

In the very beginning of this era people were not aware of foreign exchange. All
the foreign money was kept at hand and this idle money did ‘lot contributed in the
Pakistan economy at that time. But in 1991 foreign department introduced was
introduced by the government of that time. After being introduced people deposited their
currency in the Bank. It was the amount equal to the mini Pak Rupees that were in the
circulation in the economy of Pakistan.

After the foreign currency account were opened, the economy gradually upward because
foreign currency contributed a lot. Before the facility of foreign currency accounts, nearly
60% foreign currency was held by the people as idle.

ABL FOREIGN CURRENCY ACCOUNTS

In Allied Bank Limited. Foreign Currency account can he opened in four major
currencies.

US Dollar

Sterling Pound

Japanese Yen

Deutsche Mark

CRITERIA FOR OPENING FOREIGN CURRENCY ACCOUNT

There are not hard and fast rules for becoming the Foreign Currency Account
holder, Bank wants only introduction, of the Client and very little about the background.
I.D card is also Hot necessary. ii someone has; well and good, otherwise no restriction
will he there being requirements are not also fixed F,C, Accounts. It can he operated by
10$ only. But other Banks may have some inns on minimum requirement.

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INCENTIVES TO FOREIGN CURRENCY ACCOUNT HOLDERS

The following incentives will be granted to the Deposit Holders who minimum a
Foreign Currency Deposit with minimum balance of US. $50,000. or Japanese Yen
5,000.000/- pr P. Stgk.35, 000/-ar M 75.000!-

The brunches Authorized to deal in Foreign Exchange and maintain Foreign


Currency Accounts will ensure that he following services will be rendered by the hank to
the Foreign Currency Account Hoyden in above category, free of charge or reducing the
commission in certain transactions as unenclosed against each item.

Issuance of Foreign traveler Cheques to the Account-holders to the debit of there.


Foreign Currency Accounts.

Issuance of Balance Confirmation Certificates (free of charge.) Delivery of


Cheque Books Re-Roistered Mail free of charge) insurance of Proceeds Realization
Certificates (free at charge)

FEATURES OF FOREIGN CURRENCY ACCOUNTS

There will be legal protection for the account holders.

According to foreign exchange rules and regulation every citizen of Pakistan,


either within the Pakistan or outside the Pakistan can open the foreign currency account.
Resident firms and Resident companies including investment Banks can open Foreign
Currency Accounts.

Mi foreign nationals and foreign Companies in Pakistan or abroad can open


Foreign Currency Account.

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Opening of Foreign Currency Accounts in the joint names of residents/non-


residents is permissible. Foreign Currency can be deposited by:

• Remittance received irons abroad

• Traveler Cheques

• Foreign Currency Notes

• Foreign currency bearer Certificates

There will be no restriction and questioning to him about the currency, which he
wants to deposit that from where he got that money.

No Zakat will be deducted on these accounts: no Income Tax deduction, no


Wealth Tax deduction will be there.

These incentives reinforce and motivated the people to invest in foreign currency
accounts rather to keep the foreign currency idle.

Foreign currency accounts can easily be transferred from one person to another,
one place to another, with in the ABL Branches or in other flank. This facility is not
available in Pak Rupee account.

The account holder can transfer the funds freely, in any currency to any part of the
world. Traveler Cheques can be issued for abroad to the account holders without any
limit. Foreign currency accounts can be used for payment of purchases at Ditty Free
shops. Foreign Exchange Bearer Certificates and U.S. Dollar Beaure Certificates can be
purchased from Foreign Currency Accounts.

FOREIGN DEPOSITS SCHEMES

Deposit Schemes of Foreign Currency Accounts are very much related with Pak
Rupees Accounts such as saving deposit, current deposit and fixed deposits.

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SAVING ACCOUNTS

In these accounts there is no Minimum limit for opening the account and the Bank
after certain rates of interests on all Foreign Currency Accounts, RATE OF INTERESTS
ON SAVING ACCOUNTS For Dollar. 2.5% rate of interest is offered

For Sterling, Pound 4% rate of interest is offered

For Deutsche Mark, 2.2% rate of interest is offered

For Yen 1% rate of interest is offered

FIXED DEPOSITS PERIOD

Fixed deposit facility is also provided to clients. These deposits can be for three
months, less darn six months, six months, less than twelve months, twelve months, two
years three years, four years am] for five years.

Rate of Interest

Rates of Interests are different for different Currencies for different Periods.

CURRENT DEPOSITS

Multiple withdrawals of any part of balance can he made demand, Firth can he
credited Intl the current deposit account in the form of cash. Cheques and other financial
instruments drawn on any bank or other branch of ARL. The current account is soiled to
meet both domestic and business requirements of the customer.

