Meeting of the General Assembly Wednesday 12 February 2014, 8:30pm Daggett Lounge, Thorne Hall

Table of Contents
Agenda Proposal to Vote
Proposal 131408
Reform to the SOOC Rules and Regulations

Proposal to Vote
Proposal 131409
Food for Thought Spring Semester

Proposal to Vote
Proposal 131410
Airport Shuttles

Proposal to Vote
Proposal 131411
Uncommon Hour 02/14/14

Proposal to Vote
Proposal 131412
Concert Shuttles

Appendix A
Club Rules and Regulations

Appendix B
Club Constitution Template

Agenda
Meeting of the General Assembly 12 February 2013 Daggett Lounge, Thorne Hall I. II. III. IV. V. VI. VII. Call to Order Roll Call Approval of Minutes Public Comment Time Introduction of Guests Chelsea Shaffer 14, Chair of Judicial Board; Dean Lesley Levy, Dean of Student Affairs Old Business Reports of Committees a. Student Organizations Oversight Committee Daniel Mejia-Cruz 16 i. Proposal to Vote: Reform to the SOOC Rules and Regulations b. Academic Affairs Jordan Goldberg 14 i. Proposal to Vote: Food for Thought Spring Semester c. Facilities & Sustainability David Levine 16 i. Proposal to Vote: Airport Shuttles ii. Proposal to Vote: Concert Shuttles d. Student Affairs Roberto Tavel 16 i. Proposal to Vote: Uncommon Hour 02/14/14 e. Student Activities Funding Committee Megan Massa 14 f. VIII. Executive Committee Sarah K. Nelson 14 / Allen Wong Yu 14 Report of Members a. Class Councils b. Inter-House Council c. Entertainment Board d. Athletic Council e. The McKeen Center f. IX. At-Large Report of the President Sarah K. Nelson 14

X. XI.

Announcements Adjournment

Proposal to Vote
Proposal 131408
Proposed by: Student Organization Oversight Committee Date: 9 February 2014 REFORM TO THE SOOC RULES AND REGULATIONS Bowdoin Student Government, convened in General Assembly

WHEREAS, The Student Organizations Oversight Committee, purposed with overseeing all student
organizations on campus and providing them with planning support and logistical guidance, exercises certain rights over these organizations in order to maintain an orderly and friendly environment;

WHEREAS, The rules and regulations need to be reformed in order to codify the rights and privileges of the
Committee, expand and explain new services, and redefine certain policies;

WHEREAS, These reforms would allow for a more streamlined and organized elections for leaders; WHEREAS, The reforms include the right of the Committee to remove individuals from student organization
leadership positions, call for a reelection within the club, and establish new leadership in case of violations of the SOOC Rules and Regulations;

NOW, THEREFORE, BE IT

ESOLVED, That the members of Bowdoin Student Government, convened in General Assembly

Approve the reforms to the SOOC Rules and Regulations according to the following terms: a. Codify the rights and privileges of the Committee b. Emphasis of Bowdoins nondiscrimination policy c. Establish club constitutions that will serve as contracts between BSG and student groups d. Instate the right to remove and elect new student leaders in case of violation of SOOC Rules and Regulations

BY ORDER OF BOWDOIN STUDENT GOVERNMENT 4

Proposal to Vote
Proposal 131409
Proposed by: Committee on Academic Affairs Date: 9 February 2014 FOOD FOR THOUGHT SPRING SEMESTER Bowdoin Student Government, convened in General Assembly

WHEREAS, The Food for Thought lecture series, a program created by the Committee on Academic Affairs,
was a popular and well-attended program of Bowdoin Student Government;

WHEREAS, Among the biggest factors contributing to its success was the advertising for the events and the food
provided at the lectures;

WHEREAS, Our operating budget includes a line-item for this service for food and advertising;

NOW, THEREFORE, BE IT

ESOLVED, That the members of Bowdoin Student Government, convened in General Assembly

Authorize the expenditure of $200.00 for a maximum of five (5) events that will take place throughout the semester.

BY ORDER OF BOWDOIN STUDENT GOVERNMENT

Proposal to Vote
Proposal 131410
Proposed by: Committee on Facilities and Sustainability Date: 10 February 2014 AIRPORT SHUTTLES Bowdoin Student Government, convened in General Assembly

WHEREAS, Bowdoin Student Government, in conjunction with Student Activities, has provided Bowdoin
students with shuttles to Portland International Jetport around the schools breaks;

WHEREAS, Bowdoin Student Government changed transportation providers from Brunswick Taxi, which cost
$20 per student, to Mermaid Transportation, which cost $30 per student, but offered certain benefits such as easier scheduling and an option to run return shuttles;

WHEREAS, The increase in price caused concern among the students and the Committee looked into a third
transportation provider, Bomar Transportation, which offered a potential reduced price per student, but lacked the return shuttles and posed some logistical problems;

WHEREAS, Bowdoin Student Governments members consulted with their constituents and determined that
the potential reduced price of Bomar Transportation would not compensate for loss of Mermaid Transportations extra benefits to the student body;

NOW, THEREFORE, BE IT

ESOLVED, That the members of Bowdoin Student Government, convened in General Assembly

Continue in its partnership with Mermaid Transportation as the transportation provider for the airport shuttles.

