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< ... >, enter the information relevant to the call for proposals in question.
The phrases within [ ] should only be included if appropriate the paragraphs shaded in grey should only need to be amended/included in exceptional cases, dictated by the requirements of a particular call for proposal procedure.
In no circumstances may you alter any other part of these standard instructions. In case you need to derogate from the Special Conditions, General Conditions or another template, please refer to the instructions on prior approval and derogations for further details hich can !e found in the anne"es #$ and #% of the #&'C( C()*+,I(,. *lease remem!er to delete this paragraph, any other te"t !rac-ets in the final version] ith yello highlighting and all such
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and -0ull official name as mentioned in the 1+02 [-1egal status &organisation*2. 3 [-title &individual*2. [-4rganisation official registration number2. 3 [-Passport or 56 number 2. -0ull official address2 [7/T number, for 7/T registered beneficiaries ], 5f a multi8beneficiary grant9 [hereinafter the :(oordinator; . [and -0ull official name as mentioned in the 1+0 of any co8beneficiary&ies*2 [-1egal status &organisation*2. 3 [-title &individual*2. [-4rganisation official registration number2. 3 [-Passport or 56 number 2. -0ull official address2 [7/T number, for 7/T registered beneficiaries. who have conferred powers of attorney for the purposes of the signature of the agreement to the (oordinator1,
collectively referred to as :<eneficiary&ies*; where a provision applies without distinction to the (oordinator and the co8beneficiary&ies* of the other part, &the 'Parties)* have agreed as follows9
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Special conditions
+rticle 0 9 *urpose
1.1 The purpose of this (ontract is the award of a grant by the (ontracting /uthority to finance [for action grants9 the implementation of the action entitled9 -title of the Action> &the '/ction)*. [for operating grants9 an operating grant for -specify2 &the ?@orA Programme?* . described in /nnex 5. The <eneficiary&ies* shall be awarded the grant on the terms and conditions set out in this (ontract, which consists of these special conditions &the 'Bpecial (onditions)* and the annexes, which the <eneficiary&ies* hereby declares it has noted and accepted. The <eneficiary&ies* accept the grant and undertaAes to be responsible for carrying out the /ction.
1.
1.#
in the case of an operating grant costs may neither have been incurred before the grant application was submitted nor before the start of the beneficiary budgetary year. 5n case of /ction grants, note that the amount awarded and percentages stated in this /rticle shall also be updated in /nnex 555 <udget of the /ction, in the worAsheet '+xpected sources of funding and summary of estimated costs).
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[$.x
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[F.
The expenditure verification&s* referred to in /rticle 1F.% of /nnex 55 will be carried out [by the (ontracting /uthority or any external body authorised by the -+uropean (ommission3(ontracting /uthority2.$ - name& address& telephone and fax numbers>].
+rticle ; 9 +nne"es
".1 The following documents are annexed to these Bpecial (onditions and form an integral part of the (ontract9 /nnex 59 /nnex 559 /nnex 5559 /nnex 579 /nnex 79 /nnex 759 -6escription of the /ction &including the 1ogical 0rameworA of the ProGect and the (oncept Iote* >eneral (onditions applicable to +uropean ,nion8financed grant contracts for +xternal /ctions -<udget for the /ction &worAsheets 1, and #*3operating grants9 operating budget2 (ontract8award procedures Btandard request for payment and financial identification form -=odel narrative and financial report3operating grants9 annex if specific models are to be used for activity reports and financial statements2
[/nnex 7559 Terms of reference for an expenditure verification of a ,nion financed grant contract for external actions and model report of factual findings ] [/nnex 75559 =odel financial guarantee] [/nnex 5J9 ". Btandard template for Transfer of /sset 4wnership ] 5n the event of a conflict between the provisions of the present Bpecial (onditions and any /nnex thereto, the Bpecial (onditions shall taAe precedence. 5n the event of a conflict between the provisions of /nnex 55 and those of the other annexes, those of /nnex 55 shall taAe precedence.
