VENTECH ENGINEERS, LLC.

PROCEDURES

4.5-6 Effective Date: Jan. 6, 2011 Revision: 2 Approval: Kyle Ray

ENGINEERING DRAWING CONTROL

1 OBJECTIVE The objective of this procedure is to define a standard method of controlling, numbering, issuing, revising and approving the engineering drawings generated by Ventech Engineers, LLC. 2 SCOPE This procedure applies to all engineering drawings generated for Ventech projects, studies, and proposals. For control of other project documentation and specifications generated by Ventech or outside of Ventech, see Procedure 4.5-2 "Project Documentation Control", and procedure 4.5-9 Engineering Specification Control. 3 AUTHORITY Engineering Department managers are responsible for ensuring that the engineering drawing documentation is controlled in accordance with this procedure. The Piping Department Manager is responsible for maintaining this procedure. 4 REFERENCES Procedure 4.5-2: Project Documentation Control Procedure 4.5-7: Magnetic Data Control Procedure 4.5-8: Proposal, Study and Project Number Assignment Work Instruction 4.4-PD-01: Work Instruction for Isometric Drafting 5 PROCEDURES 5.1 ENGINEERING DRAWING CONTROL 5.1.1 A drawing status report (See Example Form 4.5-6.1) shall be developed by each department manager at the beginning of each project. A drawing status report is not necessary for proposals and studies. The Project Secretary shall maintain the drawing status report for all engineering departments. 1 OF 9

5.1.2

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PROCEDURES

4.5-6 Effective Date: Jan. 6, 2011 Revision: 2 Approval: Kyle Ray

5.1.3

The person generating the drawing is responsible for inputting their name or initials along with the current date in the "BY" (drawn by) area in the title block. It is the responsibility of the department manager to ensure that the "start date" is recorded on the document and in the "Drawing Status Report". The drawing status report shall be issued to each department manager periodically as required by changes in drawing status. This will ensure that the reports are readily available to any employee needing to certify the status of a drawing. All magnetic copies of drawings shall be stored and archived in accordance with Procedure 4.5-7 "Magnetic Data Control". It is the responsibility of each department manager to maintain files containing hard copies of drawings. The original drawings shall be stored in a safe place to be readily retrieved for future copies. If necessary, a copy of the original can be placed in a stick file or other suitable location for reference to other disciplines. All drawings that have "hand" signatures in the proper blocks, as defined in this procedure, shall be the original. When an approved drawing is revised, the previously approved drawing shall have the word "VOID" stamped or written in ink on the original. The word "void" on these drawings shall ensure that only the current revision is in circulation. Approved drawings that have been voided, shall be kept for historical or possible legal reference. Each department shall have work instructions outlining how drawings are to be maintained within their department. The drawing status report will be issued periodically in accordance with the document matrix.

5.1.4

5.1.5

5.1.6

5.1.7

5.2

ENGINEERING DRAWING NUMBERING ASSIGNMENT 5.2.1 When a drawing is generated for a project, study or proposal a drawing number shall be assigned. Duplicate drawing numbers shall be dissimilated by the job number. If the drawing is a computer generated drawing, then the drawing number and the electronic file name are the same.

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VENTECH ENGINEERS, LLC.

PROCEDURES

4.5-6 Effective Date: Jan. 6, 2011 Revision: 2 Approval: Kyle Ray

5.2.2

Each drawing shall contain at least the two blocks shown below. The standard Ventech border drawing has these blocks incorporated into the title block (See Attachment "A").

JOB NUMBER XXXX-XX Assigned Project Number, Study Number of Proposal Number

DRAWING NUMBER XXXX-XX Sequential Number Area Number Type of Drawing

The X's in the preceding boxes shall be replaced in accordance with the following information. (Note: The X's will not appear on the actual drawing, they are for representation only. 5.2.2.1 A project, study or proposal number should be assigned before a drawing is created. See Procedure 4.5-8 "Proposal, Study or Project Number Assignment." After an appropriate number has been assigned, the X's in the job number box shall be replaced with this number. Type of drawing shall be the first two X's in the drawing number box. They shall be selected from the list below. Civil/Structural Department AR Architectural CR Concrete CV Civil SS Structural Steel Electrical Department ED Electrical Details EM Electrical miscellaneous EO Electrical One Lines EP Electrical Plans ES Electrical Schematics

