UNIVERSITY OF THE PHILIPPINES OPEN UNIVERSITY ANNUAL PROCUREMENT PLAN 2014

Code

Program/Projects/Activity
A. Services 1. Contracted Janitorial Security Preventive maintenance Termite control 2. Printing Program/Invitation Diploma / Diploma jacket Modules Module cover UPOU Student forms UPOU folder UPOU plastic bags Student/Employee IDs Stickers Banner, streamer, billboard/exhibit, tarpaulin Brochure, flyer, poster UPOU Letterhead UPOU Envelope 3. Binding 4. Rental Vehicle Equipment Venue Room/ Accommodation Office space Chairs Lights & sound system Tents 5. Flower arrangements (Gradn., Anniv., & other OU activities) 6.Hiring of of Talents/Performers 7. Food catering (Gradn., Anniv., Gen. Ass mtg., Univ. Council mtg, seminars/workshops/ trainings) 8. Talents/Performers 9. Fabrication/Installation storage cabinet umbrella stand podium with seal exhibit board/white board signage RF ID system spot light holder 10. Internet Provider 11. Video Production 12. Freight 13. Refilling of fire extinguiser

End User/Requesting Unit

Mode of Procurement

Preprocurement conference

Ads/Post of Pre-bid Sub/Open of Bids ITB Conference

Bids Evaluation

Post Qualification

Notice of Award

Contract Sign

NTP

Delivery Acceptance Completed Turn-Over

Source of Funds PS

MOOE

CO

OVCFA OVCFA OVCFA OVCFA OUR OUR Fed, FICS, FMDS PPU OUR OUR PPU OVCFA, OUR OUR Information Office, OVCAA Information Office SPMO OUR PPU various offices various offices various offices various offices Learning Centers various offices OVCAA OVCAA OVCAA OVCAA various offices

Public Bidding Public Bidding Small Value Procurement Small Value Procurement Small Value Procurement Small Value Procurement Direct Contracting Small Value Procurement Small Value Procurement Small Value Procurement Small Value Procurement Small Value Procurement Small Value Procurement Small Value Procurement Small Value Procurement Small Value Procurement Small Value Procurement Small Value Procurement Small Value Procurement Small Value Procurement Small Value Procurement Small Value Procurement Small Value Procurement Small Value Procurement Small Value Procurement Small Value Procurement Small Value Procurement Small Value Procurement Small Value Procurement Small Value Procurement

1/23/2014 1/23/2014

1/29/2014 1/29/2014

2/6/2014 2/6/2014

2/18/2014 2/18/2014

1/29/2014 1/29/2014

2/24/2014 3/5/2014 2/24/2014 3/5/2014

3/7/2014 3/11/2014 3/7/2014 3/11/2014

GF/RF GF/RF GF GF RF RF RF (IncomeFed) RF (IncomeFed) RF RF RF RF RF GF/RF GF GF GF GF/RF GF GF/RF GF GF/TF GF/RF GF GF/RF RF GF/RF RF GF/RF/TF GF GF/RF

1,800,000.00 2,000,000.00 175,000.00 150,000.00 327,500.00 92,500.00 2,073,350.00 25,000.00 35,000.00 172,250.00 100,000.00 184,000.00 89,125.00 95,000.00 274,000.00 36,000.00 60,000.00 26,000.00 639,600.00 487,000.00 202,800.00 568,400.00 1,828,000.00 30,000.00 68,000.00 25,000.00 70,000.00 30,000.00 1,410,580.00 30,000.00 32,000.00 16,000.00 60,000.00 24.500.00 60,000.00 2,500,000.00

OC OVCFA OVCAA various offices VCAA OVCFA

Small Value Procurement Small Value Procurement Small Value Procurement Small Value Procurement Small Value Procurement Public Bidding

GF/RF GF/RF GF/RF

RF RF

OVCFA
ICTDO Fed various offices SPMO

Smal Value Procurement

Small Value Procurement Small Value Procurement Small Value Procurement Small Value Procurement

RF
GF/RF RF GF/RF GF

25,000.00
131,500.00 5,000.00 685,000.00 35,000.00

14. Database/Private hosting 15. Architechtural design 16. e-Pass 17. Laundry 18. Key duplication 19. Publication/ Advertisement B. Equipment 1. Service Utility Vehicle 2. Office equipment Fax machine Xerox machine Telephone unit/intercom Coffee maker Electric fan/box fan Push cart Airconditioning unit Ladder Water dispenser Airpot Refrigerator Microwave Oven Weighing Weighing digital scale digital scale Adding machine Calculator Emergency light/lamp Combo binding machine Tarpaulin roll up banner stand Cellular phone Cutter with board Evaporative cooler 3. ICT UPS/ UPS battery Printer Software (Anti-virus, Adobe, MS Office,Camtasia Studio for Mac) Desktop computer Netbook Laptop Tablet Webcam Headset/Earphone DVD writer external External hard disk Scanner Ethernet switch/router/hub LED screen /monitor Rack server/Hub cabinet Flash drive LAN cable tester Hard disk enclosure Media converter Card reader SD memory card System server Barracuda link balancer Pocket wifi Internet Connectivity