BY ORDER OF BOWDOIN STUDENT GOVERNMENT

Proposal to Vote
Proposal 131411
Proposed by: Committee on Student Affairs Date: 10 February 2014 UNCOMMON HOUR 02/14/14 Bowdoin Student Government, convened in General Assembly

WHEREAS, Uncommon Hour, a professor-lecture series brought by the Committee on Student Activities, was
a well-attended and successful BSG event over the past semester;

WHEREAS, Among the biggest factors contributing to its success was the advertising for the events and the food
provided at the lectures;

WHEREAS, Our operating budget includes a line-item for this service;

NOW, THEREFORE, BE IT

ESOLVED, That the members of Bowdoin Student Government, convened in General Assembly

Authorize the expenditure of $100.00 for the Uncommon Hour lecture on February 14, 2014 for food and advertising.

BY ORDER OF BOWDOIN STUDENT GOVERNMENT

Proposal to Vote
Proposal 131412
Proposed by: Committee on Facilities and Sustainability Date: 10 January 2014 CONCERT SHUTTLES Bowdoin Student Government, convened in General Assembly

WHEREAS, The Committee on Facilities and Sustainability has previously offered and operated shuttles to
concerts in Portland, Maine which have proven popular amongst the student body;

WHEREAS, There is a great demand to provide transportation to two concerts at the Civic Center in Portland,
Maine on March 3rd and March 29th, hosting the Avett Brothers and Darius Rucker respectively;

WHEREAS, The Committee has found a transportation service that will provide 50-person buses for each
concert;

WHEREAS, BSG will charge $10 per participant with the expected cost of the bus to break even with the
forecasted revenue;

NOW, THEREFORE, BE IT

ESOLVED, That the members of Bowdoin Student Government, convened in General Assembly

Authorize and provide the funding for two (2) buses for student use, one to the Avett Brothers Concert on March 3rd,, 2014and one to the Darius Rucker Concert on March 29th, 2014.

BY ORDER OF BOWDOIN STUDENT GOVERNMENT

Appendix A
Club Rules and Regulations
I. College and BSG Policy

All clubs and organizations on the Bowdoin College campus, chartered by the SOOC or nonexistent otherwise, will submit to the SOOC their amended club contracts. These contracts will adhere to the following requirements:

i. The entirety of the Student Handbook as put down by Bowdoin College. This handbook will remain as the parameters and framework of each and every club contract. The Student Handbook may be found at the following link: http://www.bowdoin.edu/studentaffairs/student-handbook/

ii. The By-Laws of the BSG (http://students.bowdoin.edu/bsg/about/) will remain as further parameters of each and every club contract.

iii. The formatting of each clubs contract will remain in alignment with the Rules and Regulations of the SOOC.

iv. No group, if part of a greater local, regional, national, or international organization, will allow said groups guidelines to supersede College and BSG policy.

II. Nondiscrimination Policy

As precaution and reminder, the SOOC reminds students of the Bowdoin Student Handbook Discrimination Policy: Respect for the rights of all and for the differences among us is essential for the Bowdoin community. Discrimination or harassment of others on the basis of race, color, ethnicity, national origin, religion, sex, sexual orientation, gender identity and/or expression, age, marital status, place of birth, veteran status or against qualified individuals with disabilities on the basis of disability has no place in our intellectual community. If members of the Bowdoin community experience or witness any apparent incident of harassment or discrimination by students, faculty, or staff, they may discuss their concerns or request advice from deans, academic advisors, proctors, or resident advisors. Such incidents violate both the ideals of the College and its Social Code and may be subject to appropriate disciplinary sanctions. 9

When such incidents violate the statutes of the State of Maine or Federal Law, criminal prosecution may be pursued. This policy is all encompassing and will be enforced by the BSG and the SOOC Chair without apology. Any reason for concern will result in a meeting with the Chair of the SOOC to resolve the issue in conjunction with the Assembly and action the College administration deems necessary and appropriate.

II. Club Contracts All club contracts will contain the following articles excepting Article (A), followed by articles that may be amended by the club. A. Club Charters i. To be chartered, each club will go through the SOOC Charter Process. This includes filling out the online forms and meeting with the SOOC. If chartered, a club will spend a semester on a probation period. This will serve to gauge interest in a club and its community impact. At the semester end Rechartering Process, successful clubs will receive a full Charter.

