iVAS General Ledger Budgeting Training Exercises GL2

iVAS General Ledger Budgeting (GL2) Training Exercises

Exercise 1: Uploading Budget through A !

Enter the following journal entry:

Step 1: Logging "n

1. Sign on to STARS using the Username and Password assigned by your instructor. . Select the !racle "eb A#$ Res%onsibility. &. Select 'reate #ocument from the na(igator window. ). Select the (iewer E*cel +, -. Select the integrator .eneral /edger 0 1ournals 2. Select the layout 3udgets 0 Single ,. Select the content 4one

Step 2: Entering #ournal Entries

1. Select Budget as the 'ategory by double clic5ing in the 'ategory field 6column 1 of the s%readsheet7. 8ou can also select the /ist of (alues icon on the A#$ toolbar. A ! #ournal Lines . Enter Appropriated as the 'eriod Account e(i )redit 3udget by double clic5ing in t the 3udget field 6column 1 of @ayA>2 1>>A>>>&>1AXXA)&)&-A>>>>A 1?>> the s%readsheet7 to o%en a list >2 of (alues. A%rA>2 1>>A>>>&>1AXXA)-),,A>>>>A ,>> >2 &. Enter the transaction lines indicated abo(e9 by 5eying in the segments directly into the s%readsheet. Re%lace XX with your user $#. Tab from field to field.

Step $: Uploading %our #ournal Entr&

1. Select the U%load icon from the !racle o%tion of the menu bar. . Acce%t the defaults and choose !:. This will (alidate the journal before it is interfaced. &. "hen you recei(e a message indicating your u%load was successful9 'lic5 !:.

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iVAS General Ledger Budgeting (GL2) Training Exercises

Exercise 2: Budget Ad*ust+ent

4a(igation: 4 3udgets Enter 1ournals 1. E*%and ,Budgets by doubleAclic5ing or selecting ,Budgets and selecting (,). . E*%and Enter &. 'hoose #ournals and o%en. ). Enter 3udget Adjustments Budget "rgani-ation Arlington Public Schools Budget A%%ro%riated 6#efaults7 Accounting 'eriods .ro+ 1ulA>-. Select Arlington 'u(lic Schools from /ist of ;alues 2. BTabC once. Select #ul/01 through Ad*/02 ,. BTabC the Dind Account %o%u% window a%%ears ?. Enter the Account Ranges as listed below: .und 1>> 1>> )ost )enter >>>&> >>>&>1 1 Location XX XX "(*ect )&>>> )++++ .unction >>>> >>>> Budget .iscal %ear >2 >2 +. Dind the accounts in the row associated with your student number and enter it below: Account #ul/01 Aug/01 Sep/01 "ct/01 1>9>>> 1-9>>> 1>. Select Se%A>- for your row and enter 1>9>>> 11. Select !ctA>- for your row and enter 1-9>>> 1 . 'lic5 on Sa(e 1&. Select 'reate 1ournals button. 1). Enter 1ournal 3atch P'EE 1-. BTabC once and enter 3udget for category 12. Select Reser(e Dunds button. 1,. 'lic5 !: 1?. Select #one 1+. 'lic5 !: and 4ote your reFuest $# G =========== >. Dind and %ost the resulting budget journal

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iVAS General Ledger Budgeting (GL2) Training Exercises

Exercise $: Budget Trans3er

4a(igation: 4 3udgets Enter Transfer 1. E*%and ,Budgets by doubleAclic5ing or selecting ,Budgets and selecting (,). . E*%and Enter &. 'hoose Trans3er and o%en. Enter Transfer Accounts ). BTabC once. Enter 3udget 4ame P'EE 3udget 1ournal .ro+ Account To Account 1 Account from E*ercise 1 Account from E*ercise 1 re%lacing fund 1>> with fund >1 -. BTabC twice. Enter 3udget !rganiHation Arlington 'u(lic Schools4 2. BTabC clic5 on /!; and enter Account from E*ercise 1 ,. 'lic5 "5 ?. 'lic5 on /!; Arlington 'u(lic Schools +. BTabC clic5 on /!; and enter Account from E*ercise 1 re%lacing fund 1>> with fund >1 1>. Select "5 11. Select Trans3er A+ounts button Enter Transfer Amounts 1 . Select #ul/01 1&. BTabC once and enter 1000 1). Sa(e and close screen 1-. Select 6eser7e .unds 12. Po% U% "indow IAre you sure you want to reser(e funds for your budgetJK 'lic5 %es 1,. Po% U% "indow I8our transaction6s7 %assed funds reser(ationK 'lic5 "5 1?. 'lose window and note your reFuest $# G============ 1+. Dind and %ost the resulting budget journal

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iVAS General Ledger Budgeting (GL2) Training Exercises

Exercise 8: Account !n9uir& General Ledger

4a(igation: $nFuiry Account 1. E*%and ,!n9uir& by doubleAclic5ing and then selecting Account . Select the Period range L #ul/01 to Apr/02 &. Primary 3alance Ty%e as Actual9 and Secondary 3alance Ty%e as 3udget ). Drom 3udget /!;9 ensure Appropriated Budget is selected -. $n the Dind Accounts "indow9 in the find accounts window enter: .und )ost )enter 1>> >>>&> 1 Location XX "(*ect )&>>> .unction >>>> Budget .iscal %ear >2 1>> >>>&>1 XX )++++ >>>> >2

2. 'lic5 !5 ,. 'lic5 on the first account and then the Show 3alances button. ?. 'lic5 on 1ournal #etail to drill down to further detailed information. 4ote what line of the journal where your coding occurs =====. +. 'lic5 on Show Dull 1ournal to see original journalM loo5 for the abo(e referenced line9 and re(iew the rest of the journal. 1>. 'lose the window.

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iVAS General Ledger Budgeting (GL2) Training Exercises

Exercise 2: .unds A7aila(le !n9uir& General Ledger

4a(igation: $nFuiry Dunds 1. E*%and ,!n9uir& by doubleAclic5ing and then selecting .unds . $n the Budget field9 select the L"V and choose L Appropriated Budget &. BTabC once. $n the Amount Ty%e field enter %ear to ate Extended4 ). BTabC once. $n the Period field enter Apr/02. -. BTabC twice to the Dind Account %o%u% window and enter: .und )ost )enter 1>> >>>&> 1 Location XX "(*ect )&>>> .unction >>>> Budget .iscal %ear >2 1>> >>>&>1 XX )++++ >>>> >2

2.

'lic5 !:

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