GENERAL LEDGER

The Financial Accounting (FI) application component fulfills all the international requirements that must be met by the financial accounting department of an organization. It provides the following features
! Management and representation of all accounting data

All business transactions are recorded according to the document principle" which provides an unbro#en audit trail from the financial statements to the individual documents.
! Open and integrated data flow

$ata flow between Financial Accounting and the other components of the %A& %ystem is ensured by automatic updates. $ata is available in real time within Financial Accounting. &ostings made in the sub ledgers always generate a corresponding posting in the general ledger.
! Preparation of operational information to assist strategic decision-

making within the organization Define Client: The client is the highest level in the %A& %ystem hierarchy" in %A& system with separate master records and its own set of tables is #nown as 'lient. The definition of the client organizational unit is obligatory Define Company A company is an organizational unit in Accounting which represents a business organization according to the requirements of commercial law in a particular country.
P!O "nterprise tructure Definition #inancial Accounting Define Company

Click on

Click on $ew "ntries

"nter all details as abo%e and click on a%e Define company code: The smallest organizational unit of Financial Accounting for which a complete self(contained set of accounts can be drawn up for purposes of e)ternal reporting. The process of e)ternal reporting involves recording all relevant transactions and generating all supporting documents for financial statements such as balance sheets and profit and loss statements .
SPRO Enterprise Structure Definition Financial Accounting Edit, copy, delete, c eck Co!pany Code

Click on

SELEC" ON

AND G#$E DO%&LE CL#C'

Click on $ew "ntries

&i%e all the details as above

And click on

and give details

And click on "nter and sa%e

Define business area: An organizational unit of financial accounting that represents a separate area of operations or responsibilities within an organization and to which value changes recorded in Financial Accounting can be allocated. *e can create financial statements for business areas" and you can use these statements for various internal reporting purposes. ': Can you assign business areas to company code directly Ans: (usiness areas cannot be assigned directly to company code The definition of the business area organizational unit is optional. The business area can also be derived from other account assignments such as the cost center" define the business area in the cost center master record to create business area balance sheets for internal reporting purposes.
SPRO Enterprise Structure Definition Financial Accounting Define &usiness Area

Click on Click on $ew "ntries

+ive the details as above and click on sa%e

Define #unctional area: An organizational unit in accounting that classifies the e)penses of an organization by functions such as
! Administration ! %ales and distribution ! ,ar#eting ! &roduction ! -esearch and development SPRO Enterprise Structure Definition Financial Accounting Define Functional Area

Click on Click on $ew "ntries

+ive the details as above and click on sa%e Define egment: ! The segment is derived from the assigned profit center during posting. ! %egment is a $ivision of a company for which you can create financial statements for e)ternal reporting
SPRO Enterprise Structure Definition Financial Accounting Define Seg!ent

Click on

Click on $ew "ntries

&i%e details as abo%e and sa%e

Assign company code to company

SPRO Enterprise Structure Assign!ent Financial Accounting Assign Co!pany Code to Co!pany

Click on 'lic# on A pop up window will display &i%e company code

And click on enter )t will display our company code name* here we ha%e to assign our company

+ere we gi%e our company name and click on sa%e Define fiscal year:
! Fiscal year same as calendar year ! The fiscal year variant only defines the number of periods and their start

and finish dates ! #iscal year is year-dependent. This means that the fiscal year only applies to a specific calendar year. ! If fiscal year is not the same as the calendar year" we have to specify the year displacement for each posting period. .ou can use the entries -,- ." and /, for this

$ote: To enable the system to determine the posting period" specify month and day limits for the end of each period. "0g0 /nter 12 as the day limit for #ebruary. This ensures that the system can also determine the posting period correctly in a leap year. If you enter 01 as the day limit for February" transaction figures posted on 02 February will be updated in the ne)t period. If the ne)t period is not open" the system issues an error message $ote: The new fiscal year is automatically opened when we ma#e our first posting in the new fiscal year or once the balance carried forward program has been run" and do not have to close the old fiscal year before we post data in the new one. Therefore do not need to create closing or opening financial statements.
P!O #)$A$C)A3 ACCO4$5)$& 6$"78 #)$A$C)A3 ACCO4$5)$& &3O(A3 "55)$& 6$"78 3"D&"! #) CA3 9"A! A$D PO 5)$& P"!)OD MA)$5A)$ #) CA39"A! :A!)A$5 6O(128

Click on

, Click

on $ew "ntries

And click on sa%e

9ear dependent: )f we select this option for coming years we need to follow this fiscal year variant that only applies to a specific calendar year.

To do this" select the field .ear(dependent when you define your fiscal year variants. .ou then have to enter the period ends" defined by month and day limits" for each calendar year. In this case" the year displacement specifications refer to the calendar year for which you have defined posting periods. The year is displayed when you maintain the period ends. $ow define periods for #iscal year- elect the line item as shown below

And double click on periods on left side

And define the periods for e%ery month

And click on sa%e

and select f; for back

$ow define period te<t for periods- elect the line item as shown below

And double click on period te<t on left side

And also we define special periods here

And click on sa%e

pecial Periods: %pecial posting periods that subdivide the last regular posting period for closing operations" This enables to create several supplementary financial statements. $ote: %pecial periods cannot e)ceed ma)imum four periods *hen posting to special periods" must ta#e the following into consideration

! The posting date must fall within the last regular posting period. ! .ou have to enter the special periods in the document header in the &eriod

field" since the special periods cannot be determined automatically by the system. hortened #iscal year: Fiscal year that contains less than twelve months.
! A shortened fiscal year results when you change from a normal fiscal year

to a non(calendar fiscal year" this type of change might be necessary" for instance" if an enterprise becomes part of a new corporate group.
! A shortened fiscal year must always be defined as year(dependent" since it

can only apply to a specific year and must be followed by a complete fiscal year.
! .ou define a shortened fiscal year and the following or previous complete

fiscal year in one fiscal year variant.

Assign #iscal year :ariant to Company Code P!O #)$A$C)A3 ACCO4$5)$& 6$"78 #)$A$C)A3 ACCO4$5)$& $&3O(A3 "55)$& 6$"78 3"D&"! #) CA3 9"A! A$D PO 5)$& P"!)OD A )&$ COMPA$9 COD" 5O A #) CA39"A! :A!)A$5 6O(;=8

Click on

and click on

A pop window will display &i%e company code name in pop window

And click on enter )t will take to the company code line item +ere gi%e the fiscal year %ariant

And click on sa%e

Define posting periods: If we want to open specific period then we use posting period variant Define :ariant for Open Posting Period
P!O #)$A$C)A3 ACCO4$5)$& 6$"78 #)$A$C)A3 ACCO4$5)$& $&3O(A3 "55)$& 6$"78 3"D&"! #) CA3 9"A! A$D PO 5)$& P"!)OD PO 5)$& P"!)OD D"#)$" :A!)A$5 #O! OP"$ PO 5)$& P"!)OD

Click on

and Click on $ew "ntries

and define

And click on sa%e elect f; for back Assign :ariants to Company Code P!O #)$A$C)A3 ACCO4$5)$& 6$"78 #)$A$C)A3 ACCO4$5)$& $&3O(A3 "55)$& 6$"78 3"D&"! #) CA3 9"A! A$D PO 5)$& P"!)OD PO 5)$& P"!)OD A )&$ :A!)A$5 5O COMPA$9 COD"

