Bengal Engineering and Science University, Shibpur

Howrah - 711 103, West Bengal, India

Phone: 033 26681503, 033 26684561 Fax: 033 26682916

Proceedings of the 17th Meeting of the Executive Council held on 11.10.2010 at 02.30 p.m. in the Meeting Room (7th floor) of the Academic cum Administrative Building of the University:
The following members were present: 1. Prof. Ajoy Kumar Ray
Vice Chancellor

In the Chair Member Member Member Member Member Member Member Member Member Member Member Secretary

2. Prof. Amit Kumar Das

Dean, Engineering & Technology

3. Prof. Bichitra Kumar Guha

Dean, Basic & Applied Sciences

4. Prof. Manas Kumar Sanyal

Dean, Social & Management Sciences

5. 6. 7. 8. 9. 10. 11. 12. 13.

Prof. N. R. Bandyopadhyay Prof. Gautam Bandyopadhyay Prof. Netai Chandra Dey Prof. Sugato Pal Prof. Pritha Das Shri Sailapati Gupta Dr. Biman Das Shri Satyajit Barua Dr. Biman Bandyopadhyay

Leave of absence was granted to the following members who could not attend the meeting: 1. 2. 3. 4. 5. The Secretary, Higher Education Dept, Govt. of WB The Secretary, Finance Dept., Govt. of WB Shri Bhaskar Sen Prof. S. Dutta Gupta, Director, IISER, Kolkata Shri Goutam Roy, Vice President, CESC Ltd.

Shri M.N.Sarkar, Finance Officer was absent as Invitee.

At the outset, the Chairman welcomed the Members and informed the members that a Committee constituted by the Department of Science and Technology, Government of India has recommended to create a Solar Research Hub at the Centre of Green Energy and Sensor System of Bengal Engineering and Science University, Shibpur. He then placed the agenda before the members for discussion. Agenda Item No.17.1. Confirmation of the proceedings of the 16th meeting of the Executive Council held on 15.09.2010.

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Resolution No.17.1.01
The proceedings of the 16th meeting of the Executive Council held on 15.09.2010 were confirmed with the following corrections: In Resolution Nos.16.19, 16.20, 16.21 the word approved will be replaced with the word noted. In Resolution No16.22 the date will be 31.10.2011 instead of 31.10.2010

Agenda Item No.17.2.

Matters arising out of the minutes of the 16th meeting of the Executive Council, if any

Resolution No.17.2.01
There was no matter arising out of the minutes of the 16th meeting of the Executive Council. Agenda Item No.17.3. To consider the prayer of Dr. Sudip Basak for granting him Earned leave for 31 days from 05.11.2010 to 05.12.2010 as a combination with his sanctioned Study Leave as per Clause no. 20(d) of G.O. no, 44-Edn(U) dated 28.01.2008 for the purpose of Academic Research.

Resolution No.17.3.01
The Executive Council approved the prayer of Dr. Sudip Basak for granting him Earned leave for 31 days from 05.11.2010 to 05.12.2010 as a combination with his sanctioned Study Leave as per Clause no. 20(d) of G.O. no, 44-Edn (U) dated 28.01.2008 for the purpose of Academic Research as per rule.

Agenda Item No.17.4.

To consider the appeal of Dr. Arindam Biswas, Director, PDSIT for requirement of Teaching and Non-teaching Staff in PDSIT.

Resolution No.17.4.01
The Executive Council approved the appeal of Dr. Arindam Biswas, Director, PDSIT regarding creation and recruitment of two contractual posts of teaching at the Assistant Professor level with Grade pay of Rs. 6000/- (Six thousand only) (Previously lecturer) and one contractual post of Non-teaching clerical Staff in PDSIT for smooth functioning of the School.

Agenda Item No.17.5.

To approve the comprehensive report of Prof. Sujay Mukherjea, Chairman of the Committee constituted by Executive Council vide office order no. AT/EC07.07/2009/054 dated 24.11.2009 regarding implementation of recommendation or recommendations pertaining to the persons with Disabilities Act 1995.

Resolution No.17.5.01
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The Executive Council principally accepted the comprehensive report submitted by Prof. Sujay Mukherjea, Chairman of the Committee constituted by Executive Council, vide office order no. AT/EC-07.07/2009/054 dated 24.11.2009, regarding implementation of recommendation or recommendations pertaining to the persons with Disabilities Act 1995. The EC also resolved that University Engineer, Dy Librarian and Development officer will take necessary actions to comply with the recommendations as far as practicable early.

