Implementation Monitoring and Evaluation Division, commonly known as IMED, is the central and apex organization of the Government

of the People s !epu"lic of #angladesh for monitoring and evaluation of the pu"lic sector development Pro$ects included in the %nnual Development Program&%DP'( %s per )%llocation of #usiness among the Different Ministries*Divisions , the IMED also deals with the matters relating to +entral Procurement ,echnical -nit &+P,-' and ,he Pu"lic Procurement %ct, .//0( ,he +P,of IMED acts as a central organ of the government for policy formulation, coordination, monitoring and improvement of the pu"lic procurement process in #angladesh(

1ision
In 2013 IMED excels in the practice and mangement of monitoring and evaluation with core organizational competences in programme monitoring and evaluation, mass communication, and pro ect information s!stems it advises other government organizations on programme design and measurement"

Mission
,he IMED monitors and evaluates the performance of revenue and development investment "y collecting and analyzing information on pro$ect and programme results originating from implementing organizations(

%nalysis of the performance of ministries and sectors against agreed targets is provided to Executive +ommittee of the 2ational Economic +ouncil, line ministries and other concerned parties whenever necessary(

3henever possi"le IMED seeks to explain why sector or ministry performance targets have not yet "een met "y careful analysis of programme outcomes( ,his analysis is provided to the relevant "odies so that they can improve their performance if necessary(

4unctions

,he prime function of IMED is to monitor and evaluate the implementation of development pro$ects in order to ena"le the ministries and executing agencies to ensure their proper implementation( ,hrough monitoring, it points out to the pro$ect implementing ministries and other appropriate authorities the progress of implementation and pro"lems, if any, relating to the 5uality, time, cost for taking remedial measures(

,he !ules of #usiness of the government allocated the following functions to the IMED6 Monitoring and Evaluation of the implementation of development pro$ects included in the %nnual Development Programme( +ollection and compilation of pro$ect7wise data for preparing 5uarterly, annual and periodical progress reports for information of the President, 2E+, E+2E+, Ministries and

other concerned( !endering such advisory or consultancy services to Ministries*%gencies concerned on implementation of pro$ects as and when necessary( 4ield inspection of pro$ects for on the spot verification of implementation status and such other +o7ordination works as may "e necessary for the removal of implementation pro"lems, if any, with the assistance of related Ministries*%gencies( 8u"mission of pro$ect inspection reports to the President and Ministers concerned when attention at such levels are considered necessary( Matters relating to +entral Procurement ,echnical -nit &+P,-'( Matters relating to ,he Pu"lic Procurement !egulations, .//9( 8uch other functions as may "e assigned to the Division "y the Prime Minister from time to time(

:ow It 3orks

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Home Minister About IMED Organizational Structure Development Project of IMED ADP Implementation Status ADP Project List Reports IMED ormat IMED Director! Interactive Dialouge "o# $P%& $omplain

IMED is involved in the whole gamut of activities in a pro$ect cycle 7 from pro$ect preparation &pre7pro$ect' to pro$ect completion and even impact evaluation(

4ollowing is a "rief description of how IMED works6

a) Pre Project Phase6 During

1ision Mission 4unctions :ow It 3orks ;utput of IMED %chievements +itizen +harter of IMED

this phase IMED examines the following6 !ationale of pro$ect cost estimates and implementation schedule, duplication*overlap with other pro$ects, consistency with the 4ive <ear Plan o"$ectives, comparison with experience of similar pro$ects implemented earlier, size of pro$ect manpower and

8ecretary 8trategic Plan

Present Secretar! ormer Secretaries

sustaina"ility of institutional framework for pro$ect implementation( It suggests improvement as mem"er of the pro$ect approving committees of the Planning +ommission and Departmental Pro$ect Evaluation +ommittees &DPE+' of the >ine Ministries(

8trengtheninr !esult #ased Monitoring Pro$ect Pu"lic Procurement !eform Pro$ect 7II Monitoring Disaster Damage !eha"ilitation Pro$ect7 .//= Progress !eport ,op ,en Ministries ;ther Ministries b) "mplementation Phase# During implementation, IMED monitors progress to ensure timely and 5uality implementation( It has evolved a system of information flow from pro$ects, agencies and ministries for effective monitoring( ,he instruments for information generation consist of6 &a' periodic reports, &"' procurement reports, &c' field inspections, &d' monthly coordination*review meetings, &e' special meetings with the Pro$ect Directors( Information so collected are processed and analysed on a monthly, 5uarterly ? annual "asis to review implementation performance of Ministries*Divisions which is followed "y macro reviews at the 2E+, the E+2E+ and "y the :on "le Prime Minister(