Click on

and click on

A pop window will display &i%e company code name in pop window

And click on enter &i%e %ariant name under %ariant

And click on sa%e

Define open and close periods *e define posting periods in fiscal year variants" can open and close these posting periods for posting. As many periods as require can be open for posting simultaneously. 3sually" only the current posting period is open for posting" all other posting periods are closed. At the end of this posting period" the period is closed" and the ne)t posting period is opened. We can differentiate the opening and closing of posting periods by account type" this means for a specific posting period" postings can be permitted to customer accounts" but not to vendor accounts. %pecial periods can be open for closing postings during the period(end closing. The authorization group only has an effect on time period 4. The authorization ob5ect is #>(?P#>(4P (Accounting document Authorizations for posting periods). In FI module we can open all periods (i.e. 40 periods) but in 6ogistic module we can open only 0 periods
P!O #)$A$C)A3 ACCO4$5)$& 6$"78 #)$A$C)A3 ACCO4$5)$& $&3O(A3 "55)$& 6$"78 3"D&"! #) CA3 9"A! A$D PO 5)$& P"!)OD PO 5)$& P"!)OD OP"$ A$D C3O " PO 5)$& P"!)OD 6O(@18

Click on

and Click on $ew "ntries

and define as

And click on enter and sa%e :ariant: Describes the specifications for a posting period (for e)ample" beginning and end). /ach company code refers to e)actly one variant. Therefore" as many company codes as you require can use the same variant. Define chart of accounts: 'hart of accounts consisting of a group of general ledger (+76) accounts. For each +76 account" the chart of accounts contains the account number" the account name" and technical information . A chart of accounts must be assigned to each company code. Translation function" you can translate the names of the +76 accounts for the languages we need. The translation function is especially useful if you a using a chart of accounts in multiple company codes that use various languages. 5o translate the language in chart of accounts

AP M"$4 ACCO4$5)$& #)$A$C)A3 ACCO4$5)$& &"$"!A3 3"D&"! MA 5"! !"CO!D &A3 ACCO4$5 )$D):)D4A3 P!OC" )$& )$ C+A!5 O# ACCO4$5 6# P.8

There are three types of chart of accounts Operating chart of accounts: Is used in both financial accounting and cost accounting. The operating chart of accounts is shared by Financial Accounting as well as 'ontrolling. The accounts in a chart of accounts can be both e)pense or revenue accounts in Financial Accounting and cost or revenue elements in cost7revenue accounting Country-specific charts of accounts: These are structured in accordance with legal requirements of the country in question &roup chart of accounts: This is structured in accordance with requirements pertaining to 'onsolidation 5wo basic methods for organizing chart of accounts:
! Central organization

At the corporate group level" a chart of account is defined which contains all accounts and can be used by all company codes. This chart of accounts is the operating chart of accounts for all company codes. To meet specific country requirements" you can enter an additional (country(specific) chart of accounts for each company code. Ad%antage 'ross(company code cost accounting is possible. 'onsolidation is carried out using the operating chart of accounts" which is the corporate group chart of accounts. Disad%antage: The accountants cannot wor# with their own country(specific charts of accounts.
! Decentral organization

/ach company code uses its country(specific chart of accounts as the operating chart of accounts. For consolidation" you enter the corporate group chart of accounts additionally for each company code. Ad%antage: The accountants can wor# in their own country(specific charts of accounts. .ou cannot consolidate data using the corporate group chart of accounts. Disad%antage: 'ross(company code cost accounting is not possible. 5o make changes in the chart of accounts list
! 'hanging the maintenance language ! .ou can only delete a chart of accounts from the chart of accounts list if" we

have not created any +76 accounts for this chart of accounts.
P!O #)$A$C)A3 ACCO4$5)$& 6$"78 &"$"!A3 3"D&"!

ACCO4$5)$& 6$"78 MA 5"! DA5A &A3 ACCO4$5 "D)5 C+A!5 O# ACCO4$5 3) 5 6O(,;8

P!"PA!A5)O$

Click on

and Click on $ew "ntries

"$5"! 5+" D"5A)3

Click on enter and sa%e Define account groups: The account group determines
! The data that is relevant for the master record ! The number range interval from which account numbers are selected for the

+76 master records

! *hich fields are required and optional entries when creating and changing

master records8
! which fields are suppressed when creating and changing master data

An account group must be assigned to each master record.

! *e can only delete an account group if no +76 account master records e)ist

for this account group

P!O #)$A$C)A3 ACCO4$5)$& 6$"78 &"$"!A3 3"D&"! ACCO4$5)$& 6$"78 MA 5"! DA5A &A3 ACCO4$5 P!"PA!A5)O$ D"#)$" ACCO4$5 &!O4P 6O(DB8

Click on

and Click on $ew "ntries

and enter the details

Click on enter and sa%e Define retained earnings: -etained earnings account to each &96 account by specifying a &96 statement account type in the chart of accounts area of each &96 account. At the end of a fiscal year" the system carries forward the balance of the &96 account to the retained earnings account. .ou can define one or more &96 statement account types per chart of accounts and assign them to retained earnings accounts. )f we are configuring to the multinational companies where the legal reCuirements reCuire treating some of the provisions differently from that of other countries then we will reCuire more than one !etained "arnings
P!O #)$A$C)A3 ACCO4$5)$& 6$"78 &"$"!A3 3"D&"! ACCO4$5)$& 6$"78 MA 5"! DA5A &A3 ACCO4$5 P!"PA!A5)O$ D"#)$" !"5A)$"D "A!$)$& ACCO4$5 6O(@;8

Click on

and give chart of accounts name in pop up window

And click on enter

,,2222 D As !eser%es and surplus account +ere gi%e reser%es and surplus account and Click on enter and sa%e Define field status %ariant: #ield status group in the company code(specific area of each +76 account. The field status group determines which fields are ready for input" which are required entry fields" and which are hidden during document entry. Additional account assignments (i.e. cost centers or orders) are only possible if data can be entered in the corresponding fields. #ield status group cannot attach a field status to some fields" such as those in the document header. :owever" switch between required and optional entry field designations in the document type for some of these header fields. The field status group we enter in the reconciliation accounts affects postings to the related customer or vendor accounts. *e cannot enter a field status group in the customer or %endor accounts. Field status groups are determined for customer and vendor accounts from their respective reconciliation accounts" via the +76 account number in their master records. 5he field status defined for the posting key and Document types 5here are @; document types in AP and we can define up to 222 line items #or each line item AP has pro%ided =@ fields which are reCuired and which are not reCuired- we can enter in defining line item AP pro%ides ma<imum of B, #ield tatus &roups
P!O #)$A$C)A3 ACCO4$5)$& 6$"78 #)$A$C)A3 &3O(A3 "55)$& 6$"78 3"D&"! #)"3D D"#)$" #)"3D 5A54 :A!)A$5 6O(CB8

Click on %elect ;;;4 line item And clic# on copy ob5ect and rename the line item 'lic# on /nter &op window will appear and clic# on '<&. A66

Click on "$5"! and click on a%e elect the line item created

And double click on #ield tatus &roups on left side

And in the ne<t screen

elect each line item and click on click on optional- repeat the same for all the

button in the ne<t screen double - and select cost center and profit center as

Assign Company Code to field status %ariant

P!O #)$A$C)A3 ACCO4$5)$& 6$"78 P!O #)$A$C)A3 ACCO4$5)$& 6$"78 #)$A$C)A3 &3O(A3 "55)$& 6$"78 3"D&"! #)"3D A )&$ COMPA$9 COD" 5O #)"3D 5A54 :A!)"$5 6O(C@8