OVCAA OVCAA OVCFA various offices various offices SPMO various offices various offices Fed, LC various offices OC OC, OVCAA, OVCFA various offices various offices OVCAA OVCAA/OC OVCAA FMDS, Library OVCFA OASIS OVCFA OVCFA various offices OC, OASIS OC OVCAA OASIS Library various offices various offices various offices various offices OC,OVCFA OC, MC,OVCFA OVCFA, FMDS,MC FMDS FMDS, MC various offices various offices various offices OC, FMDS OC, MC OC, OVCAA various offices OVCFA OVCFA OVCFA OC various offices OC, Fed OC OVCAA MC

Small Value Procurement Public Bidding Direct Contracting Small Value Procurement Small Value Procurement Small Value Procurement Public Bidding Shopping Shopping Small Value Procurement Small Value Procurement Shopping Small Value Procurement Shopping Shopping Small Value Procurement Small Value Procurement Small Value Procurement Small Value Procurement Small Value Procurement Small Value Procurement Small Value Procurement Small Value Procurement Small Value Procurement Small Value Procurement Shopping Small Value Procurement Small Value Procurement Shopping Shopping Shopping Shopping Shopping Shopping Shopping Shopping Shopping Shopping Shopping Shopping Shopping shopping Shopping Shopping Shopping Shopping Shopping Shopping Shopping Shopping Shopping Shopping Shopping

GF/RF RF GF RF GF RF RF (EF) RF RF RF RF RF RF RF RF RF RF RF RF RF RF RF RF RF RF RF RF RF RF/TF RF/TF RF RF/TF RF/TF RF/TF RF/TF RF RF RF RF RF RF RF RF RF/TF RF RF RF/TF RF RF/TF RF/TF RF/TF RF/TF RF/TF

128,000.00 9,800,000.00 500,000.00 26,000.00 8,500.00 80,000.00 2,000,000.00 92,000.00 530,000.00 65,000.00 23,000.00 61,900.00 38,000.00 820,000.00 18,000.00 41,500.00 5,000.00 45,000.00 9,000.00 12,000.00 20,000.00 3,000.00 20,000.00 30,000.00 10,000.00 10,000.00 10,000.00 200,000.00 597,000.00 210,000.00 896,000.00 800,000.00 320,000.00 670,000.00 85,000.00 5,500.00 5,000.00 26,000.00 165,000.00 113,000.00 27,000.00 26,000.00 220,000.00 23,500.00 2,000.00 1,500.00 20,000.00 11,500.00 21,500.00 229,000.00 120,000.00 22,000.00 365,000.00

Other computer peripherals/accessories 4. Audio Visual Equipment Projector Camera (HD, Digital) Camera case/bag Multi-monitor system Rechargeable battery MP3/MP4 player Digital recorder Tripod Sound system Telecon unit/intercom RCA cables DVD player C. Furniture and Fixtures 1. Table Coffee table Computer table Clerical table Conference table Executive table Heavy duty table Monoblock table Study table 2. Cabinet 3. Chairs Office chair Conference chair Computer chair Monoblock chair Executive chair Gang/waiting chair 4. Cubicle partition /Division 5. Mobile drawer 6. Sofa set 7. Paintings/Art works 8. Furnitures & Fixtures for Gender Office 9. Furniture & Fixtures for the Comm Hub 10. Fixtures for the Guesthouse & Learners Hall 11. Window blinds, curtains & accessories 12. Magazine rack D. Civil Works/ Infrastructure Project

various offices

Shopping

RF/TF

76,500.00

various offices various offices FICS MC OC, FMDS various offices OC, OVCAA, Fed FMDS OC OC MC OVCAA

Shopping Shopping Shopping Shopping Shopping Shopping Shopping Shopping Shopping Shopping Shopping Shopping

RF/TF RF/TF TF RF RF RF/TF RF/TF RF/TF RF/TF RF RF RF

290,000.00 205,000.00 5,000.00 100,000.00 10,000.00 48,000.00 35,000.00 30,000.00 200,000.00 60,000.00 11,500.00 30,000.00

OC, FMDS OVCAA, MC OVCAA/FA various offices OVCFA OC, OVCAA OVCAA MC, Library various offices various offices various offices OASIS, FMDS,MC OC OC various offices various offices OVCFA, OASIS various offices OC OVCFA OC OC, OVCFA OVCAA OVCFA

