GUIDELINES FOR WRITING A PROJECT REPORT

A Project Report is a written presentation of the work done by you on a given project. It is important to bear in mind that even though the project report is submitted only at the end of any given period, in reality it is a culmination of your continuous efforts. Writing a Project Report: The Summer Internship requires submission of project report to MITSOT and the company as well (if required). Care should be taken to ensure that the quality of the report is of a high standard. General guidelines on writing a project report are described as under. The Chapter Scheme is to be decided and finalised after consultation with the Faculty mentors. In a generalized sense an ideal project report should cover the following aspects: 1. 2. 3. 4. 5. 6. 7. 8. 9. Cover Title Page Table of Contents Acknowledgements List of Tables & Illustrations Abbreviations Abstract / Executive Summary Introduction- Objectives & Limitations Methodology

10. Results or Findings 11. Discussions 12. Conclusions and/or Recommendations 13. Appendices 14. Bibliography 15. Glossary 1. Cover: This is the first page of the report. It should contain the title of the report, name of the Student, name of the Institution and the year in which it is submitted. The format of this page is given below and should be adhered to. A REPORT ON (Title of the Project in CAPITAL LETTERS)

By (The name of the Student)

(Name of the Institution):

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Title Page: This page may contain the following information: a) b) Title of the report (an indication of the subject matter) Name of the Student, The Name of the Program

A REPORT ON (Title of the Project in CAPITAL LETTERS)

By (The name of the Student) (PRN NO & BATCH ) Under the guidance of (Name of the Faculty Mentor)

A report submitted in partial fulfillment of the requirements of PGDM (Systems/Marketing/ Finance) BATCH 2012-2014 MIT PUNEs MIT SCHOOL OF TELECOM MANAGEMENT (MITSOT), PUNE

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Table of Contents: The main function of this section is to give the reader an overall view of the report. The main divisions as well as the subdivisions should be listed in sequence with page numbers they are on. It helps the reader to locate a particular topic or sub-topic easily. The charts, diagrams and tables included in the report should be listed separately under a title List of Tables & Illustrations with the page numbers. While preparing the table of contents you have to bear in mind the following points: Leave a one inch margin to the left, to the right, on the top and at the bottom. Write the phrase Table of Contents on the top center in CAPITALS. Write the number of the item to indicate the sequence of items. After the number leave three or four spaces and then type the first heading. Indent second-order headings three or four spaces. Leave two spaces between main headings and one space between sub-headings.

An example of a Table of Contents is given below. Please note that till Summary the pages are numbered in lower case Roman numerals. From Introduction onwards Arabic numerals should be used.

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TABLE OF CONTENTS
Acknowledgments ........................................................ ii List of Tables ....... iii List of Illustrations ... iv Summary....................................................................... v I. Introduction ......................................................... 1 1.1 Objectives and Limitations ............................. 1 1.2 Methodology .................................................. 2 1.3 Findings and conclusions ............................... 3 II. Industry Profile..................................................... 5 2.1 ........................................................................ 2.2 ........................................................................ III. ........................................................................... 10 3.1 ........................................................................ 3.2 ........................................................................ 4. Acknowledgements: Proper acknowledgement of any help received must be put on record. There may be a no. of persons who might have helped you during the course of the project. Customarily, thanks are due to the following persons in the given order: a. c. 5. 6. 7. Head of the Institution Faculty Mentor /Guide b. Company Guide d. Others

List of Tables & Illustrations: A detailed list of the charts or diagrams or illustrations that would be incorporated in the report should be given along with the page numbers. Abbreviations: The abbreviations should be listed in an alphabetical order with the respective expanded forms. Abstract or Executive Summary: Summary is the essence of the entire report. The objective of the summary is to provide an overview of the content. A summary should be independent and should stand alone. It is advisable to write it after the report has been written. Introduction Objectives and Limitations: Introduction should provide the context and scope of the report. It should include the objectives, specifying its limitations, methods of enquiry and collecting data, and main finding / conclusion. This serves as a background to the subject of the report that subsequently follows. The reader should be able to gather a fair idea about the project. Methodology: This section brings out how the enquiry was carried out, interviews were carried out or if any questionnaire were given. It also looks at how the respondents of the interview were chosen. The data should be presented in an organized and logically sequenced method. Usually it has several sections grouped under different headings and sub-headings. The analysis of the data and description of the activities leading to certain conclusions are contained in this section.