in case the (ontracting /uthority has its own audit and verification system
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1. the basic act3financing agreement excludes their eligibility . the (all for Proposal excludes their eligibility #. for 7/T, the activities supported through the grant are engaged in by the <eneficiary&ies* as a =ember Btate public authority &police, Gustice and public domain management*. [%.1.x -7/T3 taxes, duties and charges 2 are not eligible [for the [following. activities as described in /nnex 5.. 5n case of accepted costs system &ineligible taxes, in Aind contributions...* %.1.x The following non eligible costs may be as considered part of the total accepted costs of the action for the purpose of co8financing, as follows9 - clarify the conditions and specificities of the accepted costs, such as in8Aind contributions, taxes, including 7/T etc. for in Aind either the amount of the contribution if Anown &ex. valorisation of goods etc.* or the way of calculation &ex. cost per day for worA etc.* 2 The corresponding cost must be included in the budget &/nnex 555 and /nnex 75* under heading 1 . The total accepted cost of the /ction are estimated at -enter the amount of heading 1# of /nnex 555.. ........+,C4 or (ontracting /uthority currency2, as set out in /nnex 555. The (ontracting /uthority?s contribution set out in /rticle #. is further limited to - enter applicable percentage 2E of the estimated total accepted costs. The final amount of the (ontracting /uthority?s contribution shall be established in accordance with /rticles 1$ and 1% of /nnex 55. The percentages set with regard to the total eligible costs and total accepted costs shall apply cumulatively so that the (ontracting /uthority?s contribution shall be limited to the lowest amount obtained by respectively applying the percentages to the final total eligible and accepted costs approved by the (ontracting /uthority. 5n case that the total accepted
costs are equal to the total eligible costs, the percentage applicable to the total accepted costs applies to the total eligible costs to ensure the required co8financing.
%. The following derogations from the >eneral (onditions shall apply9 0or decentralised management9 [%. .x <y way of derogation from /rticle 1F." of /nnex 55, once the deadline laid down in /rticle 1F.$ has expired, the (oordinator shall be entitled to late payment interest in accordance with /rticle 1F.". 5n such case, a demand must be submitted within two months of receiving late payment. /rticles 1.# and 1.$ of /nnex 55 shall not apply. 5f the obGective of the /ction is to reinforce the financial capacity of a <eneficiary or natural persons in most need and3or to generate an income to ensure its sustainability beyond the end of the present contract [%. .x The non8profit rule shall not apply to this (ontract, according to art. /rticle 1%.% of the /nnex 559 -choose 2 a* actions the obGective of which is the reinforcement of the financial capacity of a <eneficiary b* actions which generate an income to ensure their continuity beyond the end of this (ontract c* other direct support paid to natural persons in most need, such as unemployed persons and refugees.
@hen one of the <eneficiaries is an 5nternational 4rganisation whose pillars have been positively assessed refer to annex e#h11LderogationsL54s for the clauses to insert here.
[%. .x The initial pre8financing payment shall be made within $F days of receipt of the payment request by the (ontracting /uthority. %. .x /ny interest or equivalent benefits accruing from pre8financing paid by the (ommission shall be due to the (ommission, except in any of the following cases9 redistribution of the pre8financing by the (oordinator to the other <eneficiaries or affiliated entities in accordance with their agreement, or otherwise without undue delay pre8financing equal or below +,C F! !!! crisis management actions recogniMed as such by the (ontracting /uthority, and prefinancing equal or below +,C %F! !!!.
/ny interest accruing from pre financing of more than +,C F! !!! shall be assigned to the /ction and deducted from the payment of the balance, unless the (ontracting /uthority requests the (oordinator to reimburse it to the (ommission before the payment of the balance. /ny interest accruing from pre8financing of more than +,C %F! !!! at the end of each financial year, shall be repaid to the (ommission for each reporting period. The interests are not taAen into account when calculating the total sum of pre8financing under the (ontract and are not considered as revenue of the /ction for the purposes of final amount as referred to in /rticle 1% of /nnex 55.. [5f under a 0inancing /greement signed before !1.!1. !1# when the (ommission maAes payments on behalf of the (ontracting /uthority &in decentralised management for both +60 and <,6>+T* [%. .x /ny report sent with a payment request for further prefinancing or payment of the balance shall be considered approved if there is no written reply from the (ontracting /uthority within $F days of its receipt accompanied by the required documents. /pproval of the reports does not imply recognition of their regularity nor of the authenticity, completeness and correctness of the declarations and information they contain.. 6one in +nglish in -two3three2 originals, -0or centralised contracts: -one3two2 originals being for the +uropean (ommission 3 0or decentralised contracts9 one original being for the (ontracting /uthority, one original being for the +uropean (ommission, 2 and one original being for the <eneficiary&ies*. 6or the =eneficiary>ies? : Iame Title Bignature 6ate 0or decentralised contracts9 &ndorsed for financing !y the &uropean 8nion [only in the case of e" ante control if the &uropean Commission ma-es the payments under the contract and if re@uired >see #ecentralised )anagement ith e"3ante controls, section ;.:.A.; of the *ractical Guide?] 6or the Contracting +uthority Iame Title Bignature 6ate
5n accordance with the mandate conferred on the (oordinator, &see section F of the application form*, the (oordinator signs this (ontract also on behalf of the other <eneficiaries, who, therefore, do not need to individually sign this contract to become parties to it.
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