Click on and click on a pop window will displaygi%e company code in the pop window and click on enter And in the blank space gi%e %ariant name we created

And click on sa%e Define 5olerance groups for &eneral 3edger Accounts *e can specify the limitations in tolerance" for e)ample to the supervisor we can specify one amount and for the manager we can specify another amount. :ow much amount the discount can be given is #nown as Tolerance &ayment $ifference when we create an invoice bill for 4;;;; and discount is 4;= on 4;;;; then the buyer pays 2;;; but in invoice bill the amount is 4;;;; the difference is called payment difference.
P!O #)$A$C)A3 ACCO4$5)$& 6$"78 &"$"!A3 3"D&"! ACCO4$5)$& 6$"78 (4 )$" 5!A$ AC5)O$ OP"$ )5"M C3"A!)$& C3"A!)$& D)##"!"$C" D"#)$" 5O3"!A$C" &!O4P #O! &A3 ACCO4$5 6O(A.8

Click on

and Click on $ew "ntries

%pecify the company code and tolerance group description as below and give debit and credit percentages

And click on sa%e again click on group as same and describe as 6ow and save

and create another tolerance

a%e

$efine Tolerance +roups for /mployees

P!O #)$A$C)A3 ACCO4$5)$& 6$"78 &"$"!A3 3"D&"! ACCO4$5)$& 6$"78 (4 )$" 5!A$ AC5)O$ OP"$ )5"M C3"A!)$& C3"A!)$& D)##"!"$C" D"#)$" 5O3"!A$C" &!O4P #O! "MP3O9"" 6O(AB8

Click on

and Click on $ew "ntries

/>T/- T:/ $/TAI6% A% ?/6<* A>$ '6I'@ <> %AA/

a%e

A&A)$ C3)C? O$ $ew "ntries

And create for tolerance group 6ow

And clic# on a%e Assign tolerance for users

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C3)C? O$ $ew "ntries

:ere we specify AP4 "! and live Tolerance +roup ?lan# and clic# on a%e Define Currency Maintaining currency in AP: 'urrency legal means of payment in a country is denote by B(characters as per I%< standards. 3ocal Currency: *hen we maintain a company code we also maintain for the currency for the accounts 7 ledgers in financial accounting. This currency is called as the local currency" also #nown as 'ompany 'ode 'urrency. Parallel Currency( For a company code it is possible to maintain two or more currencies in addition to the local currency. These two currencies are called the &arallel 'urrencies which can be #nown as
! +roup 'urrency ('lient level) ! :ard 'urrency ! +lobal 'ompany 'urrency (used for consolidated company) ! Inde)(?ased 'urrency

To translate the values from one currency to another we need to maintain e)change rates. %A& provides standard e)change rate types to convert the e)change rate values. "<change rate type: is defined according to various purposes li#e valuation" translation" planning" conversions etc. ': +enerally we maintain three e)change rate types
! M C ?an# Average -ate ! & C ?an# ?uying -ate ! ( C ?an# %elling -ate

5he e<change rate type is defined at the document header le%el Account Currency: while defining the +6 accounts in %A& we require defining the currency for the account" this is called as the account currency0 5his is defined at Company Code area in &3 master !ecord0

Check "<change rate types

P!O AP $"57"A:"! &"$"!A3 "55)$& "EC+A$&" !A5" 59P" 6O(.=8 C4!!"$C)" C+"C?

Click on And observe the e)change rate type is M and also observe the chec# bo) in% is mar#ed or not" if not chec# the in%

'lic# on a%e

Define 5ranslation !atios: The relationship between currencies must be maintained per e)change rate type and currency pair using translation ratios. 5his usually has to be performed only once0 ?ecause inflation can heavily influence the relationship between currencies" translation ratios can be maintained on a time period basis.
P!O AP $"57"A:"! &"$"!A3 "55)$& C4!!"$C)" D"#)$" 5!A$ 3A5)O$ !A5)O$ #O! C4!!"$C9 5!A$3A5)O$ 6O(( 8

Click on

A &<& 3& *I>$<* *I66 $I%&6A. '6I'@ <> and enter the details as below And repeat the same

I> T:/ >/DT %'-//> clic# on

with currency 3%$ to I>-. 'lic# on enter and clic# on save

Define "<change !ate Currencies

/)change rates are required to
! Translate foreign currency amounts when posting or clearing or to chec# an

e)change rate entered manually.

! $etermine the gain and loss from e)change rate differences. ! /valuate open items in foreign currency and the foreign currency balance

sheet accounts.
! The e)change rate table 5C4!!

The e)change rates are defined by period (Evalid fromE).

P!O AP $"57"A:"! &"$"!A3 "55)$& "EC+A$&" !A5" 6O(.F8

C4!!"$C)"

"$5"!

Click on

'lic# on

and enter the details as below

And also enter the same for 3%$ and clic# on save )ndirectADirect 'uotation of "<change !ates: In direct quotation" one unit of foreign currency is quoted for the local currency" whereas in indirect quotation" one unit of local currency is quoted for the foreign currency. F >ame the tools for maintaining the e)change rates %ol
! )n%ersion ! (ase currency ! "<change rate spreads

In %A& /-& currencies are defined using8 %ol currency keys $efine &osting @eys A &osting @ey in %A& is a 0(digit alphanumeric #ey" which controls the entry of line items. In %A& many posting #eys for meeting the different business transaction requirements. The posting #ey determines
! *hat account can be posted to ! *hich side of the account (debit or credit) to be posted

! *hat is the layout screen needs to be used for that particular transaction.

Aery rarely we require additional posting #eys. +76 Accounts G; H; ( ( $ebit 'redit

Aendor Accounts 04 B4 ( ( $ebit 'redit 02 B2 ( ( $ebit (%pecial +76) 'redit (%pecial +76)

'ustomer Accounts ;4 44 ( ( $ebit 'redit ;2 42 ( ( $ebit (%pecial +76) 'redit (%pecial +76)

Assets Accounts I; IH ( ( $ebit 'redit

,aterial Accounts 12 22 ( ( $ebit 'redit. These are the mostly used posting #eys

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Click on

And observe the posting #eys

Check the Company Code &lobal Parameters

P!O #)$A$C)A3 ACCO4$5)$& 6$"78 #)$A$C)A3 ACCO4$5)$& &3O(A3 "55)$& 6$"78 "$5"! &3O(A3 PA!AM"5"! 6O(9G8

Click on

And clic# on window

and specify Company Code in the &<& 3&

And click on enter and

And select the line item and click on details +ere we specify the C+A!5 O# ACCO4$5 And also

'hec# the above and clic# on save

Maintain controlling area

Controlling area: It is the central <rganizational structure in '<>T-<66I>+ and is used in cost accounting. The controlling area as in the case of company code is a self contained cost accounting entity for internal reporting purposes. The

controlling area is assigned to one or more 'ompany codes so as to ensure the necessary transactions" posted in FI" are transferred to controlling for 'ost accounting processing.
! <ne controlling area can be assigned to one or more company codes. ! <ne chart of accounts can be assigned to one or more controlling areas. ! <ne or more controlling area can be assigned to an operating concern. ! <ne client can have one or more controlling areas.