Mont'l! (uarterl! Annual )ear*ise Revise+ Allocation an+ &tilization

+ompleted Pro$ect Evaluation !eport Impact Evaluation !eport ;utsourcing

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Other ections

%"out #angladesh ,ender 2otice Media Gallery

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c) Post-"mplementation Phase# ,erminal evaluation reports are prepared "y IMED on all pro$ects immediately on completion( It contains an analysis of the pro$ect progress with recommendations( It also commissions ex7post evaluation of selected pro$ects for

Contact "nfo
Mohammad Moyazzem :ossain Programmer ,elephone6 @AAB/9C E7mail6 programmerDimed(gov("d ;utput of IMED

assessing their impacts on the community and the lessons learned are used in future pro$ect design and implementation(

IMED monitors more than 1200 pro ects of the #D$ and evaluates around 200 pro ects on an annual %asis" IMED output consists of & monthl! performance evaluation of pro ects of the Ministries'Divisions, (uarterl! performance evaluation reports of #D$ included pro ects, annual review report on #D$ implementation, annual pro ect evaluation reports, pro ect directors) profile, and such other special reports prepared at the direction of the *on+%le $rime Minister, $lanning Minister, the ,E- and the E-,E-"

.he main thrust of IMED)s monitoring activities is identification of implementation pro%lems and their timel! resolution to accelerate pro ect progress" #ll the reports prepared %! IMED contain identified implementation pro%lems and suggestions for action" .hese are discussed in review meetings held at the Ministr!, the ,E- and the E-,E-" .he process helps resolution of pro ect pro%lems in time"

%chievements

#angladesh has institutionalised the pro$ect monitoring system through IMED( IMED s linkage with the planning process of the country provides it the necessary planning7implementation feed"ack which is very vital for proper monitoring of pro$ects( IMED s pro$ection of weaknesses of the pro$ect managers in planning and implementation techni5ues finally culminated in the creation of the %cademy for Planning and Development which imparts regular training to officers in the techni5ues of pro$ect preparation, implementation and management( ,he system of field inspection and holding of review meetings at the Ministries has esta"lished a system of management accounta"ility and closer interactions and mutual

appreciation of pro"lems "etween the decision7makers and pro$ect implementing authorities facilitating actions and on7the7spot decisions( ;rganizational 8tructure of IMED IMED is organized into the following @ 8ectors*3ing*-nit( 8ectors*3ing*-nit are headed "y +hief*Eoint 8ecretary*Director Generals( ,hey report to the 8ecretary( ,he 8ecretary works under the guidance and instruction of the %dviser*Minister for 4inance and Planning( ,hese sectors*3ing*-nit are 67

%griculture, !ural Development and !esearch 8ector Industry and Power 8ector >ocal Government and ,ransport 8ector Education and 8ocial 8ector +o7ordination and MI8 8ector &headed "y a Director' Evaluation 8ector +entral Procurement ,echnical -nit &+P,-' %dministration 3ing

Detail information a"out the functions and activities of the 8ectors are 6 A$riculture% &ural !e'elopment ( &esearch ector# %griculture, !ural Development ? !esearch 8ector monitors development pro$ects of A/ Ministries*Divisions( ,he Ministries*Divisions are6 &A' M*; 3ater !esourcesF &.' M*; %gricultureF &9' M*; Environment ? 4orestF &G' M*; 4ood ? Digester ManagementF &B' M*; 4isheries ? >ivestockF &0' M*; >andF &=' !ural Development ? +o7operative DivisionF &@' M*; +hittagong :ill ,racts %ffairsF &C' M*; +ivil %viation ? ,ourismF &A/' M*; 8hipping( "ndustry and Power ector#

Power and Energy 8ector 8ector monitors development pro$ects of A. Ministries*Divisions( ,he Ministries*Divisions are6 &A' Prime MinisterHs ;ffice F &.' Ministry of +ommerceF &9' Ministry of :ousing and Pu"lic 3orksF &G' Ministry IndustryF &B' Ministry of Eute and ,extileF &0' Energy and Mineral !esources DivisionF &=' Ministry of Post and ,elecommunicationF &@' Power DivisionF &C' +a"inet DivisionF &A/' Ministry of 4oreign %ffairsF &AA' %nti +orruption +ommissionF &A.' Ministry of 8cience, Information and +ommunication ,echnology Communication and )ocal *o'ernment ector# +ommunication and >ocal Government 8ector monitors development pro$ects of . Ministries*Divisions( ,he Ministries*Divisions are6 &A' Ministry of +ommunicationF &.' >ocal Government Division