Agenda Item No.17.6.

To note the letter of Education Department, Govt. of West Bengal vide No. 203-(Sanc)/EH/N/Univ/1U(BE)-08/09 dated 16.09.2010 regarding sanction of Maintenance Grant for meeting the recurring expenditure for the months from July10 to August10 (2nd quarter) amounting to Rs.7,54,87,700/- only during the financial year 2010-11.

Resolution No.17.6.01
The Executive Council noted the letter from the Education Department, Govt. of West Bengal (letter No. 203-(Sanc)/EH/N/Univ/1U(BE)-08/09 dated 16.09.2010) regarding sanction of Maintenance Grant for meeting the recurring expenditure for the months from July10 to August10 (2nd quarter) amounting to Rs.7,54,87,700/- (Rupees Seven crore fifty four lakhs eighty seven thousand seven hundred only) during the financial year 2010-11. Agenda Item No.17.7. To note the letter of Education Department, Govt. of West Bengal vide No. 211/EH/P/Univ/1U(BE)-10/09 dated 23.09.2010 regarding release a sum of Rs. 30,00,000/- (thirty lakhs) during current financial year 2010-11 for special repair of Vice Chancellors quarter inside the campus of BESU, Shibpur.

Resolution No.17.7.01
The Executive Council noted the letter from the Education Department, Govt. of West Bengal (No. 211/EH/P/Univ/1U(BE)-10/09 dated 23.09.2010) regarding release a sum of Rs. 30,00,000/- (thirty lakhs) during the current financial year 2010-11 for special repair of Vice Chancellors quarter inside the campus of BESU, Shibpur. Agenda Item No.17.8. To consider the recommendation of the Selection Committee for the promotion of:

Sl. No. 1 2 3

Department Architecture T and RP Mathematics Electrical Engineering

Name of Candidate Dr. Keya Mitra Dr. Ujjal Debnath Dr. Sukumar Chandra Konar

Applied for Promotion under CAS Change of date of effect for Promotion to the post of Assistant Professor Lecturer (Sr. Scale) Change of date of effect for Promotion to the post of Professor
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Resolution No.17.8.01
The Executive Council approved the following recommendations of the Selection Committee: (i) The date of effect for the promotion of Dr. Keya Mitra, Assistant Professor, Department of Architecture Town and Regional Planning, to the post of Assistant Professor under CAS is changed to 11.11.2001. instead of 11.11.2002. (ii) Dr. Ujjal Debnath, Department of Mathematics is promoted to the post of Lecturer (Sr. Scale) under CAS w.e.f. 16.12.2008. (iii) The date of effect for the promotion of Dr. Sukumar Chandra Konar, Professor, Department of Electrical Engineering, to the post of Professor under CAS is not changed.

Agenda Item No.17.9.

To consider the recommendation of the Selection Committee for the recruitment of one post of Assistant Professor (Endowment) on contract basis for the School of Materials Science and Engineering.

Resolution No.17.9.01
The Executive Council approved the recommendation of the Selection Committee for the selection of Dr. Mallar Ray as Assistant Professor (Endowment) (on contract basis) in the School of Materials Science and Engineering for a period of three years with a consolidated pay of Rs.50000/per month for the entire tenure of the appointment. Dr.Rupali Gangopadhyay was placed in the panel.

Agenda Item No.17.1A.

To consider the note regarding implementations of the committee Chaired by Prof. N.R. Bandyoapdhyay, constituted by the Executive Council regarding Policy of recruitment of teachers, officers and non-teaching employees on contract basis and salary of the existing contractual employees in the light of recent pay revision of regular employees and other related matters for the contractual employees of the university.

Resolution No.17.1A.01
Further to the resolution of the Executive Council in this regard in its meeting held on 14.06.2010, the EC approved the following recommendations made by the Committee. A) Policy regarding recruitment of teachers, officers and non-teaching employees on contract basis. The contract employees (CEs) will be entitled for Employees Provident Fund (E P F ) . The tenure of contractual appointments in respect to both existing and new entrants will be provisionally for 3 years. However, a performance evaluation would be made at the end of 1st year, so that such appointment may continue for the entire duration of three years. Otherwise, based on the recommendation of the performance evaluation committee, the appointment would be terminated after one
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year. For existing contractual employees of the institution who already have covered one year of service in the respective post, their contract may be renewed for further two years after a performance evaluation. For those who are yet to complete one year of service, such performance evaluation would be done at the end of first year. Further the concerned Head of Department/School/Sections will be required to submit the Annual Performance Report for the employee during his tenure of contract. All CEs will be entitled to get an increment @ 3% per annum on the consolidated pay, starting from the year of completion of his first year of satisfactory service. The contract may be terminated by either side by giving 30 days notice in writing or an amount equivalent to the amount of the salary for 1 month in lieu of notice period. In case, of any termination of contract, the report from the concerned head of Department/School/Sections should be backed by appropriate justification. However, general code of conduct as is applicable for the permanent employees of the university will also be followed for contract employees. The contract employees shall be entitled for leave as per below in one calendar year for one full year of service or on a prorate basis: (i ) (i i ) Casual Leave 12 days Privileged Leave 12 days