'omponents of 'ontrolling
! 'ost /lement Accounting ! 'ost 'ontrolling ! 'ost 'enter Accounting ! Internal <rders ! Activity ?ased 'osting ! &roduct 'ost 'ontrolling ! &rofitability Analysis ! &rofit 'enter Accounting P!O CO$5!O33)$& &"$"!A3 CO$5!O33)$& O!&A$)HA5)O$ MA)$5A)$ CO$5!O33)$& A!"A 6O??P8

Click on

A *I>$<* *I66 $I%&6A. T:/-/ $<3?6/ '6I'@ <>

'lic# on

and enter the details as below

And clic# on /nter" and message popup will display 'lic# on And clic# on save $ouble clic# on 'lic# on left side and give company code name

And clic# on save $ouble clic# on 'lic# on and give the details as below at left side and

'lic# on enter and save Maintain $umber !anges for Controlling Documents: For every posting in '< the %A& %ystem generates a numbered document. The document numbers are unique to each controlling area" since each number is assigned only once. *henever creating documents in FI module with &96 account +76 A7c (income and e)penses) system will create a controlling document in '<. *e define the document number range in '< independently from the fiscal year. /very transaction that we carry out on the controlling area level has to be assigned to a number range group.
P!O CO$5!O33)$& &"$"!A3 CO$5!O33)$& O!&A$)HA5)O$ MA)$5A)$ $4M("! !A$&" #O! CO$5!O33)$& DOC4M"$5 6?A$?8

Click on

and clic# on

a popup window will display there we specify

#rom and to controlling areas to copy the number ranges

And click on

and in order to see number ranges

copied clic# on menu intervals display

Activate 'ontrolling Area

AP Menu Accounting #inancial Accounting &eneral 3edger Master !ecords Profit Center O?? - et Controlling Area

pecify the controlling are and click on Maintain :ersions: Aersions enable you to have independent sets of planning and actual data. In '< this enables more than one planning (li#e optimistic plan data" pessimistic plan data etc) or the same ob5ect for the same fiscal year. The Aersion is nothing but the collection of fiscal(year dependent indicator li#e value date" methods of calculating actual activity prices" e)change rate type" copying allowed etc...

P!O CO$5!O33)$& &"$"!A3 CO$5!O33)$& MA)$5A)$ :"! )O$ 6O?"'8

O!&A$)HA5)O$

Click on

select the line item .

And clic# on double clic# on controlling area settings and clic# on %ettings for /ach Fiscal year. display a popup window will

:ere specify the controlling area and press enter %elect the 0;44 year line item

And clic# on details button And do the changes as appear in the below screen

'lic# on save screen and

" clic# on select version

and press enter bac# to previous line item double clic# on " specify as below

and clic#

'6I'@ <> %AA/

3ine items if we chec# the chec# bo) the line items documents contains multiple items each item will updated with line items in profit center. :ersion locked if we chec# the chec# bo) :ersion 3ocked we cannot change the budget values

et controlling area
P!O CO$5!O33)$& P!O#)5 C"$5"! ACCO4$5)$& (A )C "55)$& "5 CO$5!O3)$& A!"A 6O?? 8

Click on

A pop up window will

display" 'lic# on save Maintain Controlling Area ettings:

P!O CO$5!O33)$& P!O#)5 C"$5"! ACCO4$5)$& (A )C "55)$& "5 CO$5!O33)$& A!"A MA)$5A)$ CO$5!O33)$& A!"A "55)$& 6.?"@8

'lic# on /nter the details as below

tandard +ierarchy: (&rofit center 7 'ost 'enter)

! In 'ost 'enter Accounting this refers to a tree li#e structure consisting of

all the 'ost 'enters of a 'ontrolling Area.

! :ierarchy node will be utilized to generate a profit center reports7 cost

center reports with hierarchy node wise.

! It will facilitate to allocate values one or more profits center groups7 cost

center groups to another set of profit centers 7 cost centers.

! 'ost center hierarchy will be maintained in controlling area definition and

profit center hierarchy will be maintained at the time of profit center basic settings configuration

$efine &rofit 'enter

<ne of the structural elements in profit center hierarchy" the profit center represents the lowest node in the structure to which profit centers can be assigned
AP M"$4 ACCO4$5)$& #)$A$C)A3 ACCO4$5)$& &"$"!A3 3"D&"! MA 5"! !"CO!D P!O#)5 C"$5"! 5A$DA!D +)"!A!C+9 ?C+@$ C+A$&"

Double click on ?C+@$ and specify the cost center hierarchy

'lic# on

and specify the start date as ;4.;G.0;44

And place the cursor on and right clic# and select 'reate +roup (6ower 6evel) and specify the data as shown below under ?asic data view and clic# on enter and create some other profit centers as same and clic# on save

Create profit centers: >ow place the cursor on J3A-K'<-& and right clic# as we done in above screen and select Create Profit Center and gi%e the details as shown below under (asic Data tab

And select on as above.

and clic# on enter and save

define another profit center same

$3,,. &rofit center The dummy profit center is updated in data transfers whenever the ob5ect to which the data was originally posted (cost center" order" and so on) is not assigned to a profit center. This ensures that the data in &rofit 'enter Accounting is complete. .ou can later send the data on the dummy profit center to the other profit centers using assessment or distribution. *e create the master record for the dummy profit center using this special transaction. To change or display it" use the normal profit center maintenance functions. The name of the dummy profit center is displayed in the controlling area settings for &rofit 'enter Accounting

%&-< '<>T-<66I>+ &-<FIT '/>T/- A''<3>TI>+ ,A%T/$ATA &-<FIT '/>T/- '-/AT $3,,. &-<FIT '/>T/- (@/H2)

Click on

double clic# on press enter and define the details as shown below

$efine as clic# on

'lic# on

double clic# on

'hange the valid from period by selecting on

and clic# on

to activate $ummy &rofit 'enter and clic# on save Configure $ew &3 Accounting

This 'onfiguration is available only in L.; versions

! >ew +eneral 6edger accounting has an e)tended data structure in the

standard delivery. 'ustomer fields can also be added to the general ledger.
! *e can run real(time reconciliation of management accounting and

financial accounting. There is the real time integration with controlling. Profit Center Accounting:
! In previous version profit center accounting consists in 'ontrolling ,odule.

>ow it is transferred to FI ,odule.

! A new +6 accounting every transaction to FI ,odule. ! A >ew +6 accounting every transaction will be recorded with profit

centers. %o that all financial reports can be generated company code wise as well as &rofit 'enter wise. egment !eporting:
! %egment reporting is an additional feature of >ew +6 Accounting. ! If the company wants product wise profitability reports for that purpose

segment will be created.

! %egments will be lin#ed to profit center and profit center will be lin#ed to

cost center.
! *hat are the transactions we are posting in 'ost 'enter and &rofit 'enter"

the data will be updated in %egment. Parallel 3edger Accounting:

! $ifferent set of boo#s of accounts can be maintained through parallel

ledgers.
! &rofit 'enter Accounting determines profits and losses by profit center

using either period accounting or the cost of sales approach.

! %A& provides leading ledgers and non leading ledgers.