Small Value Procurement Small Value Procurement Small Value Procurement Small Value Procurement Small Value Procurement Small Value Procurement Shopping Small Value Procurement Shopping Small Value Procurement Small Value Procurement Small Value Procurement Small Value Procurement Small Value Procurement Small Value Procurement Small Value Procurement Small Value Procurement Small Value Procurement Small Value Procurement Small Value Procurement Small Value Procurement Small Value Procurement Small Value Procurement Small Value Procurement

RF RF RF RF RF RF RF RF RF RF RF RF RF RF RF RF RF RF RF RF RF RF TF RF

26,000.00 15,000.00 47,000.00 240,000.00 22,000.00 95,000.00 5,000.00 57,000.00 470,000.00 115,000.00 130,000.00 60,000.00 20,000.00 26,000.00 22,000.00 1,780,000.00 140,000.00 66,000.00 60,000.00 100,000.00 600,000.00 200,000.00 500,000.00 5,000.00

1. Construction of UPOU Convention Center 2. Labor for hauling & installation of elevator for Admin Bldg. 3. Supply of labor and materials for the proposed transfer to MERALCO 4. Renovation of UPOU Offices in NCC Diliman 5. Proposed work area for repairs, storage room, and covered parking

OVCFA OVCFA OVCFA OVCAA

OVCFA

Public bidding Public bidding

RF RF

140,000,000.00 2,200,000.00

Public bidding

1/23/2014 1/23/2014

1/29/2014 1/29/2014

2/6/2014 2/6/2014

2/18/2014 2/18/2014

1/29/2014 1/29/2014

2/24/2014 3/5/2014 2/24/2014 3/5/2014

3/7/2014 3/11/2014 3/7/2014 3/11/2014

RF

5,600,000.00

Public bidding Public bidding

RF RF

1,500,000.00 800,000.00

6. .Proposed cover for gen set

7. Provision of parking and storage area 8. Renovation of Learning Centers E. Repair and Maintenance 1. Equipment 2. Furniture 3. Vehicle 4. Building F. Supplies and Materials 1. Office supplies 2. Electrical/Electronics 3. Plumbing supplies 4. Mechanical supplies 5. Construction/ Hardware materials 6. Janitorial supplies/materials 7. Vehicle supplies/ Gasoline 8. Other supplies and materials Souvenir items (token) Flags (Phil., UPOU) Flag pole/stand Safe box Table cloth Blankets, pillows, bedsheets Seat cover Kitchen utensils Storage box Plaques UPOU patches/Logo Purified drinking water G. Reference Books H. Anniversary activities I. Graduation activities TOTAL Prepared by:

OVCFA OVCFA OVCAA

Small Value Procurement Public Bidding Public bidding Direct Contracting/Small Value Procurement Small Value Procurement Small Value Procurement Small Value Procurement Shopping/Agency to Agency (PS-DBM) Small Value Procurement Small Value Procurement Small Value Procurement Small Value Procurement Small Value Procurement Small Value Procurement Small Value Procurement Small Value Procurement Small Value Procurement Small Value Procurement Small Value Procurement Small Value Procurement Small Value Procurement Small Value Procurement Small Value Procurement Small Value Procurement Small Value Procurement Small Value Procurement Small Value Procurement Small Value Procurement/Direct Contracting

RF RF

51,000.00 1,800,000.00 29,000,000.00

various offices various offices various offices OVCFA, OVCAA

GF/RF RF GF GF/RF

234,000.00 269,000.00 735,000.00 110,000.00

various offices various offices OVCFA OVCFA OVCFA, OVCAA OC, OVCFA various offices various offices OC, FMDS OVCFA Library OC, OVCFA OC, OVCFA OC, OVCAA OC OC, MC, FMDS various offices FMDS various offices Library

GF/RF/TF GF/RF GF/RF GF/RF GF

4,432,193.25 265,000.00 140,000.00 50,000.00 110,000.00 100,000.00 616,650.00 146,000.00 30,000.00 30,000.00 10,000.00 20,000.00 25,000.00 22,000.00 8,000.00 17,000.00 20,000.00 10,000.00 46,000.00 3,330.000.00 500,000.00 500,000.00 25,841,948.25

GF/RF GF/RF RF GF GF RF RF RF RF RF RF RF RF GF/RF RF GF/RF GF/RF

205,697,900.00

Legend:

Endorsed by:

Recommending Approval:

PURA SV. AMOLOZA BAC Secretariat

JEAN A. SALUDADEZ
Vice Chancellor for Finance and Administration

PATRICIA B. ARINTO Chair, UPOU Bids and Awards Committee

GRACE JAVIER ALFONSO

Chancellor