+ducation and ocial ector# Education and 8ocial 8ector monitors development pro$ects of .G Ministries*Divisions( ,he Ministries*Divisions are6 &A' Parliament %ffairs 8ecretariat F &.' Election +ommission 8ecretariat &9' Ministry of Esta"lishmentF &G' Pu"lic 8ervice +ommissionF &B' Planning DivisionF &0' Implementation Monitoring and Evaluation DivisionF &=' 4inance DivisionF &@' Internal !esource DivisionF &C' Economic !elations DivisionF &A/' Ministry of <outh and 8portsF &AA' Ministry of DefenceF &A.' Ministry of >aw, Eustice and Parliament %ffairsF &A9' Ministry of Primary and Mass EducationF &AG' Ministry of InformationF &AB' Ministry of >a"our and ManpowerF &A0' Ministry of +ultural %ffairsF &A=' Ministry of :ome %ffairsF &A@' Ministry of EducationF &AC' Ministry of :ome and 4amily PlanningF &./' Ministry of 8ocial %ffairsF &.A' Ministry of 3oman and +hildren %ffairsF &..' Ministry of !eligionF &.9' Ministry of >i"eration %ffairsF &.G' Ministry of ExpatriatesH 3elfare and ;verseas Employment Co-ordination and M" ector6

+ollection and compilation of pro$ect wise data for preparing 5uarterly, annual and periodical progress reports for 2E+, E+2E+ and other concerned( +ollection and compilation of the monitoring and evaluation reports prepared "y different

sector of IMED( Pu"lication of yearly evaluation report on the completed pro$ect of %nnual Development Program &%DP'( Identify the common pro"lems of pro$ect implementation and recommend the way to solve these pro"lems to the higher authority( Preparation of working papers for 2E+, E+2E+ and other review meetings( +o7ordinate the work of all other sectors and organizes the monthly co7ordination ? monthly review meetings of the division( Maintain all computer hardware ? software and other related e5uipment of this division( Maintain ? develop the data"ase, >%2, server and related other system( 8upervise*oversee the processing of data*information in the existing MI8 system and ensure the smooth functioning of the data"ase ? MI8( 8uch other functions as may "e assigned "y the higher authority( Maintaining*updating of IMED we"site( Preparing and updating the pro$ect directors profiles( 8ecretarial service to the advisors committee for appointment and transfer of pro$ect director( +'aluation ector# Evaluation 8ector is one of the sectors of IMED entrusted with the responsi"ility of conducting impact evaluation of completed pro$ects( 7 ;n an average, Evaluation 8ector conducts impact evaluation studies on A/ completed pro$ects each year( 7 #esides, Evaluation 8ector prepares terminal evaluation reports of $ust7completed pro$ects, evaluates on7going pro$ects*programs of different ministries as and when assigned "y the authority( CPT,6 4unctions of +P,&A' 3ithin the Government, the +P,- is responsi"le for policy formulation, co7 ordination,monitoring and improvement of the pu"lic procurement in #angladesh( &.' In accordance with !egulation 0 &.', the +P,- shall6 a' monitor compliance with the !egulations and the Procedures and propose any amendment to them or any new laws or regulations regarding pu"lic procurement which appear necessary( In doing so, +P,- shall not only take account of experience gained in monitoring of pu"lic procurement in #angladesh, "ut shallalso keep up to date with

standard international practicesF "' issue procedures as well as guidance and instructions regarding the interpretation and implementation of the !egulations( #esides, +P,- shall provide advice and assistance to Procuring Entities concerning the !egulations, the Procedures and other documents, such as the 8tandard ,ender Documents, 8tandard !e5uest for Proposals, when re5uested to do so "y a Procuring Entity(:owever, the role of the +P,- shall "e restricted to advising Procuring Entities on how the !egulations and the Procedures shall "e implemented without diminishing their responsi"ilities( ,he +P,- shall not have any involvement whatsoever in the proceedings leading to examination, evaluation and*or award of contract concerning individual and*or specific procurementF c' prepare standard formats, documents, -ser Guides and instructions and issue in connection with pu"lic procurement, which shall include, "ut are not restricted to6 7 8tandard format for the Procurement Plan, Invitations for Pre75ualification &I4PI', Invitations for ,ender &I4,', re5uest for Expressions of Interest &E;I', contract award notices, ,endererHs profiles and procurement related statisticalinformationF 7 8tandard Pre75ualification Documents, 8tandard ,ender Documents &8,Ds', 8tandard !e5uest for Iuotations &!4Is' and 8tandard !e5uest for Proposals &!4Ps'F 7 -ser Guides on Pre75ualification, 8hort listing, examination and evaluation of tenders and proposalsF and 7 Guidance 2otes and instructions concerning the manner in which technical specifications shall "e prepared, e(g( list of accepta"le technical standards widely in use in #angladesh and internationally( d' prepare and present an %nnual !eport of the previous financial year and su"mit to the Government regarding the overall functioning of the pu"lic procurement system( ,he !eport shall contain recommendations on measures to "e taken "y the Government to revise and improve procurement practices, approval methods and other measures to enhance the 5uality of procurement work( ,he %nnual !eport shall "e delivered within seven &=' months from the "eginning of the current financial year and shall contain6 7 statistics on procurement during the year referring to the num"er and value of contracts awarded, the methods of procurement used and for each method, the product category &supply, work, service', and the nationality of the 8upplier*+ontractor*+onsultant &#angladesh or foreign national'F 7 summary of Procurement Post !eview "y the Procuring Entities, in accordance with !egulation B0F

