Minutes Auburn City Council City Hall January 13, 2014

Mayor Verdi Maunu called the meeting to order at 6:00 PM with Council members Jane Barto, Cindy Finley, Janelle King, Justin Potthoff and *Randy Schulte present. Employees: Nancy Janssen and Gerry Blessington. Guests: Tanner King, Noah Dirkx, Randy Buse, Judy Buse, Marigene Lesle, Donetta Stewart, Gayleen Schug and Alan Schrad. Motion by King, seconded by Barto to approve the agenda. All Voted Aye (Schulte Absent). Motion by Finley, seconded by King to approve the consent agenda which included the minutes of the December 9, 2013 meeting, Sheriffs, financial and Treasurers reports, claims and payroll. All voted Aye (Schulte absent).
Al's Corner Baker & Taylor Blohm Inspection Center Point Books Cleveland Backhoe Cornbelt Power CRS Hauling Des Moines Register EFTPS Feld Fire Fleet Fueling Gale/Cengage Learn IA Assoc Muni Util IA Dept of Revenue IA Dept of Revenue IA Utilities Board IMFOA Iowa One Call IPERS Janssen, Nancy JK Energy Krudico Mangold Evir MMTG Office Depot Postmaster Presto X Company Raccoon Valley REC Raccoon Valley REC propane library Gen Govt library water transmission garbage pick up library 941 Tax fire dept Shop/Fire library Electric Sales Tax withholding Assessments dues locates employ benefits Mileage/Training power supply water water testing dues Office supplies Utilities pest control power Electric work $854.17 $345.74 $450.00 $44.34 $200.00 $566.31 $1,000.00 $240.02 $1,608.25 $36.00 $220.98 $21.35 $611.84 $1,010.00 $660.00 $47.56 $40.00 $7.20 $1,058.24 $111.73 $975.00 $1,813.10 $41.00 $186.67 $206.47 $276.00 $36.23 $13,954.80 $446.20 Region XII Reiling Electric Sac Co. Sheriff Sac Co. Solid Waste Sac Sun Safety Label Solutions Sears Spring Valley Wireless Stewart, Donetta Tiefenthaler Building Tri County US Cellular Utility Dep Utility Service Co. Van Meter Ind. Van's Care Wal Mart WAPA WESCO Westrum Leak Detect. Windstream Wisconsin Energy Total December Wages Rec Comm Yetter Locker Tri-Co Special Total Rec. LMI Study electric police Landfill library Electrical Comm bldg Fire Dept library Supplies Publications cell phone Refund water tower Water plant League Library power Elect Upgrade water Phone electric $250.00 $541.15 $2,953.72 $1,771.00 $24.00 $181.60 $160.46 $65.00 $69.92 $44.30 $12.08 $75.15 $413.50 $596.08 162.39 $94.84 $103.92 $1,878.73 $762.50 $143.03 $347.70 $37,720.27 $7,629.29

Soccer-2013 Santa

$507.50 $49.50 $557.00

*Schulte entered the meeting at 6:02 PM. Marigene Lesle made presentation of Historical Committee activities, future plans and requested funding from the City at the same level as FY2014. Council thanked the committee for their hard work. Librarian, Donetta Stewart gave presentation to Council regarding Library plans and needs for FY 2015 requesting that Council maintain the discretionary funding level of the FY 2014 budget and asked for additional funding to help them meet their goal of increasing the service hours from 20 to 30 hours per week (payroll only cost of approximately $5700). Council thanked the board and Director for their hard work. Judy Buse, site manager for the 60+ meal site requested Council consider allowing the senior citizens to use the fire station meeting room and kitchen for their meal site. She reported that her 9 seniors are in need of a location without steps. Fire Department members present will work with the City and Mrs. Buse to determine if this is feasible. Alan Schrad presented the following officers to the Council for approval: Chief, Randy Buse, Assistant Chief, Randy Schulte, Treasurer, Alan Schrad, Secretary, Gayleen Schug and Training Officer, Justin Potthoff. Gayleen Schug presented the annual report of the Department noting a substantial reduction in the number of overall calls. Motion by Barto, seconded by Finley to approve the officers and report. All voted Aye. Schrad also reported that the department spent $2937.66 of their donated funds for department needs. Council then reviewed the FY2015 budget request; Department is asking the Council for a 10% increase over the past year and noted to council the age of the personal protective gear and equipment and the fact that some of those items will need to be replaced at the end of the proposed 10 year life. Council thanked the Department for their service.