<ne leading ledger can be maintained as leading ledgers and multiple ledgers can be maintained as non(leading ledgers.
! 'ontrolling module will be lin#ed to leading ledger only. ! 6edger groups can be maintained to post the traction in specific ledgers or

combination of ledgers. Document splitting:

! $ocument splitting comprises all processes used to split the document ! %plit from the view of a ledger in the general ledger view and with the

generated clearing lines /)ample A vendor invoice is entered with the following items Posting ?ey B4 G; G; Account &ayables /)pense /)pense ;;;4 ;;;0 egment Amount 4;;.;;( G;.;; L;.;;

$ocument splitting then creates the following document in the general ledger view Posting ?ey B4 B4 G; G; Account &ayables &ayables /)pense /)pense egment ;;;4 ;;;0 ;;;4 ;;;0 Amount G;.;;( L;.;;( G;.;; L;.;;

!eal time CO-#) integration: '<(FI reconciliation is not required in the new +6 accounting as any point of time. '< reports will tally with FI reports and vice versa. ': $o companies have to use >ew +eneral 6edger Accounting8
! It will be <ptional for the e)isting %A& 'ustomers ! For new installations" new general ledger accounting is active by default in

%A& /''L.; version. Define ledgers for &eneral 3edger Accounting:

P!O #)$A$C)A3 ACCO4$5)$& 6$"78 #)$A$C)A3 ACCO4$5)$& &3O(A3 "55)$& 6$"78 3"D&"! 3"D&"! D"#)$" 3"D&"! #O! &"$"!A3 3"D&"! ACCO4$5)$&

'lic# on

and select line item and re(name

And clic# on copy 'lic# on %ave

$efine currencies for leading ledgers P!O #)$A$C)A3 ACCO4$5)$& 6$"78 #)$A$C)A3 ACCO4$5)$& &3O(A3 "55)$& 6$"78 3"D&"! 3"D&"! D"#)$" C4!!"$C") #O! 3"AD)$& 3"D&"!

'lic# on and clic# on specify company code" clic# on enter. First local currency will be displayed in and in second local currency we can define our second currency and also third currency as well.

And clic# on save $efine and activate non leading ledgers P!O #)$A$C)A3 ACCO4$5)$& 6$"78 #)$A$C)A3 ACCO4$5)$& &3O(A3 "55)$& 6$"78 3"D&"! 3"D&"! D"#)$" A$D AC5):A5" $O$ 3"AD)$& 3"D&"!

'lic# on here a pop up window will display" specify the ledger created in the pop(up window

'lic# on enter and in the ne)t screen clic# on as below and clic# on enter. 'lic# on save

" specify details

If third currency is defined" we can define third currency also in this screen. $efine ledger group P!O #)$A$C)A3 ACCO4$5)$& 6$"78 #)$A$C)A3 ACCO4$5)$& &3O(A3 "55)$& 6$"78 3"D&"! 3"D&"! D"#)$" 3"&"! &!O4P

'lic# on +ive description for ;6( -eporting" clic# on enter and save 'lic# on and define a ledger group J6 'lic# on enter" select the line item and double clic# on left side" clic# on

and define as shown enter and save . Assign scenario and customer fields to ledgers.

clic# on

%&-< FI>A>'IA6 A''<3>TI>+ (>/*) FI>A>'IA6 A''<3>TI>+ +6<?A6 %/TTI>+% (>/*) 6/$+/-% 6/$+/- A%%I+> %'/>A-I<% A>$ '3%T<,/- FI/6$% T< 6/$+/-%

. 'lic# on select :' ledger line item and double clic# on " clic# on

'lic# on save 'lassify +6 accounts for document splitting %&-< FI>A>'IA6 A''<3>TI>+ (>/*) +/>/-A6 6/$+/A''<3>TI>+ (>/*) ?3%I>/%% T-A>'TI<>% $<'3,/>T %&6ITTI>+ '6A%%IF. +6 A''<3>T% F<- $<'3,/>T %&6ITTI>+

'lic# on

specify company code in the pop(up window

'lic# on enter" 'lic# on and specify the details as below

'lic# on enter and save $efine zero balance clearing Account For defining zero balance clearing account we have to define a profit clearing account under liabilities in F%;; +o to F%;; %A& menu A''<3>TI>+ FI>A>'IA6 A''<3>TI>+ +/>/-A6 6/$+/- ,A%T/- -/'<-$% +76 A''<3>T% I>$IAI$3A6 &-<'/%%I>+ F%;; ( '/>T-A66.

%pecify company code and specify liabilities account number and clic# on create

%elect control data tab %elect the chec# bo)es

And clic# on create7ban#7interest tab specify field status group as +;;4

'lic# on save >ow go to" define zero balance clearing account %&-< FI>A>'IA6 A''<3>TI>+ (>/*) +//>-A6 6/$+/A''<3>TI>+ (>/*) ?3%I>/%% T-A>%A'TI<>% $<'3,/>T %&6ITTI>+ $/FI>/ J/-<(?A6A>'/ '6/A-I>+ A''<3>T

%elect line item ;;; $ouble clic# on specify chart of accounts in pop(up window

'lic# on enter" 'lic# on specify +6 accounts (profit center clearing account)

'lic# on enter and save $efine document splitting characteristics for +6 accounting %&-< FI>A>'IA6 A''<3>TI>+ (>/*) +//>-A6 6/$+/A''<3>TI>+ (>/*) ?3%I>/%% T-A>%A'TI<>% $<'3,/>T %&6ITTI>+ $/FI>/ $<'3,/>T %&6ITTI>+ ':A-A'T/-I%TI'% F<- +/>/-A6 6/$+/- A''<3>TI>+

'lic# on

'hec# the chec# bo)es as shown above and save $efine $ocument splitting characteristics for 'ontrolling %&-< FI>A>'IA6 A''<3>TI>+ (>/*) +//>-A6 6/$+/A''<3>TI>+ (>/*) ?3%I>/%% T-A>%A'TI<>% $<'3,/>T %&6ITTI>+ $/FI>/ $<'3,/>T %&6ITTI>+ ':A-A'T/-I%TI'% F<- '<>T-<66I>+ 'lic# on and " the specify as below (A3F>- and @<%T6)

'lic# on save Activate document splitting %&-< FI>A>'IA6 A''<3>TI>+ (>/*) +//>-A6 6/$+/A''<3>TI>+ (>/*) ?3%I>/%% T-A>%A'TI<>% $<'3,/>T %&6ITTI>+ A'TIAAT/ $<'3,/>T %&6ITTI>+

'lic# on The chec# bo)es

and observe

'-/ATI>+ <F +/>/-A6 6/$+/- A''<3>T% +6 ,A%T/- $ATA

! ':A-T <F A''<3>T% A-/A (F%&;)

+eneral data tab (saved under chat of accounts level)

4. +6 account >o 0. Account +roup B. Account Type G. %hort Te)t H. 6ong te)t ! '<,&A>. '<$/ A-/A (F%%;)

'ontrol $ata and 'reate7?an#7interest tabs (saved under company code level) 'ontrol data tab
4. Account 'urrency 0. <nly balances in local currency B. -econciliation account type G. <pen item management H. line item display L. %ort #ey.