7 statistics on staffing and training activityF and 7 activities of the +P,-( 4or completion of each part of the !eport, the following time schedule &from the "eginning of the current financial year' shall "e followed6 7 three &9' months for the completion of the statistical reportF 7 five &B' months for the completion of the summary on independent Procurement !eview of the Procuring EntitiesF 7 three &9' months for processing statistics on staffing and trainingF and 7 three &9' months for data on +P,- activities( ,he +P,-Hs %nnual !eport shall contain Independent Procurement !eviews presented "y Procuring Entities for the previous financial year, e(g( the +P,- %nnual !eport for the 4inancial <ear .//G*/B would include Independent Procurement !eviews from Procuring Entities for the 4inancial <ear .//9*/G( e' re5uest Procuring Entities to provide, in a timely manner, the information re5uired for completion of the %nnual !eport( ,he +P,- shall advise Procuring Entities of the prescri"ed format in which this information is to "e provided( f' develop a pu"lic procurement we"site which shall "e structured as follows6 7 -seful documents, which will provide, the text of the !egulations, the Procedures, the -ser Guides and any new document or instructions issued "y the +P,concerning pu"lic procurement and links to relevantinternational ,reaties*%greements*!egulations e(g( 3orld ,rade ;rganisation &3,;', 3orld #ank &3#', %sian Development #ank &%D#', %sia Pacific Economic +o7operation &%PE+' and %ssociation of 8outh7East %sian 2ations &%8E%2'F and 7 Pu"lic Procurement ;pportunities, in which users should "e a"le to easily access advertisements of %nnual Procurement Plans, tender* proposal notices and contract award notices exceeding a threshold value determined "y the +P,- for national and international procurement opportunities( g' develop, promote, support and execute training programmes on pu"lic procurement including importance of adherence to the highest ethical standard and shall provide technical support to Procuring Entities for the initial and continuing development of their procurement staff(

h' organise and provide secretarial*logistic support to the !eview Panel &!egulation B.6 ,he !eview Panel', "ut shall take no part in the PanelHs decision7making process( i' provide technical assistance in the field of pu"lic procurement through issue of technical guidance notes on procurement( $' provide technical assistance in the field of pu"lic procurement through issue of technical guidance notes on procurement( 7 failed to fulfil their contractual o"ligations under a pu"lic procurement contractF 7 provided false information concerning their 5ualifications to undertake a specific contractF and 7 "een "arred from participating in pu"lic procurement as a result of corrupt, fraudulent, collusive and*or coercive practices as descri"ed in !egulation AB &+orrupt, 4raudulent, +ollusive or +oercive practices'( Administration6

,his sector is headed "y a Eoint 8ecretary( ,he sector is responsi"le for general administration and provision of general services and logistics( General %dministration deals with all administrative functions and general services of IMED that includes personnel management, "udget, protocol, training, logistics supports etc( ,he "ranch is headed "y a Deputy 8ecretary who is responsi"le for supervising the following sections7 ection# Administration- Matters relating to personnel administration of class7A officers of IMED( Matters related with security and welfare of officers( Matters concerning salary, selection grade etc and different types of leave of class7A officers( ,he task of drawing and dis"ursement of funds( 2omination of officers for training, study tour "oth local and a"road as per standing procedure( Matters concerning attending different inter7ministerial meetings(

Maintaining communication with different ministries and preparation and su"mission of different regular statements(

Matters regarding management of store( Matters concerning management of vehicle of the division( Matters relating of administration of the li"rary of IMED( %ll others works assigned "y the higher authorities( ection# Administration-. Matters relating to personnel administration of class7II, III and I1 employees( Matters regarding appointment, posting of class7II, III and I1 employees( ,he task of welfare of employees( 2omination for training of staff( Preservation and management of service "ooks of class7 III and I1 employees( 8u"mission of reports to different Ministries( %rrangement of office accommodation of officers and staff of IMED( Matters relating to house "uilding, computer and motorcycle loan( Maintenance of machine and e5uipments &,elephone, 4ax etc' identity card( ,ask of despatch section( Matters regarding security and supervision of office cleaning activities( Procurement and supply of liveries for class I1 employees( %ll others responsi"ilities vested "y the authorities concerned(