Barto reported that equipment and items at Martins Welding have been removed and is in compliance with the ordinance. Council discussed the need to utilize the established complaint policy for any future complaints or concerns regarding this matter as well as any other nuisance matters. No action was taken. Resolution 14-01- A Resolution naming Depositories for 2014 was introduced and Barto motioned approval. Motion seconded by Potthoff. Voting Aye: Barto, Potthoff, Schulte, Finley and King. Motion by Potthoff, seconded by Finley to approve the permit application with the IA DOT for the electrical work planned. All voted Aye. Council received and reviewed the first report from JK Consulting regarding power supply proposals and gave unanimous consent to inviting Mr. Krajewski to our Jan 30 meeting to discuss the details. Council reviewed the current financial state of the water, sewer, electric and garbage utilities. The sewer and garbage utilities continue to run a deficit balance. Historically, the electric utility supports the general fund and occasionally the other funds. Due to expenditures required in the electric fund, it is not now able to provide this support and council noted the need for each utility to have rates that are self- supporting. Resolution 14-02- A Resolution setting rates for 2014 was introduced. Motion to approve the resolution was made King, seconded by Schulte. Voting Aye: Barto, King, Schulte, Finley and Potthoff.
Resolution 14-02 A RESOLUTION SETTING WATER, SEWER AND GARBAGE RATES FOR CALENDAR YEAR 2014. WHEREAS, the Iowa Code mandates that municipal utilities operate profitably without revenue from the general fund, WHEREAS, the Code of Auburn, Iowa sets out that water and sewer rates must be adjusted annually by resolution, WHEREAS, both utilitys revenue must exceed expenses and rates must be adjusted to account for increased expenses, WHEREAS, Council authorized the replacement of all water and electric meters and the installation of an electronic reading system at a cost of $62026.70, of which $47,006.70 was cost directly related to the water fund. WHEREAS, the need exists to adjust water and sewer rates to maintain profitability and the cover the cost of the meter replacement project, WHEREAS, new water meters have resulted in capturing all water usage into the billing system, increasing revenue to the water fund, WHEREAS, the Council has reviewed the current condition of all utilities. THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL THAT, beginning with the next billing cycle the following rates be adopted: 1. Water Base Rate $20.00 plus $ 8.68 per 1000 gallons of metered usage. 2. Sewer Base Rate $ 12.00 plus $ 3.00 per 1000 gallons of metered water usage. 3. Garbage and Recycling collection Base Rate $ 8.75 per month. Passed this 13th day of January, 2014.

Resolution 14-03- A Resolution Amending the Personnel Policy was introduced and approval motioned by Barto, seconded by Potthoff. Voting Aye: Barto, Potthoff, Schulte, Finley and King. Reports and meeting reminders were heard. Motion to adjourn at 7:48 PM by Schulte, seconded by Finley.
Current FUND GENERAL Historical Comm. Library Trust Rec Committee Event Comm LOST EMPLY BEN LEVY EMERGENCY LEVY ROAD USE TAX WATER UTILITY SEWER Operating ELECTRIC UTILITY GARBAGE/RECYCL. TOTAL CASH Previous Balance $5,282.37 $12,137.26 $7,549.64 $9,379.58 $0.00 $18,794.71 $1,696.66 $673.68 $22,151.39 $10,552.78 $308.17 $197,620.49 -$1,700.43 $284,446.30 $7,461.04 $80.00 $4.94 $0.03 $0.00 $1,925.25 $499.32 $75.82 $2,537.41 $7,044.60 $2,472.22 $21,118.95 $1,772.11 $44,991.69 $1,642.84 $7,501.73 $1,127.22 $29,895.72 $1,021.10 $47,080.28 $5,891.67 Received Disbursed Fund Balance $6,851.74 $12,217.26 $7,554.58 $9,379.61 $0.00 $20,719.96 $2,195.98 $749.50 $23,045.96 $10,095.65 $1,653.17 $188,843.72 -$949.42 $282,357.71 Change from Prev Month $1,569.37 $80.00 $4.94 $0.03 $0.00 $1,925.25 $499.32 $75.82 $894.57 -$457.13 $1,345.00 -$8,776.77 $751.01 -$2,088.59 -$8,535.02 $12,217.26 $2,702.79 $4,276.17 $0.00 $20,719.96 $2,195.98 $749.50 $23,045.96 $10,095.65 $1,653.17 $29,779.51 -$949.42 $97,951.51 $184,406.20 $159,064.21 Operating Funds Amounts Held In Long-Term Investment(CD) $15,386.76 $0.00 $4,851.79 $5,103.44