04/27/12

7 Habits of Highly Effective People By Stephen Covey

Presented by Karim Meghani

Objectives
To understand the meaning of Paradigms & experience the Paradigm Shifting To understand the process of continuum maturity To be aware of the basic foundational ideas of 7 habits To learn different techniques to help us make the 7 habits work To learn how to be effective in our lives

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How to understand the material?

Not a quick fix program You have to internalize the material
Learn it (work with your mind in a sustained way) Teach it (with in 24 to 48 hrs, you will learn better, and make commitment with the material, cultivate your habits, change your role as a student to a teacher)
Making a statement socially

Do it (Apply it to your life)

Change Your Role

In your mind you have a different role or picture of your self or for your character. If you want to change people behavior significantly change people picture of their roles Term Paradigm the way you see the world or the universe, the way you see your role Paradigm Shift
e.g. of Subway with a Man with Kids

Learn to get a better Paradigm

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What is a Habit?
Internalize your Principles is a Habit Habit is overlapping of
Knowledge (What to do) Skills (How to do) Attitude (Want to do or Why to do)

For e.g.
Customer service in any institution Youth issues

7 Habit of highly effective people will make your growth, it is not a quick fix, it is a continuum maturity process

Dependence to Independence to Interdependence

Dependence
Character of you, blaming you always Need people to do every thing for them selves

Independent
I can do it, self reliance Can get what they want through your own efforts

Interdependency
We can do it, we cooperate They require combine efforts All the nature and society is interdependency For .e.g. of Ecology We can achieve Interdependence but we have to be independent

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Continuum Maturity

Interdependency

Independency

Dependency

How the personality ethics differentiate from character ethics

First three habits are basically character habits Next habits are the personality habits (natural outgrowth of character) Character Ethics contains the basic principles of effective living Experience true happiness after learn and integrate these principles in your basic character

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Personality Ethics

Character Ethics

Iceberg of Human Life

Habit 1- Be Proactive
Be Proactive Taking responsibility of your own life Response- ability (Ability to choose your response) Effective people are proactive Behavior is a product of their own decisions based on values rather then be a product of their own condition based on feelings E.g. Picnic in a storm Proactive people tend not blame to anybody or circumstances

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Be Proactive
Being proactive is really true to your human nature Your basic nature is to act and not be acted upon In past human nature explain by; Determinism (dont choose any thing, choices are nothing then automatic responses to outside conditions or stimuli)

Genetic determinism (genetics)

Grand parents did with you, ancestors did with me

Determinism

Psychic determinism (upbringing)

Parents did with you, for e.g. comparison with some body

Environmental determinism (environment)

Your boss did with you or your spouse or economical situation, national policy

Opposite of Proactive people is reactive

Language of reactive people is that I cant do this that is in my nature because I been raised like this, I am not responsible, increasing feel victimized, not in charge of their own life

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Be Proactive
Proactive person dont deny that genetics, upbringing and environment make a difference but they see them as an influence only Proactive person exercise his free will, freedom to chose your responses which best applies to your own values, in this case you have a control of your own circumstances rather to be control by them How you respond to any situation like a traffic jam, like a disobedient child, problem with family etc For e.g. Man Search for meaning Victor Frankl (A prisoner in World War II)

Be Proactive
Where is the industry going?
I dont have time to exercise. How much money can I expect to make if I do X? Ill try it and see what happens. Im too tired. Nothing really inspires me. What is the meaning of life?

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Be Proactive
Where is the industry going? Where shall I go next, and how will I get there? I dont have time to exercise. How shall I make time to exercise? How much money can I expect to make if I do X? Ill try it and see what happens. Im too tired. Nothing really inspires me. How much money do I want to make, and what will I do to earn it? I'll do it. What can I do to increase my energy? What would I tackle if I knew I couldn't fail?

What is the meaning of life? What is the meaning I wish to give to my life?