The balance of Privileged leave at the end of the year as per contract will be carried forward to the next year (total accumulation of en-cashable PL should not exceed 36 days in a tenure of 3 years.) Selection Committee for recruitment of teaching positions will be constituted as per the Statute of the University and for non-teaching staff as per the recommendation of the 52nd BOM. However, the selection in non-teaching posts, in addition to the recommendation of 52nd BOM, the HOD/ Director should be included as a member of the Screening Committee.

B)

Salary of the Existing Contractual employees

1. Pay revision of CEs will be notionally implemented w.e.f. 1.4.2006. Calculation of the monthly consolidated pay for the existing CEs will be done on the above basis and will be effective from 1.04.2010. 2. In view of services rendered by the existing CEs for quite sometime an increment @ 3% per full year service w.e.f. 1.4.2006 will also be added on the revised pay so that they can enjoy the benefit of seniority as against the new entrants. For the employees rendering services from a date prior to 1.4.2006 will be given additional increment for that period @ 3% per two (2) full years of service. c) Formation of Centralized Contractual Cell A centralized contractual cell, headed by a senior Professorof the University, formed by the Vice Chancellor to overview the financial (i.e. payment of salaries and other contingencies) and administrative activities pertaining contractual employees. will be regular to th e

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Agenda Item No.17.2A.

To note the G.O. No. 494-Edn(U) dated 26.08.2010 regarding the grant of Dearness Relief on Revised Pension/Family Pension to the pensioners/ Family Pensioners of the State Aided Universities.

Resolution No.17.2A.01
The Executive Council noted the G.O. No. 494-Edn (U) dated 26.08.2010 regarding the grant of Dearness Relief on Revised Pension/Family Pension to the pensioners/ Family Pensioners of the State Aided Universities.

Agenda Item No.17.3A.

To consider the proposal of Prof. Probodh Kumar Chatterjee regarding his donation to the University for constituting four prizes to be given annually to four students belonging to the 3rd year & 4th year on the basis of their performances.

Resolution No.17.3A.01
The proposal of Prof. Probodh Kumar Chatterjee regarding his donation to the University for awarding four annual prizes to four students belonging to the 3rd year on the basis of their behavior was approved by the Executive Council. It is also resolved that a Committee under the Chairmanship of PICSA will be formed by the Vice Chancellor to select the appropriate students.

Agenda Item No.17.4A.

To consider the note of Controller of Examination (Acting) regarding the conversion of marks into CGPA.

Resolution No.17.4A.01
The Executive Council resolved that the matter be discussed in the meetings of three Faculty Councils to be held jointly at the earliest and be placed in the subsequent EC meeting for consideration. EC further resolved that till finalization of the conversion of marks into CGPA, the Vice Chancellor will take decision in this regard on a case to case basis depending on its urgency.

Agenda Item No.17.5A.

To note the Memorandum No.9176-F(P), dated 15.09.2010 regarding the revised scale of pay to certain categories of the non-teaching posts (other than officers and teachers) of the State-aided Universities.

Resolution No.17.5A.01
The Executive Council noted the Memorandum No.9176-F(P), dated 15.09.2010 regarding the revised scale of pay of certain categories of non-teaching posts (other than officers and teachers) of the State-aided Universities. The EC also resoled that the Registrar be requested to prepare a note regarding the equivalence of designations Junior Library Assistant and Library Assistant and place it in the next meeting

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Agenda Item No.17.6A.

To consider the recommendation of the Selection Committee for the recruitment of Guest Faculty in the Department of Physics.

Resolution No.17.6A.01
The Executive Council approved the recommendations of the Selection Committee regarding the selection of (i) Dr.Nagendra Nath Mondal and (ii) Dr.Saswati Dasgupta as Guest Faculties in the Department of Physics from 01.10.2010 to 31.12.2011.

