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TITLE: Monitoring and Measurement of Quality Objectives and Targets of

__________ADMINISTRATIVE SECTION___

PREPARED BY:

DOCUMENT NO.
CGPP/QMM/ASS.01

COPY NO.
(If controlled copy)
REVISION NO. 00

REVISION DATE:
March 27, 2013

EFFECTIVITY DATE:
April 5, 2013

REVIEWED BY:

ELLEN C. BAYLON
Adm. Asst. III

ELSA O. COLAR
LAOO-IV

OBJECTIVES
To ensure efficient & effective
rendering of administrative services to
offices/agencies & other client and to
have an accurate and systematic
recording of all incoming and outgoing
communication & documents.

KEY PERFORMANCE
INDICATOR
No. of Office Order prepared

TARGET

ACTUAL
%
373%

150

207 incoming
54 outgoing

174%

July to December
2012

100

195

195%

July to December
2012

No. of request acted

120%

No. of voucher prepared

38

73

197%

No. of payroll reviewed

10

15

150%

No. of Purchase Request


prepared

200%

July to December
2012
July to December
2012
July to December
2012
July to December
2012

15

No. of communications
received/released and recorded
No. of leave applications

CGPP/QSF-DCC.21

TARGET DATE OF
ACCOMPLISHMENT
July to December
2012

No.
56

Rev. No. 00

Eff. Date: October15, 2012

APPROVED BY:

PAGE NO.

FILEMON D. REYNOSO
JR.
City Assessor

Page 1 of 3 pages

Proof or Evidence/Output
Accomplishment Report
File Copy of Office Order
Logbook

Accomplishment Report
Incoming Logbook
Outgoing Logbook
Accomplishment Report
File copy of Leave Application
Logbook
File Copy of Request Acted
Logbook
File Copy of Voucher
Logbook
File Copy of Payroll
Logbook
File Copy of Purchase Request
Logbook

REMARKS

OBJECTIVES

KEY PERFORMANCE
INDICATOR
No. of Office Plans and Programs
prepared

ACTUAL

TARGET DATE OF
ACCOMPLISHMENT
July to December
2012

Proof or Evidence/Output

No.
1

%
100%

No. of Monthly Report prepared

100%

Every 20th of the


month 2012

No. of Quarterly Report prepared

2 Quarterly
Report
1 Budget
Proposal
1

2 Quarterly
Report
1 Budget
Proposal
1

100%
100%

Every 20th of July &


Oct. 2012
September 15, 2012

100%

September 15, 2012

No. of Annual Procurement Plan


prepared

100%

September 15, 2012

No. of Inventory of Office


Equipment, Materials and
vehicles prepared

100%

September 15, 2012

No. of Unit Performance


Evaluation prepared

100%

July August 2012

No. of Performance Rating


collated/reviewed
No. of Midyear Accomplishment
Report prepared
No. of copy of titles filed

26

26

100%

July August 2012

Accomplishment Report
File Copy of Quarterly Report
Accomplishment Report
File Copy of Budget Proposals
Accomplishment Report
File Copy of Financial Plan &
Request for Allotment
Accomplishment Report
File Copy of Annual Procurement
Plan
Accomplishment Report
File Copy of Inventory of Office
Equipment, Materials and
Vehicles.
Accomplishment Report
File Copy of Unit Performance
Evaluation/Outgoing Logbook
File Copy/Outgoing Logbook

100%

July August 2012

File Copy/Outgoing Logbook

850

1,479

174%

Binded Copy

No. of Waiver of Rights filed

30

47

156%

No. of Application for Public Land

85

140

164%

July December
2012
July December
2012
July December

No. of Budget Proposals prepared


No. of Financial Plan & Request
for Allotment prepared

CGPP/QSF-DCC.21

TARGET

Rev. No. 00

Eff. Date: October15, 2012

Accomplishment Report
File Copy of Office Plans &
Programs
Accomplishment Report
File Copy of Monthly Assessment
Report

File Copy
File Copy

REMARKS

OBJECTIVES

KEY PERFORMANCE
INDICATOR

TARGET

Filed

CGPP/QSF-DCC.21

Rev. No. 00

Eff. Date: October15, 2012

ACTUAL
No.

TARGET DATE OF
ACCOMPLISHMENT
2012

Proof or Evidence/Output

REMARKS