5.2.2.2

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PROCEDURES

4.5-6 Effective Date: Jan. 6, 2011 Revision: 2 Approval: Kyle Ray

Instrument Department ID Instrument Drawings IL Instrument Loops Mechanical Department MM Mechanical Miscellaneous (Note: Equipment drawing numbers shall be in accordance with this Procedure, Section 5.2-3) Piping Department PA Plot Plans and Equipment Arrangement PF Process Flow Diagram PD Piping & Instrument Diagram PK Piping Key Plan PM Piping Miscellaneous PP Piping Plans and Sections (Note: Piping isometric drawing numbers shall be in accordance with 4.4-PD-01, Work Instruction for Isometric Drafting) 5.2.2.3 The third X in the drawing number box will be separated from the first two letters with a hyphen. This X will represent the unit area number. (i.e., If unit area is 100, then this digit will be a 1.) If there is only one area for the project, then area 100 shall be used. The fourth and fifth X's shall be the sequential number for a particular type of drawing. If a department exceeds 99 drawings, then a sixth digit may be added.

5.2.2.4

5.2.3

Equipment drawings shall not receive numbers as defined in 5.2.2. The equipment number shall be the drawing number. If the equipment requires more than one drawing, the sheet number shall dissimilate the drawing number. (i.e., if the equipment number is V-101 and requires three drawings, all three drawing numbers will be V-101 dissimilated by its respective sheet number.) If the drawing is a computer generated drawing, then the drawing number, along with the sheet number, will be

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4.5-6 Effective Date: Jan. 6, 2011 Revision: 2 Approval: Kyle Ray

the electronic file name, (i.e., If the equipment number is V-101 and it is Sheet 2, then the electronic file number will be V101-2. 5.3 ENGINEERING DRAWING ISSUANCE 5.3.1 Prior to being issued, all drawings shall have the appropriate checked and approval blocks hand signed with ink in accordance with this Procedure, section 5.4. (Note: The ink used to sign drawings shall be a different color than black. This will dissimilate an original from a copy.) All drawings shall be distributed in accordance with the project document distribution matrix. All drawings issued in-house or to the client shall be issued using a transmittal form. (See Form 4.5-6.2) 5.3.3.1 In-house transmittals of drawings shall be initiated by the Department Manager, squad leader or engineer. Transmittals to the client shall be initiated by the Project Manager.

5.3.2

5.3.3

5.3.3.2

5.3.4

The Project Secretary shall assign a transmittal number to each transmittal. This number comes from the correspondence register, kept in the project files. 5.3.4.1 The Project Secretary shall fill in the transmittal with the following information: Project Number Date Transmittal Number Page x of x Transmitted By = Initiator Item = Drawing Number Rev = Drawing Revision Number Description = Drawing Title Type of Transmittal (i.e., Preliminary/For Information, Approved for Construction, etc.) 5 OF 9

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PROCEDURES

4.5-6 Effective Date: Jan. 6, 2011 Revision: 2 Approval: Kyle Ray

Distribution = Document distribution matrix 5.3.5 After the Project Secretary has completed the transmittal with the above information, the transmittal, along with the drawing(s), shall be returned to the initiator for approval. The initiator of an in-house transmittal shall review the transmittal for accuracy. When the initiator is satisfied with the information on the transmittal, that person shall sign or place initials by their name on the transmittal located in the "transmitted by" area. The initiator, if other than a department manager, shall turn the package over to the department manager for approval. If the department manager approves the transmittal, the department manager shall sign or initial the "approved by" area on the transmittal. 5.3.6.1 After the in-house transmittal has been approved by the department manager, the transmittal and drawing(s) shall be returned to the Project Secretary. The Project Secretary shall forward the package to the Project Manager for final review. Once the Project Manager is satisfied with the package being transmitted, the Project Manager shall sign or initial the "approved by" area on the transmittal.