'reate7?an#7Interest tab 4. Field %tatus +roup 0. -elevant to 'ash Flow B. :ouse ?an# G. Account I$

?ut we maintain all the tabs in F%;; centrally. '-/ATI>+ <F +/>/-A6 6/$+/- A''<3>T%
4. '-/AT/ %:A-/ 'A&ITA6 A''<3>T 0. '-/AT/ 'A%: A''<3>T B. '-/AT/ %A6A-. A''<3>T G. '-/AT/ ?A>@ A''<3>T H. F<- F<-/I+> '3--/>'. AA63ATI<> ! '-/AT/ 3>-/A6I%/$ +AI> A''<3>T ! 3>-/A6I%/$ 6<%% A''<3>T ! -/A6I%/$ +AI> A''<3>T ! -/A6I%/$ 6<%% A''<3>T ! F<-/I+> '3--/>'. F63'TI<> A''<3>T

+<T< F%;; ('-/ATI>+ <F +6 A''<3>T% '/>T-A66.) 'reating share capital account

'lic# on control data tab

'lic# on create7ban#7interest

'lic# on save

'reating cash account

'lic# on 'ontrol data tab

'lic# on create7ban#7interest tab

'lic# on save 'reating salary account

'lic# on 'ontrol $ata tab

'lic# on create7ban#7interest tab

'lic# on save

'reating e)penses account with template (from salary account) +o to F%;; %pecify +6 account and clic# on a pop up window will display" specify any e)penses +6 account number and company code" press enter. 'hange the te)t and save

%imilarly 'reate /lectricity +6 account" %tationary /)penses account with reference to -ent account 'reate an <utstanding /)penses (liability account) +o to F%;;

3nder 'ontrol $ata Tab

*e select open item management for out standing liability accounts 3nder create7ban#7interest tab %elect field status group +;;4 'lic# on %ave Ta) 'ategory we determine whether the general ledger account is ta) relevant
account or ta) account or general that is not ta) relevant

&osting without Ta) allowed If we chec# this chec# bo) we post this account"
no ta) indicator is required. If we enter ta) indicator and it is chec#ed to see whether it compiles with the ta) category of this account.

-econciliation account for account type In this field if we mar# +6 accounts

as reconciliation accounts. *hen we post to a customer or vendor account the system automatically posts to a reconciliation account. <nly the system post to reconciliation accounts. For e)ample the account receivables from good and services is the reconciliation account for the customers enters a $ in the reconciliation account for account type to donate customers. /nter a @ in this field denote vendors.

6ine item $isplay Transaction figures are the totals of line item postings on the
debit or credit side. The balance is the difference between the debit and the credit transaction figure. The 6ine Item $isplay field is a control field in the company code segment of an account.
4. For accounts without Iline item displayM" only the transaction figures are

updated when documents are posted to these accounts. *hen a user wants to loo# at this account online" they can only view the balance.
0. For accounts with Iline item displayJ the most important data from the

posted line items is stored in a special inde) table. ?ecause this data is also stored in the documents.
B. *e can use report !# "PA., to subsequently activate the line item

display. *e should not activate the line item display for

4. -econciliation accounts (line items are managed in the sub ledgers) 0. -evenue accounts (line items are managed by the %ales order ,anagement

application)
B. ,aterial stoc# accounts (line items are managed by the &urchasing

,anagement application)
G. Ta) accounts

<pen Item ,anagement

Items in accounts with open item management are specified as open or cleared. Accounts with open item management must have line item display activated. <pen item management is a prerequisite if we need to chec# whether there is an offsetting posting for a given business transaction. *e can display open and cleared items separately" and therefore it is easy to see which business transactions still need to be cleared.

*e use open item management for the following accounts

! ?an# clearing accounts ! 'learing accounts for goods receipt7invoice receipt ! %alary clearing accounts. ! 7e acti%ate or deacti%ate open item management if the account has a

zero balance.

6ine item display *e can display all items posted to the account that have not
yet been archived. This method is only recommended for accounts which require line item display.

%ort #ey This #ey is to specify the sorting procedure of line items to this account

<nly ?alances in 6ocal 'urrency If the E<nly ?alances in 6ocal 'urrencyE

chec#bo) is set in the master data record. Transaction figures are only managed for amounts converted to the local currency.

&ost automatically *hen this indicator is selected" only the system can post to
this account based on the configuration in the account assignment table. If you select this indicator you cannot post the transaction directly to this account. 3se this Indicator for the following accounts
! Inventory accounts ! ,aterial variances accounts

-econciliation account ready for input

This field indicates that the reconciliation account ready for input when you are posting a document. 3se this account when you want to change the reconciliation account type while posting a document.

4. A +76 account consists of which segments8 Answer

! 'hart of accounts segment ! 'ompany code segment

0. $ifferent company codes can use the same KKKKKKKKKK Answer

! 'hart of accounts

B. The KKKKKKKK controls the field display for the company code data in the +76 account master record Answer
! Account +roup

G.KKKKKKKKcontain the total of the transaction figures for the corresponding sub ledger accounts. Answer
! -econciliation accounts

H. -econciliation accounts are updated on a daily basis. Answer False

The reconciliation accounts are updated real(time. L. 'an we always display the line items of a +76 account8 Answer False *e can only display the line items if the account is managed with line item display. I. +76 accounts with open item management must have line item display. Answer True *e cannot define a +76 account with open item management without selecting the 6ine item display option. 1. +76 accounts that are managed in local currency can only be posted to in this currency. Answer False +76 accounts in local currency can be posted to in any currency. 2. +76 accounts that are managed in a foreign currency can only be posted to in this foreign currency. Answer True If we select a foreign currency as the account currency" we can only post amounts in this foreign currency to this account. 4;. ?ecause the company codes use different operational charts of accounts" you cannot carry out cross(company code controlling. Answer True .ou can carry out cross(company code controlling if each company code uses the same operational chart of accounts. $ocument in %A& $ocument is the result of a posting in accounting in %A& and is the connecting between various business transactions7operations. There are two types of documents.

<riginal $ocument These documents relate to origin of business transaction. /.g. invoices" receipts" statements of accounts from ban# etc. &rocessing $ocument these include Naccounting documentsO generated out of postings in the system" reference documents" sample documents etc. the processing documents other than the accounting ones are also #nown as special documents and they aid in simplification of document entry in the system. $ocument types
$ocument type is the #ey that distinguishes the business transactions to be posted. The document type determines where the document is stored as well as the account type to be posted. /very document contains a document type in its header. This document type is defaulted when you default document type you can change the document type as required. The standard system is delivered with the following document types.
A AA A# A( D! DH D& DA ?! ?H ?& ?$ ?A !" !: &"$"!A3 3"D&"! ACCO4$5 DOC4M"$5 A A "5 ACCO4$5)$& DOC4M"$5 "5 D"P!"C)A5)O$ DOC4M"$5

!":"! A3AC3"A!)$& DOC4M"$5 C4 5OM"! )$:O)C"AO45 &O)$& )$:O)C" C4 5OM"! PA9M"$5A)$COM)$& PA9M"$5 C4 5OM"! M"MO !":"! A3AC3"A!)$& DOC4M"$5 :"$DO! )$:O)C"A)$COM)$& )$:O)C" :"$DO! PA9M"$5AO45&O)$& PA9M"$5 :"$DO! C!"D)5 M"MO $"5 :"$DO! !":"! A3 AC3"A!)$& DOC4M"$5 &!O )$:O)C" !"C")P5

()33)$& DOC4M"$5 5!A$ #"!

7" 7A 73 P! E, E1

&OOD !"C")P5 &OOD ) &OOD ) 4" 4"AD"3):"!9

P!)C" C+A$&" !"C4!!)$& "$5!9 DOC4M"$5 AMP3" DOC4M"$5

The document type has the following functions

4. $ifferentiating between business transactions. The document type

tells instantly what sort of a business transaction is in question. This is useful when displaying line items.
0. 'ontrolling the postings to accounts. The document type determines

which accounts that particular document can be posted to.

