TECHNICAL EVALUATION OF BIDDER NAME

Assessment
No Criteria
Pass Fail Reference to Bid Submission
I Bidder's Capability
I.1 Finance Requirements
I.2 Experience Requirements
II Technical Characteristics of Goods and Services
II.1 Package 1
II.1.1 Server Farm Firewall
II.1.2 Internet Firewall
II.1.3 Core Switch
II.1.4 Server Farm Switch
II.1.5 User Access Switch
II.1.6 Internet Router
II.1.7 Cluster Host For Database Server
II.1.8 Web Server
II.1.9 Backup Server
II.1.10 DNS Server
II.1.11 Anti Virus Server
II.1.12 Rack Cabinet+ KVM Switch
II.1.13 Rack Cabinet
II.1.14 External Storage System
II.1.15 SAN Switch
II.1.16 Tape Library
II.1.17 Backup Software
II.1.18 Microsoft Windows Server 2008 Enterprise
II.1.19 Microsoft Windows Server 2008 Standard
II.1.20 Microsoft SQL Server 2008 Enterprise
II.1.21 Raised Floor
II.1.22 Electric Generator
II.1.23 SMART UPS 40KVA – 3 PHASE
II.1.24 Air Conditioner
II.1.25 Automatic Fire Warning & Fire Extinguishing System
II.1.26 Surge Protection Unit for Power Line
II.1.27 Surge Protection Unit for LAN
II.1.28 Surge Protection Unit for TELEPHONE
II.1.29 Earth Grounding Point
II.1.30 Electric cabinet, main cable & spares
II.1.31 Installation, configuration, training and Technical supporting
II.2 Package 2
II.2.1 Database , Application , Domain Controller Servers
II.2.2 File Server
II.2.3 Rack Cabinet
II.2.4 Microsoft Windows Server OPL 2008 Standard
II.2.5 Windows Svr 2008 OPL Enterprise
II.2.6 Microsoft SQL Server 2008 OPL Enterprise
II.2.7 Anti virus Software
II.2.8 UPS 8KVA
II.2.9 UPS 3KVA
II.2.10 Larger size electronic Board
II.2.11 Wall mounted Projector Screen
II.2.12 Projector
II.2.13 Notebook PC
II.2.14 Desktop PC
II.2.15 Digital flatbed Scanner
II.2.16 Digital Camera
II.2.17 Digital Camcorder
II.2.18 Network Laser Printer
II.2.19 Air Conditioner
II.2.20 Photocopy Machine
II.2.21 Office Chairs + Tables
II.2.22 Firewall
II.2.23 Server Farm Switch
II.2.24 User Access Switch
II.2.25 Wifi Access Point
II.2.26 ADSL Modem
II.2.27 Telephone System
II.2.28 Electric cabinet, main cable & spares
II.2.29 Installation, configuration, training and supporting
III The Conformity of System
III.1 The quantity of equipment
III.2 The quality of equipment (Manufacture's Authorization)
IV Project Management
IV.1 Staff's capacity
IV.2 Preliminary Project plan
V Delivery, Installation and Technical Transferring
V.1 Delivery time: 70 days
V.2 Installation time: 60 days
V.3 Training: courses and content
VI Warranty, Recovery and Technical Support
VI.1 Warranty: 12 month right after The Acceptance
VI.2 Recovery: within 72 Hours after break down
Technical Support: 24 Hours/Day, 7 days/Week
RESULT
 International Labour Office
PROCUREMENT RISK REGISTER

Procurement RfP reference: Date: 11-Mar-09

Requestor (name, branch): ILO HANOI

Nature of purchase: LMIS Equipment

Inherent Risk
Description of Inherent Risk* Root Cause(s)
Impact Likelihood
Poor execution of project
Delayed Delivery of Hardware and Software
plan by Vendor
Assessment*
Minimum contract wording
Select good Vendor, with detailed workplan, have
strong experience in distributing hardware and
software for Data Centers ;insist on revewing
M L
qualifications of project team; ensure ILO has right to
examine and reject any substitutions requierd during
the duration of the contract.

Lack of delivered Hardware Error of Vendor Conduct inventory check right after goods are
L M
delivered.

Conduct inventory check right after goods are

When good was stored at
Loss of Hardware after delivered
MOLISA in stage of Data
Center Implementation
delivered and after final acceptance test with presence
H M
of receiver Representative(MOLISA). Then hand over
to MOLISA for managing

Carry out function test, acceptance test and

Delivered Hardware and Software doesn't meet techinical Error of Vendor intergration test. Conduct legal activities to request
L M
requirement Vendor change the product or fine according to terms
of contract.
 Error of Vendor Check eligibility of goods, producing date.
Delivered Hardware is not 100% brand new L L

Check registered labels of the manufacturers. And

The origin of delivered Hardware is not right Error of Vendor L L
Certificate of manufactures with their products

The damage of goods

Vendors have to install their product till final
can happen in delivery
Damage of delivered Hardware L M acceptance test. They must take responsibilities with
process or
any damages in this process
implementation

Research carefully about provided software. Get

Software doesn’t meet
Bugs of delivered software M M acceptance from receirver party (MOLISA). Ask
technical requirement
Vendor patchs with upgrades.

Wrong lisence from

Loss of software using Right H L Check provided licenses with manufactures
vendor

Poor financial Insist on reviewing audited financials of Vendor before

performance and/or issuance of contract; ensure existence of adequate
Company goes out of business before completing the contract H L
cashflow planning of the working capital provisions from Vendor's bank to cover
Vendor contracting period.
 * High, Medium or Low
H= High M= Medium L= Low

Residual Risk
Outcome/Description of Residual Risk** Means to address Action taken

Not accepted by Receiver Party Communication, involvement of Ask the comfirmation of MOLISA before selecting an equipment
(MOLISA) MOLISA in the selection process and before signing contracts

Name and Signature Requestor: John Stewart

Name and Signature Lead Buyer: Vanja Ostojic

* "Inherent risk" means any risk associated with the good or service purchased that can threaten safety or affect the Office’s operations, before that risk has been addressed through contractual terms with the provider
and/or waiver and/or insurance. Such risks can be as wide ranging as fire, loss or corruption of information, machine breakdown, delayed completion of work or exposure to toxic substances.

** "Residual risk" means any risk associated with the good or service purchased that can threaten safety or affect the Office’s operations, after that risk has been addressed through contractual terms only.