5.3.6

5.3.7

The Project Manager shall review the transmittal to the client for accuracy. When the Project Manager is satisfied with the information on the transmittal, the Project Manager shall sign or place initials by their name in the "transmitted by" area. After the in-house or client transmittal has been finalized by the Project Manager, the package shall be returned to the Project Secretary. The Project Secretary shall reproduce and distribute transmittals and drawings per the transmittal. 5.3.8.1 After drawings have been reproduced, the Project Secretary shall return originals to the initiator. The initiator shall place drawing(s) in their proper file.

5.3.8

5.3.9

Any client request for drawings to be issued shall be made through the Project Manager. The Project Manager shall notify the department manager for any drawings that will be required. 6 OF 9

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4.5-6 Effective Date: Jan. 6, 2011 Revision: 2 Approval: Kyle Ray

5.4

ENGINEERING DRAWING REVISIONS AND APPROVALS 5.4.1 IN GENERAL: The revision description area is located on the left side of the drawing title block (See Attachment "A"). It shall be used to record the type of revision that the drawing represents. A maximum of three revisions will be recorded on any given engineering drawing produced by Ventech. The person that is physically revising the drawing shall input their initials in the "By" block of the revision description area. They shall also input the type of revision along with the description. The "CHK" (checked by), "APP"(approved by) and "DATE" blocks shall be left blank for hand signatures and dates. Once the revision description area is filled with three revisions, the oldest revision shall be deleted and replaced with the new revision. If the preceding revision had hand signatures and/or dates in the "CHK" (checked by), "APP" (approved by) or "DATE" block, then these initials shall be electronically entered into their appropriate locations. The revision block is located on the lower right of the title block. (See Attachment "A"). It shall be used to record the current revision level of the drawing. PRELIMINARY ISSUES: Preliminary issues made during the development of a drawing shall bear the letter "A" in both the revision description area and the revision block. Subsequent revisions shall be dissimilated by using a numerical sequence, such as A1, A2, A3, etc. The revision description shall simply state the word "Preliminary". 5.4.3.1 Preliminary drawings that are issued for reference do not need to be signed off in any of the checked by or the approval areas of the title block.

5.4.2

5.4.3

5.4.4

CLIENT APPROVAL ISSUES: Drawings that are issued for client approval shall bear the letter "B" in both the revision description area and the revision block. Subsequent revisions shall be dissimilated by using a numerical sequence, such as B1, B2, B3, etc. The revision description shall simply state the words "Client Approval". At this time all preliminary revisions shall be deleted from the revision description area and only the client approval revisions shall be recorded henceforth.

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VENTECH ENGINEERS, LLC.

PROCEDURES

4.5-6 Effective Date: Jan. 6, 2011 Revision: 2 Approval: Kyle Ray

5.4.4.1

Drawings that are being issued to the client shall have the "CHK" (checked by) and the "APP" (approved by) blocks in the revision description area hand signed. The "CHK" (checked by) block shall be hand signed by the person responsible for checking the drawing. The "APP" (approved by) block shall be hand signed by the department manager and the Project Manager. The "DATE" block next to the approval block shall have the date hand signed by the Project Manager.

5.4.5

APPROVED FOR CONSTRUCTION ISSUES: Drawings that are issued approved for construction shall bear the number "0" (zero) in both the revision description area and the revision block. The revision description shall simply state the words "Approved For Construction". Subsequent revisions shall be dissimilated by using a numerical sequence, such as 1, 2, 3, etc. The revision description shall briefly describe what was revised on the drawing. 5.4.5.1 Drawings that are being issued for construction shall follow the same steps as defined in this Procedure, section 5.4.4.1. In addition to those steps, the checked and approval blocks next to the confidential statement are to be hand signed and dated (See Attachment "A"). These blocks are to be signed only if the drawing is at revision "0". Revision "0" indicates that the drawing is "Approved for Construction". The following personnel shall be responsible for signing and dating these blocks. "Drawn" block Entered electronically by the person when the drawing was generated. (See section 5.1.3 of this Procedure) The person responsible checking the drawing. Department Manager for

"Checked" block -

First "Approved" block -

Second "Approved" block - Project Engineer Third "Approved" block Project Manager

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PROCEDURES

4.5-6 Effective Date: Jan. 6, 2011 Revision: 2 Approval: Kyle Ray

6 DOCUMENT Document Transmittals Original Drawings Drawing Status Report Location Project Files Discipline Files Project Files

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