Habit 2- Begin with the End in Mind

That literary means Image of your end of your life as a frame of reference, as the criteria by which you examine every thing in your life Visualization exercise
Attending a funeral of your dear one, imaging your self in this situation, suppose that this is your funeral and imagine your life 3 years from now. Four people have to deliver a speech about you one from your family, one from your friend, one from your work and one from your community. What the people say about you as a friend, your character, your contribution or about your achievements (think carefully and write in a piece of paper)

Habit 2 is the clear understanding of your destination

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Definition
Begin with the end in mind Decide what your own value system is ? Write your own philosophy, own mission statement, own believe system, own creed-write in your mind and heart by using your imagination and emotions, dont tie yourself to your history, tie your self with your potential, also you can use your conscious which can tell you what is right and wrong You can also called this habit as the Leadership habit

What is the difference between Leadership & Management

Leadership
Deals with direction

Management
Deals with speed, coordination, logistic and going on that direction

For e.g. of the Jungle and machete E.g. of the Managing director of Seattle

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Leadership & Management

What is leadership, and what is the difference between leadership and management? In a nutshell, the difference between leadership and management is: Leadership is setting a new direction or vision for a group that they follow, i.e.: a leader is the spearhead for that new direction Management controls or directs people/resources in a group according to principles or values that have already been established.

The difference between leadership and management can be illustrated by considering what happens when you have one without the other. Leadership without management
...sets a direction or vision that others follow, without considering too much how the new direction is going to be achieved. Other people then have to work hard in the trail that is left behind, picking up the pieces and making it work. Eg: in Lord of the Rings, at the council of Elrond, Frodo Baggins rescues the council from conflict by taking responsibility for the quest of destroying the ring - but most of the management of the group comes from others.

Management without leadership

...controls resources to maintain the status quo or ensure things happen according to already-established plans. Eg: a referee manages a sports game, but does not usually provide "leadership" because there is no new change, no new direction the referee is controlling resources to ensure that the laws of the game are followed and status quo is maintained
For reference : http://www.teamtechnology.co.uk/leadership-basics.html

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Subject Essence Focus Have Horizon Seeks Approach Decision Power Appeal to Energy Dynamic Persuasion Style Exchange Likes Wants Risk Rules Conflict Direction Truth Concern Credit Blame

Leader Change Leading people Followers Long-term Vision Sets direction Facilitates Personal charisma Heart Passion Proactive Sell Transformational Excitement for work Striving Achievement Takes Breaks Uses New roads Seeks What is right Gives Takes

Manager Stability Managing work Subordinates Short-term Objectives Plans detail Makes Formal authority Head Control Reactive Tell Transactional Money for work Action Results Minimizes Makes Avoids Existing roads Establishes Being right Takes Blames
http://changingminds.org/disciplines/leadership/articles/manager_leader.htm

Put First Things First habit 3

Management Habit Time Management
Challenge is not to actually to manage the time but to manage yourself (to gain control of time and events in your life by seeing them how they relate to your mission) Two dimension importance and urgency create categories of time demands

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Definitions
Important
It attaches to habit two, your mission, your roles and goals. That is important, You to decide your direction

Urgent
Pressing things upon you, things which give you a sense of urgency, you must act upon it (for e.g. like ringing phone that phone is ringing may be it is total waste of your time not attached to your mission and goals but it need to be answered)

What first thing first will do?

Help you focus your priorities, it will help you pay attention to how you spend your time as you act upon you priorities day in day out moment by moment Dr. Covey comes up with four division of time that all combination of two term i.e. important & urgent Imagine your time in a square box and divide this box with four small squares (time management matrix)

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Time Management Matrix

Q1 Urgent & Important (Problems, crisis, important meeting with urgent agenda) Q2 Not Urgent & Important (it attach your mission and goals but there is no urgency)

Q3 Urgent & Not Important (its pressing, its that ringing phone , un answered mail, may be they are urgent but not connecting with your mission & goals, important to other people)

Q4 Not Urgent & Not Important (time wasting activities, excessive TV, unnecessary meeting )

Example
Think one activity which you did or you want to do which will give your marvelous result
Personal Life Education life Work life

What quadrant this activity fit in?