B. Leadership i. All clubs will vote exactly two members to top leadership positions. These position names may be amended by the club, and may be Co-Presidential, Presidential-Vice Presidential, or any other combination or terminology that the club thinks appropriate. These positions MAY NOT be liaison positions to the BSG. This will serve to establish quick, effective, and direct communication between club leaders, the BSG, and the College. ii. New leadership will be voted on and names submitted to the SOOC and SAFC by the end of a fortnight period following the return from Spring Vacation every year. Continued negligence of the election of new leadership positions for a period over one week past this deadline will result in a serious examination of the merits of rechartering a club. Student leadership should note that the Academic Calendar is available during the summer months, and as such there is plenty of time to plan elections. It may be found at the following link: http://www.bowdoin.edu/academic-affairs/calendar/academic-calendar-13-14.shtml iii. If applicable: ALL leadership, current and newly voted for the next year, will be present at SAFC operating budget meetings at the end of the academic year. iv. At least one member of the leadership of every club is strongly encouraged to attend the Student Activities-BSG-run Leadership Development Series. If the SOOC strongly believes a certain club should be in attendance, the SOOC reserves the right to include a mandatory attendance article for the leadership in a clubs contract. v. All club leaders will be required to attend an annual hazing workshop at the start of the year, hosted by Athletics or Student Activities. vi. Orbit leadership must be updated as appropriate. This includes any electoral changes or changes in leadership due to a students abroad status. 10

vii. The SOOC reserves the right to suspend a clubs charter if it is noncompliant with the above rules and regulations. Inability to comply with these regulations may result in immediate suspension of a clubs Charter. Details on such a process may be found under Section III. viii. The SOOC reserves the right to remove individuals from leadership positions, call for elections within a club, and establish a new leadership in the case of violations of the SOOC Rules and Regulations. Club members may petition the SOOC to commence an inquiry to evaluate the effectiveness of the current leadership.

C. Membership i. If a club has not attained sufficient membership, is experiencing funding difficulties, etc., the SOOC reserves the right to examine the benefits of rechartering a club. This may be due, among a variety of reasons, to the following: a. The cost of a club, especially if the cost is high and student membership low. b. The existence of another club that has greater membership and fulfills the same or a similar mission statement as the club in question. The SOOC reserves the right to make exceptions if and only if the student body will benefit from the existence of multiple clubs with similar mission statements. c. Lack of interest in a club from the student body. Because sufficient membership and funding difficulties are subjective, clubs are assured that the BSG and SOOC understand that each club is different. Majority vote from the SOOC and the opinion of the SAFC Chair will be taken into account when making final decisions. ii. Clubs will fill out an online form provided by the SOOC to document attendance of their first three meetings, rehearsals, non-event gatherings.

D. Rechartering, Meetings, and Other i. All clubs must submit recharter forms by April 15th of every year. By this time, a fortnight period should have passed from the end of Spring Vacation, and new leadership should have been elected. If this is not the case, April 20th will be the date appointed for this deadline in years applicable. Because the recharter form includes vital details necessary for the rechartering process, including the names of the new leadership, negligence of this deadline will result in the suspension of a clubs charter for one semester. If a club is on its probation period, it will not be given a full charter.

ii. Meetings should be held at least once during the following months: September, October, November, February, March, and April. Inability to accomplish this will result in a serious consideration of not rechartering a club. iii. No events, meetings, or programming of any kind by SOOC-chartered clubs may take place during Reading Period. 11

E. Advertising i. No advertisements may be placed on glass or painted surfaces that may be damaged by the removal of the advertisement. ii. Official Bowdoin logos and wordmarks (i.e. the Bowdoin seal) may not be placed on any advertisements without the express permission of the Communications Office. iii. Club posters and advertisements must have the full name of your organization easily visible. iv. Online conduct by all organizations through social media must still abide by the Colleges Social and Academic Honor Code.

III. Noncompliance and Misconduct A. Noncompliance i. Noncompliance with the above statements will first result in a warning to a club and to the club leadership. ii. Continued noncompliance will result in a meeting with the Chair of the SOOC and the full committee to resolve the issue. iii. In extreme circumstances, suspension of a clubs charter will result. This in effect means no meetings may be held without the presence of a member of the SOOC. A charter will be removed from suspension once a club is aligned with its contract and focus on its Mission Statement is again established.

B. Misconduct

i. Misuse of SAFC funds will result in a meeting with the SAFC and SOOC Chair, a serious examination of future budget proposals and, in extreme cases, suspension of a charter for the length of time deemed appropriate by the Chairs and the Student Activities Office. ii. Meetings by a club that has not been chartered, that has a suspended charter, or that has been stripped of its charter will be treated under the Fraternity Membership Policy of the Student Handbook. At this time, the Student Activities Office will be informed of the situation. Informal meetings may be held by non-chartered clubs to gauge interest. They may not program.