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The bank provides its customer various products & services, to cater there need of
investments and other social or business requirements. These Product & Services offered
by the hank are as follows;

TRAVELLER CHEQUES

Allied Sank issues Traveler Cheque both in Foreign currency and in Pak Rupees.
The traveler Cheques issues in foreign currency are called ABL Traveler Cheques while
those issues in Pak Rupees arc known as ABL Rupee Traveler Cheques

DENOMINATION

ARL Rupee Traveler Cheques are issued in the denominations o Rs 1.000, its.
5.000, Its 10,000 and Rs. 50.000.

REQUIREMENT

The Bank requires Identity Card o Urn Issuance of’ the Traveler Cheque,

VERIFICATION

Client makes one sign on the Traveler cheque when he is purchasing it and the
other sign is made when he will cash the cheque.

LOCKER FACILITY

The list of Lockers is maintained in the register. In this register the name of locker
holder is mentioned along with the locker number. The key is provided to the locker
holder called the Normal or Ordinary key. The Bank keeps himself one key himself,
When the locker holder wants to operate to the locker, then he will operate the locker
firstly entering the name in the register along with the initial. The date and time of the

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transaction will also be recorded in the register. Then the leaving time will also be
recorded in the register.

Criteria for Acquisition of Locker

There are certain criteria for acquiring the locker facility,

OPENING FORM

There are opening forms, which are Filled by the client that the locker facility. In
this form the name is mentioned along with the signatures of the locket holder. In the
locker number is also mentioned on the farm.

SECURITY

Certain security is kept by the while providing the locker facility. This security is
of shape of the cash.

SIZES OF LOCKERS

There are tour sizes of lockers, small, medium, large, or extra large, on which
certain security is made mad the locker holder pays the following amount of rent
annually.

Locker Size Security Rent

Small Rs. 1500 Rs. 750

Medium Rs 3500 Rs. 1500

Large Rs. 50000 Rs. 2500

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The key, which is with the Bank, is called Master key and the key, which is kept
by the holder, is cal led normal key A locker cannot be operated wish “tie single key. both
the master and normal keys are required for operating the lockers, lithe key is lost Irons
the locker holder, then the locker holder will pay the entire recovery fee and the client
launches FIR. If person wants to operate the locker, he will operate it alone.

ALLIED BANK MASTERCARD

Customers can now become the bolder of a true Credit Card here in Pakistan.
Allied Bank under license from Master Card International U.S.A. issues its Master Card
to anyone meeting the eligibility criteria. With the Allied Bank Master Card you will be
assured of a service meeting the highest international standards maintained by Master
Card

CONVENIENCE AT NO EXTRA COST The Allied Bank Master Card helps you pay
without the complications of cash or cheques. It doesn’t cost you anything it’ you pay in
full within the due date, but if you decide to spread you payments over several months a
service charge @ 2.30% per month is charged. Your Allied Bank - Master Card is safer
than cash and simpler than cheques.

HOW THE ALLIED BANK ‘MASTER CARD WORKS

You have to be an account holder with the Allied Bank to apply for the Allied
Bank Master Card which will be Available to you for an initial fee of R. 2000)- (Rs. 500/.
membership fee + Rs. 1500/- annual fee). Once you obtain your card, you imply present
it at Shops, Supermarkets. Hotels. Pharmacies, Nursing Homes, Restaurants Petrol
Pumps anti hundreds of other establishments which display the familiar Master Card sign
throughout Pakistan and abroad. Once purchases are made you sign a voucher and that’s
it.

BILLING IS EASY TOO

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Every month you will receive a statement showing details of transactions,


outstanding and the minimum amount due. The statement will also give the last date for
payment-so you can avoid paying service charges.

PAYMENT OPTIONS

Settle in full within 15 days of statement date. Pay just the minimum payment
required. Service Charges are calculated on a daily product basis on extended credit
(much like an overdraft) 250% per month.

MINIMUM PAYMENT REQUIREMENT

In order to a void disruption in use of the card - it is essential at least minimum


payable amount of the bill is paid regularly. In case the required payment is out received
the operation of the Master Card automatically, suspended by the system. In such case the
card is activated after receipt of overdue payment only.

UTILITY SERVICES

The banks also provide its customers the non-banking services, such as Collection
of Utility bills etc. Utility bills centre paid through cash or cheques drawn on my branch
of the branches at their convenience under ‘Cheque Drop in system. The Bank main the
bills alter payment to the consumer,

HAJ SERVICES

The Bank serves the intending pilgrims by helping them in performing this
religious obligation. The Hajj forms and other related services are provided by the bank.
However, the terms and conditions for accepting the Haj forms from Intending pilgrims
arc in accordance with the Hajj Policy announced by the government, each year. l-lajj

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applications are available with all branches during Hajj season, immediately after the Haj
policy is announced by the Government of Pakistan.