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Results or Findings: The results should be presented as simply as possible. There are a number of ways: Tables Graphs Pie charts Bar charts Diagrams

10. Discussions: In this section, the results drawn from the information collected could be analyzed, explaining the significance. Identify important issues and suggest explanations for ..SIP 2013. 3

the findings and conclusions. Any problems encountered could be outlined. 11. Conclusions and/or Recommendations: The conclusions and/or recommendations are the most important part of the project that is of interest to the reader. These are to be substantiated by the study done during the project period through the analysis and interpretation of data gathered. It would be helpful to the reader if alternatives, other than the stated conclusions and/or recommendations are projected. 12. Appendices: The contents of an appendix are essentially those which support or elaborate the matter in the main report. The matter which is not essential to the main findings but related to the main report is generally presented in the appendix. The report should not depend on this. Given below are items, which normally form part of the appendix: (a) flow terms etc. charts, (b) the questionnaire, (c) computations, (d) glossary of

13. Bibliography: In this section all the references should be given in alphabetical order by the authors last name or, when the author is unknown, by the title of the reference. For instance: Ages, Warren K., Philip H. Ault, and Edwin Emery. Perspectives on Mass Communication, 2nd ed. New York: Harper & Row, 1992 (for books). Time to Call in the Bess Business Week, July 27 1999, 32-36. (for periodicals). 14. Glossary: A glossary is an explanation for the technical words used in the report. If the number of such words is small, they are generally explained in the footnotes.

CHECK LIST
1. Cover Has the name of the MITSOT been included? 2. Title page Does it include the: Title? Students Name? Program Details? 3. Acknowledgements Have you acknowledged all sources of help? 4. Table of contents Have the main sections been listed in sequence? 5. List of Tables and The recommendations made? 8. Introduction Objectives & Limitations Does it state the scope of the report? The limitations of the report? An outline of the method? A background of the subject matter? Methodology Does it have? The information about the way the was carried out? The way the data was enquiry Have the problems encountered been listed? 11. Conclusions and/ or

recommendations Have the conclusions based on the main idea been drawn? Are the recommendations

clear and concise? 12. Bibliography Have the references listed alphabetically? Are the references precise and accurate? 13. Appendices Has all the supporting been

Illustrations Have the charts/ diagrams/ illustrations been included with correct page numbers? 6. Abbreviations Have all the abbreviations used been listed with the expansions? 7. Abstract or summary Does it state the main task? The methods used? The conclusions reached?

collected? 9. Results or Findings Are the illustrations related to the report? Are the illustrations listed

information been listed? 14. Glossary Does it have the explanation of the technical words?

clearly? Are they labeled? 10. Discussions Are the key issues addressed? Have any explanations been suggested for the findings?

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MECHANICAL ASPECTS OF THE PROJECT REPORT

Length : Paper : Typing :

Approx 3000-5000 words A4 (7kg) white bond paper Standard letter size ( 12/14) font Black colour One side of the paper 1.5 spacing Left and Top 35mm Right and Bottom- 20mm

Margin :

Cover :

Hard bound black Font Cover- Engraved letters in block capital 6mm size- Title of the project Full name of the candidate Name of the course Name of the Institution Year of submission One white paper each, adjacent to front and back cover

Page numbers : All the pages in the initial part (from title list to the list of graphs /charts) are in small roman centrally located at the bottom of the pages. Each chapter should begin on a new page. Chapter pages are in Arabic numerical. First page of the chapter should not bear the page number, but it should be counted and the page number should appear on the second page of each chapter. Chapter numbers : Chapters should be serially numbered in Arabic. Numerical Sections and sub-sections of each chapter should be in decimal notation. E.g. In chapter 2, section would appear as 2.1, 2.2 etc. and the sub section for 2.1 would appear as 2.1.1, 2.1.2 etc.

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