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Appendix B
Club Constitution Template

Club Name Contract

I. Preamble: This club agrees to abide by and respect the policies of Bowdoin College, the Student Handbook, and the Rules and Regulations of the Student Organizations Oversight Committee. It acknowledges its responsibility to offer a service to all members of the Bowdoin community and its duty to represent Bowdoin College on and off campus with conduct becoming of Bowdoin students.

II. Mission Statement:

III. Leadership A. This club will vote exactly two members to top leadership positions. These position names may be amended by the group, and may be Co-Presidential, Presidential-Vice Presidential, or any other combination or terminology that this club thinks appropriate. These positions WILL NOT be reduced to liaison positions to the BSG. This will serve to establish quick, effective, and direct communication between club leaders, the BSG, and the College.

i. Leader/Title 1: ii. Leader/Title 2:

B. This club agrees to vote on new leadership and submit these names to the SOOC and SAFC by the end of a fortnight period following the return from Spring Vacation every year. This club understands that continued negligence of the election of new leadership positions for a period over one week past this deadline will result in a serious examination of the merits of rechartering a group.

C. This club understands that at least one member of the leadership of every group is strongly encouraged to attend the Student Activities-BSG-run Leadership Development Series (LDS). This club acknowledges that if the SOOC strongly believes a certain group should be in attendance, the SOOC reserves the right to include a mandatory attendance article for the leadership in a groups constitution.

i. Representative to the LDS: 13

D. This club acknowledges that the SOOC reserves the right to suspend the club charter if it is noncompliant with the above rules and regulations. This club acknowledges that the inability to comply with these regulations may result in immediate suspension of the charter.

E. This club acknowledges the right of the SOOC to remove individuals from leadership positions when they are in violation of the SOOCs Rules and Regulations. Club members will be made aware of their right to petition the SOOC for an inquiry to evaluate the effectiveness of the current club leadership.

F. If applicable: ALL leadership, current and newly voted for the next year, will be present at SAFC operating budget meetings at the end of the academic year.

G: Other Club Leaders: i. Leader/Title 3: ii. Leader/Title 4: iii. Leader/Title 5: iv. Leader/Title 6:

IV. Membership A. This club recognizes and will abide by Bowdoins Nondiscrimination Policy: Respect for the rights of all and for the differences among us is essential for the Bowdoin community. Discrimination or harassment of others on the basis of race, color, ethnicity, national origin, religion, sex, sexual orientation, gender identity and/or expression, age, marital status, place of birth, veteran status or against qualified individuals with disabilities on the basis of disability has no place in our intellectual community. If members of the Bowdoin community experience or witness any apparent incident of harassment or discrimination by students, faculty, or staff, they may discuss their concerns or request advice from deans, academic advisors, proctors, or resident advisors. Such incidents violate both the ideals of the College and its Social Code and may be subject to appropriate disciplinary sanctions. When such incidents violate the statutes of the State of Maine or Federal Law, criminal prosecution may be pursued.

B. This club agrees to fill out the online form provided by the SOOC to document attendance of its first three meetings, rehearsals, and/or non-event gatherings.

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V. Meetings A. This club agrees to hold meetings at least once during the following months: September, October, November, February, March, and April. Inability to accomplish this will result in a serious consideration of not rechartering a group. B. This club acknowledges that it may not program events, hold meetings, or conduct programming of any kind by during Reading Period as dictated by the Student Handbook.

VI. Advertising A. This club agrees to abide by the SOOCs Rules and Regulations regarding advertising: i. No advertisements may be placed on glass or painted surfaces that may be damaged by the removal of the advertisement. ii. Official Bowdoin logos and wordmarks (i.e. the Bowdoin seal) may not be placed on any advertisements without the express permission of the Communications Office. iii. Club posters and advertisements must have the full name of your organization easily visible. iv. Online conduct by all organizations through social media must still abide by the Colleges Social and Academic Honor Code.

VII. Rechartering Process A. This club agrees to submit recharter forms by April 15th of every year. By this time, a fortnight period should have passed from the end of Spring Vacation, and new leadership will have been elected. If this is not the case, April 20th will be the date appointed for this deadline in years applicable. Because the recharter form includes vital details necessary for the rechartering process, including the names of the new leadership, this club understands that negligence of this deadline will result in the suspension of its charter for one semester. If this club is on its probation period, this club understands that it will not be given a full charter during the Rechartering season.

VIII. Additional Club-Specific Constitutional Articles *Note: All additional articles will abide by Bowdoin College policies, the Student Handbook, and the SOOCs Rules and Regulations. The SOOC reserves the right to edit and/or remove additional articles before ratifying a club constitution. 15

A. B. C. D.

Signed:

Leader/Title 1: _____________________________________________________

Leader/Title 2: _____________________________________________________

SOOC Chair: ______________________________________________________

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