Home Remittances

The Bank having a network of X(X) branches all over Pakistan undertakes to
provide sale and instant payment of remittance from expatriates, routed through
designated foreign exchange companies and correspondent banks with whom special
arrangements have been made in this regard. Through the Allied Express Service. ABL
ensures that beneficiaries Accounts in ABL branches are credited with in 4S hours of
receiving home remittance information from overseas.

Inter Branch Remittances

Allied Bank can transfer funds to the remotest part of the country for
payment/credit to the customer himself or a third party, through Telegrams/Tetex/Texa for
payment/credit on the same onest day. Telegraphic transfers can also be made abroad in
Foreign Currency

Computerization and Automation

Computerization and Automation remained one of the top priority areas of the
management. During the year 1998, additional seven ATMs were installed and it becomes
total of 211 ATMs available in almost all major cities of Pakistan at that time, Now ABL
is connected with INET the biggest Chain of ATM machines installed with the joint
cooperation of the major Banks in Pakistan.

By the end of December 1996, computerized branches were 48 whereas work on


99 branches to be computerized off-line was underwear. In 1998 and 1999, many other
branches have also been computerized in the country’s major cities. They aim to
computerize all brunches within 7 years.

Now near about 70% of the ABL, Sachet are computerized nod whereas 65 out of
theta act online on experimental basis. It is expected that within 6 months all

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computerized Branches will become online bunking, In addition Allied Tee-banking


Service was made available in Finance & Trade Center Branch. Karachi and Blue Area
Branch, Islamabad.

ABL, ATM All-Time BANKING

Allied Batik is now introducing the Allied Cash also referred to as ATM card. You
will now have the convenience of withdrawing cash from any of our multiple ATMs All
Time Banking location conveniently located in major uses at any time of the day or night
even on closed days/holidays. Other services include customer being able to inquire
about the balance of his/her account or printing an abbreviated (mini) statement showing
the most meant eight transactions up to the previous working day.

How to Obtain

In order to obtain an Allied Cash÷ Card, you simply have to till out the prescribed
Application form available at sacred Allied Bank Branches in Karachi and Lahore, The
duly filled form should be handed over In the Manager of 11w Branch where you are
maintaining your account. Non-account holders would first have to open at account with
Allied Bank to have access to this facility. You can feel absolutely sat about your Allied
Cash Card because it can only be used with the personal Identification Number (PiN)
which is given to you by the bank. As a security measure, you should keep this number
absolutely Confidential.

ABL ONLINE

ABL offer online banking facilities to its customers through inter-branch


connectivity at selected brunches. Initially 65 branches will be able to offer this facility
through a darn communication network being established for this purpose. Subsequently,

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this number will increase as additional branches get connected to the network. Branches
connected to the network will he referred to as ‘online’ branches.

Under online banking facilities, customers maintaining accounts in online


branches would he able to operate their accounts form any of the online branches
specifically, an online branch wilt offer the following transactions to account holders of
other online branches:

Allied Karsaz Scheme (No Interest/Mark Up)

Allied Bank moves a step forward towards interest free banking by introducing
Allied Karsaz Scheme. The aim of this scheme is to provide an opportunity to the
depositors to take advantage of a real Riba Free economic environment and avail Interest
Free and Mark-up Free Finance at the lime, of need to meet their business, trade and
agricultural financial obligations.

Prospective client who will maintain a return free deposit for at least 3 months
shall be eligible to avail interest free/mark-up tree finance.

Deposit amount, Rs. 100000/- and multiples thereof minimum a deposit period. 3
In nibs with Automatic rollover facility. Premature encashment allowed, without any
penalty /charge

Eligible depositors may avail finance individually or tiff the companies wherein
they have financial interest/stake.

Minimum deposit period for eligibility of finance, 3 months. Maximum period of


finance 6 months, Maximum period to avail finance, 12 months from the maturity of
deposit.

Every month (30 days) completed by the deposit shall be taken into account for
calculation entitlement of finance.

Finance will be allowed to the eligible clients, only on providing adequate


securities acceptable to the bank and fulfillment of other requirements.

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Finance proposal processing fee Rs. 1001- (non-refundable) plus documentation


cost on actual basis.

In case of default/delay in repayments, penalty @ 0.055% per day (20.075% p.a.)


to be placed in charity NC.

Formulae for calculation of entitlement of finance.

Same amount of finance for half the period of deposit or

Same pen id of finance fur half lit- am on oh of deposit

Loan Book

Loan portfolio (gross) of the Bank grew by 18% to Rs.179 billion compared
toks.132 billion last year with corporate

Loans and SME loans contributing 80%and 15% respectively of the loan book.
With consumer financing on cards for

FY08, loan portfolio is expected to further diversify among different products.