It will be definitely in Q2 because most of our important activities are not urgent

Activity results of each quadrant

Q1 Management by crisis Q2 crisis will become smaller and smaller Q3- essential but important for other people, learn to say No Q4- worthless quadrant

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Quadrant 2 Important not urgent

Saying No to Q3,Q4 you are saying yes to Q2 and reducing our Q1 activities For e.g.
Deep relationship building Planning & organizing Reading, Exercise, Education Reorganizing your life according your vision and mission statement

REVISION
First Habit Habit of personal vision
Be Proactive

Second Habit Habit of personal leadership

Begin with the end in mind

Third Habit Habit of personal management

First things first

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Habit 4 Think win-win

Think win-win is a frame of mind and heart that constantly seeks mutual benefit in all human interactions. Win-win means everyone wins because agreements or solutions are mutually beneficial and satisfying - all parties feel good about the decision and feel committed to the action plan.

Habit 4 Think win-win

Win-Win Re-scripting - believe in the third alternative. Most of us have scripts that are ineffective (win-lose conditioning) However, we can re-script, or learn new ways of behavior, by improvement through win-win thinking (on the interdependent level).

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Habit 4 Think win-win

Re-scripting is a three step process: 1. Developing self-awareness 2. Writing new scripts 3. Developing new scripts

Habit 4 Think win-win

Win-win relationships come from believing in the third alternative and from willingly abandoning selfish positions to look for it. People who dont trust each other do not create win-win agreements. Trust comes from the repeated deposits in the emotional bank account. When trust is high, win-win agreements naturally follow. Win-win relationships develop as deposits are made in the Emotional bank account. On the other hand, relationships are destroyed through withdrawals from the emotional bank account.

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Habit 4 Think win-win

Integrity. People of integrity are true to their feelings, values and commitments. Abundance Mentality. People with Abundance Mentality believe there is plenty for everyone. Maturity. Mature people express their ideas and feelings with courage and with consideration for the ideas and feelings of others.

Habit 5 Seek First to Understand, then to be Understood Diagnose before you prescribe
Its easy to immediately diagnose another's situation or problem and offer advice based on your own paradigm. When we overcome the natural tendency to hastily diagnose, jump to conclusions, defend ourselves and push our opinions on other people, our interpersonal communications become more effective. It is then, that we can stop reading our own autobiographies into other peoples lives.(4 autobiographical responses are as follows: advising, probing, interpreting and evaluating)

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Habit 5 Seek First to Understand, then to be Understood Listening with eyes, ears and heart will help us understand feeling, meaning & content
Nonverbal expressions are vitally important when we are trying to understand another person. Words only account for 7% of communication.

Habit 5 Seek First to Understand, then to be Understood

Empathic listening takes practice The basic skill of empathic listening is helping the speaker feel understood: reflect feelings, rephrase content OR be able to discern when empathic listening is not appropriate Empathic listening give speaker psychological room to think and explore their feelings

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Habit 5 Seek First to Understand, then to be Understood

The second half of the skill of creating understanding is seeking to be understood.
Once we understand, we seek to be understood. Others will be able to understand us if we present our own ideas clearly, specifically, visually, and in the context of a deep understanding of their paradigms and concerns. Like win-win this habit balances courage and consideration. While understanding another person takes consideration, getting another person to understand us takes courage

Habit 6: Synergize
An Underlying Principle:
The whole is greater than the sum of its parts

Key Paradigms:
I value the differences in others and seek the Third Alternative

Valuing the Differences Creating the Third Alternative The whole is greater than the sum of its parts

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Habit 7: Sharpen the Saw

An Underlying Principle:
Production (results) requires development of Production Capability (resources)

Key Paradigms:
I will increase my effectiveness through personal renewal in each of the four dimensions of my life I will continuously improve

Four dimensions of Renewal The Upward Spiral Principal-Cantered Living

Habit 7: Sharpen the Saw

Sharpen the saw means maintaining and improving the things that help us accomplish our work and other desires. Woodsman story 4 dimensions of renewal Physical Mental Spiritual Social/emotional

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Habit 7: Sharpen the Saw

Make gradual changes every day The only constant in life is change. People cannot live with change if they dont have a changeless core inside them. Whatever is at the center of their lives will be the source of their security, guidance, wisdom and power. Security - sense of worth Guidance - source of direction Wisdom - perspective in life Power - capacity to act

Next Steps
Work from the inside out
Starting with why and why we are naturally wired to start from the inside out in every successful task we complete. Be a light tower Consciously work to change habits Focus on the Circle of influence

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Circle of influence

THANK YOU

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