B. Issuing document numbers and controlling documents storage. Every

document type has a number range allocated to it from which the numbers for the %A& documents you create are ta#en. The original documents from one number range should be stored together. In this way the document type controls document storage.
G. The document type can also specify that the document should be

posted using the net posting procedure. This means that any discount and the net amount are calculated at the time of posting.
H. The document type put control on the user for processing information.

This can be achieved through authorization group.

L. $ocument type controls e)change rate type for foreign currency

$efine document for entry view %&-< FI>A>'IA6 A''<3>TI>+ (>/*) FI>A>'IA6 A''<3>TI>+ +6<?A6 %/TTI>+% >/* $<'3,/>T $<'3,/>T T.&/% $/FI>/ $<'3,/>T T.&/% F<- />T-. AI/* (<?AI)

:ere %A& system has provided H0 default document types for different business transactions. *e can use those docs...Types for various business transactions. <bserve those document types. ?ac# to I,+. $efine document types for entry view %&-< FI>A>'IA6 A''<3>TI>+ (>/*) FI>A>'IA6 A''<3>TI>+ +6<?A6 %/TTI>+% >/* $<'3,/>T $<'3,/>T T.&/% $/FI>/ $<'3,/>T T.&/% F<- />T-. AI/* I> A 6/$+/-

'lic# on %pecify ledger in popup window

'lic# on

and enter

And clic# on $efine document types for general ledger view %&-< FI>A>'IA6 A''<3>TI>+ (>/*) FI>A>'IA6 A''<3>TI>+ +6<?A6 %/TTI>+% >/* $<'3,/>T $<'3,/>T T.&/% $/FI>/ $<'3,/>T T.&/% F<- +/>/-A6 AI/*

'lic# on %pecify ledger in popup window

'lic# on

and enter

And clic# on >umber -ange Interval A number range refers to a number interval defined in the system so that when documents are posted" the system assigns a number form this range. .ou will define different number ranges for different document types. /ach document in %A& is uniquely identified by the combination of a document number" company code and fiscal year

The number range for a document type can be defined

! &er fiscal year or ! 3ntil a fiscal year in future.

If we define number range interval to last for only one fiscal year" then this needs to be defined every year. *hen number ranges are defined every year" the system starts from the first number in the range for that particular year and this will help in not reaching the upper limit fast. This interval is described as dependent number interval. If we specify the fiscal year as 2222 then the document number range is valid for ever and do not have to do this e)ercise of maintaining number ranges every fiscal year. This interval is described as independent number interval >umber range interval may be internal or e)ternal. For internal number range the system generates the number7 for e)ternal number the user has to specify the number while posting a document. Number intervals are company code dependent. >umber ranges can be assigned to one or more document types and the number ranges shall no overlap. $ocument types are company code independent and documents types are valid for all clients. $efine number ranges for the entry view %&-< FI>A>'IA6 A''<3>TI>+ (>/*) FI>A>'IA6 A''<3>TI> +6<?A6 %/TTI>+% (>/*) $<'3,/>T $<'3,/>T >3,?/-A>+/% $<'3,/>T I> />-T. AI/* $/FI>/ $<'3,/>T -A>+/% F<- />T-. AI/* (F?>4)

'lic# on

" again clic# on

specify from and to company codes

'lic# on $efine document number ranges for general ledger view %&-< FI>A>'IA6 A''<3>TI>+ (>/*) FI>A>'IA6 A''<3>TI> +6<?A6 %/TTI>+% (>/*) $<'3,/>T $<'3,/>T >3,?/-A>+/% $<'3,/>T% I> +/>/-A6 6/$+/- AI/* $/FI>/ $<'3,/>T >3,?/- -A>+/% F<- +/>/-A6 AI/*

'lic# on specify company code and clic# on and again clic# on And define number range interval as shown below

clic# on enter and save <?:4 '<&.I>+ T:/ >3,?/- -A>+/% T< '<,&A>. '<$/(%) <?:0 '<&.I>+ T:/ >3,?/- -A>+/% T< T:/ FI%'A6 ./A-(%) +/>/-A6 6/$+/- $<'3,/>T

Post general ledger Documents

! &eneral ledger documents ! Parked documents ! +old documents ! !eference documents !

ample documents

! !ecurring documents ! !e%erse documents ! )ndi%idual re%erse ! Mass re%ersal ! !e%ersal of re%ersal documents ! Accrual or deferral re%erse documents ! Clear item re%ersal

+eneral ledger accounts master data base tables Table %@A4 $escription +6 Account ,aster chart of Accounts7+eneral Accounting +6 Accounts ,aster 'ompany 'ode data +6 Accounts ,aster 'hart of Account $escription

%@?4 %@%T

&osting of +eneral 6edger Transaction -eceipt of 'apital 'ash7?an# account To %hare 'apital Account $r

%A& ,/>3 A''<3>TI>+ FI>A>'IA6 A''<3>TI> +/>/-A6 6/$+/- &<%TI>+ />T/- +6 $<'3,/>T (F?H;) (%ingle screen)7 +/>/-A6 &<%TI>+ (F(;0) ($ouble screen)

And also specify profit center 'lic# on document stimulate. %creen will display as below

or go to menu

>ow select

and clic# on

&osting of a document in FK;0 %pecify the document date

0;;;;; C 'ash account

'lic# on enter" in the ne)t screen enter as below

'lic# on enter and in the ne)t screen enter P for amount and Q for te)t and press enter

>ow go to menu document stimulate and clic# on save To display the document

%A& menu A''<3>TI>+ FI>A>'IA6 A''<3>TI>+ +/>/-A6 6/$+/- $<'3,/>T $I%&6A. (F?;B) %pecify the document number" company code" fiscal year and press enter ':A>+I>+ A $<'3,/>T %A& menu A''<3>TI>+ FI>A>'IA6 A''<3>TI>+ +/>/-A6 6/$+/- ':A>+/ (F?;0) %pecify the document number" company code" fiscal year and press enter :ere in change document select the line item and double clic# on line item. *e can change fields li#e AA63/ $AT/" A%%I+>,/>T" T/DT" &A.,/>T T/-,%" ?A%/ 6I>/ $AT/ and no other field cannot be editable.

To display the document changes %A& menu A''<3>TI>+ FI>A>'IA6 A''<3>TI>+ 6/$+/- $<'3,/>T $I%&6A. ':A>+/% (F?;G) +/>/-A6

%pecify the document number" company code" fiscal year and press enter and we can see the changes made to the document. $isplay the +6 account balances %A& menu A''<3>TI>+ FI>A>'IA6 A''<3>TI>+ +/>/-A6 6/$+/- A''<3>T $I&6A. ?A6A>'/% (F%4;>) %pecify the +6 account" company code" fiscal year and clic# on and in the ne)t screen we can see the debit and credit balances of the +6 ledger account posted for every period ?y double clic# on the line item we can directly display the original document. *e can also post the +6 documents in F?;4 and F?;46 &osting of a document with different profit centers &aying salary from cash account %alary account $r

To 'ash7ban# account +o to F?H;7F(;0

B;;;;; C %alary account &ress enter and in the ne)t screen specify amount" ?. Area" profit center" and te)t. If no fields are displayed as said above then clic# on the details li#e ?. Area" profit center to enter

And in the profit center column we entered profit center as J3A-K4;;;

0;;;;; C 'ash account &ress enter and specify P for amount and profit center as JuarK0;;; and Q for te)t

Then press enter

>ow go to ,/,3 $<'3,/>T %I,36AT/ and clic# on save

+eneral ledger posting document posting in specific ledgers %A& menu A''<3>TI>+ FI>A>'IA6 A''<3>TI>+ +/>/-A6 6/$+/- A''<3>TI>+ &<%TI>+ +/>/-A6 6/$+/A''<3>TI>+ $<'3,/>T F<- 6/$+/- &<%TI>+ (F?H;6) 'ash account $r To share capital account In this document posting we specify ledger group.

