Reporting

By implementing new information system designed, different types of reports can be generated for users. Most of these reports would be of MIS level (management information system) while some are DSS level (Decision support system). MIS reports will be summarized form of data entered in the system for different users. DSS will help in improving decisions by analyzing data taken at many levels.

Types of Reports
Reports generated from the system can be categorized in following types according to the kinds of users accessing the system. 1. Reports for faculty 2. Reports for account branch 3. Reports for coordinator These reports are explained further as given below: 1. Reports for Faculty When any employee from faculty level position, who is teaching any course at a given time, enters request then system would generate a query and present structured report. There are basically two formats of report for faculty. One is overall summarized form consisting of classes, courses, timings and total number of students in a class. Layout for it is given above. These reports can be further customized on request. Data is updated by coordinator for faculty reports.

Another report generated by system for faculty account holder is that of more detailed. These reports would have more specific elements as student record in a class, timing of lecture, course content and venue of the scheduled lecture. Layout of such report is also shown below.

2. Reports for Account Branch Another type of reports generated by the system is for account branch. Specific rules and regulations would be applied in this category as these reports will just consist of fee paid by the students along with few details. There is no need to go to in depth details like courses, faculty or classes of each student. Account branch will compile these reports and then forward to HQ to match with the record sent by bank. Layout of the report for account branch is shown below:

3. Reports for Coordinator Coordinator would have access to many features of the system and in turn he or she will be entitled to receive various types of report including MIS level and few DSS level. In MIS reports, he can simply view the number of students who had opted for a particular course along with their names and registration numbers. Another thing is how many students got registered in

the specific semester and paid their fees. After getting report from Account branch he or she can also take decision whether to offer a particular course or not. Decision rules set will be applied by analytical ability of coordinator. Moreover, coordinator would also allocate faculty to the respective course and scheduling as soon as required number of students get registered. Different reports for coordinator are given below: System would generate a summarized report consisting of students who got registered with the system and paid their fee bills at the end of 3rd week. Upon this report, decision to offer a particular course is taken by coordinator. Layout of report is given below.

Another report is available faculty, timing and venue for a particular course. Again coordinator will have to take decision for the allocation of faculty and venue (DSS).

After allocation, coordinator will get final report of time table, faculty allocation and venue for a particular class. It will be used as MIS report for the internal system. While time table for the students is deduced from it.