Time growth was well diversified among

Various segments and was achieved despite increased dependence or corporate


sector on debt instruments.

The management is also watchful impact of this growth on capital adequacy. On


market share front, the Bank has managed to increase its market share by 40 basis points
to 6.7% by the yearend (based on SBP’s provisional data).

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SWOT ANALYSIS

STRENGTHS

• Allied Bank Limited has certain strengths which are different from the other
Banks

• ABL is the tint Muslim Bank of the world, which is owned and managed by
its own employs. This is the biggest strength of the Sank. A feeling ownership
is present in every employ which not only helps in increasing the productivity
of employs bus also creates sincerity with the Batik to them.

• Strength is the high motivation of employees to their work because they know
that own benefit. They know that the profit, which they will earn, wilt be
distributed among still the employees. So they work with high motivation and
concentration.

• Salaries are very reasonable, so the employees are not financially disturbed
and they devote their selves fully to their work.

• They have wide area network in till over the Pakistan, so that they cover a lot
of portion of cash transactions and make customer satisfied.

• The flank has very strict rules and regulations about the customers complaints.
The customers are treated as very special persons in the Bank.

WEAKNESSES

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• No entertainment facilities are available in the flank when customer goes lit
the flank and wait for a longer that. These facilities can be the newspaper
magazines etc.

• Advertisement of Ash ‘is not such goods as of other banks.

• Out took of the ABL branches is not attractive to the people.

• As compare to other private commercial banks the limited branches of ABL


are computerized.

OPPORTUNITIES

• The policies of the new government to uplift the economy and pursue
financial sector reforms are expected to yield positive results in the banking
industry of (be country, The ARL is very well praised to avail promising
opportunities.

• As a result of the different steps taken by the Government regarding the


betterment of the economy, small borrowers are attracted to get the financing
and stall small businesses. So the ABL has an opportunity to attract the
Customers by giving them attractive schemes.

• They have wide area network in all over (he Pakistan, if ABL can take it
possible the fast delivery of fund from abroad through online banking, ii can
cover the major market of Pakistan which still is capturing by Hundi.

THREATS

• First threat is that of political influence. Three boards of directors are of


government. So that they can influence en the decisions or the ABL

• The biggest threat has the banking sector is the continuous downfall of the
country economy since the last few years. If this downfall remains for more

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few years then it may be the great hindrance in achieving the Banks
objectives.

• New Privates Bank coped with emerging new Technology of IT.

FUTURE PLANS AND SUGGESTION

Some future plans of ABL are as follows:

• Installation of ATMs in every major city of the country.

• Computerization of all the branches through out the country. In the first
instance a target f t) branches has been set. Among them about, all the
branches of Lahore and Karachi have been computerized.

• Shares investment Scheme i.e. Bank will trade In shares of different renowned
components to earn profit.

• Purchase of Sick Units, rebuild them and make them profit earning
institutions.

Suggestions

Following are some observations and suggestions during the internship.

• When giving the loan, the flank must carefully analyze the past six months
transaction history of the borrower, This will help in judging the dealing

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behavior and financial status of the client. In most cases, this thing is tint
properly done and it is the major reason of default of many clients.

• The flank should keep the proper cheque on stock which is hypothecated. A
textile owner may ret the loan on saint 10.00 bales of cotton (rum checking
system of the Bank.

• The Bank should have the moving cameras in their branches be security
purposes.

• The Bank should try to give tenure loans to the saint borrowers as the past
history show s that most of the loans given to the corporate borrowers have
converted into had debts.

• The Bank has a lot of financing schemes but there is very little advertisement
of these schemes. So Bank should increase its advertisement.

• When any one comes to operate the lockers, then the things which he keeps in
locker should be checked through metal detector for security purposes.

• All the Bank Branches should be getting online to provide the quality and
speedy services to the eulogizers and also remain competitive in the market.

• Most of tile bank employees are sticking to one sear only, with the result that
they become master of one particular job and loose their job. On other
banking operations, to toy opinion all the employees should bye regular job
experience through job rotation. The promotion policy should be adjusted.

• The circle of ATM machines should extend in all the major cities of Pakistan.

• Every year some of the employees should be sent for training to other
countries and employees from other branches should be brought here More
reading material should be brought / provided in the reference Room, it should
be relevant ‘and its purpose should be to educate the employees with the

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advance studies in their kind. The employees should be provided the


opportunity to attend and participate in seminars and lectures tin banking.

• With the internship Letter should also be requested to provide us the financial
reports. Because when we demanded the financial projects they said that this
is continental and they art nut allowed to provide these statements to any
trainee.

• To create royalty in customers ABL should start the facility of online banking
through Internet, so that customers can cheek their balances and make transfer
of fund online.

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LAHORE COLLEGE FOR WOMEN UNIVERSITY,LAHORE

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