>ow go to ,/,3 $<'3,/>T %I,36AT/ and clic# on save AMP3" DOC4M"$5: sample document is a template used as a reference while posting a transaction. This will be normally used where we regularly post similar transaction with many line items. >ote sample document will not update any +6 account balances" but the accounting document created with reference to a sample document will update the transaction figures.

'reate number ranges for sample document in F?>4" specifying number range D0 and the fiscal year. 'reating of sample document (document type A?) A''<3>TI>+FI>A>'IA6 A''<3>TI>++/>/-A6 6/$+/&<%TI>+ -/FF/-/>'/ $<'3,/>T %A,&6/ $<'3,/>T (F(;4) %alary account $r

To cash account

B;;;;;C%alary account &ress enter %pecify amount" te)t" ?.Area" profit center

&ress enter

For amount specify P for amount and for te)t specify Q and also ?.Area" profit center and press enter and save
number for reference0 and note the sample document

>ote we create sample document for provisions li#e -ent" /lectricity" and <utstanding /)penses. 'reate document with reference to sample document +o to F(;0 C +/>/-A6 &<%TI>+ %elect from ,/>3 $<'3,/>T &<%T *IT: -/FF/-/>'/ %pecify sample document number

And press enter and post the document from ,/,3 $<'3,/>T %I,36AT/ and
clic# on save 5o :iew the ample Document AP menu accounting #inancial Accounting &eneral ledger Document !eference Document ample Document Display 6#(M;8 5o Delete the ample Document AP menu accounting #inancial Accounting &eneral ledger Document !eference Document ample Document Delete 6#-@=8 !emo%e the test run check bo< and click on document will be deleted0 Parked Document:
! Any incomplete or completed documents can be created as a par#ed

and click on 9" 0 5he sample

document.
!

&ar#ed document will reserve the normal document number but it will not update in the debit balances will be modified or approved by the supervisors7managers

! >ormally par#ed documents will be created by the e)ecutives and the same

Post Parked documents:

AP menu ACCO4$5)$& #)$A$C)A3 ACCO4$5)$& &"$"!A3 3"D&"! PO 5)$& "D)5 O! PA!? &A3 DOC4M"$5 6#:@.8A 6#-G@8

pecify document date and posting date and

;....; -- stationary account press enter pecify amount- (0Area- Profit center- te<t-

1...., D bank account press enter and in the ne<t screen K for amount / for te<t and also specify (0 Area and profit center Park the document from M"$4 DOC4M"$5 PA!? DOC4M"$50 $ote the parked document number0 $ote: parked document will not update &3 account balances Display the parked documents AP menu Accounting #inancial Accounting &eneral 3edger Document Parked document Display 6#(:;8 pecify Company code- document number- and #iscal year and press enter &o to # ,.$ to check the &3 balances are update or not in the tationary Account0 !eLect the Parked document AP menu Accounting #inancial Accounting &eneral 3edger Document Parked documents #(:G !eLect pecify Company code- document number- and #iscal year and press enter and !eLect the document0 Post the parked document AP menu Accounting #inancial Accounting &eneral 3edger Document Parked document PostADelete 6#(:O8

pecify Company code- document number- and #iscal year and press enter &o to Menu Document Complete then we will get a message I&reliminarily posted document 4)))))))) cocd was changedJ back 6f;8 and click on Post and check the &3 accounts in # ,.$ $ote: If we #now only partial info then we go to T(code F(LH. +old Document: A $ocument is put on hold. *hen there is no complete information available to post a document or when you are in the middle of a posting a transaction. *e have to come out from the screen for certain reasons. $ote: before posting hold documents we ha%e to run a A(AP program Con%ersion of whole documents using Program !#5MP(34 in ";F 5-Code AP Menu 5ools A(AP 7ork (ench De%elopment A(AP "ditor pecify the program click on back to AP Menu +olding of a Document 6#-.18 AP Menu Accounting #inancial Accounting &eneral 3edger Posting &eneral Posting #-.1 pecify Document date Posting date document type -- A and click on ";F again

6;....1 D "lectricity8 account Press enter0 )n the ne<t screen specify amount- (0Area- Profit center- and te<t &o to Menu Document +old0 &i%e the temporary account number in the popup window and press

5o Display +old Document and make posting of held document 5-Code #-.1 &o to Menu Document &et +eld Document pecify the and click on

>ow specify the credit the account with posting #ey H; with cash or ban# account and post the document for ,enu document %timulate and &ost !eference Document: )t is a model Document with reference sample document0 7e can create n-number of normal documents AP menu Accounting #inancial Accounting &eneral 3edger Posting !eference document ample Document 6#-.,8 pecify Document date Posting date document type -- A(

6;....1 D "lectricity8 account Press enter0 )n the ne<t screen specify amount- (0Area- Profit center- and te<t 7ith posting key @. and bank or cash account and also specify amount(0Area- Profit center- and te<t0 And post the document0 A message will be displayed -- Document 92xxxxxxxx1 was stored in company code xxxx $ote: $o &3 accounts are up dated Display the ample Document 5-Code #(M; Create a $ormal Document with reference to ample Document in #-.1 &o to Menu Document Post with !eference

press enter 5wice and post the document and check the &3 accounts in # ,.$ 5o Delete the ample Document 5-Code #0@= !ecurring Document:
! Periodical Documents can be posted through recurring document ! )t is a document 5emplate which does not update the &3 accounts0 ! !ecurring document will be normal document automatically in the

specified periods and dates mentioned in the recurring documents AP Menu Accounting #inancial Accounting &eneral 3edger Posting !eference Document !ecurring Document 6#(D,8

Press enter $ote: careful in selecting in Dates for #irst run and 5ranslation dates "nter the details as a normal document like Amount- (0Area- Profit Center5e<t- Posting key @. and Credit Account 3ike Cash or (ank Press enter and pecify K for amount and / for 5e<t- (0Area- Profit Center and post the Document and note the !ecurring Document number0 7e get the message Document 91xxxxxxx was stored in company code XXXX !un chedules: *e use this -un %chedule when we want to post the -ecurring entry documents on a different day each month Define !un chedules: P!O #inancial Accounting #inancial Accounting &lobal ettings Document !ecurring "ntries Define !un chedules 6O(C,8

Click on Click on and specify the And sa%e "nter !un Date P!O #inancial Accounting #inancial Accounting &lobal ettings Document !ecurring "ntries "nter !un Date 6O(C18 Click on Click on specify !un chedule in the Pop-4p window and specify the run date and sa%e back to )M&

:iew the tatus of !ecurring Document: AP Menu Accounting #inancial Accounting &eneral 3edger Periodic Processing !ecurring "ntries 3ist 6#0,@8 pecify the Company code and #iscal year Click on document list will be displayed Post or "<ecute the !ecurring Documents AP Menu Accounting #inancial Accounting &eneral 3edger Periodic Processing !ecurring "ntries "<ecute 6#0,B8 pecify the Company code and #iscal year

!e%ersal Documents: once we created a document in %A& we cannot delete document" but we can change the document to some e)tent li#e reference field" te)t field" and value date field" document header te)t.
!