Agenda Item No.17.7A.

To consider the recommendations of the Screening Committee regarding the renewal of contracts for the following persons:

S l. Name of Candidate No. 1. Shri Sanjib Gope Shri Goutam 2. Bandyopadhyay 3. Shri Sukanti Roy

Department PDSIT PDSIT

Designation Technical Assistant (Contractual) Accountant (Contractual) Lecturer cum Placement Coordinator (Contractual)

SOMS

Resolution No.17.7A.01
The Executive Council approved the following recommendations of the Screening Committee (i ) The renewal of Shri Sanjib Gope, Technical Assistant (Contractual), PDSIT is approved for one year w.e.f. 08.06.2010. The renewal of Shri Goutam Bandyopadhyay, Accounntant (Contractual), PDSIT is approved for three year w.e.f. 02.06.2010. The renewal of Shri Sukanti Roy, Lecturer cum Placement Coordinator (Contractual), SOMS is approved for one year w.e.f. 02.06.2010. To consider the recommendations Committee for the promotion of: of th e Selection

(i i )

(i i i )

Agenda Item No.17.8A.

Sl. No Dept.

Name of Candidate

Applied for Promotion under CAS Lecturer (Sr. Scale) and Assistant Professor

1. 2.

Physics Dr. Amit Kundu

Physics Dr. Krishnendu Mukherjee Lecturer (Sr. Scale) and Assistant Professor

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Resolution No.17.8A.01
The Executive Council approved the following recommendations of the Selection Committee: Sl.No. 1: Promotion of Dr. Amit Kundu (i) Dr. Amit Kundu, Department of Physics will be promoted to the post of Lecturer (Sr. Scale) under CAS w.e.f. 01.07.2008 which is the date of his joining to BESU. The Committee recognizes his promotion under CAS to the post of Lecturer (Sr. Scale) w.e.f. 01.02.2005 at Asutosh College. Dr. Amit Kundu, Department of Physics will also be promoted to the post of Assistant Professor under CAS w.e.f. 01.02.2010.

Sl.No. 1: Regarding Dr. Krishnendu Mukherjee (ii) Dr. Krishnendu Mukherjee, Department of Physics will be promoted to the post of Lecturer (Sr. Scale) under CAS w.e.f. 05.07.2006 which is his date of joining to BESU. The Committee recognizes his placement under CAS to the post of Lecturer (Sr. Scale) w.e.f. 20.04.2005 at Rampurhat College. Dr. Krishnendu Mukherjee, Department of Physics will also be promoted to the post of Assistant Professor under CAS w.e.f. 20.04.2010.

Agenda Item No.17.10.

Misc., if any, with the permission of the Chair.

M I:

To approve the structure and members of different committees of CEGESS proposed by Prof.Hiranmay Saha, Co-ordinator, CEGESS.

Resolution No.17.10.01(M I) The Executive Council approved the proposed structure and the members of the different committees of the newly established Centre of Excellence for Green Energy and Sensor Systems (CEGESS) submitted by Prof. H. Saha, Co-coordinator of CEGESS. However the proposed Board of Studies of the centre was decided to be termed as Academic Working Group.

To consider the proposal of Director and Associate Director, Research and Consultancy regarding recruitment of three no of Accountants in the Office of the Director of Research and Consultancy.

M II

Resolution No.17.10.01(M II)

The Executive Council approved the proposal of Director and Associate Director, Research and Consultancy regarding creation and recruitment of three contractual posts of Accountants (contractual) with qualifications as mentioned in the proposal for the Office of the Director of Research and Consultancy.

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M III: Work Culture, Development of the University and IIEST

Resolution No.17.10.01(M III)

Sri Satyajit Bsarua raised the issue related to employees promotion, recruitment of the sanctioned vacant post deployment of staff in different departments and the status of contractual and mess employees in connection with the transformation of BESU to IIEST. While discussing on the issue and future development of the University, its staff structure and work culture in the context of proposed transformation of IIEST, the Vice Chancellor proposed that a meeting be arranged with all HODs, Directors of Schools, EC members, Officers and representatives of all categories of employees to discuss related issues.

The meeting ended with vote of thanks to the Chair.

S d /(Biman Bandyopadhyay) Registrar & Secretary, Executive Council Approved

S d /(Ajoy Kumar Ray) Vice Chancellor & Chairman, Executive Council

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